Event Production Tutorial

Transcription

1 Event Production Tutorial

2 Planning an Event Decide a range of dates Speak with Facility Reservations to reserve a room Let us know about any rehearsal time for your event or if your event runs long

3 Requesting Services After venue has been reserved in EMS, select Event Technical Services and choose the audio/visual services needed for your event. Event Production Sheet must be submitted (if necessary) to Event Technical Services: Event Production Sheet is for performances in Holloway Hall Auditorium and Guerrieri Student Union, Wicomico Room The end of your reservation should be for when you have cleared the room. Know and communicate your tech requirements when you submit the Event Production Sheet. Last minute alterations and additions are discouraged, as they put stress on the Production Assistants; please carefully plan your event and know everything you need in advance.

4 Performances and Venue Information LIMITATIONS OF EACH ROOM: Wicomico Room This room is based on the lighting already available in the room. Color choices are extremely limited. The smaller the performance area the more options. The larger the area the less options. We do not have strobes or black lights available. Intelligent lighting is limited to dance-style, random patterns that remain on. Holloway Hall Auditorium Lighting subject to the touring events proceeding and following your event. Strobes are subject to availability. The backdrop can do colors that are a combination of RGB Specials and are subject to crew availability for hang and focus. We do not provide props. In all areas, DJs are NOT allowed to tie into our system and we can NOT supplement their equipment with our equipment or vice versa. MEETINGS CAN BE SCHEDULED WEEKS IN ADVANCE TO CHECK OUT FACILITY AND PLAN FOR YOUR EVENT

5 Point of Contact & Video Files Designate an Event Leader and provide contact info (cell phone and ) Using videos are strongly discouraged, as their connection is unreliable. Find video exporter and copy and paste YouTube link there; then provide video on flash drive or CD for display in.mp4 or.wmv format If applicable, have script/program available for Production Assistants (1 per person) Step-by-step directions to plan a successful event can be found at the Event Technical Services Web page:

6 Day of Event Procedures STAY CALM and ORGANIZED. Use time in room for spacing, not rehearsal (unless previously arranged). Have any playback organized in a playlist IN SHOW ORDER, or provide a CD that is ordered according to program. Designate a single point of contact for the crew at the event. All info should come through this person to minimize confusion. This person should not be in the show or production. Respect the room and be aware. Theatres are an easy place to get hurt, no matter how safe we make it. Be aware of sharp, hot, mobile and heavy objects. Open-toed shoes are a hazard when there are sharp objects and cords on the floor.

7 Cancelled Events Notify us ASAP if your event has been cancelled Event Cancellation form online- ( Contact list online: Event Technical Services new Web page with step-by-step process for how to put together a successful event on our homepage: (

8 CONTACT US: Office Number: ETS