29,800 sq ft. Library Emergency contact: Daily Services Area/Item Work Description Hours on Location Restrooms - 8 in total

Transcription

1 Guelph Public Library - Main Branch Cleaning Contractor 29,800 sq ft Library Emergency contact: Services Area/Item Work Description Hours on Location Restrooms - 8 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Floors - Public areas - Levels lower, 1 and 2 Wood, tile Sweep & Damp Mop Carpets - 1st & 2nd levels public areas Vacuum Floor in kitchen & lounge Sweep & Damp Mop Hallways Entrance Glass Doors & windows Sweep, and mop if required Entrance Glass Doors & glass in stairs in foyer Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters lower level & 1st floor kitchenette Empty garbage, clean countertop and sink Check daily 2nd floor Kitchen Boardroom Story room Kitchen Clean & sanitize sink and counters Ledges & Window Sills Elevator, Doors, Call buttons on all levels, Interior finishes Garbage Wooden tables Cleaned, legs dusted Outside debris Outside walkways Mail Parking meters Empty coins and give to Admin. Assistant Closing Floors in offices - lower level, 1, 2, Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Live Plants Water outside and inside As needed Ceiling Vents Carpeted Areas Quarterly Services Clean, Sanitize & Polish Glass Windows/Doors Dust Weekly Services Monthly Services Empty garbage, clean countertop and sink Empty garbage, clean countertop, vacuum Empty garbage, clean countertop and sink, vacuum Dust Clean, wipe, sanitize Doors, Frames & Walls Spot Clean 1st Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Empty Collect debris on library grounds Keeps front walk clear (Shovel, sand or swept) Delivers Packages between departments, and to post office when required Performs closing procedures ensuring facility is secured Area/Item Work Description Day of Week Doors, Walls, Floors & Partitions Exterior Glass Clean 1st Remove Dust particles from exterior Spot Clean Area/Item Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Carpeted Areas Shampooed During Closed periods Area/Item Work Description Week of Month Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS1

2 Guelph Public Library - East Side Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Meeting room Story room Sweep, and mop if required Kitchen Clean & sanitize sink and counters Ledges & Window Sills Garbage Wooden tables Cleaned, legs dusted Weekly Services Cleaning Contractor Floors in offices Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Monthly Services Doors, Walls, Floors & Partitions Ceiling Vents Remove Dust particles from exterior Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Carpeted Areas Quarterly Services Bi-annually Services 7,200 sq ft Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Empty garbage, clean countertop and sink, vacuum Empty garbage, clean countertop and sink, vacuum Empty garbage, clean countertop, vacuum Empty Area/Item Work Description Day of Week Spot Clean Carpeted Areas Shampooed During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. LEEDS Gold application, cleaning and janitorial services have to be compliant CS2

3 Guelph Public Library - West side Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Sweep, and mop if required Kitchen Clean & sanitize sink and counters Ledges & Window Sills Garbage Wooden tables Empty garbage, clean countertop, vacuum Weekly Services Cleaning Contractor Floors in offices Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Monthly Services Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Bi-annually Services Dust 4,600 sq ft Area/Item Work Description Hours on Location Restrooms - 1 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Empty Area/Item Work Description Day of Week Remove Dust particles from exterior Spot Clean Carpeted Areas Shampooed During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing goes to designated location outside CS3

4 Guelph Public Library - Scottsdale Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Sweep, and mop if required Kitchen Clean & sanitize sink and counters Ledges & Window Sills Garbage Wooden tables Empty garbage, clean countertop, vacuum Weekly Services Cleaning Contractor Floors in offices Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Monthly Services Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Bi-annually Services Dust 4,800 sq ft Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Empty Area/Item Work Description Day of Week Remove Dust particles from exterior Spot Clean Carpeted Areas Shampooed During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS4

5 Guelph Public Library - Westminister Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Sweep, and mop if required Kitchen Clean & sanitize sink and counters Ledges & Window Sills Garbage Wooden tables Empty garbage, clean countertop, vacuum Weekly Services Cleaning Contractor Area/Item Work Description Day of Week Floors in offices Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Monthly Services Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Carpeted Areas Shampooed Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Quarterly Services Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Bi-annually Services Fill, Clean & Sanitize Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Carpeted Areas 10,000 sq ft Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Dust Empty Shampooed Interior Glass Clean During Closed periods During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS5

6 Guelph Public Library - Bullfrog Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Sweep, and mop if required Kitchen Clean & sanitize sink and counters Ledges & Window Sills Garbage Wooden tables Empty garbage, clean countertop, vacuum Weekly Services Cleaning Contractor Floors in offices Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Monthly Services Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Bi-annually Services Dust 3000 sq ft Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Empty Area/Item Work Description Day of Week Remove Dust particles from exterior Spot Clean Carpeted Areas Shampooed During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing is stored in container in Bookmobile garage. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS6

7 Guelph Public Library - Bookmobile Library Emergency contact: Services Garbage Empty 100 sq ft Sweep & Damp Mop Carpets Vacuum Doors, Walls & Partitions Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Cleaning Contractor Area/Item Work Description Hours on Location Floors Floors - Public areas - Levels lower, 1 and 2 Wood, tile Glass Windows/Doors Dust Ledges & Window Sills Dust Garbage & recylcing is stored in container in Bookmobile garage. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS7

