University of Texas Project Schedule Narrative February 17, 2009 Page 1

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1 Page 1 I. General A. The purpose of this narrative is to explain key elements of the sample project schedule and their relevance to completion of the security system by the project Substantial Completion Date. The inclusion of a security system in a University of Texas construction project will impact the completion schedule of many areas and trades necessary for the security system to function properly. While the security system does include construction elements similar to other trades, a significant portion of the security system installation occurs near the end of the project and requires significant effort to complete final termination, interfaces with other systems and equipment, programming and setup coordination with the existing systems, and testing and checkout necessary for UT to monitor and control the security system. These final termination, programming, and testing schedules are complex and cannot be compressed to make up for project delays. B. The sample schedule is divided into two sections. 1. The upper section identifies general construction elements that impact completion of the security systems. It is intended to demonstrate how completion of specific general construction elements impacts the security system completion schedule. 2. The lower section identifies milestones and schedule elements consistent with the security system specifications. It is intended to demonstrate how key elements of the security system construction process impact the final completion schedule. C. The sample schedule is intended for reference only. The general and security contractors are responsible for creating a project schedule that includes specific project milestones and phases. II. General Contractor Schedule A. Site Construction 1. Verify security system equipment locations on the site and coordinate conduit and power infrastructure. B. Concrete Work 1. Coordinate security system conduit infrastructure to be located within concrete slabs. C. Carpentry 1. Coordinate security system conduit rough in.

2 Page 2 2. Rough in must be completed early enough to allow review of the installation by UT and the security consultant prior to closing walls and ceilings. D. Thermal and Moisture Protection 1. Coordinate roof, wall, and foundation penetrations for security system equipment. E. Doors and Windows 1. Review door hardware with doors and frames for errors and possible operational conflicts. 2. Review door operators with doors frames and hardware to ensure proper application and operation when installed. 3. Coordinate conduit rough in for electrified door hardware and operators to ensure adequate pathways can be provided. 4. Review grouted frames to ensure blockouts are installed for door hardware and security equipment rough in prior to grouting. F. Finishes 1. Cable installation and cabinet termination above accessible ceilings must be completed early enough to allow review of the installation by UT and the security consultant prior to installation of ceiling tiles. 2. Coordinate completion of areas near security system equipment. Security system equipment cannot be installed until final finish work (including touch up paint) is complete. 3. Sanding dust and paint can damage security system equipment if installed before this work is complete. G. Mechanical 1. Coordinate completion of HVAC systems to provide adequate installation and setup time for network equipment. Network equipment cannot be installed until adequate ventilation is provided for the equipment. Programming of the security system cannot begin until the network is operational and provides connectivity to the UT Campus Network.

3 Page 3 H. Electrical 1. Coordinate completion of Electrical circuits to provide adequate installation and setup time for network and security system equipment. Programming of the security system cannot begin until the network is set up and security equipment can be powered up. I. Fire Alarm System 1. Coordinate completion of fire alarm system unlock interface terminals to unlock fail-safe locks as required to meet life safety codes. Doors with fail-safe electric locking mechanisms cannot be secured until the lock power supplies are properly interfaced to a functional fire alarm system. J. IDF/Server/Telco Rooms 1. Coordinate completion of all construction within IDF/Server/Telco Rooms to ensure uninterrupted installation and setup of network and security equipment. There can be no construction in these rooms after equipment installation has started due to the damage caused to the equipment by construction dust and debris. 2. Coordinate to ensure construction schedules include necessary time for network and voice infrastructure and equipment Installation, programming, and setup. The security system and other building systems cannot be completed until this infrastructure is fully operational and connected to the UT Campus Network. K. Security Control Room 1. Coordinate completion of all construction within Security Control Rooms to ensure uninterrupted installation and setup of security equipment. There can be no construction in the Security Control Room after equipment installation has started due to the damage caused to the equipment by construction dust and debris. III. Security System Schedule A. Construction Kickoff Meeting 1. The construction kickoff meeting shall be scheduled immediately after the award of contract to the security system subcontractor. 2. The intent of the construction kickoff meeting is to introduce the Owner and design team to the construction team. The meeting shall include introductions, project details and milestones, Owner and design team expectations, and establishment of project communication channels.

4 B. Pre-Installation Meeting University of Texas Page 4 1. The pre-installation meeting shall be scheduled immediately after the first security system submittal review has been completed. 2. The intent of the pre-installation meeting is to review the construction schedule, answer contractor coordination questions, and review/resolve problems that arose during the submittal preparation and review. C. Coordination with Other Trades 1. The general and security contractors shall be responsible for ensuring complete coordination with other trades. 2. Submittals shall clearly identify coordinated responsibilities for each interface as coordinated. D. Submittals 1. Submittals are the most critical element of the security system construction and provide for early evaluation of the security contractor s ability to successfully complete the project. The security system cannot be successfully installed without thorough submittals 2. No construction shall begin until submittal documents have been approved by the security consultant. 3. Incomplete submittals cannot adequately demonstrate knowledge of the system requirements and will therefore be rejected without review. 4. The submittals identify exactly how the system will be installed and terminated. When reviewed, submittals shall provide enough information for the security consultant to determine the security contractor understands the requirements and installers have adequate information to install the system in accordance with the contract documents. 5. The project schedule is based on the security contractor providing a thorough submittal for the first submission. The submittals shall only require minor comment from the security consultant to be included in the final submission. Additional submittal reviews will likely cause construction delays and potentially impact the project s substantial completion date.

5 Page 5 E. Construction 1. Submittal must be approved by the security consultant prior to start of construction by the security contractor. 2. Any work completed prior to submittal acceptance may be subject to removal. 3. Progress Observations a) Progress observations are intended to observe the overall quality of the security system installation. Overall installation quality is essential to long term reliable service of the security system. b) The intent of the first progress observations is to review security system conduit and preliminary wire installation and address any issues that may have arisen. c) The intent of the second progress observation is to review cable installation and device terminations. F. Contractor Testing 1. The security contractor shall test the security system prior to connecting equipment to the Owner s existing security system. The Owner and security consultant will not participate in these tests. 2. The security contractor shall verify with a meter that all inputs and outputs function properly. 3. The security contractor shall provide a report confirming that tests have been completed and noting repairs made during the testing process. G. Project Closeout 1. The project closeout process is very rigid and necessary to ensure that the project security systems are fully prepared for connection to the existing security systems for monitoring and control. 2. The dates shown in the schedule are minimum and cannot be compressed. 3. The general contractor shall ensure that the construction schedule includes adequate time to complete the closeout process prior to the substantial completion date.