COMMISSION ORDER. IT IS FURTHER ORDERED that the Request for Bid and Notice to Bidders be displayed on the Franklin County website.

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1 4.e STATE OF MISSOURI County of Franklin ss. COMMISSION ORDER Commission Order No Third Quarter Term 2016 Tuesday,August,09,2016 Bid Notice IN THE MATTER OF ADVERTISING FOR SEALED BIDS FOR SMOKE DETECTOR INSPECTIONS WHEREAS, the Commission has determined that it is necessary to have all smoke detectors and related equipment tested and inspected on a semi-annual basis; and WHEREAS, the Commission has determined that it is in the best interest of to purchase such Inspections through the competitive bidding process. IT IS THEREFORE ORDERED that sealed bids for the services necessary to inspect smoke detectors are requested from interested bidders with notice to bidders to be published in the August 17, 24, and 31, 2016 editions of the Washington Missourian with said bids to be due and submitted no later than 10:00 AM on September 6, Bids should be submitted to the office of the Clerk, 400 East Locust, Room 201, Union, Missouri and in a sealed envelope marked with Smoke Detector Inspections and with opening date of September 6, 2016 plainly marked on envelope. IT IS FURTHER ORDERED that the Request for Bid and Notice to Bidders be displayed on the Franklin County website. IT IS FURTHER ORDERED that a site visit will be conducted on August 26, 2016 at 10:00 AM. IT IS FURTHER ORDERED that prospective bidders be notified that the Commission reserves the right to reject any and all bids. IT IS FURTHER ORDERED that a copy of this Order be provided to the Sheriff s Office, Attn: Capt. Dave Boehm. Presiding Commissioner Commissioner of 1 st District Commissioner of 2 nd District Updated: 8/8/2016 1:06 PM by Doris Meyer Page 1 Packet Pg. 53

2 4.e.a Security and Life Safety Monitoring and Inspections 1. Part 1 - General 1.2. References Codes-General All work and materials shall conform to all applicable federal, state and local codes and regulations governing the testing, inspecting and monitoring of each of the systems. If there is a conflict between the referenced standards, federal, state or local codes, and this specification, it is the bidder s responsibility to immediately bring the conflict to the attention of the County for resolution. National standards shall prevail unless local codes are more stringent. The bidder shall not attempt to resolve conflicts directly with the local authorities unless specifically authorized Quality Assurance Qualifications of Service Provider The service provider shall have a minimum of 5 years of experience in service of the equipment brand. The provider shall have successfully designed, installed, and monitored similar system fire detection and security on a previous project of comparable scope, size and complexity. The project shall be supervised by personnel certified by NICET as fire alarm Level IV technicians. The provider shall be responsible for providing qualified on site representative(s) for coordination of system testing and commissioning in accordance with these specifications Qualifications of Provider The contractor shall submit copies of all required Licenses and Bonds as required in the State having jurisdiction. The contractor shall employ on staff a minimum of one NICET level II technician or a professional engineer, registered in the State of the installation. Contractors unable to comply with the provisions of Qualification of Installers shall present proof of engaging the services of a subcontractor qualified to furnish the required services Project Conditions Responsibility Packet Pg. 54

3 4.e.a It shall be the contractor's responsibility to inspect the job site and become familiar with the conditions under which the work will be performed. All work may be conducted during normal working hours, 8:00 a.m. to 5:00 p.m., Monday through Friday Site Devices The following is a list of the Properties and an estimate of equipment for each. It is the responsibility of the contractor to verify site conditions, including device counts. Jail 1 Bruns Dr Union, MO Analog Control Panel 1 System Modules 1 Remote Annunciators Panel Battery 1 2 Signature Series Intelligent Detectors 94 3 Detector Bases 97 SuperDuct Signature Smoke Detector SuperDuct Sampling Tubes 7 SuperDuct Remote Test Stations 7 Signature Series Life Safety Modules Manual Pull Stations Input Modules 6 8 Output Modules 7 2 Signature Module Mounting Accessories Packet Pg. 55

