4/8/2015 Item #10D Page 1

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1 MEETING DATE: April 8, 2015 PREPARED BY: Christy Villa, Associate Civil Engineer DEPT. DIRECTOR: Glenn Pruim DEPARTMENT: Public Works CITY MANAGER: Larry Watt SUBJECT: NORTH COAST HIGHWAY 101 STREETSCAPE PROJECT (CS04D) STATUS UPDATE REPORT RECOMMENDATION: It is recommended that City Council receive staff s report. STRATEGIC PLAN: This project aligns with the Strategic Plan goals for: Community Planning By maintaining safe and livable communities through well-maintained infrastructure and facilities; Transportation By providing effective, safe, and easy transportation for all modes of movement. FISCAL CONSIDERATIONS: There are no fiscal considerations associated with this project update. However, it should be noted there is desire within the community to pursue a contract amendment with RBF in order to complete the 100% plans for the entire project; the current contract with RBF approved by Council in 2013 provides 100% plans for Refined Phase I of the project only. The amendment is estimated at $376,000, and will be discussed in detail during the upcoming Capital Improvement Program budget discussions. BACKGROUND: On October 10, 2007, City Council authorized the City Manager to negotiate an agreement with MW Peltz + Associates, Inc. for professional landscape architecture services for the North Coast Highway 101 Streetscape Project (CS04D). A final contract was signed in January 2008, and shortly thereafter, the City initiated the streetscape project with a goal to enhance the North Coast Highway 101 corridor. 4/8/2015 Item #10D Page 1

2 Community input was heavily utilized to create design concepts for beautification of the corridor including pedestrian, parking, and landscaping improvements. A total of four community workshops were held for the project between February 2008 and October Additionally, staff conducted stakeholder meetings, provided a project overview and status report to the Planning Commission on September 18, 2008, and presented project status overviews to Council on April 9, 2008 and April 8, On January 13, 2010, staff provided City Council with an overview of the design concepts and community participation process, the project plan alternatives, workshop results, response to questions regarding emergency response delay, and the traffic analysis for the proposed alternatives. Additionally, staff sought Council direction to determine which plan alternative, Plan 4A or Plan 5, the City should pursue. At that meeting, City Council directed staff to move forward with Alternative 4A as the preferred alternative for the North Coast Highway 101 Streetscape Project and to initiate the required discretionary permit process. Alternative Plan 4A consists primarily of roundabouts, a combination of reverse-angle and parallel parking, and traffic calming improvements. As part of the original scope of work, the first phase of the project had been designated between A Street and North Court. City Council directed staff to further explore alternative phasing options for the project, including the feasibility of extending project elements with a Refined Phase 1 option that focuses on walkability, tree canopy, and traffic calming. Based on Council direction, City staff and project consultants reviewed various options for Refined Phase 1 and brought back recommended phasing improvements at the December 15, 2010 City Council meeting. At that meeting, City Council directed staff to move forward with implementation of the Refined Phase 1 for the improvements associated with Alternative Plan 4A for the North Coast Highway 101 Streetscape Project. Refined Phase 1 includes design and construction of all improvements between A Street and North Court, design and construction of La Costa Avenue roundabout, and implementation of road diet striping between