Woodinville Fire & Rescue King County, Washington REGULAR MEETING OF THE BOARD OF FIRE COMMISSIONERS A G E N D A

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1 Woodinville Fire & Rescue King County, Washington Tuesday, July 19, 2016 REGULAR MEETING OF THE BOARD OF FIRE COMMISSIONERS Headquarters Station 31, Woodinville-Snohomish Road NE 1700 Hours Call to Order A G E N D A Flag Salute Roll Call Approval of Agenda in Content and Order Public Comments (please limit comments to 3 minutes or less) Board Business Item 1. Promotion Ceremony: Ian D Ambrosia to Lieutenant 2. Staff Report New Engine Purchase Proposal 3. Staff Report Vehicle Logo Replacement 4. Fire Chief s Report 5. Consent Agenda a. Approval of Minutes from the June 7, 2016 regular meeting b. Approval of Payroll Vouchers ACH 1613 and ACH 1614 c. Approval of General Vouchers #35434 through #35466; #35467 through #35507 and #35508 through #35544; and, CIP Voucher Reports from the Commissioners/Good of the Order 7. Executive Session for 53 minutes pursuant to RCW (1)(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price; and, RCW (4)(b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. 8. Adjournment

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10 Oath of Office Lieutenant I, State Your Name, do solemnly swear, that I will support the laws and Constitution of the United States and the State of Washington; Abide by the codified policies and procedures of Woodinville Fire & Rescue; Accept responsibility for supporting and embodying the vision, mission and values of Woodinville Fire & Rescue; And that I will perform the duties of Lieutenant to the best of my ability. Developed 10/27/2010

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12 Woodinville Fire & Rescue M E M O R A N D U M DATE: July 19, 2016 TO: FROM: Board of Fire Commissioners Kevin Coughlin, Chair Gregory S. Ahearn, Fire Chief SUBJECT: Staff Report # New Engine Purchase Proposal Executive Summary Staff is asking the Board of Fire Commissioners to authorize the purchase of three Pierce Arrow XT Fire Engine/Pumpers utilizing the Fire Rescue Group Purchase Organization (Fire Rescue - GPO). Funds for the purchase of the three engine/pumpers are available within the fleet replacement reserve account per the District s fleet replacement plan. By taking advantage of all pre-payment discounts, the engine/pumpers are priced at $652,750 each (not including tax, delivery or performance bond). The total purchase price for all three engine/pumpers including tax, delivery and performance bond is $2,150,100. ($716,700 per unit). Pre-construction, mid-build and final inspection trips, to be conducted at the Pierce factory in Appleton, Wisconsin, are included in the engine/pumper price. The new apparatus will replace our current fleet of two 2004 American LaFrance and one 1996 Smeal engine/pumpers. Our 2008 Pierce will be transitioned in to our reserve fleet approximately one year ahead of schedule. Vehicle Number Type Manufacture Date Years in Service at Time of Delivery 8312 Smeal Pumper Years 8314 American LaFrance Years 8315 American LaFrance Years 8316 Pierce Years The District purchased the two American LaFrance engines/pumpers in American LaFrance went into bankruptcy in 2008 and closed its doors in Parts have been increasingly difficult to find and technical service is non-existent. We have been experiencing extended out of service times for these engines as we attempt to find parts for repair and maintenance.

13 Board of Fire Commissioners July 19, 2016 Page 2 of 4 Staff estimates the engines/pumpers will be placed in service approximately 15 months from the time the order is placed. This includes a build time, outfitting of the apparatus, and the training of our personnel on the apparatus prior to the units being placed in service. Background Fleet unit life cycles are based on the best practice method recommended by industry standards (provided by National Fire Protection Agency (NFPA) Standard for Automotive Apparatus). NFPA s recommendation for engines/pumpers is 10 years for front line apparatus and three to five years when in a reserve status. The District has based their fleet replacement model on this recommendation at 10 years for front line and five years for reserve apparatus. The District also refers to NFPA Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus. Engine Specification Committees: King County Zone One Engine Specification Committee: In 2014 and 2015 Woodinville Fire & Rescue employees participated in a Zone One Fire Engine Specifications committee (other participants included Bellevue, Redmond, Kirkland, Mercer Island, Shoreline and Eastside Fire & Rescue). The goal of the committee was to specify a Zone One fire engine that would meet the requirements of the National Fire Protection Association (NFPA) and the needs of all Zone One Departments. After numerous meetings and research and development in between the meetings, a Zone One Specification was established and agreed upon by Zone One departments. Woodinville Fire & Rescue Engine Specification Committee: District representatives serving on the WF&R Engine Specification committee are Battalion Chief Tad Wineman, Lieutenant Seth Merritt and Firefighters Ian Wagner, Chad DeVlieger, Jeff Smith and Andy Kapfer. The Engine Specification Committee began their work in November 2015 and completed their work with their recommendation in early July. Several site visits to Redmond, Bellevue, Kirkland and Northshore were conducted to discuss engine specifications with end users/department representatives of those departments. Out of those meetings, and the Zone One Specification, evolved a 107 page specification document and ultimately the recommendation to move forward with Pierce. The District engaged Mr. Greg Stone of East West Consultants, a fire engine specification company who met with committee members from Woodinville s specifications committee and eventually representatives from Pierce during the writing and finalization of the vehicle

