157 sorors present; quorum established.

Transcription

1 Alpha Kappa Alpha Sorority, Incorporated Zeta Chi Omega Chapter General Membership Meeting Nannie J. Lee Center, Alexandria, VA Soror Rhonda Luss, Basileus, Presiding Minutes Date: Saturday, November 5, 2017 General Membership Meeting No.: The meeting was held on Saturday, October 7, 2017 at Nannie J. Lee Center, Alexandria, VA. The Zeta Chi Omega Chorale provided a musical prelude I Carry the Light written by Soror Negletha Johnson. The meeting was called to order by Soror Rhonda Luss, Basileus at 10:02 am. Meditation: Led by Soror Toni Carter Pearson. Greetings: Soror Jessica Sims, Hodegos Introduction of visiting sorors: Soror Charanita Witty, Soror Kris-Lana Carter, Soror Renee Yancey, Soror Margreette Bishop "Mauri, Soror Olivia Thomas, Soror Jasmine Raysor, Soror Adrienne Thompson, Soror Alyse Taylor-Anyikire, Soror Zepel Robertson, Soror Barbara Rascoe Alston, Soror Alexina Hairston, Soror Carolyn McLaurin, and Soror Angela Emory. Quorum: Soror Yvette Darnaby, Philacter 157 sorors present; quorum established. Adoption of Agenda: Soror Rhonda Luss Delete Audit Committee Agenda was adopted by general consensus. Reading and Disposition of September Minutes: Soror Patricia Edwards, Grammateus Correct the spelling of Maya s name Add Annual report to IFNV Add the profit amount of $7, from the Summer Nights with Diamonds and Pearls June 9 th Dance to the IFNV Report. Minutes with corrections accepted by general consensus. Reading of Correspondence: Soror Leslie Dey Murray, Epsitoleus. Received VA Tax Amnesty Letter Received bank statements Received Commemorative Stamp Award to the Chapter Received invitation to Edgar Brookins, the editor of the AFRO, 70 th birthday

2 OFFICER REPORTS Basileus: Soror Rhonda Luss. Report is also in the Ivyette. Recognized Breast Cancer survivors and all Cancer survivors Congratulated Soror Monique Robinson for her hard work and dedication in collecting signatures for the Ethel Hedgeman Lyle Stamp. Zeta Chi Omega received the 2017 Commemorative Stamp Award. Announced that Soror Negletha Johnson and the Zeta Chi Omega Chorale will sing, I Carry the Light, before the rededication ceremony at the Northern Western Virginia Cluster on Saturday, October 28, Announced that Zeta Chi Omega will host a reception at the National Founders Day. Soror Leslie Dey Murray will serve as chairman and Soror Yvette Darnaby will serve as co-chairman of the National Founders Day Reception. Anti-Tamiouchos: Soror Katrina Anwar September report General Fund Account: Beginning Balance as of September 1, 2017 $115, Total Revenue $122, Total Expenditures $ 7, Ending Bank Balance as of September 30, 2017 $114, Property Fund: Beginning Balance as of September 1, 2017 $291, Ending Balance as of September 30, 2017 $293, Presented written report with footnotes. Report will be filed for audit Proposed Budget presented by Soror Katrina Anwar Proposed changes to the proposed 2018 budget should be submitted in writing to the Finance Committee with the rationale. Pecunious Grammateus: Soror Crystal Lander. Total Membership as of 09/30/17: 435 Total Cash Receipts for period 09/01/ /30/2017: $3, Note that the Pecunious Grammateus and Tamiouchos reports differ due to items receipted in September, but not yet reflected in the deposits. Hodegos: Soror Jessica Sims. Report in the Ivyette Celebrated October birthday celebrants Announced that Soror Carol Campbell was named 2017 Person of the Year by the National Society of Accountants. 2

3 Announced that the October birthdays will be celebrated at a birthday lunch at Rustico s located at 827 Slaters Lane in Alexandria. All sorors are welcome to attend. Graduate Advisor: Soror VaShawn Guice Veal Soror Vanessa Jackson attended the MAR Undergraduate Roundup in VA Beach, VA from September 22-23, The Chapter files were delivered for re-evaluation. The results of the re-evaluation have not been received. Due to timing, Sigma Alpha will not be able to conduct MIP for fall STANDING COMMITTEE REPORTS Programs: Soror Melonie Barrington, Chairman, Family Strengthening Committee Target I-Soror Andrea Sparks Brown Project Stepout October 10, 2017, from 4-5 PM Tutoring at St. John s Baptist Church every Monday from 4:30-7:30 PM Hurricane Relief Efforts Committee led by Soror Margarette Peterson will have a packing party on October 16, 2017, at the Alexandria Police Station Community Room. Target II-NAMI Walk- 7 Sorors participated in the annual National Alliance for Mental Health (NAMI) walk at Tysons Corner, VA. Chapter contributions included $670 in individual contributions and $500 from the IFNV. Target III-In observance of Childhood Hunger Month, the Chapter will be participating in the Arlington Food Assistance Center (AFAC) s Backpack Buddies program. The Chapter will sponsor 100 children at $7.50. Funds will come from the Target III budget. Senior Citizens Dinner-Soror Darlena Ricks, Chairman The Annual Senior Citizens Dinner is scheduled for Saturday, December 9, 2017, at Drew Model School. AARP will provide 150 goodie bags, 5 gift baskets for the raffle and a display table with literature. Target IV-Playground Mobilization Day-October 21, 2017-Doctors Run and Holmes Run Park Project Liberia-collection of underwear for young women in Africa to use with the donated sanitary napkins Program & Chapter Calendar presented by Soror Melonie Barrington and Soror Joyce Parrish Nominating: Soror Bonnie Jones-Moon, Chairman The following candidates were certified for nomination: Basileus- Soror Rhonda Luss Soror Robin McCoy Soror Barbara Bellamy Warren Grammateus- Soror Patricia Edwards Anti-Tamiouchos-Soror Katrina Anwar Pecunious Grammateus-Soror T'Anya Johnson Newell Graduate Advisor-Soror LaFrances Williams Philacter-Soror Yvette Darnaby The following positions received nominations from the floor: Basileus-none Grammateus-none Anti-Tamiouchos-none Pecunious Grammateus-Soror Tamara Rowe Ivy Leaf Reporter-Gloria Bell Graduate Advisor-none Philacter-none 3