North Court and Bishop s Gate. At that time, Council also directed staff to proceed with tree plantings and irrigation along the corridor consistent with the future streetscape project. Per this direction, staff implemented the 101 Tree Planting and Irrigation project along North Coast Highway 101, which was completed in On September 11, 2013, following a consultant proposal solicitation and interview process, City staff requested Council authorization to award a design contract to RBF. The economic conditions and fiscal climate at the time provided an opportunity to design the entire project at significant cost savings in comparison to phasing the project. Staff proposed two options for Council consideration: Option A provided costs to prepare 30% plans for the entire corridor, and 100% plans for Refined Phase 1 only. Option B included design for the entire corridor. City Council authorized staff to proceed with Option A, and awarded a design contract to RBF. RBF commenced initial design preparations, and drafted the initial 30% design plans for the streetscape corridor in June The project team conducted an open-house style workshop on June 5, 2014 to present the draft 30% plans to the community in comparison to the original concept plans prepared by MW Peltz + Associates in The majority of comments received at the workshop demonstrated consensus for the project. The 30% plans for the entire corridor were submitted to the Planning & Building Department in December 2014 to initiate the design review process. In conjunction with the preparation of 30% design plans, additional traffic analysis was conducted to assess the potential traffic impacts of the proposed project within the North Coast Highway 101 corridor. Based on initial results, City staff determined that an Environmental Impact Report (EIR) is the proper documentation to prepare in order to ensure that the project is in compliance with CEQA. On November 4/8/2015 Item #10D Page 2

3 19, 2014, City Council authorized staff to execute Contract Amendment No. 1 with RBF in order to prepare the project EIR. ANALYSIS: The purpose of this report is to provide an update on the current status of the project to City Council. Project Activities To-date, the project consultant RBF has completed and submitted the 30% design plans for the corridor as part of the design review process. Overall, the project remains consistent with the original project objectives: Preserve and restore existing tree canopy Fewer travel lanes Increased walkability Traffic calming Increased parking Increased bike lanes Eliminate cut-through traffic Notably, the project will include sustainable and green infrastructure elements to address storm water quality and nuisance flooding issues within the project drainage area. Low impact development (LID) is a key component of the project through inclusion of curb cuts and bio-retention facilities. The table below summarizes the relevant changes between the initial concept plans prepared by MW Peltz + Associates in 2010 and the 30% engineering plans prepared by RBF in 2014: Design Concept Concept Plan (2010) 30% Engineering Plan (2014) Intersection Control Number of Drive Lanes 5 Roundabouts: -El Portal -Jupiter St -Grandview St -Bishop s Gate -La Costa Ave -1 Lane Northbound -2 Lanes Southbound 5 Roundabouts: -El Portal -Jupiter St -Grandview St -Bishop s Gate -La Costa Ave -1 Lane Northbound -1 Lane Southbound -1 Park Assist Lane Southbound No Change. Comments 1 Southbound lane converted to Park Assist Lane: safety feature to reduce conflict with thru travel lane, bike lane, and reverse angle parking areas. Initial traffic analysis demonstrates single lane in southbound direction is more efficient for traffic flow and provides smoother transitions between roundabouts, reducing bottle-neck effect. 4/8/2015 Item #10D Page 3