14 Board of Fire Commissioners July 19, 2016 Page 3 of 4 specifications. Mr. Stone is a retired Captain of 30 years with the City of Los Angeles Fire Department. During most of his career, Mr. Stone was an active member of the City of Los Angeles specification committee, writing specifications for engine/pumpers, aerial ladders, helicopters and fire boats. The District utilized Mr. Stone and his company the last time we went through the vehicle specification process and were very pleased with his level of knowledge and expertise. Fire Rescue - GPO Fire Rescue GPO is a program of NPPGov, a cooperative Purchasing Organization that offers cost savings to public entities. Fire Rescue GPO facilitates the creation of publicly solicited contracts on behalf of its tens of thousands of government members nationwide. These contracts are publicly solicited by a lead public agency in accordance with government purchasing regulations and include piggybacking language, which allows government agencies to use these contracts in place of their own RFP process. Fire Rescue GPO members save time and money by making purchases through these publicly solicited contracts. The use of Fire Rescue GPO was vetted through District legal counsel Mr. Jeff Ganson to ensure the District was in compliance with purchasing requirements. What Other Departments are Paying Pierce (consistent with other manufacturers) has averaged an annual three percent increase in pricing for some time. Given this, a three percent inflator has been added to the original purchase pricing to illustrate what the purchase price would be in 2016 (excluding tax, delivery and performance bond). For comparison purposes, the following is a list of departments in the Puget Sound area that have purchased Pierce engines/pumpers in recent years. Department Unit Type Year Purchased Current Pricing Bellevue Arrow XT ,843 Shoreline Arrow XT ,032 Seattle Arrow XT ,891 Kent Fire RFA Quantum ,265 Redmond Velocity ,397 Mercer Island Velocity ,583 The current Engine 33 is a Pierce with an Arrow XT Cab. Engine 33 was ordered in 2008 and delivered in For illustrative purposes, a three percent inflator was used on the purchase price of Engine 33 and in today s dollars Engine 33 would cost $771,500.

15 Board of Fire Commissioners July 19, 2016 Page 4 of 4 Why Pierce There are a small number of fire apparatus manufacturers in the United States, including Pierce, Smeal, Seagrave, Emergency One, Ferrara, Freightliner, KME, Spartan and Rosenbauer. Only approximately 3,600 fire apparatus are purchased in the United States annually. Pierce is based in Appleton Wisconsin, was established in 1913 and is a subsidiary of the larger Oshkosh Corporation. Pierce has the advantage of holding a 40 percent market share of fire engines/pumpers and 50 percent market share of aerial/ladder trucks. Another advantage is that they have a local service facility in Tacoma, which includes a full service parts and logistics department. No other manufacturer has a local service/parts facility. Recommended Action Staff recommends that the Board authorize the purchase of three Pierce Arrow XT Fire Engine/Pumpers utilizing Fire Rescue - GPO, with the purchase price for all three engine/pumpers including tax, delivery and performance bond at $2,150,100 ($716,700 per unit). Finance Committee Recommendation The Finance Committee recommends that the Board authorize the purchase of three Pierce Arrow XT Fire Engine/Pumpers utilizing Fire Rescue - GPO, with the purchase price for all three engine/pumpers including tax, delivery and performance bond at $2,150,100($716,700 per unit). PROPOSED MOTION I move that the Board of Fire Commissioners accept staff s recommendation and authorize the purchase of three Pierce Arrow XT Fire Engine/Pumpers, utilizing Fire Rescue - GPO, with the purchase price for all three engine/pumpers including tax, delivery and performance bond at $2,150,100, or $716,700 per unit.

