Attendees/Absentees. Derek Gallagher DG. Delano Secondary School Additions and Renovations June 6, 2016 Technology User Group Meeting Minutes

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Stewart Rice
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District #879 Jon Moen, Independent School District #879 Barry Voight, Independent School District #879 Nick Main, Independent School District #879 Mary Reeder, Independent School District #879 Steve

1 MEMORANDUM To: From: Attendees/Absentees Derek Gallagher DG Date: June 14, 2016 Comm. No: Subject: Independent School District #879 Delano Secondary School Additions and Renovations June 6, 2016 Technology User Group Meeting Minutes Attendees: Paul Ludwig, Independent School District #879 Jon Moen, Independent School District #879 Barry Voight, Independent School District #879 Nick Main, Independent School District #879 Mary Reeder, Independent School District #879 Steve Heil, Independent School District #879 Matt Schoen, Independent School District #879 Bob Prell, ICS Consulting Karl Bohnsack, Paulson and Clark Engineering Kaitlin Schalow, Wold Architects and Engineers Patrick Triggs, Wold Architects and Engineers Derek Gallagher, Wold Architects and Engineers consult.com The Group met to discuss the preliminary User Group drawing. The drawings presented in the meeting are for diagrammatic purposes only, intended to facilitate discussion and visualize spatial adjacencies. The following is a brief summary of topics discussed. Discussion Topics: A. New Intermediate School: 1. Karl Bohnsack from Paulson and Clark Engineering gave general information about the network systems in the New Intermediate School. This information is attached to these minutes. 2. The group reviewed the technology needs of a typical classroom. a. The District is not yet sure what kind of technology will be in the classroom; teaching walls should provide electrical outlets and blank data boxes for wiring of whatever technology is chosen. b. It was noted that electrical outlets in the lockers would be ideal; however, the project was not budgeted for this. Electrical outlets should be maximized at all open wall locations.

2 MEMORANDUM Page 2 of 3 c. Classrooms should accommodate charging stations for chrome book carts. d. Ideally all data rooms should be equipped with electrical outlets and telephone connections. e. IT staff would like networked projectors at conference rooms. f. IT staff is comfortable with the size and location of data and electrical rooms in the building. g. Display TVs (as in the flex spaces) should have a hardwired network connection. h. The District wants PA alert lights in noisy locations. i. The District and Staff would like to consolidate as much of the building s technology as possible into one system. B. Secondary School: 1. Ideally the clock and PA systems at the Secondary School would be replaced. IT staff would prefer an all inclusive system running PA, Clocks, Doors, cameras, fire alarm, etc; however, this would add a considerable amount of scope to the electrical package and would likely limit the number of bidders. The district will coordinate with Bob Prell to establish a short list of potential vendors. 2. Existing info monitors use Google Digital Signage system. Hardwire data connections should be included at all new info monitor locations to accommodate this system. 3. It was noted that no intrusion detection system is currently in place at the Secondary School. Ideally, doors would be equipped to add intrusion detection in the future. 4. There will be one new data room to replace the one demolished at the Media Center. 5. If a new clock and PA system are installed, space will be required for the control equipment. It was noted that there is space in the storage room adjacent to the main data room. Partition walls between these two spaces could potentially be demolished if necessary. 6. Cooling will be required at the existing Data Room near the entry to the Media Center. 7. Ventilation required at the Data Room adjacent to the Middle School Courtyard. 8. The technology at new teaching walls in the Secondary School should match those outlined for the New Intermediate School as much as possible given existing conditions. 9. Any new lights in the project will be LED. Existing light fixtures will remain in areas untouched by major renovations. 10. Extra data and power outlets should be added at the Main Office to power specialty equipment. 11. It would be ideal to install parking lot surveillance. This would require additional power and data lines which would add to the square footage of parking lot renovation. This will be balanced against cost estimates for site work. 12. Data at the Sports Arena would be ideal, though rough ins for future data would be sufficient.

3 MEMORANDUM Page 3 of 3 C. General technology requirements: 1. It was noted that there is currently a fiber connection between the Secondary and Elementary schools. While a direct connection to the New Intermediate School would be ideal, the site for the Intermediate and the overall budget will determine whether this connection is feasible. 2. While wireless technology is planned throughout the buildings, it would be ideal to provide hardwire connections for planned equipment wherever possible to lighten the load on the wireless network. 3. CAT 6E is planned for new data cables. 4. The current security vendor for the District is Trans Alarm, but the District is ready to look for a new provider when their current contract expires. 5. The Design Team needs technology decisions from the District as soon as possible so that architectural impacts can be accommodated. 6. Wold will coordinate locations of security cameras and card reader box locations with the respective principals of the two schools. D. Next Steps: 1. The Staff will consider what equipment will require hardwired network connections and share this information with the Design Team. 2. Locations for card reader rough in will need to be determined for the Intermediate School once the building has a definite site on the campus. 3. Desired locations for security cameras will be chosen by the Principal and IT. 4. The District and Engineer will meet with vendors to explore options for the systems. Attachment cc: Traci Lawman, ISD #879 Eric Linner, Wold Vaughn Dierks, Wold Lynae Schoen, Wold MH/ISD_879/152235/min/6.6.16