8 SPECIFICATIONS General All cleaning shall be done outside of the normal working hours indicated on the attached building summary sheets. Cleaning at the Guelph Public Library shall be done as per each location summary. Employees A list of employees working in the building must be submitted with this tender. Personnel will not be admitted into the building unless approved by the City of Guelph in writing. It is advisable that back up personnel be included to avoid unapproved personnel being denied access to the facility. The contractor must employ bonded employees as part of this contract. All employees must wear a uniform identifying them as janitorial employees. Supplies and Equipment All cleaning equipment such as floor polishers and vacuums are to be supplied by the contractor. The Guelph Public Library will supply storage for equipment and supplies. Material Safety Data Sheets (M.S.D.S.) will be provided for all materials that the City supplies if required. The Guelph Public Library will supply garbage bags, paper hand towels, toilet paper, and hand soap. All supplies are to be requisitioned on request sheet controlled by the supervisor or designate. Recycling Program The contractor will participate in any separation at source program that the City of Guelph enacts. The labour to collect these materials and carry them to the pick up point will be the responsibility of the contractor. The City of Guelph will provide all necessary containers at the determined location. SP1

9 Log Book The contractor will update daily a logbook stored at a set location in each facility, indicating the following: 1. Date 2. Janitor(s) on site 3. Time arrived and departed 4. All quarterly, semi-annual and annual works 5. Report discrepancies If the contractor fails to report all quarterly, semi-annual and annual works in the logbook as these works are completed, then the Guelph Public Library will assume these works to be incomplete. The contractor will also use the log to report any building or furnishing damage that is noticed during cleaning. The Supervisor of Corporate Building Maintenance Services or designate is to be notified by the contractor the following morning of all entries made into the log relating to damage. The janitorial staff will contact the Supervisor of Corporate Building Maintenance Services or designate in the event that they encounter any severe vandalism, an unsecured building due to glass or door breakage or any other condition requiring immediate attention. Tailored Task Schedules The task schedule for each facility contains the following: Tailored task schedules Hours of operation Scheduled after hour activities Frequency of unscheduled after hour activities Special provisions Building schedule will be posted on a monthly calendar with the supervisor and with the janitorial log. Notice will be given for all unscheduled activities requiring janitorial services. It will be the supervisor s responsibility to maintain and update the calendar. SP2

10 Supply Task Sheets/Inventory Inventory Location Quantity Date Initial Per Case 1. Toilet Paper 2. Hand Towels - Folding - Rolled 3. Garbage Bags.22 x x x x Liners 5. Hand Soap for Dispensers SP3

11 Log Book and Stations Each Station will consist of the following: 1. Log Book 2. Task Sheets for each area 3. Supply Inventory Sheets 4. WHMIS M.S.D.S. (Material Safety Data Sheets) 5. Company Emergency Phone Numbers SP4

12 GUELPH PUBLIC LIBRARY JANITORIAL LOG BOOK Date: Arrival Time: Departure Time: CLEANERS (on site) REQUEST(S) and/or COMMENT(S) WORK COMPLETED QUARTERLY, SEMI-ANNUALLY & ANNUALLY Report Discrepancies: e.g., lights burned out, no power, vandalism SP5

13 Cleaning Terms- Definitions Toilets & Urinals: Use brush and cleaner to clean and remove stains from interior of unit flush after cleaning, use cleaner on exterior of unit for a clean finish and to remove all stains. Disinfect toilet seat. Trash Containers: Remove trash or garbage bags, wipe clean and sanitize container s interior and exterior, and install proper colour of new garbage bag. Dispose of trash in the proper receiver Dispensers: Refill as required soap, paper towel, toilet paper etc (supply must be enough to last until next cleaning schedule). Wipe clean and sanitize outside of dispensers. Glass Mirrors: Wipe clean with appropriate glass cleaning ensuring no streaks. Chrome and Hardware: Wipe clean and disinfect no finger prints or scuffs, etc. use cleaning product to ensure shiny, clean finish on surface. Vacuum Floors Pick up large debris first, vacuum carpeted floors ensuring total area coverage including under desks avoiding electrical cords, and vacuuming corners Sweeping Floors: Pick up large debris first, sweep ensuring total area coverage prior to damp mopping or floor scrubber. Mopping Floors: After sweeping use clean water and cleaning product to cover entire floor area leaving clean shiny floor Wipe down walls, baseboards: Remove dust, scuffs, dirt and other marks with cleaner and damp cloth. Countertops: Damp wipe clean and disinfect countertops, cupboards upper, lower and sides, as well as under items on counter tops. Sinks: Stainless steel, clean with a damp cloth and abrasive cleaner then rinse Non Stainless steel, clean with damp cloth and disinfectant cleaner Doors Cleaned: Wipe down doors with a damp cloth, disinfect handles, and grab bars. If door contains glass, clean with glass cleaning product for streak free finish both sides. Drinking Fountains: SP6

14 Use appropriate cleaning product to wipe away all spots, marks and water spots to leave a shinny finish. Ledges & Window Sills: Remove dust, dirt, etc. with cleaner and damp cloth from all ledges and sills leaving a dust free finish. Janitors/Storage Area: Organize and tidy all products and/or equipment, with appropriate labelling following WHIMS Regulations. Vents: Wipe with damp cloth and cleaner leaving a non streak finish Upholstered Furniture & Drapes: Remove any dirt or scuff marks with damp cloth and cleaner Refrigerator: Remove contents and wipe clean with disinfectant cleaner. Put contents back in. Wipe down exterior of refrigerator with damp cloth and cleaner Lights: With a dry soft cloth wipe removing dust Kick Plates & Thresholds: Wipe with damp cloth and cleaner to remove all marks or scuffs. Light Switches & Push Plates: Wipe with a damp cloth and disinfectant cleaner to remove all marks or scuffs, clean with sanitizer. Chairs, Clocks & Pictures: Remove dust with a dry soft cloth Photo Copier: Remove dust with a dry soft cloth Cleaning Products The successful bidder will supply all the required cleaning products which MUST be approved by the City of Guelph prior to use. The products are to be ecologo environmentally friendly MUST be scent-free. MSDS for each product MUST be provided and kept at each facility and MUST kept current. The City of Guelph reserves the right to inspect, and remove any dangerous materials/products not approved by the City. The City of Guelph reserves the right to SP7

