Action Recommendation: Budget Impact:

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1 City of Fayetteville Staff Review Form Tim Nyander Submitted By Legistar File ID 10/18/2016 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item 9/28/2016 Submitted Date Action Recommendation: Water & Sewer Maintenance / Utilities Department Division / Department Staff recommends passing an Ordinance to waive the requirements of formal competitive bidding and authorize the purchase of a Leak Detection Pilot Program from Mueller Systems LLC in the Amount of $26, Budget Impact: Account Number Project Number Water & Sewer Fund W/S Equipment Expansion Project Title Budgeted Item? Yes Current Budget $ 420, Funds Obligated $ 123, Current Balance $ 297, Does item have a cost? Yes Item Cost $ 26, Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 270, Must Attach Completed Budget Adjustment! Previous Ordinance or Resolution # V Original Contract Number: Approval Date: Comments:

2 MEETING OF OCTOBER 18, 2016 TO: THRU: FROM: Fayetteville City Council Mayor Lioneld Jordan Don Marr, Chief of Staff Fayetteville Water and Sewer Committee Tim Nyander, Utilities Director DATE: September 28, 2016 SUBJECT: Ordinance to waive the requirements of formal competitive bidding and authorize the purchase of a Leak Detection Pilot Program from Mueller Systems LLC in the Amount of $26, RECOMMENDATION: Staff recommends passing an Ordinance to waive the requirements of formal competitive bidding and authorize the purchase of a Leak Detection Pilot Program from Mueller Systems LLC in the Amount of $26, BACKGROUND: Fayetteville continues with our leak detection program to reduce the amount of unmetered water loss. We have done contracts and continue with in-house staff to survey the system for leaks, but need to use more measures to identify water leaks. DISCUSSION: The Mueller Mi.Echo Leak Detection system that will be permanently installed in the area roughly bordered by E. Township Street on the north, N. Juneway Terrace on the west, E. Elm Street on the south, and N. Old Wire Road on the east. The system will continuously listen for frequency changes in the water lines to identify water leaks as they form and increasingly degrade, until repairs are needed. This system will help us better plan routine work and reduce emergency repairs on the water system. If this system proves to be effective, it could be expanded into other areas of the City. The leak detection system nodes are compatible with the Mueller Centurion A-423 fire hydrants in use within the City of Fayetteville water distribution system. Mueller is the only company that offers this leak detection system that would work with the existing hydrants. BUDGET/STAFF IMPACT: Funds are available in the Water & Sewer Equipment Expansion Project. ATTACHMENTS: Staff Review Form Mueller MiEcho Leak Detection System - Pilot Proposal Sole Source Justification Letter from Mueller Sole Source Justification Form

3 Mi.Echo Distribution Leak Detection System Pilot Prepared for City of Fayetteville, AR Prepared by: Ken Schone 9/13/2016

4 Executive Summary The City of Fayetteville (Fayetteville) would like to monitor for leaks within the distribution piping system. Using the Mi.Echo distribution main leak detection system from Mueller Systems and Echologics, Fayetteville will be able to monitor leak noise events and locate leaks within the monitored pilot area. Mi.Echo combines Mueller System AMI infrastructure with Echologics advanced technology. The Mi.Echo system works on the same technology as the Mueller Systems Mi.Net smart meter AMI communications network. The Mi.Echo automated leak detection system integrates acousticbased leak detection technology from Echologics, with the Mi.Net Mueller infrastructure network. Mi.Net is Mueller Systems fixed, twoway AMI network for utilities that fully automates meter readings, and this latest feature incorporates automated leak detection. This proposal provides the system description, pricing, and a brief outline of the technical approach. Regards, Ken Schone

5 System Description The Mi.Echo automated leak detection system will be installed along the section of distribution main piping system identified by Fayetteville. The main component of the Mi.Echo system is the node a radio frequency transceiver featuring Echologics sensors, logger board, communications hardware, and battery power source. Continuous pipeline monitoring reduces the consequences of leaks. Figure 1 Mi.Echo node: Designed for installation in 90% of the pumper nozzle caps in North America. The Mi.Echo node is housed in a cast-iron or high-density plastic enclosure that replaces the pumper nozzle caps of wet and dry barrel fire hydrants throughout a utility s service area. Leak detection is performed by a pair of Mi.Echo nodes in a similar fashion as the LeakFinderRT correlator. The transceivers collect acoustic data from pipelines before generating and wirelessly transmitting files containing the data to the Mi.Net System s host software component Mi.Host. Figure 2 Mi.Echo System: Based on next-generation proven LeakFinderRT technology.

6 System operators can view the locations of leaks to determine whether or not immediate repairs need to be made, and they can compare collected data to reports transmitted by other Mi.Echo nodes to rule out false leak alarms. Detected leaks can be viewed by utility workers online through the Mi.Host user interface, which is integrated with ESRI GIS Mapping software. Figure 3 User Interface: Graphical and visual display of system status leveraging functionality of Mi.Host. Information provided by continuous monitoring improves customer service. Mi.Echo nodes are spaced at a maximum distance of 1,500 feet. The number of Mi.Hub data collection units for the pilot area have been determined based on the completed logger placement study and network survey. The Mi.Hub data collection units are not limited by the number of Mi.Echo nodes, but rather by local topography.

