187 sorors present; quorum established.

Transcription

1 Alpha Kappa Alpha Sorority, Incorporated Zeta Chi Omega Chapter General Membership Meeting Nannie J. Lee Center, Alexandria, VA Soror Rhonda Luss, Basileus, Presiding Minutes Date: Saturday, December 2, 2017 General Membership Meeting No.: The meeting was held on Saturday, November 4, 2017 at Nannie J. Lee Center, Alexandria, VA. The meeting was called to order by Soror Rhonda Luss, Basileus at 10:00 am. Meditation: Led by Soror Regina Hawkins. Greetings: Soror Jessica Sims, Hodegos Introduction of Visiting Sorors: Soror Valerie L. Berry, Soror Cherie Smith, Soror Dana Johnson, Soror Hollie Marie Lopes, Soror Chavelle Hedges, Soror Ivy Foster, Soror Zepel Robertson, Soror Latonia Aaron, Soror Merry Johnson, Soror Na Neice Carpenter, Soror Monica Lewis, Soror Nickita Harrison, Soror Jasmine Lancaster, and Soror Sara G. Marcus. (3 visits Maximum met: Soror Zepel Robertson; Soror Margrette S. (Mauri) Bishop; and Soror Adrienne Alexander) Quorum: Soror Yvette Darnaby, Philacter 187 sorors present; quorum established. Adoption of Agenda: Soror Rhonda Luss Meditation led by Soror Regina Hawkins Agenda was adopted by general consensus. Nominating: Soror Bonnie Jones-Moon, Chairman Announced that the following candidates were certified for these offices: Basileus-Soror Rhonda Luss, Soror Robin McCoy, and Soror Barbara Bellamy Warren Grammateus-Soror Patricia Edwards Pecunious Grammateus-Soror Tamara Rowe and Soror T Anya Johnson Newell Anti-Tamiouchos-Soror Katrina Anwar Philacter-Soror Yvette Darnaby Graduate Advisor-Soror LaFrances Williams Nominating Committee-Soror Hazel Cameron, Soror Candace Fields-Rogers, Soror Cheryl Starr Garrett, Soror Allyson Hilliard, Soror Khia Ross Each candidate was given the option of delivering a speech. Tellers: Soror Darhyl Jasper, Chairman Announced that voting will be rendered by ballot, beginning promptly at 10:15 AM, and ending at 11:15 AM. There are no mail-in ballots. All financially active chapter members listed on the current membership roster may vote. Parliamentarian: Soror Kendra Riley Announced that each candidate must get a majority vote, which is one-half the voting strength plus one.

2 Thus, in the event that no one receives a majority vote, it will be necessary to repeat the balloting for the office. This repeat balloting is done without dropping the name (s) of the individuals (s) with the fewest votes until one individual receives a majority. Reading and Disposition of October Minutes: Soror Patricia Edwards, Grammateus Change date at the top of the minutes to Saturday, November 4, 2017 MOTION: Soror VaShawn Guice Veal moved to adopt the minutes with the noted correction. Motion seconded. Call for the Vote. Motion Carried. Minutes adopted. Reading of Correspondence: Soror Leslie Dey Murray, Epsitoleus Presented written report. Received bank statements OFFICER REPORTS Basileus: Soror Rhonda Luss Presented written report. Report is also in the Ivyette. Recognized and thanked all Veterans for their service Announced Parliamentary Procedure Workshop on Saturday, November 18, 2017, at the Beatley Central Library in Alexandria, from 1:30-4:30 PM. End of year Chapter reports are due by November 20, Corporate office end of the year reports are due no later than December 7, Anti-Basileus: Soror Robin McCoy Presented written report. Report is also in the Ivyette. Target I Thanked Golden Soror Margarette Peterson for serving as chairman of the Hurricane Relief Efforts. Over 100 backpacks/drawstring bags with school and hurricane relief supplies were delivered to Houston on October 27, Target III-Soror Melonie Barrington Bi-monthly Meal Service-Residential Program Center and Carpenter Shelter scheduled. Senior Citizens Luncheon-Soror Jessica Sims and Soror Darlena Ricks -Senior Citizens Luncheon scheduled for December 9, 2017, at Drew Model Elementary School in Arlington, VA, from 11:30 AM-2:20 PM -AARP will provide 150 goodie bags, 5 gift baskets for the raffle, and literature for the display table. -18 Centers and Churches received invitations -Sorors are asked to donate $5 gift cards for the Senior Citizens Target IV Playground Mobilization Day was held on October 21, Approximately 12 sorors diligently worked at Doctors Run Park and Holmes Run Park. 2

3 Presentation of Chapter and Program Calendar-Soror Joyce Parrish MOTION: Soror VaShawn Guice Veal moved to accept the Chapter Calendar with the noted corrections. Call for the Vote. Motion Carried. Tamiouchos: Soror Stephanie Woodland Kelly October report General Fund Account: Beginning Balance as of October 1, 2017 $115, Total Revenue $121, Total Expenditures $ 6, Ending Bank Balance as of October 31, 2017 $115, Property Fund: Beginning Balance as of October 1, 2017 $293, Ending Balance as of October 31, 2017 $300, Presented written report with footnotes. Report will be filed for audit Proposed Budget presented by Soror Stephanie Woodland Kelly MOTION: Soror Tamara Rowe moved to accept the 2018 proposed budget. Motion seconded. Call for the Vote. 214 Affirmed. 1 Opposed. Motion Carried. Pecunious Grammateus: Soror Crystal Lander Presented written report. Total Membership as of 10/31/17: 439 Total Cash Receipts for period 10/01/ /31/2017: $6, Note that the Pecunious Grammateus and Tamiouchos reports differ due to items receipted in October, but not yet reflected in the deposits. Hodegos: Soror Jessica Sims Presented written report. Report in the Ivyette Celebrated November birthday celebrants Announced that the November birthdays will be celebrated at a birthday lunch at 219 Restaurant located at 219 King Street in Alexandria. All sorors are welcome to attend. Philacter: Soror Yvette Darnaby Presented written report Answered questions about the proposed electronic sign-in system Graduate Advisor: Soror VaShawn Guice Veal Presented written report Report in the Ivyette Announced that Sigma Alpha passed their re-evaluation. STANDING COMMITTEE REPORTS 3