15 conduct random product checks and testing as required. to ensure the safety and health of workers and building occupants. Different facilities will require different products as specified by the City of Guelph, No products are to be used at or transported from one location to another even if the same products are used. Only products with the EcoLogo symbol that contain chemicals that have little or no impact on the environment and humans will be used. Products will be evaluated annually. All products MUST be approved for use by Guelph Public Library. This review will be done in coordination with the City of Guelph, Disability Services and will include a review of the EcoLogo website for products listed under the following: cleaning products with low impact for environmental illness and endocrine disruption. Once products are available under this category, they will be evaluated by the City for use. EcoLogo website: Communication At no time will the successful bidder s staff take direction from extra work, out side of the detailed list of work, for each Facility. All direction will come from either their direct Supervisor or City Library representative. The successful vendor(s) will provide to the Guelph Public Library contact numbers for employees (crews) working at any or all locations awarded. Emergency contact information for the Guelph Public Library will be supplied to the Vendor(s). Equipment All equipment used within City Library buildings must have CSA approval sticker or equivalent. Equipment will be inspected by the City of Guelph prior to use in the Facilities. The City of Guelph has the right to randomly inspect any equipment for damage. If damaged or dangerous equipment is found, said equipment will be removed from service and will not be returned to service until repairs and inspection has been completed. Paper Towel/ Toilet Paper The above will be supplied by the Guelph Public Library. It is the responsibility of the contractor to re-new these items in water closets and washrooms. The Guelph Public Library will insure that paper towels and toilet paper are stocked in each facility. It is the Responsibility of the vendor(s) to notify facility contact if stock is required. Access/exiting To gain entry into each facility there will be either keys, codes, cards or a combination of all supplied by Guelph Public Library. Details for each Facility will be worked out and adhered to by both City of Guelph and Vendor. The number of keys, codes or cards issued and who will be in control of them for each Facility will be recorded and updated as new employees are hired or if an employee is terminated. The Guelph Public Library will be notified immediately under these conditions. Vendor will notify the Guelph Public Library of any lost keys, cards or codes. SP8

16 Deactivation and reactivation of security systems will be a requirement for each Facility. Failure to reactivate a security system at a Facility could result in immediate termination of this contract. The Guelph Public Library has the right to delete access, change codes, locks or entry to a Facility without prior notice to the Vendor. SP9

17 SUPPLY AND DELIVERY OF JANITORIAL SERVICES FOR VARIOUS BRANCHES OF THE GUELPH PUBLIC LIBRARY REFERENCE NUMBER: A D D E N D U M NO. 1 The following shall form part of the tender documents issued by the City of Guelph s Purchasing Department, August, NOTE: the acknowledgement of this addendum must be indicated on FT2 DELETE from page 4 of the tender documents Sealed tenders, for the above, will be received ONLY at the ServiceGuelph desk at Guelph City Hall, 1 Carden Street, Guelph, Ontario, Canada, N1H 3A1, BEFORE TWO THIRTY (2:30) p.m., local time Wednesday September 19th, ADD to page 4 of the tender documents Sealed tenders, for the above, will be received ONLY at the Service Guelph desk at Guelph City Hall, 1 Carden Street, Guelph, Ontario, Canada, N1H 3A1 BEFORE TWO THIRTY (2:30) p.m., local time Monday September 24th. DELETE from page 6 of the tender documents PRICING You may bid on any or all parts. Part A Main Branch, Part B East Side, Part C West Side, Part D Scottsdale, Part E Westminster, Part F Bullfrog, and Part G Bookmobile. Prices shall be quoted only on the attached Form of Tender in Canadian Funds. The prices will include all cost related to the work to be performed (i.e. vehicle, equipment, labour, material etc.) All sales tax must be excluded. HST extra The City will not accept bids containing changes, erasures, overwriting, whiteouts, cross outs, or strikeouts, which are not initialled by the bidder, or alteration of the original document. 1

18 You must provide an hourly rate for normal janitorial services for unscheduled activities, which will be considered extras to the contract. ADD to page 6 of the tender documents PRICING You may bid on any or all parts. Part A Main Branch, Part B East Side, Part C West Side, Part D Scottsdale, Part E Westminster, Part F Bullfrog, and Part G Bookmobile. Prices shall be quoted only on the attached Form of Tender in Canadian Funds. The prices will include all cost related to the work to be performed (i.e. vehicle, equipment, labour, material etc.) All sales tax must be excluded. HST extra The City will not accept bids containing changes, erasures, overwriting, whiteouts, cross outs, or strikeouts, which are not initialled by the bidder, or alteration of the original document. You must provide hourly rates for janitorial services etc for unscheduled activities. This would consist of work which would be scheduled during regular working hours, outside of regular working hours and weekends and holidays. Any work would be considered an extra to the contract ADD the Following floor plans 1. MBA Main FloorA.pdf 2. Scottsdale.pdf 3. WestEndBranch.pdf 4. BullfrogMall.pdf 5. EastsideBranch.pdf 6. Main LIb2ndFloor.pdf 7. Main Library Basement Floor 1 A2.pdf ADD the Following floor Cleaning Policy for East Side Branch ONLY Green Cleaning Policy.pdf DELETE the Cleaning schedule ADD the REVISED Cleaning schedule 2

