WisDOT icommons: Creating User-Friendly Spaces on a Budget
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1 WisDOT icommons: Creating User-Friendly Spaces on a Budget Transportation Librarians Roundtable November 8, 2007 John Cherney, Wisconsin Department of Transportation
2 Why an icommons at WisDOT? Reorganization as a catalyst Department-wide reorganization New section: RCSS (Research and Communication Services Section) Library physical front piece of new section Feature highlights of new section, impetus to begin thought on user-friendly spaces
3 Conceptualizing the WisDOT icommons: Literature Review Our task: find sources related to how a physical setting facilitates knowledge transfer Literature review library science, computer science and academic literature Look for real world examples of other icommons efforts, particularly in a special library The case for space
4 Conceptualizing the WisDOT icommons: Supporting Internal Documents Instead of Nice to Necessary Nice AND Necessary Created documentation to support our contentions a business case and a presentation on our local on-site research
5 Conceptualizing the WisDOT icommons: A New Location Old library space, quickly becoming inadequate with donations from reorganization and retirements Management buy-in of our concept : new lobby location for icommons and creation of North Stacks Circulation area old library New location before icommons
6 Planning the WisDOT icommons: Establishing Parameters Budget, building and IT constraints: what were the specifics? Identify items from old library we wanted to keep Moving the library
7 Planning the WisDOT icommons: Establishing Parameters IT issues IT constraints firewall security concerns Internet Access area need Static IP and local logon continue with these protocols Wireless connectivity and related programs, not possible Increase number of enabled data jacks in icommons and North Stacks IT surplus source of inexpensive equipment
8 Planning the WisDOT icommons: Establishing Parameters IT (con t) With simple workstation furniture and flat panel monitors, Internet Access area became more userfriendly. Occupies 121 sq. ft. Old Internet Access area New Internet Access area
9 Planning the WisDOT icommons: Getting to know our Facilities staff Worked closely with our Facilities staff Two-way education process Library staff included during ALL stages of icommons planning
10 Planning the WisDOT icommons: Working with Facilities Staff Concept illustrations for management and facilities With library staff input, floor plans were changed often Concept circulation desk Concept lobby entrance
11 Planning the WisDOT icommons: Establishing Parameters Building Issues Needed to design user-friendly spaces in areas where electrical boxes/data jacks existed (beneath the floor) Had to meet or exceed ADA code to make spaces more user-friendly for everyone Facilities warehouse source for furniture and more Facilities connections with other state agencies Recycled shelving in North Stacks (from WI Dept. of Revenue)
12 Designing the WisDOT icommons: Facilities Vision Comfortable, inviting place for patrons Color that evokes a sense of calm Fun yet challenging project; departure from regular government building design Copper Sparkle
13 Designing the WisDOT icommons: Facilities Vision (con t) Inviting entrance was a high priority Old entrance New entrance
14 Circulation Area Circulation area consists of joined spare desks bolted together and custom-fitted with table top and front panel Cost about 1/10 of a library circulation table Old circulation desk New circulation desk
15 Collaboration Cove icommons Collaboration Corner North Stacks Collaboration Areas Collaboration Cove, icommons 56 sq. ft. Collaboration Corner, North Stacks 64 sq. ft. Digital white boards and printers, data/phone access, recycled tables and chairs
16 Main Reading Area Occupies 42 sq. ft./next to reference area Main reading area Old library Main reading area (foreground) icommons
17 Map Case Electrostatically painted, more visible location Map case old library Map case icommons
18 Recycled shelving Electrostatically painted existing WisDOT Library shelves Electrostatically painted recycled shelving from other state agencies
19 Study Carrels A/V space Implemented through configuration of system furniture and stand-alone recycled items network access; 16 sq. ft. icommons North Stacks
20 icommons Reading Lounge Donation from Secretary s Office, items purchased at 50% of regular price; occupies 48 sq. ft.
21 Other spaces Webcasting
22 Other spaces SANE LANE
23 Decorative Accents I Carpet for icommons recycled; from WisDOT s Materials Lab building Accent pieces samples from Web ( ) and ReStor Total cost about ¼ of new carpet installation Carpet - icommons Carpet North Stacks
24 Decorative Accents II Transportation-themed art and clock, silk flowers
25 Library signs All signs based around theme of lobby entrance sign Consistent look and feel
26 Other recycled items Recycled from Facilities warehouse, including wooden glass cases
27 Final Thoughts Reactions to the icommons Thank you!! For further information contact: John Cherney
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