4 Design Concept Concept Plan (2010) 30% Engineering Plan (2014) Drive Lane Widths Predominately 10-6 wide 12 -wide lane lanes Comments Standard 12 -wide lanes provided, due to conversion of southbound lane to park assist lane. Bike Lane Widths 5-6 wide lanes 8 -wide lanes Increased bike lane width due to conversion of southbound lane to park assist lane. Parking (225 estimated spaces existing) Provide reverse angle parking and parallel parking Total spaces = 262 Added spaces = 37 Tree Canopy Trees to remain: 208 Trees proposed: 847 Trees to be removed: 21 Trees to be relocated: 56 Total Trees: 1,111 Number of U- Northbound: 19 Turns Southbound: 11 Number of Bus Northbound: 11 Stops Southbound: 11 Provide reverse angle parking and parallel parking Total spaces = 242 Added spaces = 17 Trees to remain: 290* Trees proposed: 823 Trees to be removed: 35 Trees to be relocated: 1 Total Trees: 1,113 Northbound: 19 Southbound: 11 Northbound: 8 Southbound: 8 Parking spaces were revised based on design standards including bus stops, line-of-sight at intersections, lane drops, etc. *Includes 101 trees planted in 2012 No Change. At direction of NCTD (January 2012), 6 stops were removed based on poor ridership. Other project milestones in progress include the traffic study conducted by sub-consultant LLG Engineers to determine potential traffic impacts associated with the project. The preliminary results of the analysis indicate that the intersection operations along the corridor and the ramp operations on freeway I-5 are similar, with minimal impacts for all three project alternatives analyzed: the No Build alternative, the preferred project Alternative 4A, and project Alternative 5. The report concludes that the roundabouts proposed in alternative 4A are calculated to operate with similar or lower delays than the No Build and Alternative 5 scenarios and therefore, alternative 4A achieves the project goal to create traffic calming, enhance pedestrian, bike and tree canopy elements along the corridor. With the completion of 30% design plans and traffic analysis, the environmental phase of work has been initiated. Consultant RBF is currently working to prepare the initial screencheck, which is scheduled for City staff review in June As part of this process, it has been determined that additional traffic analysis is necessary to document project baseline conditions following the 2012 interim striping project, approved by Council on July 18, 2012, that reduced the northbound lanes on Coast Highway 101 between Leucadia Blvd and La Costa Avenue. The original traffic analysis completed by LLG utilizes a project baseline from 2008, prior to the re-striping project. Therefore, the EIR will include analyses of both prestriping and post-striping conditions on Coast Highway 101 to effectively asses the cumulative project impacts along the corridor, and to address California Coastal Commission recommendations. Additionally, it is necessary to analyze La Costa Avenue and determine a future project alternative to reduce impacts. Therefore, an amendment with RBF has been authorized, utilizing project contingency funds, to conduct the additional analysis in conjunction with the preparation of the EIR. The analysis is expected to be completed by June /8/2015 Item #10D Page 4

5 Project Schedule A project schedule, dated November 4, 2014 is included as Attachment A to this report. The project is currently on-schedule, with milestones anticipated for completion as follows: November 2015 Public Review of Draft EIR December % plans complete for Refined Phase 1 February 2016 Planning Commission Hearing for EIR March 2016 City Council approval of EIR May 2016 Public Hearings Design Review Permit June 2016 August 2017 California Coastal Commission Permit Process November % plans complete for Refined Phase 1 February 2018 February 2019 Construction of Refined Phase 1 The project team continues to work with the community to address comments and to keep the project on schedule and within the established budget. ENVIRONMENTAL CONSIDERATIONS: There are no environmental considerations associated with this agenda report. ATTACHMENTS: A. Project Schedule dated November 4, /8/2015 Item #10D Page 5