19 DRAWINGS AND ANY RELATED INFORMATION The bidder shall verify that these Contract documents are complete and assume responsibility to view/download/print the drawings, specifications and any related information not sent with this document. You are required to go to the City s website where under the description of this contract you will find links to the drawings, specifications and any related information not sent with this document. Shortages shall be reported to the Engineer immediately. It will be your responsibility to make sure that when you print any drawings/sketches/etc that they are printed to scale. QUESTIONS AND ANSWERS Q1 Can you provide Bill 7 information, employment Standards Act A1. This information will be sent in addendum 2. Q2 Can items such as bucket and vacuum be stored in Mobile Van shed at the Bullfrog Branch. A2. Yes items can be stored in the Mobile Van Shed but at your own risk. Q3. Will an extra allowance be made for initial cleaning of the Main Branch to bring it to an acceptable level? A3. You are required to provide hourly rates for unscheduled janitorial requirements. This is something that will be at the discretion of the owner. Q4 What are the days of service for each location? A4 See the chart below. Regular Hours Main Branch (Adult Dept.) Main Branch (Children's Dept.) Monday - Thursday Friday Saturday Sunday Bullfrog Mall Branch

20 Scottsdale Centre Branch Westminster Square Branch West End Branch East Side Branch Summer Hours Main Branch (Adult Dept.) Main Branch (Children's Dept.) Monday - Thursday June 18 - September 1 Friday Saturday Sunday 4 May 20 - September 2 These dates change year by year based on when Labour Day falls CLOSED CLOSED Bullfrog Mall Branch CLOSED Scottsdale Centre Branch Westminster Square Branch CLOSED CLOSED West End Branch East Side Branch CLOSED Q5. Please confirm the requirements of a day porter / security at closing for the main Branch A5. Yes there is a day porter at the Main Branch who works from 4 p.m. 9:30 p.m. Monday Thursday and 4 p.m. 9:30 p.m. Friday. This will be covered as the same as unscheduled janitorial services. Q6 Any changes to the scope of work as mentioned by the librarians (light fixtures cleaning, light changing etc) A6.No. If anything outside the normal requirements will be handled the same as unscheduled janitorial services Q7 The library Branches would they be cleaned during the day or evening? A7. The Library Branches would be cleaned during the evening after closing or early morning before opening.

21 Q8. At our first stop at the Eastside branch, it was mentioned that dusting of the bookshelves was required along with changing of light bulbs. Will this be a requirement at all the locations? Or is this specific to the Eastside branch only? A8: See the new schedule for the dusting of shelves and answer 6 for the light bulbs. Q9 Shampooing of the upholstered furniture is required quarterly. Can you provide us with a number of pieces of furniture at each location or shall we provide you with a per piece cost? Are office chairs included in this requirement? A9 We do not have a firm number for each. It was your responsibility to review each location on the site visit. This is to be included in the cost for each location. Office chairs are not included in this requirement. Q10.At the West End branch and the Westminster branch there are windows and ledges at a high level is high level window cleaning and dusting of those ledges to be included? A10: No the high windows and ledges are not included. Q11. Would it be possible to get building floor layouts for the main branch in particular? A11. Yes see all building floor layouts for all branches as indicated above. Westminster Square Branch the 2212 sq ft. expansion is now part of the library. Q12. Will the library be supplying consumables i.e., toilet paper, paper towel, hand soap, garbage bin liners etc. A12: Yes the Library will be supplying consumables as outlined in the tender document under the Specifications section, Supplies and Equipment. End of Addendum 1 5

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24 Legend Second Floor Layout Fire Extinguisher First Aid Box Children s office area Floor 3 (A)

25 Basement Level Legend Fire Extinguisher First Aid Box Janitor s Room Technical Services Department Archives office Office Open Office Area Office IT Department Area Floor 1 (A)

26 Legend Fire Extinguisher Main Floor Layout First Aid Box Office Area Office Area Office Office Floor 2 (A) Floor 2 (A)

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28 72' 14'6 Office 21' Staff Room 6'6 Staff Wash 9'1 5'1 11'10 15' 9'1 48'1 9' 6'7 14'4 14'8 42'3

29 Green House Keeping Policy Guelph Public Library INVIRO ENGINEERED SYSTEMS LTD Pharmacy Avenue, Unit #3 Toronto, Ontario M1W 2S7 (416)

30 INVIRO ENGINEERED SYSTEMS LTD. Page 2 of 12 TABLE OF CONTENTS 1. GREEN CLEANING POLICY GOAL STATEMENT SCOPE PURCHASING FLOOR MAINTENANCE HAND HYGIENE OCCUPANT FEEDBACK CLEANING STRATEGIES PREVENTATIVE MAINTENANCE GENERAL CLEANING CHEMICAL CLEANING PRODUCTS CARPETING FLOORING SURFACES WASHROOMS BACTERIAL REMOVAL JANITORIAL CLOSETS ELECTRICAL ROOM DOCUMENTATION PROCEDURE AND STRATEGY LIBRARY MANAGER RESPONSIBILITIES... 8 APPENDIX A RECOMMENDED CLEANING PRODUCTS... 9 APPENDIX B PRODUCT SELECTION GUIDELINES APPENDIX C PROHIBITED CHEMICALS Page Calgary Toronto

