PSR-BENEFICIAL OCCUPANCY- T&I TRAINING. Testing & Inspection (T & I) Directive

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1 PSR-BENEFICIAL OCCUPANCY- T&I TRAINING 03/05/18 Project Status Report (PSR) Presented by Christopher Goodwin Inspection Department Beneficial Occupancy Presented by Carlos Torres Office of Environmental Health & Safety Testing & Inspection (T & I) Directive Presented by Christy Guzman Procurement Services, Facilities Contracts

2 January 2018 Project Status Report & Fire Safety Status Report Rollout

3 Goals for New Forms o More closely reflect present-day DSA purview and safety requirements o Remove content that is non-purview or cannot be defined as a deal breaker for occupancy o Clarify reporting requirements to Local Fire Authority

4 Project Status Report Before After

5 Project Status Report No responses trigger Fire Safety Status and comments below Prompt for Fire Safety Status Report All issues affecting occupancy require comments on status Form is customizable for special systems with pull-down menus

6 Fire Safety Status Report Before After

7 Fire Safety Status Report Flexibility for phased construction Form used for both temporary changes and completion status Fire Authority review requirements are clearly stated Distinguishes between incomplete work and missing documentation

8 When to use Reports Project Status Report Prior to occupancies as established by PEX and OEHS Fire Safety Status Report When indicated by Project Status Report When construction activities temporarily alter certified safety systems in occupied areas Forms to be updated to correspond to phased construction

9 Quiz Question: Do I need a Fire Safety Status Report issued by Inspection prior to occupancy? Answer: Only if indicated by the Project Status Report.

10 Quiz Question: Does the Local Fire Authority (LFA) need to visit the site prior to occupancy? Answer: There is no specific requirement for the LFA to visit the site. If, however, there are unresolved certification issues, the project team minimally needs verbal confirmation that the LFA takes no exception to occupancy.

11 Quiz Question: Do I need a DSA-6PI issued by Inspection prior to occupancy? Answer: No. The DSA-6PI is issued by Inspection after occupancy to notify DSA the status of occupied, but not certified construction.

12 Quiz Question: Do I need a DSA-6PI issued by Inspection prior to Substantial Completion? Answer: No. The DSA-6PI is issued by Inspection after occupancy, when work is suspended, when the Project Inspector is terminated, or when all DSA purview scope is complete. A Non-Conformance Items List (NCIL) will be completed prior to Substantial Completion.

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14 Revised Essential Safety Checklist & Certificate of Occupancy Rollout Carlos A. Torres Deputy Director, OEHS

15 Goals Identify essential safety requirements to be met prior to occupancy of new schools, buildings or major renovation projects at existing schools Streamline Process Tailor to Comprehensive Modernization Projects Reduce Redundancies Clearly Identify Subject Projects

16 Old Checklist

17 New Checklist

18 Major Changes 1. No DSA Form 6 required to be issued prior to or as an authorization for occupancy 2. Inspection Department Project Status Report (LAUSD Form) must indicate 100% completion of the Fire Alarm/Fire Suppression Systems and other essential safety systems. 3. Inspection Department Fire Safety Status Report will be generated to further document the status of the fire alarm and suppression systems. 4. The Essential Safety Checklist & Approval Form has been renamed the Essential Safety Checklist & Certificate of Occupancy and has been revised to streamline the review of essential safety requirements

19 Access and Egress 1. Are pathways to and from buildings adequately marked, unobstructed, and free of debris and tripping hazards? 2. Are the areas of the campus to be occupied adequately segregated from ongoing construction activity through the use of barricades, fencing or other means? 3. Are stairways, halls, and other exit pathways in all building corridors clearly identified with proper signage? 4. Are fire doors and associated panic hardware functional? 5. Are there at least 2 exit pathways for rooms with an occupant load greater than 50?

20 Building & Room Conditions 1. Is adequate lighting provided in all rooms? 2. Are electrical outlets and panels covered, and are other electrical components and wiring properly guarded and functional? 3. Has each classroom been provided with a hard-wired or wireless connection capable of calling 911 (if applicable to project)? 4. Are flooring materials, walls, and ceilings installed and properly finished and ready for use? 5. Are project areas free of significant chemical odors? 6. Is hot water available in food preparation areas and health office (if applicable to project)? 7. Are classrooms and other areas of the campus clean and free of construction debris?

