Analogue to Digital Telecare. Technical Advisory Board. 21 st June 2017 Work Stream 3 Procurement

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1 Analogue to Digital Telecare Technical Advisory Board 21 st June 2017 Work Stream 3 Procurement Euan Kidd Senior Procurement Specialist Euan.kidd@scotland-excel.org.uk 1

2 Purpose of Work stream 3 - procurement Discuss what the requirements are likely to be for the next generation of the national Telecare procurement arrangement. Discussion here will feed into the User Intelligence Group and inform the agenda This will then be used in the procurement strategy and develop the specifications and terms and conditions 2

3 Telecare Equipment (06-14) Overview Telecare Equipment Framework (06-14) Framework period 1 January December 2018 Participation Suppliers All 32 councils and three housing associations purchased from this framework. Chubb, Tunstall, Tynetec, Just Checking, Communicare247, BES Rehab and Storm. Spend Total spend across the first year of the framework was 7.4 million Savings Total savings across 32 local authorities and associate members over the past 18 months are estimated to be at 257,971 3

4 Telecare Equipment (06-14) Overview 7 Lots Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 7 Dispersed Alarm Units Alarm triggers Peripherals and accessories Health and Care Peripherals Environmental devices GPS monitoring Lifestyle monitoring Core and Non core items - allowing complete flexibility for purchasers Lots 2, 3, 4, 5 and 6 all connect with Lot 1 the alarm unit 4

5 Telecare Equipment (06-14) Overview ANY THOUGHTS ON GPS DEVICES? 5

6 Lessons Learned Initial feedback from purchaser survey - 24 responses so far (more than one response) What hasn t worked? Difficulty to add new technology to the original core listing 42% Unable to add new suppliers throughout lifetime of the framework 37% Interoperability issues 36% No service provision for the collection and reuse of equipment 11% 6

7 Lessons Learned Please provide details of how you think these challenges or issues identified could be avoided in the future? - The ability to add new suppliers and new technology throughout the lifetime of the framework - 89% Open equipment protocols for improved interoperability 83% - Service provision for reuse and recycling of equipment 38% 7

8 8 Next Generation Development

9 Time Lines July Scoping UIG 2017 September Strategy development November Draft Strategy August Strategy development October Telecare strategy UIG December Draft Strategy complete 2018 Specification development and tender Tender with legal Tender Tender Tender evaluation Committee or approval Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Finalise specification and tender Publish tender Tender Tender evaluation Tender recommendations Award 9

10 Tasks Between now and March Scotland Excel need to have a completed: Commodity Strategy Technical Specification and agreed standards for new digital equipment and supporting peripherals to be used. Terms and conditions for supply and delivery and any additional elements of the servic 10

11 Work in Progress Tasks underway Initial scoping of ideas and requirements - UIG 5 th July OJEU Prior Information Notice (PIN) to scope what the telecare market can currently provide with digital capability. Engagement with strategic partners to develop a comprehensive telehealth provision. 11

12 Initial Scoping work - Strategy What needs to be included on the next generation of the framework? More Comprehensive Telehealth Equipment 75% Alarm Receiving Centre Hardware/Software 58% Key Safes 58% Door Entry Systems 58% Asset Management Solutions 46% - (digital alarm with sim cards will need to be asset managed carefully) ONE PERSON MENTIONED DIGITAL SOLUTIONS! 12

13 Initial Scoping work Strategy Timelines for investment Infrastructure to start Nov Dec Life time of digital alarm box Infrastructure complete Maximum length of framework 4 years 13

14 Initial Scoping work Strategy What are the procurement options available? 1 (Bronze). Do a carbon copy of the current framework but have a digital spec included? Plus additional lots for telehealth and ARC hardware/software. 2. (Silver) Same as option one but include a separate lot s for door entry systems, keys safes and asset management. 3. (GOLD) Same as Option two but add as well as a framework add a dynamic purchasing system for innovation. This will allow new products and suppliers to be added. 4. Anything else? (Platinum) 14

15 Initial Scoping work Strategy What are the potential issues for the next generation procurement arrangement? New Processes? Sim Card technology? New Standards? Anything else Scotland Excel need to be aware of? 15

16 Specifications and terms and conditions Specifications: Options: 1. Use current analogue specifications with digital specifications with input from Sweden? 2. Use current analogue specifications with digital specifications with input from digital technical panel experts? 3. A mixture of the above? 16

17 Specifications and terms and conditions TERMS AND CONDITIONS Current framework is Supply and delivery. Do we add supply and return? Rental options? Warranty options? 17

18 Next steps Use the feedback today and the scoping UIG to draft the procurement strategy October confirm the procurement strategy with UIG Next meeting for work stream 3? Discuss specifications and terms and conditions 18

19 AOB 19