31 INVIRO ENGINEERED SYSTEMS LTD. Page 3 of GREEN CLEANING POLICY The purpose of the Green Cleaning Policy is to reduce the exposure of the building occupants and maintenance personnel to potentially hazardous chemicals, biological and particulate contaminants which may adversely affect air quality, building quality, and human health. It is Guelph East End Public Library s objective to select environmentally friendly products to protect the natural environment. 2. GOAL STATEMENT Guelph East End Public Library (GEEPL) will strive to use environmentally friendly (low impact) chemicals in cleaning its facility, and incorporate these products into their Green Cleaning Policy. The Green Cleaning Policy will strive to make this location as satisfactory for its occupants as possible, with special focus on practices which affect respiratory problems, such as asthma, and skin irritations from cleaning supplies. Additionally, GEEPL will strive to take advantage of all waste disposal options, addressing the recycling and reuse of products before disposal to landfill. 3. SCOPE 3.1. Purchasing GEEPL encourages the purchase of green cleaning equipment as outlined in Appendix A. All powered cleaning equipment purchases including repair and maintenance must be documented. When purchasing equipment, obtain vendor specification sheets; there should be specifications sheets for all equipment in use Additionally, GEEPL encourages the abidance of the cleaning, hard floor, and carpet care guidelines outlined in Appendix B All purchasing activity shall be documented Floor Maintenance A written floor maintenance plan shall be created to ensure consistency in floor care Additionally, a dated log should be kept that details: 1. The number of coats of floor finish applied (including base and top coats) 2. Relevant maintenance and restoration practices 3. Stripping and refinishing cycles. Calgary Toronto

32 INVIRO ENGINEERED SYSTEMS LTD. Page 4 of Hand Hygiene To promote hand hygiene, each employee shall be educated of the importance of hand hygiene and posters will be posted in lavatories Alcohol based hand sanitizers will be placed in each room (lavatory, training room, etc.) as well as distributed periodically throughout the branch Hand soaps are not to contain antimicrobial agents, except where required by health codes Occupant Feedback In an effort to continuously improve and evaluate new technologies, procedures and processes, GEEPL will develop provisions for collecting occupant feedback. This includes: 1. Implementing an occupant survey and complaint response system 2. Documenting the results of the survey, and any actions taken as a result. 4. CLEANING STRATEGIES 4.1. Preventative Maintenance Conduct maintenance as per GEEPL Operations and Maintenance Manual Predict any possible abnormalities such as weather induced leakage and plan accordingly Review the building on an annual basis, looking for new ways to reduce pollution and increase building efficiency. Also, look for and remedy any deterioration of system from previous year. 1. Inspect for and remedy any areas where pollutants could enter the building General Cleaning Regular cleaning activities should take place during off peak hours (i.e. in the evening, after hours) to minimize impact on building occupants All non emergency cleaning should take place according to schedule, allowing all other occupants to be aware of when cleaning will occur. Inform all occupants when emergency cleaning is taking place. Calgary Toronto

33 INVIRO ENGINEERED SYSTEMS LTD. Page 5 of Mild cleaning products should be used on a regular basis; stronger cleaning supplies should only be used for deep cleaning. Windows and light fixtures should be cleaned on a monthly basis to improve interior lighting Chemical Cleaning Products When mixing or using chemicals, protective gear such as gloves or goggles should be worn Acid cleaners should only be used to remove the most difficult of stains. Reminder: acid should never be mixed with bleach Chemicals should only be mixed in areas with direct ventilation to the outdoors Any hazardous chemicals stored/used on site should be organized according to hazard class When cleaning using chemical products, minimize the chemical residue left behind Carpeting Vacuum carpeted entryways frequently; pay special attention to areas under vents fed by unfiltered outside air. 1. Vacuum should have strong suction, tight filter, rotating brush. 2. Vacuum should use high efficiency vacuum bags and HEPA filters. 3. When vacuuming, use between 4 10 back and forth strokes, depending on traffic When washing carpets, do not saturate Deep clean carpeting twice a year according to manufacturer s instructions Treat spills immediately to prevent spreading and staining Only use carpet spot removal product after trying to remove spot with regular washing Flooring Flooring must be dust mopped on a regular basis. For stripping: Calgary Toronto

34 INVIRO ENGINEERED SYSTEMS LTD. Page 6 of Strip/refinish floors only when necessary, not before. 2. Use minimal floor stripper; dilute as appropriate. 3. Ventilate area when mixing floor stripper. 4. Dispose of stripper appropriately when finished See Surfaces Dust and clean walls periodically with a damp/treated dust cloth. Disinfect all regularly contacted surfaces, including: 1. Telephones 2. Door knobs 3. Light switches Washrooms Ensure that all drains are working properly and watch for re occurring puddles. On a regular basis or as required: 1. Refill soap, toilet paper and paper towel dispensers. a) Repair when broken. 2. Remove garbage and replace garbage bag or liner. 3. Clean mirrors. 4. Clean all walls, ceiling, partitions, doors, and switches. a) Disinfect all surfaces and fixtures. b) Dust all other surfaces. 5. Clean all toilets and urinals with acid free cleaner. 6. Clean all sinks. 7. Mop floor with a cleaner/disinfectant. Periodically, as necessary: 1. Remove all graffiti. 2. Clean any persistent stains from sinks, toilets and urinals. Calgary Toronto