7 Project Description The Mi.Echo automated leak detection system pilot will be installed within Fayettevilles distribution main piping system. For the purposes of this proposal, 11 Mi.Echo nodes and 1 collector will be provided. (See attached propagation and logger placement study for target area) The specific locations of the hydrant nodes and the collector have been determined based on the completed logger placement study and network propagation study. Some of the factors that affected the placement of nodes and collector were local topography, elevation of the Mi.Hub collector, and area density. Pricing is provided in the Pricing Information section. Pricing Information Figure 5 shows pricing for the supply and installation of the Mi.Echo system pilot. Item Est. Qty Sale Price Total Mi.Echo acoustic hydrant sensor node with Mi.Net radio 11 $1, $13, Mi.Hub data collector unit 1 $4, $4, Mi.Repeater unit Mi.Host, User Interface Software - leak detection and mapping 1 $9, $9, functionality, <1k units GPRS data backhaul fees 1 $ $ System Operations Training Per Day 3 $1, $4, Engineering Services, project planning, node and collector Lot $20, $20, installation and start up Sub-total $52, Special Mi.Echo pilot discount 1 ($25,400.00) Mi.Echo Distribution Main Leak Detection System $26, Figure 5 Pricing Table valid until October 31, 2016, not including any applicable taxes. *The price includes installation of the Mi.Echo system. Should any civil works or traffic control be required for installation, this would be the responsibility of Fayetteville. *Annual fees: MiHost Fee will be no more than listed in price table above if number of loggers remains below 1000 units. For quantities of 11 to 100, price will be $3, Cellular Backhaul - $ Collector Maintenance (Optional) - $450.00

8 Statement of Work Mueller Systems and Echologics propose the following technical details critical for the installation and operation of the Mi.Net AMI System. Acoustic Survey Echologics will survey the proposed area to conduct a thorough acoustic analysis of the piping network and to validate and supplement the data provided by Fayetteville. Specific hydrants selected for installation of leak detection sensors will be dependent upon input from Echologics. Data Backhaul 3G Wide Area Network supported by AT&T will be used as the default communications to/from the Mi.Hub collector unit(s) and the Mi.Host data server. If available from the City, fiber or Ethernet connectivity is supported. Network Installation The required Mi.Hub Collector is proposed to be installed on the Water Tower located at Lat & Lon. AC power will provided by Fayetteville. Mueller Systems: 1) Cooperate with Utility to identify locations for the Mi.Net infrastructure and the Mi.Echo nodes. 2) Prior to commencement of the system: a. Provide all required AMI system hardware b. Set-up a hosted Mi.Host AMI server and website for customer use. c. Provide the services of a qualified Mueller Systems Project Manager to conduct product hardware, software and service tool training for the Customer, as applicable. 3) Set up network communication between the Mi.Echo nodes, Mi.Hub collectors and the Mi.Host Software. 4) Supply all necessary system operational training to utility personnel during the pilot period. 5) Fully cooperate with Fayetteville in performing the required testing of the pilot products. 6) Assist Utility with installation and commissioning, as applicable for the product, and provide Customer Support in accordance with Echologics/ Mueller Systems policies, procedures and practices.

9 Fayetteville Responsibilities: 1) Assist Mueller Systems with site location and equipment installation of all AMI Pilot products in accordance with Mueller Systems standard product installation recommendations, including but not limited to: a. Mi.Hub network collectors. b. OWL or DC repeaters. 2) Provide traffic control during installation of repeaters. 3) Assist Mueller Systems in selecting locations for the Mi.Echo nodes. 4) Provide samples of every distinct type of hydrant cap before the start of the project. 5) Cooperate with Echologics/ Mueller Systems in performance testing of all the AMI System components for proper functionality. 6) Utility will monitor data via the Muller Systems Mi.Host User Interface (UI) web site. 7) Provide feedback on system operation. 8) Identify one person as a primary user and contact and data manager (Utility Project Manager) to provide a single channel of communications.

10 10210 Statesville Blvd. P.O. Box 128 Cleveland, NC27013 Ph: Fx: August 10, 2016 To whom it may concern: RE: Sole Source Vendor for Mi.Net Thank you for your interest in the Mueller Infrastructure System (Mi.Net). The Mi.Net system links water meters, Mi.Echo leak detection sensors, and other control devices in an efficient wireless network for realtime access. This smart, migratable solution provides the ultimate in flexibility and scalability for water utilities. The Mi.Net System is the only Full 2-Way Meter Management AMI system that includes permanent leak detection installed inside the fire hydrant available on the market today. Mueller Systems is the sole source of the Mi.Net System and no other company or firm sells or distributes directly to The City of Fayetteville Arkansas. Competition in providing many of the Mi.Net System products are precluded by the existence of multiple patents and patents pending. As a few examples: US Patent: Acoustic Leak Sensor in a Fire Hydrant US Patent: Systems and Methods for Time-Based Hailing of Radio Frequency Devices US Patent: Remote Disconnect Water Meter US Patent: Composite Water Meter with Metal Threads US Patent: Systems and Methods for Remote Utility Metering and Meter Monitoring US Patent: PC Multimedia-Based Leak Detection System for Water Transmission Pipes US Patent: Infrastructure monitoring devices, systems, and methods There are no other like System s available for purchase that would serve the same purpose or function and there is only one price for the Mi.Net System because of exclusive distribution and marketing rights. Mueller Systems provides Smart Metering solutions to optimize the delivery and use of water. Municipalities that supply water need innovative ways to increase efficiencies, reduce costs, conserve water, and improve customer service. For more than 150 years, the most practical, respected and intuitive products in the water industry have been built by the company now known as Mueller Systems. Sincerely, Matt Thomas District Manager

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