CITY OF SIGNAL HILL Cherry Avenue Signal Hill, CA

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1 CITY OF SIGNAL HILL 2175 Cherry Avenue Signal Hill, CA April 2, 2013 AGENDA ITEM TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL STEVE MYRTER, P.E. DIRECTOR OF PUBLIC WORKS SUBJECT: EXTENSION OF CONTRACT SERVICES AGREEMENT WITH VALLEYCREST LANDSCAPE, INC. FOR LANDSCAPE MAINTENANCE SERVICES OF HILLTOP PARK AND SUNSET VIEW PARK Summary: The City contracted with ValleyCrest Landscape, Inc. (ValleyCrest), to provide landscape maintenance services at Hilltop Park and Sunset View Park in A second amendment to the original Contract Services Agreement is being proposed to provide a two-year contract extension under the current terms of the contract, with no increase in costs over the two-year term. Recommendation: Authorize the City Manager to execute an amendment to the Contract Services Agreement with ValleyCrest Landscape, Inc., for landscape maintenance services at Hilltop Park and Sunset View Park. The amendment will provide a two-year extension of the existing contract under the contract s current terms including no increase to the annual cost. Fiscal Impact: The current annual cost of the contract is $53,052. No increase to the annual cost is being requested as part of the contract extension. Funds for Hilltop Park and Sunset View Park landscape maintenance are included in the FY Public Works Maintenance Operations budget. Funds to cover the cost of the remaining year of the contract will be requested during FY budget deliberations.

2 Extension CSA ValleyCrest Hilltop Park and Sunset View Park April 2, 2013 Page 2 Background and Analysis: In 2008, the City entered into a three-year contract with ValleyCrest Landscape, Inc., to provide landscape maintenance services at Hilltop and Sunset View Parks. In 2011, the contract was extended for an additional two-year term with no cost increases. The contract extension is scheduled to expire July 31, After negotiations with Public Works staff, ValleyCrest agreed to another two-year contract extension with no rate increase. ValleyCrest has effectively implemented the City s landscape maintenance program specifically designed for Hilltop Park and slope as evidenced by the continued overall improvement in the park s appearance. ValleyCrest has also kept the park and restrooms clean even though the park experiences heavy daily use. Additionally, staff has been pleased with ValleyCrest s commitment to providing quality service and responsiveness to inquiries or requests made by staff. Based on ValleyCrest s performance and offer to extend the contract another two years with no rate increase, staff is recommending the approval of the attached (Attachment A ) two-year contract extension. Reviewed: Terri Marsh Approved: Kenneth C. Farfsing Attachments Prepared by: Joshua Rosenbaum Management Analyst

3 Attachment A CONTRACT SERVICES AGREEMENT AMENDMENT #2 THE AGREEMENT FOR CONTRACT SERVICES (herein Agreement ), entered into on June 10, 2008, by and between the City of Signal Hill (herein City ), a Municipal Corporation, and ValleyCrest Landscape, Inc. (herein Contractor ) is hereby amended on this 2 nd day of April 2013 as follows: 1) Amend Section 2.1, Contract Sum by substituting the total amount of $106,104 for the Contract Sum over a two-year term, ending July 31, ) Replace Exhibit C-1, Schedule of Compensation with Exhibit C-2, Amended Schedule of Compensation. 3) Replace Exhibit D-1, Schedule of Performance with Exhibit D-2, Amended Schedule of Performance. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date stated below for execution by the City Manager. THE CITY OF SIGNAL HILL A municipal corporation Dated: By: City Manager ATTEST: Kathleen L. Pacheco City Clerk APPROVED AS TO FORM: ALESHIRE AND WYNDER, LLP David J. Aleshire City Attorney

4 CONTRACTOR: ValleyCrest Landscape, Inc. Dated: By: Name: Title: Address: [END OF SIGNATURES]

5 EXHIBIT C-2 1. Monthly Maintenance of Hilltop Park AMENDED SCHEDULE OF COMPENSATION Monthly maintenance of Hilltop Park shall be performed in accordance with Exhibit A Scope of Services at a cost of $3, per month. 2. Monthly Maintenance of Sunset View Park Monthly maintenance of Sunset View Park shall be performed in accordance with Exhibit A Scope of Services at a cost of $ per month. 3. Additional services Additional services shall be billed in accordance with the attached rate schedule. FUNCTION COST UNITS TURF Turf Mow 3.00 Turf Edge 9.00 Turf String Whip Turf Aerify Large Areas 6.00 Small Areas Turf Fertilize Large Areas 4.00 Small Areas 4.00 Turf Dethatch/Renovate 9.00 GROUNDCOVERS Mow Edge Fertilize 5.00 SHRUB PRUNING 1-4 Feet, Lacing 8.00 /Shrub 1-4 Feet, Hedging 3.00 /Shrub 4 plus Feet, Lacing /Shrub 4 plus Fee, Hedging 7.00 /Shrub PEST CONTROL Turf disease/insect spray Boom Application Hand Application 32.00

6 EXHIBIT C-2 Turf Broadleaf spray Boom Application Hand Application Groundcover disease/insect spray Shrub disease/insect spray Soil Sterilant Application Varies Turf Pre-Emergent 5.60 /1000 Sq. Ft. Landscape Areas Pre-Emergent 5.60 /1000 Sq. Ft. General Weed Control Post Emergent 2.85 /1000 Sq. Ft. TREE PRUNING 0-10 Feet /Tree Feet /Tree Feet /Tree Feet /Tree 40 Plus Feet /Tree PLANTING 1 Gal. Shrub/Tree /Each 5 Gal. Shrub /Each 5 Gal. Tree /Each 15 Gal. Shrub w/stakes /Each 15 Gal. Tree w/stakes /Each 24 Box Tree w/stakes /Each 64 Count Flat Groundcover /Each Turf Seed and top dress Turf - Sod 1, Annual Color 4, LABOR Landscape Maintenance Worker /Hour Landscape Maintenance Lead worker /Hour Landscape Maintenance Supervisor /Hour Irrigation Specialist /Hour Pest Control Applicator /Hour Tree Trimmer /Hour Equipment Operator /Hour

7 EXHIBIT D-2 AMENDED SCHEDULE OF PERFORMANCE 1. The term of this Agreement shall commence on August 1, 2013, and shall terminate on July 31, At the conclusion of the term, the CITY and CONTRACTOR may agree to extend the contract for an additional term if the parties mutually agree on an annual rate adjustment, which shall not exceed the rate inflation or All Urban Consumers CPI Index of the Los Angeles metropolitan area. 2. CONTRACTOR shall perform maintenance of Hilltop Park and Sunset View Park in accordance with the original schedule of the Contract Service Agreement of June 10, 2008, or unless otherwise notified by CONTRACT OFFICER.