SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY

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1 SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Renewal of contract with VSC Fire & Security for RFP /CRM Sumter County Fire Prevention Services (Staff recommends approval). REQUESTED ACTION: Staff recommends approval Work Session (Report Only) DATE OF MEETING: 7/28/2015 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: VSC Fire & Security Effective Date: 8/10/2015 Termination Date: 8/9/2016 Managing Division / Dept: Public Works Division/Facilities & Parks Services BUDGET IMPACT: $38,398 Annual FUNDING SOURCE: General Fund (County Buildings) Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: On May 27, 2014, the Sumter County Board of County Commissioners (BOCC) entered into RFP # /CRM to have VSC Fire & Security provide fire protection services. As prescribed in Contractor Agreement, paragraph 3, the term of this agreement shall continue in full force through August 9, 2015 with option to renew for an additional three (3) one-year terms, unless otherwise terminated as provided in paragraph four (4) of said agreement. On May 12, 2015, the BOCC approved Amendment #1 to this contract to add the Service Rate and Contract Pricing Sheets. At this time the Facilities & Parks Services desires to renew the contract commencing on August 10, 2015 through August 9, 2016.

3 814/2015,,... Sumterclerk.com Mail - Contract Renewal.;./ ' Sumter County Finance Division ' ' 215 E McCollum Ave II PO Box 247 Bushnell, FL Phone: II Fax: W#W.sumterclerk.com **The Sumter County Clerks Office is a public government entity making this and future transmissions subject to public records inspection under Florida Statue If you do not wish to have your address open to public inspection, please contact our office directly.** > Jeffrey Recker VSC Fire & Security, Inc Bryan Dairy Road Suite 110 Largo I FL I JJRecker@vscfs.com I vscfs.com Office Fax <g--t{-1~ YOUR WORLD. PROTECTED. ail/ca/u/0/?ui= 2&i k=6d2168cf0d&view= pt&search= inbox&th= 14ef9a3d d&sim I= 14ef9a3d d&sim I= 14ef9cf5ebd8bf29 2/2

4 Contract Agreement Renewal VSC Fire & Security I Sumter County Board of County Commissioners Sumter County Fire Prevention Services Contract Commencement Date: August 10, 2015 This Contract Amendment sets forth information as referenced below and is hereby made part of and is attached to the Sumter County Fire Prevention Services Contract. As to the Contract Agreement for Sumter County Fire Protection Services - Paragraph 3, this section is hereby revised to extend the term offire Prevention Services through August 9, Contractor shall comply with all conditions as set forth in the original Fire Protection Services Contract and Amendment #I. Contract Agreement Renewal Approval Signatures: SUMTER COUNTY JUL " loy\~ LW~ Witness:~ { } StaffPrepared 1

5 SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Amendment #1 to the contract with VSC Fire & Security for RFP /CRM Sumter County Fire Prevention Services (Staff Recommends Approval). REQUESTED ACTION: (Staff Recommends Approval). Work Session (Report Only) DATE OF MEETING: 5/12/2015 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: VSC Fire & Security Effective Date: 5/12/2015 Termination Date: 8/9/2015 Managing Division / Dept: Public Works - Facilities Parks & Services BUDGET IMPACT: Annual FUNDING SOURCE: Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: On May 27, 2014, the Sumter County Board of County Commissioners (BOCC) entered into RFP # /CRM to have VSC Fire & Security provide fire protection services. At this time, Sumter County Public Works desires to amend the original Fire Protection Services Contract, RFP /CRM to add the Service Rate and Contract Pricing Sheets. Please note: overtime charges are applied for services performed for Monday through Thursday from 4:01 pm to 6:59am and Friday through Monday from 4:01 pm to 6:59 am. Attachments: Amendment #1 Contract Signature Page Service Rate and Contract Pricing Sheets Original Contract

7 Amendment #1 VSC Fire & Security I Sumter County Board of County Commissioners Fire Protection Services Conti act Contract Amendment Commencement Date: 05/12/2015 THIS CONTRACT AMENDMENT is made this 12th day of May, 2015, by and between Board of Sumter County Commissioners (hereafter referred to as 11 Board 11 ), whose address is 7375 Powell Road, Wildwood, Florida 34785, and VSC Fire & Secul'ity (hereafter referred to as "Contractor 11 ). whose address is 6901 Btyan Dairy Road; Largo, FL As to this contract amendment, it is the desire of the Sumter County Board of County Commissioners and VSC Fire & Security to amend this original Fire Protection Contract RFP /CRM to add the Service Rate and Contract Pricing Sheets and to note that overtime charges are applied for services performed for Monday through Thursday from 4:01 pm to 6:59am and Friday through Monday from 4:01 pm to 6:59am. Contractor shall comply with all conditions as set forth in the original Fire Protection Contract. IN WITNESS WHEREOF, the parties have signed this Contract the day and year first above written. SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS ~Q~ By: DON HAHNFELDT, Chairman ATTEST: Date Signed: {)--+?/_o_7-"}_ _?a_ _5_-

Service Rates Normal Business Hours* Overtime * Holiday * Sprinkler Lead $85.00/hr $127.50/hr $170.00/hr Foreman Alarm Lead Foreman $85.00/hr $127.50/hr $170.00/hr Minimum Service Charges Fire Sprinkler Service Normal Business Hours* Overtime* Holiday* $170.