4 Nominating- Soror Undra Graves Guyton Soror Candace Fields Rogers Soror Hazel Cameron Soror Allyson Hilliard Soror Michelle Jones Soror Kia Ross Soror Margarette Peterson Soror Cheryl Starr Garrett Soror Sherry Billingsley Nominations were closed. Applications for candidates from the floor are due by October 14, 2017, to the Nominating Committee. Standards-Amanda Pratter, Chairman Annual Chapter Self-Assessment Forms will be completed at the November meeting. ¾ of the Chapter membership would need to complete the forms to receive recognition. Membership-Tonya Perkinson, Chairman Last day to order Chapter polo shirts is October 7, Name badge replacements should be available for pickup at the November and December meetings. A New Member Orientation will be conducted immediately following the Chapter meeting in the auditorium of the Nannie J. Lee Center. The Orientation is open to all newly transferred, reactivated and initiated sorors. Awards-Soror Tifani Burgess, Chairman Sorors are requested to submit nominees for the following 2017 Zeta Chi Omega Chapter End of the Year Awards: Attendance Award Ms. Precious Pearl Award Special Achievement Award Miss Pink and Green Award Soror of the Year Award Unsung Soror Award Nominations are due to the Awards Committee by November 4, Connection: Soror LaFrances Williams, Chairman The importance of voting in the 2017 Virginia Gubernatorial Elections was stressed. In preparation for the 2017 gubernatorial race in the Commonwealth of Virginia, a forum is scheduled at Alfred Street Baptist Church in the lower level multi-purpose room on Thursday, October 12, This event is cosponsored by the Alfred Street Baptist Church and Northern Virginia Urban League Young Professionals Network. AD HOC COMMITTEE REPORTS Mentoring: Soror Michelle Jones, Chairman 4

5 A Mentoring Café was held prior to the Chapter meeting. This Café offered new members, transfers and reactivated members an opportunity to learn about various Alpha Kappa Alpha topics in an informal setting. The topic for this café was Alpha Kappa Alpha conferences, and it was presented by Soror AdeLeaka Gore. Upcoming activities include a tour of Howard University, Mentoring recognition at the December meeting, Mentoring Café in the spring, Mentoring webinar in the fall, and a Vision Board party to kick off the New Year. Volunteers are needed to serve as mentors for transfer and reactivated sorors. Sisterly Relations-Soror Allyson Hilliard, Chairman Thanked sorors for a very successful Chapter Retreat, which was held on August 18 th -19 th, at the Hilton Alexandria Mark Center. The December Chapter Meeting and Holiday Luncheon will be held at the Westin Tysons Corner on Saturday, December 2, 2017, at 10:00 AM. The attire is Black (no pants) with Green or Pink accents. Tickets are $45 for Chapter Sorors and $50 for Non-Chapter Sorors. Tickets will be available for purchase from October 7 th - November 17 th. A You Go, Soror was extended to newly initiated Soror Brandi Berry. A You Go, Soror can be given to any Soror who has exhibited extraordinary sisterly behavior. If you would like to recognize a soror, please the Sisterly Relations committee. National Founders Day Reception: Soror Leslie Dey Murray, Chairman The 2018 National Founders Day 110 th Anniversary Celebration will take place Thursday, January 11, 2018 Monday, January 15, The host hotel for the event is the Washington Hilton Hotel. Events will also be held at Howard University. Zeta Chi Omega has been asked to assist with the Founders Day reception, which will be held on Saturday, January 13, 2018, from 9:30PM-12:00 AM. Registration will open in October. Sorors interested in working on the reception must be registered for the celebration. Please contact Soror Leslie Murray, Chairman or Soror Yvette Darnaby, Co-Chairman, Founders Day reception. UNFINISHED BUSINESS NEW BUSINESS ANNOUNCEMENTS IFNV: Soror Hazel Cameron, President Soror Madeline Wingate-Alfonso presented upcoming events for the 2018 Debutante Cotillion. Orientation will be held Sunday, October 8, 2017, at the Lyceum Museum, from 2-4 PM. A Sponsorship Workshop was held before the October Chapter meeting. The 2018 Cotillion is scheduled for April 14, Soror Jennifer Hansborough presented information on the 2017 Luncheon Fashion Show, scheduled for Sunday, November 12, 2017, at the McLean Hilton. The committee is requesting assistance in obtaining patrons and sponsors for the annual Cooley-Moore Luncheon Fashion Show. Hostess signup sheets were distributed. Time and Place: The next General Membership meeting will be held on November 4, 2017, at Nannie J. Lee Center at 10:00 am. 5

6 Adjournment: The meeting adjourned at 12:29 PM, followed by the Hymn and Pledge. Grammateus Date Approved Basileus 6