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17 Woodinville Fire & Rescue M E M O R A N D U M DATE: July 19, 2016 TO: FROM: Kevin Coughlin, Chair Board of Fire Commissioners Greg Ahearn, Fire Chief SUBJECT: Staff Report # Vehicle Door Logo Replacement Background Staff has been having discussions at the Leadership Team level regarding changing the vehicle door logo to a design that incorporates our entire name of Woodinville Fire & Rescue. The discussions were initiated by a Lieutenant and the idea quickly became popular with staff. Several designs were considered, and the favorite is currently being tested on Ladder 31. We have received favorable input on the vehicle door logo from District staff and citizens of the District. As we have purchased new staff vehicles and are hoping to purchase new apparatus, all needing graphics, staff would like to move forward with incorporating the new vehicle door logo on all District vehicles. Fiscal Impact Vehicle graphics are included within the budget for the new vehicles. Staff recommends a phased-in approach to detailing the existing fleet utilizing 2016 monies from the vehicle maintenance budget. Should there be a need for additional monies, staff will include it in the 2017 budget request. Requested Action Staff recommends that the Board allow staff to move forward with the vehicle door logo replacement for all District vehicles, beginning with the new vehicles and phasing in the existing fleet. GSA/mm

18 Kevin Coughlin, Chair Board of Fire Commissioners July 19, 2016 Page 2 of 2 MOTION I move that the Board of Fire Commissioners accept staff s recommendation and allow staff to move forward with the vehicle door logo replacement for all District vehicles, beginning with the new vehicles and phasing in the existing fleet.

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22 Woodinville Fire & Rescue M E M O R A N D U M DATE: July 19, 2016 TO: FROM: Kevin Coughlin Chair, Board of Fire Commissioners Greg Ahearn, Fire Chief SUBJECT: Fire Chief s Report July 19, 2016 Fire Chief s Report/Activities I am pleased to present the following summary of District activities since the Board s last regular meeting: Incidents The District responded to 385 incidents since the last Board meeting. There were numerous significant incidents: On July 2, Engine 33 had a fully involved motor home fire at the block of Avondale Road in Redmond s area. Engine 33 called for an additional engine for assistance. I am pleased to report an uneventful 4 th of July holiday. We staffed up Brush 36 with two personnel from 1200 hours through 2200 hours. Crews were fortunate and only responded to 16 incidents on the 4 th, one was fireworks related and that was in the City of Bothell. I am also pleased to report fires County-wide were down significantly; in 2015 there were 493 fireworks related incidents compared to only 98 this year. On July 6, Aid 31, Ladder 31, Battalion 31 and Redmond Medic 23 responded to a motorcycle vs. cement mixer accident at the block of Highway 522. The motorcyclist was traveling at a high rate of speed when it came into contact with the cement mixer. Acting Battalion Chief Seth Merritt was on his first set as an Acting Battalion Chief and did an exceptional job managing the incident. 31 A-Shift did an exceptional job as well. Time of call to first arriving unit was six minutes. Time of arrival to patient in the back of Medic 23 headed to Harborview Medical Center was nine minutes and 47 seconds. Time of call to patient arriving at Harborview was 34 minutes and 30 seconds, well under the Golden Hour we strive for. On July 8, Ladder 31 responded with Bothell units on a single tractor trailer MVA at the Interstate 405/Highway 522 interchange. I m saddened to report the driver of the tractor trailer died in the accident. WF&R crews responded to four other MVAs in the area of the tractor trailer MVA. On July 11, Aid 31, Ladder 31, Battalion 31 and Shoreline Medic 47 responded to a witnessed cardiac arrest at the Pizza Coup. The patient, a 35 year old female, was receiving bystander CPR upon Aid 31 arrival. Aid 31 crew relieved the bystanders and delivered one shock with their AED.