35 INVIRO ENGINEERED SYSTEMS LTD. Page 7 of Bacterial Removal Use only EPA approved disinfectants. Dilute disinfectants as per the manufacturer s recommendation. When cleaning using disinfectant, leave disinfectant on surface for 10 minutes to achieve maximum effect Janitorial Closets Periodically, or as required: 1. Remove all waste and trash and dispose as appropriate; replace garbage bag or liner. 2. Wash and disinfect floors, walls and sinks. 3. Ensure all drains are working properly. When storing equipment, ensure it is clean. Keep closets clean, well ventilated and dry Electrical Room Frequently inspect areas for leaks and remove any pools of water, dust and debris. Check for any sign of animal activity inside the building Documentation There must be records maintained which indicate the dates and times when each cleaning process was performed. Each cleaning process must have records showing which chemical is used in each different cleaning process, and the volume and concentration of the chemical. Records must be kept pertaining to the green cleaning policy, the training of staff, occupant feedback forms, and any strategies which have been implemented in an effort to increase efficiency, cleanliness, or occupant comfort. Calgary Toronto

36 INVIRO ENGINEERED SYSTEMS LTD. Page 8 of PROCEDURE AND STRATEGY 5.1. Library Manager Responsibilities Ensuring the Green Clean Policies herein are followed Implementing hand hygiene improvement measures Enforcing guidelines pertaining to the handling, storage, and maintenance of cleaning chemicals Enforcing the standard operating procedures for floor cleaning system Implementing training for staff members and maintenance personnel The collection of occupant feedback. Calgary Toronto

37 INVIRO ENGINEERED SYSTEMS LTD. Page 9 of 12 APPENDIX A RECOMMENDED CLEANING PRODUCTS Vacuum cleaners must be certified by the Carpet and Rug Institute Green Label Testing Program for vacuum cleaners and operate with a sound level of less than 70dBA. Carpet extraction equipment used for restorative deep cleaning is certified by the Carpet and Rug Institute s Seal of Approval Testing Program for deep cleaning extractors. Propane powered floor equipment has high efficiency, low emissions engines with catalytic converters and mufflers that meet the California Air Resources Board (CARB) or U.S. Environmental Protection Agency (EPA) standards for the specific engine size and operate with a sound level of less than 90dBA. Automated scrubbing machines are equipped with variable speed feed pumps and on board chemical metering to optimize the use of cleaning fluids. Alternatively, the scrubbing machines use only tap water with no added cleaning products. Battery powered equipment is ergonomically designed to minimize vibration, noise and user fatigue. Equipment is designed with safeguards, such as rollers or rubber bumpers, to reduce potential damage to building surfaces. Calgary Toronto

38 INVIRO ENGINEERED SYSTEMS LTD. Page 10 of 12 APPENDIX B PRODUCT SELECTION GUIDELINES All disposable janitorial paper and trash bag products must meet: U.S. EPA Comprehensive Procurement Guidelines for Janitorial Paper and Plastic Trash Can Liners. Green Seal GS 09, for paper towels and napkins. Green Seal GS 01, for tissue paper. Environmental Choice CCD 082, for toilet tissue. Environmental Choice CCD 086, for hand towels. Janitorial paper products derived from rapidly renewable resources or made from tree free fibres. Cleaning and maintenance products must meet at least one of the following: The cleaning products must meet or more of the following standards for the appropriate category: Green Seal GS 37, for general purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes. Environmental Choice CCD 110, for cleaning and degreasing compounds. Environmental Choice CCD 146 for hard surface cleaners. Environmental Choice CCD 148, for carpet and upholstery care. Disinfectants, metal polish, floor finishes, strippers or other products not addressed by the above standards meet one or more of the following standards for the appropriate category: Green Seal GS 40, for industrial and institutional floor care products. Environmental Choice CCD 112, for digestion additives for cleaning and odour control. Environmental Choice CCD 113, for drain or grease traps additives. Environmental Choice CCD 115, for odour control additives. Environmental Choice CCD 147, for hard floor care. California Code of Regulations maximum allowable VOC levels for the specific product category. Hand soaps must meet one or more of the following standards: No antimicrobial agents (other than as a preservative) except where required by health codes and other regulations (i.e., food service and health care requirements). Green Seal GS 41, for industrial and institutional hand cleaners. Environmental Choice CCD 104, for hand cleaners and hand soaps. Calgary Toronto

39 INVIRO ENGINEERED SYSTEMS LTD. Page 11 of 12 APPENDIX C PROHIBITED CHEMICALS Do not purchase or use products with the following ingredients: Acetone Neurotoxin to the liver and kidney and developing fetus. An irritant to the eyes and skin. Commonly found in cleaning products. Alkanolamines Chemical slow to biodegrade. May react with other chemicals to form a carcinogen. Commonly found in detergents. Alkyl Benzene Sulfonates Chemical slow to biodegrade. Causes skin irritation. During manufacturing process, releases carcinogens and reproductive toxins. Commonly found in all purpose cleaners and hard surface cleaners. Alkyl Phenoxy Polyethoxy Ethanols Chemical slow to biodegrade. Found to be cause of many chronic health problems. Commonly found in all purpose cleaners and hard surface cleaners. Ammonia High concentrations may cause irritation of the skin, eyes, and respiratory systems. Commonly found in window cleaners. Benzalkonium chloride Synthetic disinfectant. Slow to biodegrade and toxic to aquatic life. Commonly found in disinfectants. Bleach Also sodium hypochlorite. Corrosoive material, eye, skin and respiratory irritant. Hazardous to people with heart conditions or asthma. Can be fatal if swallowed. Neurotoxin to the liver. Commonly found in household cleaners. Butyl cellosolve Toxic solvent that can irritate or damage mucous membranes, liver and kidneys. Commonly found in spray cleaners, all purpose cleaners and abrasive cleaners. Chlorine Also known as hypochlorite, sodium hypochlorite, sodium dichloroisocyanurate, hydrogen chloride, hydrochloric acid. Acute toxic chemical. Commonly found in bleach, disinfectant cleaners, detergents and other cleaners. Diethanolamine (DEA) Carcinogen. Skin and respiratory toxicant and eye irritant. Commonly found in cleaning products. D Limonene Chemical is a sensitizer, neurotoxin and an eye and skin irritant. Commonly found in cleaning products. Dioxane Solvent and a carcinogen. Found in window cleaners. Ethylene glycol Solvent that is a neurotoxin and irritant. Found in all purpose cleaners. Calgary Toronto