8 Service Rates Normal Business Hours* Overtime * Holiday * Sprinkler Lead $85.00/hr $127.50/hr $170.00/hr Foreman Alarm Lead Foreman $85.00/hr $127.50/hr $170.00/hr Minimum Service Charges Fire Sprinkler Service Normal Business Hours* Overtime* Holiday* $ $127.50/hr $170.00/hr * Portal to Portal * Portal to Portal Fire Alarm Service $ $127.50/hr * Portal to Portal $170.00/hr * Portal to Portal Fire Extinguisher $ Annual Re-cert$5.00/extinguisher - 5# ABC Recharge $20.00 New 5# ABC Extinguisher $50.00 *Rate Time/Periods Normal Business Hours: After Normal Working Hours: Weekends: Holiday: Payment Terms: Monday through Friday 7:00 am to 4:00 pm Monday through Thursday 4:00 pm to 7:00 am Friday through Monday 4:00 pm to 7:00 am 12:00 am to 11:59 pm day of Holiday Net 30 days with pre-approved credit. We also accept MasterCard/Visa/Amex Notes: 1. Labor is charged at a minimum of two hours, including travel time. 2. Service rates include travel time from the VSC Fire and Security, Inc. office to the job site and return to office, or from previous service site location. All service charges above two (2) hours are rounded up to the nearest half hour, and calculated on the hourly rate

15 SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Award and enter into contract with VSC Fire & Security for RFP /CRM Sumter County Fire Prevention Services (Staff recommends approval). REQUESTED ACTION: Staff recommends approval. Work Session (Report Only) DATE OF MEETING: 5/27/2014 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: VSC Fire & Security Effective Date: 8/10/2014 Termination Date: 8/9/2015 with option to renew for three additional one year terms Managing Division / Dept: Public Works / Facilities Maintenance BUDGET IMPACT: $38,398 Annual FUNDING SOURCE: General Fund (County Buildings) Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: RFP /CRM Sumter County Fire Protection Services broadcast on 4/18/2014. Proposals were due on 5/19/2014 at 10:00 a.m. and opened at 10:05 a.m. in Room 102 of The Villages Sumter County Service Center, 7375 Powell Road, Wildwood, FL Three (3) proposals were received as follows: Proposal Amount Proposal Total VSC Fire & Security Space Coast AIT Life Fire & Safety, Safety Inc. $38,398 $48,690 $51,200 During the initial review of all submitted bids, VSC Fire & Security did not submit an electronic copy of their proposal and only submitted two of the three required copies of their proposal. Bradley Arnold, Purchasing Agent was informed of the missing items and his findings are listed below: 1. Based on the last bullet point under vendor responsibility on page 5 of 44 of the bid document, which states, Proposals that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the option of the BOCC. The proposal can move forward to the selection committee with the caveat they need to select the next highest ranked contractor, if the BOCC rejects the proposal due to the missing hard and electronic copies. The Selection Committee met on 5/20/2014 at 2:30 p.m. in Room 102 to discuss and score the proposals. Scoring is as follows:

16 1. VSC Fire & Security AIT Life Safety Space Coast Fire & Safety, Inc The Selection Committee agreed to recommend to the Sumter County Board of County Commissioners (BOCC) to award and enter into contract with VSC Fire & Security. If the BOCC does not approve VSC Fire & Security due to the missing copies, then recommend to award and enter into contract with AIT Life Safety. The following items are attached: legal ad, mandatory pre-bid meeting minutes from 4/25/2014, proposal opening meeting minutes from 5/19/2014, selection committee meeting minutes and score sheets from 5/20/2014, VSC Fire & Security Proposal, AIT Life Safety Proposal, RFP /CRM bid document, Notice of Award, and Contracts.

24 SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Award and enter into contract with VSC Fire & Security for RFP /CRM Sumter County Fire Prevention Services (Staff recommends approval). REQUESTED ACTION: Staff recommends approval. Work Session (Report Only) DATE OF MEETING: 5/27/2014 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: VSC Fire & Security Effective Date: 8/10/2014 Termination Date: 8/9/2015 with option to renew for three additional one year terms Managing Division / Dept: Public Works / Facilities Maintenance BUDGET IMPACT: $38,398 Annual FUNDING SOURCE: General Fund (County Buildings) Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: RFP /CRM Sumter County Fire Protection Services broadcast on 4/18/2014. Proposals were due on 5/19/2014 at 10:00 a.m. and opened at 10:05 a.m. in Room 102 of The Villages Sumter County Service Center, 7375 Powell Road, Wildwood, FL Three (3) proposals were received as follows: Proposal Amount Proposal Total VSC Fire & Security Space Coast AIT Life Fire & Safety, Safety Inc. $38,398 $48,690 $51,200 During the initial review of all submitted bids, VSC Fire & Security did not submit an electronic copy of their proposal and only submitted two of the three required copies of their proposal. Bradley Arnold, Purchasing Agent was informed of the missing items and his findings are listed below: 1. Based on the last bullet point under vendor responsibility on page 5 of 44 of the bid document, which states, Proposals that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the option of the BOCC. The proposal can move forward to the selection committee with the caveat they need to select the next highest ranked contractor, if the BOCC rejects the proposal due to the missing hard and electronic copies. The Selection Committee met on 5/20/2014 at 2:30 p.m. in Room 102 to discuss and score the proposals. Scoring is as follows:

March 27, ADDENDA No. 1. VARIOUS FIRE SERVICES Richland County, Ohio

March 27, ADDENDA No. 1. VARIOUS FIRE SERVICES Richland County, Ohio March 27, 2019 ADDENDA No. 1 Subject: Richland County, Ohio Enclosed herewith is a copy of Addenda No. 1 for the subject project. This material will be included in the final agreement and will become a