PARK MAINTENANCE STANDARDS & OPERATIONS. By Jeff Mann, Parks Manager, September 25, J.1.b

Transcription

1 PARK MAINTENANCE STANDARDS & OPERATIONS By Jeff Mann, Parks Manager, September 25, 2013 Packet Pg. 345

2 Division Organization Chart Total Staffing: 1 Administrative 5 Professional 24 Maintenance 1.6 FTE temporary (28 frozen & layoff positions) FY13/14 Budget: Salaries $2,104,939 Benefits $930,806 Svs/Sups $529,726 Total $3,656,471 City of Reno 2 9/19/2013 Packet Pg. 346

3 Park Inventory Current Pre-2000 Type of Site Number Developed Acres Number Developed Acres Park School RoW (excluding LMDs) Trails TOTAL % increase in sites 38% increase in developed acres 9/19/2013 City of Reno 3 Packet Pg. 347

4 Park Management & Operations Maintenance Standards Outcomes - desired park conditions for each amenity Priorities - frequency which we perform various tasks Standards Determine Service Frequency & Workload How often maintenance tasks are performed (daily, 3x week, monthly, etc) Apply time/task measurements to size & extent of inventory to develop workload Task standards based on national standard, audit recommendations and past history Employee Tracking 37,944 field hours during FY12/13 70 tasks in 749 job sites Supervisory Inspections 1,680 annually 9/19/2013 City of Reno 4 Packet Pg. 348

5 Maintenance Management Plan Feature Quantity Field Hours General Park Maintenance 726 acres 20,761 Turf Maintenance 264 acres 8,692 Planter Maintenance 59 acres 9,606 Irrigation Maintenance 1,990 valves 8,605 Playground Maintenance 73 structures 1,133 Shelter Maintenance 52 structures 1,728 Restroom Maintenance 54 structures 7,788 Rights of Way Maintenance 29 acres 7,503 Graffiti/Vandalism 2,491 Other (courts, construction, snow removal, special events) 4,490 Total 72,797 Total available hours FY12/13 37,944 9/19/2013 City of Reno 5 Packet Pg. 349

6 Maintenance Staffing 9/19/2013 City of Reno 6 Packet Pg. 350

7 Current Maintenance Priorities High Priority Maintain restrooms and reservable shelters for public health & safety Maintain playgrounds for safety Maintain irrigation systems for basic operation Response to graffiti & vandalism Capital renovations Lower Priority General park cleanliness Planter bed maintenance Right-of-Way maintenance Advanced turf maintenance 9/19/2013 City of Reno 7 Packet Pg. 351

8 Trends in Park Inspections 9/19/2013 City of Reno 8 Packet Pg. 352

9 Status Park system is unsustainable at current resource levels Labor shortfall for existing inventory = $1.8 million Planned growth will increase shortfall Citicenter Park Cyan Park, North Valleys Neighborhood Park, Sierra Vista Park Southeast Connector Roadway Path/Landscape McCarran Widening Landscape 9/19/2013 City of Reno 9 Packet Pg. 353

10 Options Change mix of staffing resources In-house: Full-time vs Part-time Increase use of seasonal workers for low-skilled maintenance during high season Contract maintenance Routine tasks or specialized equipment Shift responsibility for maintenance of fields Elementary schools High use athletic fields Reduce fixed restrooms Replace neighborhood park restrooms with portable units 9/19/2013 City of Reno 10 Packet Pg. 354

11 Options Rights-of-Way Inventory Transfer funding responsibility to Street Fund Reduce planting level Trees only Shrubs require ongoing pruning, attract litter and weeds, require more irrigation maintenance Seek private support Enhanced planting levels adjacent to commercial properties Eliminate sites with limited public visibility 9/19/2013 City of Reno 11 Packet Pg. 355

12 Options Park inventory Transfer limited use parks to others NV Dept of Transportation (8 th St) Reno Housing Authority (Rotary Centennial, Sage) NV Dept of Wildlife (Oxbow) UNR (Seminary) Private ownership (Robinhood) Repurpose sites with limited use, near other parks or other special circumstances 9/19/2013 City of Reno 12 Packet Pg. 356

13 Options Future Development Change standard for park development Current standard - per 1,000 residents: 3.5 acres of neighborhood parks 2.5 acres of community parks Change development & maintenance requirements in Planned Unit Developments Property acquisition HOA maintenance 9/19/2013 City of Reno 13 Packet Pg. 357

14 Staff Recommendations Short Term (begin this fiscal year) Change agreements WCSD and RYSA for schools and athletic fields NDOW for Oxbow Nature Study Area Replace neighborhood park restrooms with portables Expand Competition for Services program Routine journey-level park maintenance Concentrate on specific geographic area Transfer specific site maintenance or ownership NDOT, RHA, HOAs, RYSA 9/19/2013 City of Reno 14 Packet Pg. 358

15 Staff Recommendations Short Term (continued) Seek private maintenance of high-visibility Rights-of- Way along commercial corridors Plumb Lane South McCarran Wells Ave Change park development standard in Master Plan 2.5 developed acres per 1,000 population Redefine park types (Pocket, Neighborhood, Community) Transfer RoW funding to Streets Use General Funds for augmented park supplies or enhanced maintenance 9/19/2013 City of Reno 15 Packet Pg. 359

16 Staff Recommendations Long Term (begin FY 14/15 and beyond) Change staffing matrix of in-house personnel More use of temporary staffing for low-skilled seasonal work Create Entry Level maintenance position Eliminate shrub plantings in street medians Remove pocket planting areas as streets are reconstructed Transfer or eliminate low use, single purpose or sites with overlapping service areas 9/19/2013 City of Reno 16 Packet Pg. 360

17 Conclusion and Clarifications Goal is to adjust resources and inventory commensurate with expected resources for maintenance and development Inventory is sustainable and meets basic needs of general park users Clarifications for Council 9/19/2013 City of Reno 17 Packet Pg. 361