Cleveland County Fire Extinguisher, Exit Sign, and Emergency Light Inspection, Maintenance, and Testing April 1, 2014

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1 Cleveland County Fire Extinguisher, Exit Sign, and Emergency Light Inspection, Maintenance, and Testing April 1, 2014 OVERVIEW Cleveland County is soliciting proposals for fire extinguisher, emergency light and exit light inspection, maintenance and testing services. The county intends to contract with a sole provider for these services, and seeks the most cost-effective solution based on the representative criteria contained in this RFP. SCOPE OF WORK The winning Contractor will have a proven track record in the successful delivery of quality fire extinguisher, emergency light, and exit light inspection, maintenance and testing services. The county intends to contract with a sole provider for these services, and seeks the most costeffective solution based on the representative criteria contained in this RFP. Period of this contract shall be for three (3) years renewable at the anniversary date of the contract up to one (1) additional one (1) year terms if mutually agreed upon by both parties and subject to annual appropriations by the governing body. SUBMITTAL REQUIREMENTS RFP responses can be mailed or ed to the following: Kim Ogle, Purchasing Specialist Cleveland County 311 E. Marion St P.O. Box 1210 Shelby, NC kim.ogle@clevelandcounty.com phone Proposals will be accepted until 4:00 p.m.,may 16, 2014 Proposals must be submitted by the date and time specified. Proposals not received by this time will be rejected and not considered for award.

2 SPECIFICATIONS 1. All work to be performed under this contract shall be done in accordance with the North Carolina Fire Codes, N.F.P.A and any revisions as they are required by N.F.P.A. in the future. 2. All Fire Extinguisher maintenance and service should be done normal hours 8:00 AM thru 5:00 PM, Monday-Friday, and if needed in an emergency situation. 3. All service contractors must be covered by Worker s Compensation Insurance which is supplied by the contractor. A copy shall be enclosed with the bid. 4. All service mechanics must have proper ID and safety protection where needed. 5. The contractor must maintain proper records during the period of the contract. These records are to be kept on all services for a period of (1) one year after expiration of the contract. Upon inspection of the fire extinguishers, all service tickets are to be rendered (1) copy to Cleveland County Fire Marshal s Office, and (1) copy to Cleveland County Finance Department. All service tickets are to show the type, size, location and worked performed (WORK PERFORMED: Recharge service and tag, repair parts, hydro test). 6. The contractor shall have available adequate facilities and supplies including: a) Hydro test equipment for water and Co2 b) Adequate supply of Co2 and rechargeable chemicals. 7. All work shall be done on the premises. Fire Extinguishers shall not be removed from service except when necessary and in case of necessary removal; a loaner fire extinguisher shall be provided. If an extinguisher is removed from service or the premises, it should be returned within a 72 hour turnaround period. Extensive repairs and hydrostatic testing shall require no longer than a 10 day turn around period. 8. After awarding the contract for fire extinguisher servicing, the company under contract shall inspect all fire extinguishers. These inspections should be done between the months of May and June the contract year. The company under contract shall proceed to complete the approved recharge, hydro test, service and tag, or repair parts service at this time. 9. When hydrostatic testing is required, inform the Cleveland County Fire Marshal s Office. This is so the affected department can be made aware of the additional expenses due to hydrostatic testing or replacement.

3 10. Vendors may be required to submit three (3) references with phone numbers and contact names. The awarded vendor may be required to submit additional documentation. 11. Either party may terminate the contract upon thirty days written notice to the other party. Any previous assigned projects prior to the termination notice shall be completed and the Contractor will be paid in accordance with the terms of this contract. The Cleveland County Fire Marshal s Office, reserve the right to inspect the premises before awarding the contract to determine the adequacy of facilities and supplies on hand.

4 The contract to be entered into will include all buildings as listed below. The County reserves the right to add additional locations if needed at the contract price. LIST OF COUNTY BUILDINGS AND VEHICLES FOR INSPECTION ALL EMS BASE EXTINGUISHERS ARE TAKEN TO #1 EMS ESGS ON GROVER ST FOR INSPECTION CHARLIE HARRY ADMIN BLDG 311 E MARION ST SHELBY CADM COURTHOUSE ANNEX BLDG 408 E MARION ST SHELBY CHAX BOARD OF ELECTIONS BLDG 215 PATTON ST SHELBY BOE DICKSON BUILDING 314 E MARION ST SHELBY DBLD ARMORY BLDG 407 MCBRAYER ST SHELBY ARMY RADIO EQUIP BLDG PATTON & E WARREN ST CRNR LEC SHERIFF INVEST UNIT BLDG 310 E DALE ST SHELBY SIU LAW ENFORCEMENT CTR BLDG 100 JUSTICE PLACE SHELBY LEC JAIL DORMITORY 407 MCBRAYER ST SHELBY DETA SOCIAL SERVICES OFF BLDG 130 S POST RD SHELBY COB ANIMAL SHELTER BLDG 1601 AIRPORT RD SHELBY ASHL CLEV MEM LIBRARY BUILDING 104 HOWIE DR SHELBY LIBR SPANGLER BRANCH LIBRARY 112 PIEDMONT DR LAWNDALE SLIB MUSEUM-OLD COURTHOUSE 103 S LAFAYETTE ST SHELBY MUSM FIELDING RD HOUSE 240 FIELDING RD CHERRYVILLE FRDH

5 SHOP BUILDING - D 1609 AIRPORT RD SHELBY SWBD SCALEHOUSE 1607 AIRPORT RD SHELBY SCHS BLDG 'C' BREAKROOM 1609 AIRPORT RD SHELBY SWBC BLDG 'B' LANDFILL OFFICE 1605 AIRPORT RD SHELBY SWBB BLDG 'F' LEACHATE SHED 1605 AIRPORT RD SHELBY SWTS BLDG E MAINT SHOP 1609 AIRPORT RD SHELBY SWBE EQUIPMENT SHED 1607 AIRPORT RD SHELBY SWES NEW SCALEHOUSE BLDG FIELDING RD CHERRYVILLE SCH8 STORAGE BLDG-STEEL 250 FIELDING RD CHERRYVILLE SW08 MAINTENANCE SHOP 8 FIELDING RD CHERRYVILLE SWM8 STEEL BLDG 10' CLEARANCE SELF MCNEILLY LANDFILL SW08 STEEL BLDG 12' CLEARANCE SELF MCNEILLY LANDFILL SW08 STEEL BUILDING W/LIFT 250 FIELDING RD CHERRYVILLE SW08 FIELDING RD HOUSE #2 283 FIELDING RD CHERRYVILLE FRH2 OFFICE BUILDING 615 MARGRACE CH RD KMTN MSMP OFFICE BUILDING 1611 AIRPORT RD SHELBY MSLF MANNED SITE BLDG 2522 BLACKSBURG RD SHELBY MSSO MANNED SITE BLDG 1127 OAK GROVE RD KMTN MSOG

6 RECYCLE CENTER LAWNDALE MSLD RECYCLE CENTER LUTZ RECYCLE CENTER RECYCLE CENTER 2944 OLD CLIFFSIDE RD MOORESBORO 230 VIC RANDALL RD LAWNDALE 4732 PAYTON PLACE RD LAWNDALE MSBS MSLU MSPS 100 SHERIFFS VEHICLES-estimated amt 55 EMS VEHICLES- estimated amt