6 Attachment A NORTH COAST HIGHWAY 101 STREETSCAPE IMPROVEMENTS Task Name ID Duration Start Finish Predecessors Apr May Jun 1 North Coast Highway 101 Streetscape Improvements 2 Project Award/Notice to Proceed Project Kickoff Meeting Surveying and Base Mapping Site Visit Walk Through Traffic Analysis Prepare 30% Plans - Entire Corridor Design Plans Team Meeting Leucadia 101 Association Meeting City progress meeting Drainage / LID/BMP Design and Calculations days Wed 5/1/13 Wed 11/22/17 1 mon days 16 wks Wed 10/2/13 Wed 5/1/13 Wed 10/30/13 Fri 3/7/14 Wed 10/30/13 Fri 6/27/14 2 Tue 10/22/13 3 Wed 10/2/13 Tue 12/2/14 Mon 12/8/14 Thu 6/26/14 4 Wed 10/30/13 Thu 7/24/14 8 Fri 6/27/14 Thu 7/24/14 8,20 1 wk 16 wks 375 days 2 wks 125 days 15 days 1 5 days 31 days 42 days days 6 10 Fri 7/18/14 Fri 7/18/14 Fri 8/8/14 Tue 8/19/14 Tue 8/19/14 Thu 6/5/14 Thu 6/5/14 Wed 10/1/14 Wed 10/1/14 Wed 11/19/14 Wed 12/3/14 Wed 5/27/15 Thu 6/25/15 Fri 7/24/15 Fri 8/14/15 Mon 9/14/15 Mon 9/28/15 Tue 10/27/15 Tue 11/3/15 Wed 12/16/15 Thu 2/18/16 Wed 3/9/16 Wed 12/3/14 Wed 12/3/14 Wed 3/9/16 Fri 7/24/15 Thu 8/7/14 12FS-1 wk Thu 8/7/14 12FS-1 wk Thu 8/14/14 15 Tue 8/19/14 16 Mon 12/8/14 17 Thu 6/5/14 Wed 6/25/14 19 Wed 3/9/16 Tue 10/28/14 Tue 12/2/14 Tue 5/26/15 23 Wed 6/24/15 24 Thu 7/23/15 25 Thu 8/13/15 26 Fri 9/11/15 27 Fri 9/25/15 28 Mon 10/26/1529 Mon 11/2/15 30 Tue 12/15/15 31 Thu 2/11/16 32 Thu 2/18/16 Wed 3/9/16 33 Tue 5/31/16 Tue 5/10/16 23 Tue 5/31/16 35 Thu 12/10/15 10 wks 1 wk 2 wks Fri 7/24/15 Fri 10/2/15 Fri 10/30/15 Fri 10/30/15 Thu 10/1/15 Thu 10/29/15 Thu 11/5/15 Thu 11/12/15 60% Submittal City Review Council Presentation City Comments Received Constructibility Review Meeting California Coastal Commission Process Develop/Submit CCC Application CCC Processing CCC Approval 100% Design Plans Design Plan - Revisions Cost Estimate, Specifications and Bid Schedule 3 15 mons 5 2 wks Thu 11/12/15 Fri 11/13/15 Mon 11/30/15 Thu 12/10/15 Thu 12/10/15 Wed 6/1/16 Wed 6/1/16 Thu 6/30/16 Wed 8/23/17 Thu 8/24/17 Thu 8/24/17 Thu 9/21/17 Thu 11/12/15 43 Thu 12/10/15 43 Mon 11/30/1545FS-9 days Thu 12/10/15 45 Thu 12/10/15 47 Wed 8/23/17 Wed 6/29/16 38 Wed 8/23/17 50 Wed 8/23/17 51 Wed 11/1/17 Wed 9/20/17 52 Wed 10/4/ % Submittal City Review Final Constructibility Meeting Final Submittal Final PS&E Final Submittal Plans Ready to Bid 15 days Wed 10/4/17 Thu 10/5/17 Wed 11/1/17 Thu 11/2/17 Thu 11/2/17 Wed 11/22/17 Wed 10/4/17 55 Wed 11/1/17 56 Wed 11/1/17 57 Wed 11/22/17 Wed 11/22/1758 Wed 11/22/ Traffic Control/Construction Staging Plans 14 Preliminary Landscape Plans Preliminary Lighting Plans Preliminary Cost Estimate 30% Submittal City Review Community Workshop Revisions per Workshop Comments Environmental Review Process (EIR) Contract Amendment Final Contract Screencheck Preparation Admin Draft Review Consultant Reposnse to Comments 2nd Admin Draft Review 2nd Consultant Respone to Comments 3rd Admin Draft Review 3rd Consultant Response to Comments Final Admin Review Public Review of Draft EIR Response to Comments/Finalize EIR Planning Commission Hearing City Council Approval Design Review Permit/ Local CDP Design Review Permit Processing Public Hearings Phase 1 60% (A Street to North Court and La Costa Avenue) % Design Plans Signing and Striping Plans Cost Estimate Technical Specifications / Bid Schedule Project: NCHwy101 EIR Schedule Date: Tue 11/4/14 Task Milestone Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 9/25 9/25 10/2 10/30 2/18 2/18 8/19 6/5 2/18 3/ Summary 11/12 11/30 12/10 12/10 8/23 10/4 11/1 11/22 City Tasks Page 1 4/8/2015 Item #10D Page 6