21 Fire Alarm and Suppression Systems 1. Has the IOR issued a Project Status Report for the buildings to be occupied, indicating the fire alarm and suppression systems are complete? 2. If the Project Status Report indicates that fire safety systems are not complete and certified, has the IOR distributed a Fire Safety Status Report? 3. Has the Local Fire Authority reviewed the Fire Safety Status Report and concurs that there are no outstanding issues that prohibit occupancy? 4. Have fire extinguishers been mounted throughout project areas (within 75 feet of classrooms and 25 feet of flammable liquids storage areas (if applicable to project)?

22 Clearance for Occupancy 1. Has the Owner s Authorized Representative (OAR) issued a Certificate of School Functional Readiness, and has the IOR issued a Project Status Report indicating the facility or designated locations are ready for occupancy? 2. Has OEHS assessed compliance with the above requirements and determined the designated areas are safe to occupy?

23 Projects Requiring OEHS Checklist Project Type Essential Safety Checklist Approval New Buildings/Schools Comprehensive Mods Interim Housings Bleachers Kitchens Temporary Kitchens Synthetic Turf X X X X X X X *Notify OEHS of Stair Replacement, Storm Water Retention & HVAC Projects

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25 TESTING &INSPECTION (T&I) DIRECTIVE Procurement Services Division Facilities Contracts 03/05/18 25

26 Overview Provides limited authorization to T&I Consultant to proceed with tasks required under a previously issued Task Order (TO) NTP It allows OARs to issue the directive on-site without delay 26

27 Conditions A T&I Directive is intended for the continuity of an existing T&I Task Order work. A T&I Directive can only be initiated against a previously issued TO/NTP. The OAR may issue a T&I Directive to Consultant by a single signature Cumulative value is $25,000 for all pending directives issued for a project The OAR must obtain the remaining required signatures within three (3) business days of issuance of the T&I Directive to Consultant and forward to all parties. (See Section D below.) 27

28 Conditions The T&I Directive provides a limited time frame and budget to the Consultant to further identify specific testing requirements and develop a more detailed cost and schedule impact proposal for District s review and consideration. Payment for services can only be initiated or invoiced once the directive is converted into a TO-NTP. A TO-NTP must be initiated by the OAR within 30 calendar days 28

29 Process & Procedure Determine necessity for issuing the directive Pricing & estimating Distribution of directive (to all parties once signed) Converting the directive into a TO-NTP within 30-days Invoicing attach a copy of the DD with the payment application 29

30 DON TS a. It cannot be used to initiate a new Task Order b. It cannot be issued to continue services against an expired Contract where no funds can be added c. It cannot be used for payment purposes the directive must first be converted into a TO-NTP 30

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32 Complete all required information 32

33 Provide a brief scope of work. Referring to see attachment is not acceptable unless the scope is more than a page long. Disclose all pending / open directives total value. 33

34 Convert directive into a TO-NTP within 30 days. Obtain all the required signatures within 3 business days. Compliance with policies and procedures is critical to avoid precluding OAR or initiating office from using this process. This policy may be subject to review/audit, modification or abolition. 34

35 Eliminating after-the-fact work orders The T&I Directive is intended to eliminate after-the-fact work orders Abuse of the process will result in OAR s/region s inability to use this process - Using the directive form to initiate new work - Using the directive against an expired TO/Contract - Failing to secure required sign-offs within 3 business days of issuance - Failing to convert directive into a TO-NTP within 30 days 35

36 Where to send fully signed Directives A fully signed T&I Directive must be distributed by the OAR via or hardcopy, within 3 business days of issuance to T&I Consultant, as follows: Procurement / Facilities Contracts Consultant Inspector-of-Record (IOR) A&E Tech Services or Asset Management 36

37 Questions For your guide, please refer to the Policies and Procedures that came with the T&I Directive Form for reference. Contact Christy Guzman via at 37