23 Kevin Coughlin, Chair July 19, 2016 Page 2 of 3 The patient was alert and talking upon the Medic Unit s arrival. The patient was transported to Evergreen Hospital with a positive outcome expected. On July 14, Ladder 31 and Aid 31 responded with Bothell and Northshore units to an MVA Rescue response in the block of Highway 522. This was a two car rollover incident with extensive extrication. One victim was airlifted to Harborview and another was transported by Medic 65 to Evergreen Hospital. Both victims are expected to survive. City of Woodinville I am very pleased to report that I am working with City Staff on an Interlocal agreement for both operational and non-operational fire and life safety inspections. The ILA will be vetted through legal and once approved, it will be brought to the Board for consideration and signature. Camp Unity The Woodinville City Council has approved Camp Unity moving to City property effective July 9, Details as follows: Camp Unity Eastside (CUE), a non-profit 501(c)(3), is an itinerant homeless encampment that will be residing on the City's Civic Campus (adjacent to City Hall). Up to 30 residents may reside in the encampment at any given time for a period not to exceed 120 days. I have been in touch with Woodinville Police Chief Kathleen Larson and Woodinville City Manager Brandon Buchanan to discuss Camp Unity's transition to their new home for the next three months. The Battalion Chiefs and Station 31 crews have become familiar with the layout of the encampment. Community Medical Technician (CMT) Program The CMT pilot program is experiencing funding issues. The anticipated outside funding sources have not come to fruition. We are currently evaluating our options. The likely result will be reducing the number of lead positions to include the possibility of reducing the number of hours and days of the week the unit is in service. As originally projected, WF&R is comprised of 10 percent of the unit s calls for service, Bothell 20 percent and Shoreline 70 percent. We currently have two personnel assigned to CMT 63. District staff is currently planning our 2017 hiring. We will be taking the viability of the CMT program into account. While I remain supportive of regional programs, I will be bringing a recommendation to reduce our commitment to your next regular meeting. I am likely going to ask the Board for consideration to assist with covering the benefits for one of our employees through the end of the year. It is also likely the other employee of the District will be returned to Response Operations soon or by the end of the year. Personnel Our firefighter that was out on disability due to a non-duty related procedure has been cleared by Training & Development and has returned to duty with no restrictions Our firefighter who sustained an ankle injury while on a residential structure fire in Bothell has returned to shift with no restrictions.

24 Kevin Coughlin, Chair July 19, 2016 Page 3 of 3 Our firefighter that sustained an ankle injury while at the EMTG multi-company operations drill on May 25 at the old Redmond Post Office is back on alternate duty assigned to Training & Development. We anticipate this firefighter will be cleared for full duty with no restrictions within the next two weeks. We have a firefighter out on a partial duty related injury for which he has had a medical procedure. Our firefighter will be off-line until approximately September 1. One of our firefighters sustained an ankle fracture in an off-duty accident. The fracture required surgical repair and the firefighter is expected to be out up to three months. We have a Battalion Chief out on a non-duty related medical procedure(s). The Battalion Chief is unlikely to return to duty prior to their scheduled retirement on December 31, Lieutenant Drago Nevistic retired effective June 18. Lieutenant Nevistic spent 29 years with the District. Cindy Biggerstaff has informed the District of her intent to retire. Cindy s last day with the District will be August 31. Budget The Budget Performance Reports for the months ended May 31 and June 30, 2016 are attached to this report. As previously reported, the 2016 overtime budget is pacing to be over budget. This is due in part to the number of extended injuries and two unexpected retirements. When we take reimbursements into account, we are 25 percent over budget for the year. As far as the remainder of the budget, we are pacing nicely with no concerns at this time. Community Relations The Woodinville Fire Explorer Post is in Flagstaff Arizona this week participating in the National Muster. The Benevolent Fund Golf Tournament was yesterday. Despite the rain, everyone had a great time supporting Children s Country Home. A total of 87 golfers participated. Community support continues to grow from sponsors such as Brittany Park, Woodinville Bike, John L. Scott, Nationwide Insurance, Triple Horn Brewery, 20 Corners Brewing and many others. On Saturday, August 6, Woodinville Fire & Rescue and the Benevolent Fund will be participating in a Rotary Event at the Rotary Skate Park. We will be distributing helmets to participants. Saturday, August 20 is the Celebrate Woodinville Pancake Breakfast and Parade. On August 29, CSO Weed is teaching CPR class at the Pizza Coop where we had a successful cardiac arrest resuscitation, as mentioned earlier in my report. GSA/mm

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