40 INVIRO ENGINEERED SYSTEMS LTD. Page 12 of 12 Ethoxylated nonyl phenol A carcinogen and eye and skin irritant. Found in cleaning products. Formaldehyde Carcinogen and respiratory irritant. Found in disinfectant, germicides, and adhesives. Methanol Acutely toxic and can cause blindness. Found in glass cleaners. Methylene chloride A carcinogen, neurotoxin, and reproductive toxin. Can cause liver, brain and heart damage. Skin and eye irritant. Commonly found in cleaning products. Monoethanolamine Chemical can cause liver, kidney, and reproductive damage. Skin and eye irritant. Commonly found in cleaning products. Naphthalene Carcinogen. Causes allergic reactions to skin, cataracts, and damages kidneys. Very toxic to children. Found in carpet cleaners and toilet deodorizers. Parabens Hormone disruptors. May cause dermatitis. Commonly found in cleaning products as a preservative. Phosphoric acid Extremely corrosive and irritates skin and eyes. Vapours damage lungs and nervous system. Found in cleaning products. Quaternium 15 An alkyl ammonium chloride used as a surfactant, disinfectant and deodorant that releases formaldehyde. Found in all purpose cleaners and disinfectants. Sodium dichloroisocyanurate dehydrate Corrosive chemical. Severe eye, skin, and respiratory irritant. May cause liver and intestinal damage. Toxic to nervous system. Found in toilet bowl cleaners and deodorizers and some detergents. Turpentine Allergic content, kidney, bladder and nervous system damage. Eye irritant. Found in many cleaning products. Chemical descriptions sourced here: 1. buygreen.com. Prohibited Toxicant List. Green Retail and Wholesale, LLC Environmental Health Association of Nova Scotia. Guide to Less Toxic Products. EHANS Calgary Toronto

41 Guelph Public Library - Main Branch Cleaning Contractor 29,800 sq ft Library Emergency contact: Services Area/Item Work Description Hours on Location Restrooms - 8 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Floors Floors - Public areas - Levels lower, 1 and 2 Dust & Spot Clean Wood, tile Sweep & Damp Mop Carpets - 1st & 2nd levels public areas Vacuum Floor in kitchen & lounge Sweep & Damp Mop Hallways Entrance Glass Doors & windows Sweep, and mop if required Entrance Glass Doors & glass in stairs in foyer Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters lower level & 1st floor kitchenette Empty garbage, clean countertop and sink Check daily 2nd floor Kitchen Boardroom Story room Kitchen Clean & sanitize sink and counters Ledges & Window Sills Elevator, Doors, Call buttons on all levels, Interior finishes Garbage Wooden tables Cleaned, legs dusted Outside debris Outside walkways Mail Parking meters Empty coins and give to Admin. Assistant Closing Weekly Services Collect debris on library grounds Keeps front walk clear (Shovel, sand or swept) Delivers Packages between departments, and to post office when required Performs closing procedures ensuring facility is secured Area/Item Work Description Day of Week Floors in offices - lower level, 1, 2, Sweep & Damp Mop or Vacuum Friday Offices - flat surfaces Dust Friday Bookshelves Dust Friday Live Plants Water outside and inside As needed Monthly Services Clean, Sanitize & Polish Glass Windows/Doors Dust Empty garbage, clean countertop and sink Empty garbage, clean countertop, vacuum Empty garbage, clean countertop and sink, vacuum Doors, Walls, Floors & Partitions Exterior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Quarterly Services Dust Clean, wipe, sanitize Empty Remove Dust particles from exterior Spot Clean Area/Item Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Carpeted Areas Shampooed and Extracted During Closed periods Area/Item Work Description Week of Month Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS1

42 Guelph Public Library - East Side Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Meeting room Story room 7,200 sq ft Sweep, and mop if required Kitchen Clean & sanitize sink and counters Wooden tables Cleaned, legs dusted Cleaning Contractor Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Ledges & Window Sills Garbage Weekly Services Empty garbage, clean countertop and sink, vacuum Empty garbage, clean countertop and sink, vacuum Empty garbage, clean countertop, vacuum Area/Item Work Description Day of Week Floors in offices Sweep & Damp Mop or Vacuum Friday Bookshelves Dust Friday Offices - flat surfaces Dust Friday Monthly Services Empty Doors, Walls, Floors & Partitions Ceiling Vents Remove Dust particles from exterior Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Carpeted Areas Quarterly Services Spot Clean Carpeted Areas Shampooed During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Bi-annually Services Shampooed and Extracted During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. LEEDS Gold application, cleaning and janitorial services have to be compliant CS2

43 Guelph Public Library - West side Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions 4,600 sq ft Sweep, and mop if required Kitchen Clean & sanitize sink and counters Wooden tables Empty garbage, clean countertop, vacuum Cleaning Contractor Area/Item Work Description Hours on Location Restrooms - 1 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Ledges & Window Sills Garbage Weekly Services Area/Item Work Description Day of Week Floors in offices Sweep & Damp Mop or Vacuum Friday Bookshelves Dust Friday Offices - flat surfaces Dust Friday Monthly Services Dust Empty Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Remove Dust particles from exterior Spot Clean Area/Item Work Description Week of Month Carpeted Areas Shampooed and Extracted During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Bi-annually Services Interior Glass Clean During Closed periods Garbage & recylcing goes to designated location outside CS3