4 Membership-Tonya Perkinson, Chairman Presented written report Presented MIP Closeout Report 60 Candidates began the intake process, 60 completed with 15 Legacy Candidates. Revenue-$131, Expenses-$116, Yield- $ 15, Recommendation: Chapter consider limiting the number of candidates for future intake processes. MOTION: By the direction of the Membership Committee, it is moved that $ of the $3, budgeted for MIP be allocated to cover the cost of the chapter name badge replacement. Call for the Vote. 173 Affirmed. 0 Opposed. Motion carried. Standards-Amanda Pratter, Chairman Presented written report 102 Sorors have completed the Annual Chapter Self-Assessment Forms. ¾ of the Chapter membership would need to complete the forms to receive recognition. The Leadership Transition Meeting is scheduled for Thursday, December 7 th, at 7:00 PM at the Lee Center. Connection: Soror LaFrances Williams, Chairman Presented written report The importance of voting in the 2017 Virginia Gubernatorial Elections was stressed. Election Day is Tuesday, November 7, Polls open at 6:00 AM and close at 7:00 PM. Awards-Soror Tifani Burgess, Chairman Presented written report Sorors are requested to submit nominees for the following 2017 Zeta Chi Omega Chapter End of the Year Awards: Attendance Award Ms. Precious Pearl Award Special Achievement Award Miss Pink and Green Award Soror of the Year Award Unsung Soror Award Nominations are due to the Awards Committee by November 4, AD HOC COMMITTEE REPORTS Tellers: Soror Darhyl Jasper Election Results (132 needed for majority vote) Basileus: Soror Rhonda Luss-96, Soror Robin McCoy-96, and Soror Barbara Bellamy Warren-66 Grammateus: Soror Patricia Edwards-255 Pecunious Grammateus: Soror T Anya Johnson Newell-72, Soror Tamara Rowe-186 Anti-Tamiouchos: Soror Katrina Anwar-250 Ivy Leaf Reporter: Soror Gloria Bell-256 Philacter: Soror Yvette Darnaby-254 4

5 Graduate Advisor: Soror LaFrances Williams-251 Nominating: Soror Hazel Cameron-246, Soror Candace Fields-Rogers-242, Soror Cheryl Starr Garrett-250, Soror Allyson Hilliard-245, Soror Khia Ross-240 MOTION: Soror Jacqueline Roundtree moved to ask the Chapter re-vote for the office of Basileus by dropping the candidate with the lowest number of votes and the re-vote will be between the two candidates with the highest votes. Motion seconded. Call for the Vote. Unanimous Vote. Motion Carried. The voting polls reopened at 12:09 PM. Educational Advancement Foundation (EAF)-Soror Nelfred Blanding, Captain Presented written report November is EAF Awareness Month. $ was collected in the 2FOR2 Campaign during the September meeting Sisterly Relations-Soror Allyson Hilliard, Chairman Presented written report Report in the Ivyette The December Chapter Meeting and Holiday Luncheon will be held at the Westin Tysons Corner on Saturday, December 2, 2017, at 10:00 AM. The attire is Black (no pants) with Green or Pink accents. Tickets are $45 for Chapter Sorors and $50 for Non-Chapter Sorors. Tickets will be available for purchase from October 7 th - November 17 th. A You Go, Soror was extended to newly initiated Soror Telia Johnson, who has graciously volunteered to run the technology slides during the October and November chapter meetings. A You Go, Soror can be given to any Soror who has exhibited extraordinary sisterly behavior. If you would like to recognize a soror, please the Sisterly Relations committee. Music-Soror Aretha Cunningham MOTION: By the direction of the Music Committee, Soror Aretha Cunningham moved that the Zeta Chi Omega Chapter provide non-monetary support to get I Carry the Light included in the Alpha Kappa Alpha Sorority Ceremonial Song Book- Singing Our Songs through the Years. Call for the Vote. Unanimous Vote. Motion Carried. UNFINISHED BUSINESS NEW BUSINESS ANNOUNCEMENTS IFNV: Soror Hazel Cameron, President Soror Madeline Wingate-Alfonso presented upcoming events for the 2018 Debutante Cotillion. The IFNV has received full or partial payment for seven prospective debutantes The 2018 Cotillion is scheduled for April 14, Soror Jennifer Hansborough presented information on the 2017 Luncheon Fashion Show, scheduled for Sunday, November 12, 2017, at the McLean Hilton. Saturday, November 4, 2017 is the last day to purchase tickets, ads and patrons. There will be three openings on the Board of Directors as of January 1, Interested applicants should submit their application to the ifnvsecretary@gmail.com no later than November 15,

6 Tellers: Soror Darhyl Jasper Results of election for Basileus: (122 majority vote needed) Soror Rhonda Luss-114 Soror Robin McCoy-128 Soror Rhonda Luss congratulated and announced that Soror Robin McCoy will be Zeta Chi Omega Chapter s Basileus for Time and Place: The next General Membership meeting will be held on December 2, 2017, at the Westin Tysons Corner at 10:00 am. Adjournment: The meeting adjourned at 1:11 PM. Grammateus Date Approved Basileus 6