4 Delano 4-6 Intermediate School Status of the following Technology Items: Paging System Clocks Fiber Cable, Telephone Network Phone Systems (VoIP) Wireless Access Points The paging system is furnished and installed under the building project. There are speakers in all classroom, offices and other student/staff areas. One (1) Zone for entire school, including exterior speakers. Allows connection with a phone system. *Blue notification strobes will be provided at several areas to give visual indication of an ongoing broadcast. Clocks are furnished and installed under the building project. Battery clocks connect to central Radio Frequency (RF) time server, Primex or American Time. Time server can schedule class changes and interface with the PA system for notification (if required) The building project will furnish and install 24 pair fiber optics (FO) from Demarcation near Electrical Room to the Main Server Room. 12 pair fiber optics from Main Server Room to the other IDF Room. FO will be terminated and tested (no electronic converters or switches are included) The Owner shall contact the utilities for installation into the building. This includes Electrical utility (local power company is aware of our project), Cable TV (if required in the school), telephone (copper analog lines are required for elevator and fire alarm) & Network/Internet (this can be done through a Telephone Utility or a private Fiber Optic connection). Empty conduits will be installed into the building to facilitate utility cabling. The building project will furnish and install network (data &Voip) Cat 6e cabling from all outlet locations to patch panels in the IDF or Main Server Room. The cabling will be tested and labeled to district standards. Network Switches to be furnished and installed by the Owner or separate Vendor. Owner to patch to the Switches. The purchase of the phone and the phone system will be by the Owner. Installation by the Owner or separate Vendor. WAP connection points are located throughout the public spaces every 100, near conference rooms, office areas, 2 in the cafeteria and gymnasium and in every classroom. They include an outlet located above the ceiling with 2 data cables to each location (next generation access point can utilize 2 cables for greater coverage). The Wireless Access Point device is to be furnish and installed by the Owner or separate Vendor.

5 Voice Enhancement Systems Document Cameras Door Access Control Building Intrusion Security Cameras Duress/Panic System The building project to furnish and install the Voice Enhancement System for the Gymnasium and the Cafeteria. If Voice Enhancement Systems for the Classroom areas is required, it shall be furnished and installed by the Owner or separate Vendor. Classrooms have empty boxes and conduits that can be used for these types of devices if they are not connected to the Teachers computers. If specific requirements are needed in each classroom, please provide requirements and locations. The building project will furnish and install rough-in (conduit and j-box) for Card Readers at the Main Entry and other doors as required. The building project will furnish and install electronic door hardware, and power supplies. Card Reader devices and door access computer system to be furnished and installed by the Owner or separate Vendor. Exterior door intrusion contacts shall be furnished and installed by the Owner or separate Vendor. The Building project to provide conduit from top door frames to accessible ceilings above. The Security Camera System to be furnished and installed by the Owner or separate Vendor. The building project will furnish and install one (1) lockdown button at the receptionist desk; this will include buttons for local door control. The system will provide connections to release doors that are held open by magnetic hold opens connected to the fire alarm system. The building project will furnish and install the connections from the lockdown button to the fire alarm panel to release the doors. The building project will furnish the buttons and wiring to locally control the new entry doors. Any door Access Computer system can be furnished and installed by the Owner or separate Vendor in the future.

Fixture Type : Volumetric Troffer, 4800 Lumen 4100 color Temp, Fully Dimmable LED. OS N1 LD1 Low voltage switch with On/Off and Dimmable levels. Dimming levels include all fixtures.

6 Fixture Type : Volumetric Troffer, 4800 Lumen 4100 color Temp, Fully Dimmable LED. OS N1 LD1 Low voltage switch with On/Off and Dimmable levels. Dimming levels include all fixtures. Lighting in manual on to 75% and can be turned up for testing or as needed. Ceiling Occupancy Sensor turns off power to all room lighting after 30 min unoccupied 1 Classroom Lighting 1/8" = 1'-0" BLT Series LED 2BLT 2' x 4' LED Specifications Length: 47-3/4 (121.2) Width: 23-3/4 (60.3) Depth: 2-3/8 (6.0) All dimensions are inches (centimeters) unless otherwise specified.

7 Teacher Station Low: Receptacle, 3Data & SB Box Above Desk: Receptacle & SB Box SB box and conduit to ceiling can be used for wired enhanced audio systems if installed (SB) locations are rough-in of 2 gang deep box for classroom technology input and video connections. Smartboard / TV / Wall Projector Low: Receptacle & Data Jack High: Receptacle & J-Box for LV cable SB J SB J 36" 36" 84" 84" Receptacle flush in ceiling for projector Receptacle & empty box for future cabling S Fire Alarm Notification Device F WAP S Buildings Public Address system speaker (Typ 2) 2 data jacks terminated above ceiling for Wireless Access Point C Duplex Receptacle AB AB Duplex Receptacle & 2 Data Jacks If classroom has countertop: GFI Duplex Receptacle mounted Above Backsplash of the counter Wireless Clock 1 Classroom Coordination 1/8" = 1'-0"

Electrical Inspection Special Electrical

Electrical Inspection Special Electrical 0941 Fire Alarm System Devices, panels, wiring, conduit, etc. The present fire alarm system manufactured by Gamewell was installed with the 1982 renovation. It is a non addressable, zoned system. It includes