4 4.e.a UIO Module Motherboards 2 SIGA-UIO6 Genesis Temporal Fire Horn-Strobes, Wall Mount, 84.4/79.4 dba, Multi-candela, 1 Gang 11 G1RF-HDVM 1.5. Inspections Test and Inspection - Fire A. Testing, general 1. The contractor shall perform all testing in occupied facilities at times of day that present the lowest impact and disruption to business and activities. Coordinate all testing in occupied buildings with the building owner s representative to assure that fire alarm system testing does not interrupt operations. 2. All equipment, instruments, tools and labor required to conduct the system tests shall be provided by the provider. At a minimum, the following equipment shall be made available for testing: a. Ladders and scaffolds as required to reach all installed equipment. b. Meters for reading voltage, current and resistance. c. Two-way communication devices d. Simulated smoke, heat-producing devices for heat detectors, extension poles for introducing smoke into detectors, as needed. e. Manufacturer s instruments to measure air flow through duct smoke detectors. f. Decibel meter. g. Status and diagnostic software and PC. B. All testing shall utilize a written test plan for testing the system components and operation in accordance with NFPA 72 and this specification. The contractor shall be responsible for the performance of the test plan, demonstrating the function of the system and verifying the correct operation of all system components, circuits, and system programming. C. The system test plan shall include but not be limited to the following: 1. Visually inspect all wiring. 2. Verify the absence of unwanted voltages between circuit conductors and ground. The tests shall be accomplished at the preliminary test with results available at the final acceptance test. 3. System wiring shall be tested to demonstrate correct system response for the following conditions: a. Open, shorted and grounded signal line circuits. Packet Pg. 56

5 4.e.a b. Open, shorted and grounded notification appliance circuits. D. System indications shall be demonstrated as follows: 1. Correct message content for each alarm input at all system displays. 2. Correct annunciator light for each alarm input at each graphic display. 3. Correct history logging for all system activity. 4. Correct sensitivity for all smoke detection devices. The use of system generated sensitivity reports is acceptable in meeting this requirement. a. Correct signals sent to the Central Monitoring Station. 5. Notification appliances shall be demonstrated as follows: a. All alarm notification appliances actuate as programmed b. Audibility and visibility at required levels. Measure sound levels at 5 ft. above finished floor with the room doors closed. c. For 24VDC NACS, measure and record the voltage at the most remote appliance on each notification appliance circuit, while operating. 6. System control functions shall be demonstrated as follows: a. In accordance with the system operation matrix. 7. System off premises reporting functions shall be demonstrated as follows: a. Correct information received for each alarm and trouble event 8. Secondary power supply (battery) capacity capabilities shall be demonstrated as follows: a. System battery voltages and charging currents shall be measured and recorded at the fire alarm control panels. b. System primary power shall be disconnected for 24 hours. At the end of that period, an alarm condition shall be created and the system shall perform as specified for a period of 5 minutes. c. System primary power shall be restored for forty-eight (48) hours. d. System battery voltages and charging currents shall again be measured and recorded at the fire alarm control panels. 9. The central monitoring station and/or fire department shall be notified before final test in accordance with local requirements. 10. Operate every installed device to verify proper operation and correct annunciation at control panel. 11. Open signaling line circuits and notification appliance circuits in at least 2 locations to verify presence of supervision. Test Reports Per the "Documentation" Section of the "Fundamentals of Fire Alarm Systems" Chapter in NFPA72 and the "Inspection and Testing Form" in the "Records" Section of the "Inspection, Testing and Maintenance" Chapter in shall be prepared by the Contractor along with Technician's name, certificate number and date. Inspection Frequency Packet Pg. 57

6 4.e.a The inspection of the smoke alarm system will be conducted on a semi-annual basis. The bid is requested to include hourly rate for repair labor in the event that issues are discovered. Site Visit A site visit will be conducted on at 10:00 o clock. Interested parties can contact Sheriff s Office, Capt. Dave Boehm at Packet Pg. 58