Contractor Access Guide. Federal Reserve Bank of Cleveland 1455 East 6 th Street Cleveland, Ohio (216)

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1 Contractor Access Guide Federal Reserve Bank of Cleveland 1455 East 6 th Street Cleveland, Ohio (216) Revised June

2 Welcome to the Federal Reserve Bank of Cleveland. We are confident that your experience working at the Bank will be a pleasant one. Because the Federal Reserve Bank functions as the central bank of the United States and is an important component in the nation s banking system, it is crucial that the Bank be able to conduct its business with little or no external distractions. Consequently, we ask that you conduct your business with a minimum of noise and disruption while working at our site. This Access Guide has been designed to provide you with a quick reference of our policies and regulations. If you need further information, you can call any member of the Facilities Department s management team. The following building regulations must be followed by all contractors and their subcontractors performing work on the Federal Reserve Bank of Cleveland properties. Approval Any work to be performed must be approved by the Facilities Management Department. Access and Vendor Screening Guidelines To gain access, Contractor personnel must present a valid photo I.D. and will be scanned upon entry into the Bank. All packages, briefcases, toolboxes, etc. will be inspected by x-ray and/or by hand. Prior to the start of Work, a complete background check is required by all contractor personnel assigned to the project with access to nonpublic areas in the Bank or that will not be escorted by a Bank employee. All names must be submitted to the designated Facilities representative to schedule a vendor screening that consists of the items listed below: 2

3 1. FBI fingerprint Identification Record System check- An FBI Identification Record often referred to as a criminal history record or a rap sheet is a listing of certain information taken from fingerprint submissions retained by the FBI in connection with arrests and, in some instances, federal employment, naturalization, or military service. The process of responding to an Identification Record request is generally known as a criminal background check. 2. Office of Foreign Asset and Control (OFAC) check- The Office of Foreign Assets Control is part of the U. S. Treasury. It is the official body that determines whether or not an entity or individual is permitted to do business with the United States, for example; financial ties with a terrorist or narcotics trafficking organization would prevent an entity or individual from doing business with the United States. See an example of the OFAC form below. Allow two weeks for this process from the day fingerprints are taken. 3

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5 Carpet Carpet that remains in place is to be protected. This includes protecting the elevator carpeting, if necessary. Failure to protect carpeting will result in back charges equal to the cost of cleaning services contracted for this work. Cleaning All construction space is to be cleaned at the end of each day and prior to occupancy. Contractor is responsible for cleaning the following prior to occupancy: a) windows and mirrors (all glass) b) window blinds or drapes c) window sills and mullions d) all base assemblies e) all carpeting (vacuum) f) all general cleaning for occupancy. Contractor shall provide equipment and supplies to accomplish the above. Deliveries All deliveries must be scheduled 48 hours in advance with the designated Facilities representative. Delivery vehicles will be inspected prior to entry into the General Delivery Court. Drivers must present a valid photo ID. Contractor personnel must be available to receive all deliveries. Elevators Construction personnel must use freight elevators only when transporting tools and materials throughout the Bank. Dimensions: Main Building freight elevator dimensions - 5'8" wide, 5'3" deep, 8'11" high. Annex freight elevator dimensions - 6'9" wide, 11'6" deep, 12'0" high. 5

6 Emergency Numbers For the purpose of emergency notification, the contractor(s) shall provide the Bank both business and cellular telephone numbers of contractor s management personnel. These numbers will be shared with the Bank s Law Enforcement Department. When on Bank premises, dial extension 911 from a bank phone for all emergencies to reach the Law Enforcement Unit. LEU will then contact the local emergency crews. Calling 911 from a cell phone will contact local emergency responders, not LEU. It is imperative that LEU be contacted first to allow the emergency crews entrance to the Bank. Fire Alarm Contractor (s) shall take all precautions to prevent accidental alarming of fire system devices. All work that could potentially result in activating a fire detection device, i.e., welding, soldering, dust from demolition, etc., must be coordinated with the designated Facilities representative. Keys and Access Keying is the responsibility of the Law Enforcement Department. Any lock modification must be pre-approved by the Facilities Department. All locked doors are to remain locked. Any deviation(s) from this standard must be approved by Facilities and Law Enforcement. Noise and Odors Construction activity that may disturb building occupants must be scheduled during off hours and in advance with the designated Facilities representative. Off-Hour Work Facility Management must have advance notification of nonstandard work schedules. 6

7 Parking Contractor parking is not available on-site. Restrooms Contractor(s) employees are to use designated restrooms only. Cafeteria and Vending Area Contractors may use the cafeteria or vending areas on the tenth floor. Clothing and footwear must be clean and neat. Offensive Pictures and Language Offensive pictures and language are prohibited in the building. Sign-In On a daily basis, all contractor(s) employees are required to sign-in at the Law Enforcement post located at the Superior Avenue lobby. Smoking Smoking is prohibited in the building. Stairs Stairwell exits are for emergency use only and are alarmed. No items are to be stored in the stairwells or vestibules. Fire exits must not be blocked. Storage The contractor shall coordinate on-site storage of material with the designated Facilities representative prior to delivery. 7