44 Guelph Public Library - Scottsdale Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions 4,800 sq ft Sweep, and mop if required Kitchen Clean & sanitize sink and counters Wooden tables Empty garbage, clean countertop, vacuum Cleaning Contractor Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Ledges & Window Sills Garbage Weekly Services Area/Item Work Description Day of Week Floors in offices Sweep & Damp Mop or Vacuum Friday Bookshelves Dust Friday Offices - flat surfaces Dust Friday Monthly Services Dust Empty Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Remove Dust particles from exterior Spot Clean Area/Item Work Description Week of Month Carpeted Areas Shampooed and Extracted During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Bi-annually Services Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS4

45 Guelph Public Library - Westminister Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions Sweep, and mop if required Kitchen Clean & sanitize sink and counters Wooden tables Empty garbage, clean countertop, vacuum Cleaning Contractor Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Entrance Glass Doors & windows Floors in offices Sweep & Damp Mop or Vacuum Friday Bookshelves Dust Friday Offices - flat surfaces Dust Friday Carpeted Areas 10,000 sq ft Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Carpets public areas Vacuum Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Ledges & Window Sills Garbage Weekly Services Clean Area/Item Work Description Day of Week Monthly Services Dust Empty Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Carpeted Areas Shampooed Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Quarterly Services Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Bi-annually Services Shampooed and Extracted During Closed periods Interior Glass Clean During Closed periods Garbage & recylcing is stored in Janitorial room. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS5

46 Guelph Public Library - Bullfrog Library Emergency contact: Services Floors - Public areas Floor in kitchen & lounge Sweep & Damp Mop Hallways Doors, Walls & Partitions 3000 sq ft Sweep, and mop if required Kitchen Clean & sanitize sink and counters Wooden tables Empty garbage, clean countertop, vacuum Cleaning Contractor Area/Item Work Description Hours on Location Restrooms - 3 in total Toilets, Sinks, & Urinals Clean, Sanitize & Polish Trash Containers Empty, Line, clean & Sanitize Dispensers: Soap, Towel, Tissue Fill, Clean & Sanitize Glass, Mirrors, Chrome, & Hardware Clean and Polish Walls by Sinks/Urinals Damp Wipe Partitions & doors Dust & Spot Clean Floors Wood, tile Sweep & Damp Mop Carpets public areas Vacuum Entrance Glass Doors & windows Clean Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Kitchen Empty garbage, clean countertop and sink Ledges & Window Sills Garbage Weekly Services Area/Item Work Description Day of Week Floors in offices Sweep & Damp Mop or Vacuum Friday Bookshelves Dust Friday Offices - flat surfaces Dust Friday Monthly Services Dust Empty Doors, Walls, Floors & Partitions Interior Glass Clean 1st Doors, Frames & Walls Spot Clean 1st Quarterly Services Kick Plates & Thresholds Clean & Polish 1st Light Switches & Push Plates Clean & Polish 1st Janitor's Storage Area Clean, Organize 1st Ceiling Vents Carpeted Areas Remove Dust particles from exterior Spot Clean Area/Item Work Description Week of Month Carpeted Areas Shampooed and Extracted During Closed periods Floor Hard Service Areas Throughly Cleaned During Closed periods Upholstered furniture Shampooed During Closed periods Bi-annually Services Interior Glass Clean During Closed periods Garbage & recylcing is stored in container in Bookmobile garage. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS6

47 Guelph Public Library - Bookmobile Library Emergency contact: Services 100 sq ft Sweep & Damp Mop Cleaning Contractor Area/Item Work Description Hours on Location Floors Floors - Public areas - Levels lower, 1 and 2 Wood, tile Carpets Vacuum Doors, Walls & Partitions Touch Points Clean, Sanitize & Polish Reception/circulation counters Clean, Sanitize & Polish Glass Windows/Doors Dust Ledges & Window Sills Dust Garbage Empty Garbage & recylcing is stored in container in Bookmobile garage. On scheduled pick up day it needs to be moved to appropriate location for pick-up. CS7

48 SUPPLY AND DELIVERY OF JANITORIAL SERVICES FOR VARIOUS BRANCHES OF THE GUELPH PUBLIC LIBRARY REFERENCE NUMBER: A D D E N D U M NO. 2 The following shall form part of the tender documents issued by the City of Guelph s Purchasing Department, August, NOTE: the acknowledgement of this addendum must be indicated on FT2R DELETE ADD Pages FT1 FT5 Pages FT1R FT5R (attached) Item 2 has been added as a separate price for the Day Porter. This is listed as Part A1 The Day Porter s will perform the following duties during the timeframe but not limited to: 1. emptying garbage in all offices 2. replacing light bulbs (as required) 3. light cleaning (dusting, sweeping stairs, etc.), 4. taking mail to Post Office 5. transporting boxes to different departments, 6. other duties as assigned. Hours of work will be from 4 p.m. 9:30 p.m. Monday Thursday and 4 p.m. 9:30 p.m. Friday BILL 7 EMPLOYMENT STANDARDS ACT. The City has been informed by the service provider that all cleaning staff, other that the Day Porter, are from sub-contractors and therefore they deem them as non-employees so no bill 7/employment standards act information has been provided. ESA information for the Day Porter 1