PALMA SOLA TRACE MASTER ASSOCIATION BOARD OF DIRECTORS MEETING MONDAY, JUNE 18, :30 PM PALMA SOLA TRACE CLUBHOUSE

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1 PALMA SOLA TRACE MASTER ASSOCIATION BOARD OF DIRECTORS MEETING MONDAY, JUNE 18, :30 PM PALMA SOLA TRACE CLUBHOUSE A meeting of the Palma Sola Trace Master Association Board of Directors was called to order at 6:36 PM on Monday, June 18, 2018 by President Bryan Groh in the Palma Sola Trace Clubhouse. Members in attendance were Bryan Groh and Maggie Zeiner. Ginny Ohlson and Gene Sabini attended via phone. Mary Jane Allgood was excused. Vanguard Management was represented by manager Jill Gravino. Bryan Groh gave a brief update on the perimeter wall which has been inspected by Karin s Engineering, a testing firm and also a representative of Taylor Morrison and the wall contractor. A motion was made, seconded (Groh, Zeiner) and approved to amend the agenda to include discussion of an unscheduled clubhouse rental. A motion was made, seconded (Groh, Ohlson) and approved to discuss the blocking of the trash storage area by cars. A motion was made, seconded (Groh, Sabini) and approved to accept the minutes of the May 16,2018 Board of Directors meeting. Treasurer Gene Sabini presented the financial report. Committee Reports attached. Management Report attached Old Business Maggie Zeiner reported that, thus far, 183 or 33.5% of owners have signed up for electronic voting. New Business A motion was made, seconded (Groh, Zeiner) and approved to appoint Loretta Parker to the DRC. A motion was made, seconded (Groh, Zeiner) and approved to set July 18, 2018 at 6:30 PM for a membership meeting to vote on proceeding with litigation vs Taylor Morrison concerning the perimeter wall. A motion was made, seconded (Groh, Ohlson) and approved to table the discussion of cleaning and sealing the pavers around the pool and the Bridlecrest monument to obtain further bids. A motion was made, seconded (Groh, Ohlson) to power wash the playground equipment nte $100.

2 A motion was made, seconded (Ohlson, Groh) and approved to table discussion of cleaning the lanai to obtain bids. A motion was made, seconded (Groh, Ohlson) and approved to replace the gate closer on the South Gate and to call service to repair the magnetic closer. Violations 3786 Rainforest Ct $50 per day for wrong mulch motion made, seconded (Groh, Zeiner) and approved not to fine 3608 Summerwind Circle $50 per day dirty driveway motion made, seconded (Groh, Zeiner) and approved to fine 3610 Summerwind Circle $50 per day for dirty driveway motion made, seconded (Groh, Zeiner) and approved not to fine 3618 Summerwind Circle $50 per day remove metal hangers on garage motion was made, seconded (Groh, Zeiner) and approved to fine 3643 Summerwind Circle $100 per day painting motion made, seconded (Groh, Zeiner) and approved to fine 3646 Summerwind Circle $100 per day painting motion made, seconded (Groh, Ohlson) and approved to fine 3649 Summerwind Circle $100 per day painting motion made, seconded (Groh, Ohlson) and approved to fine 3709 Summerwind Circle $100 per day painting motion made, seconded (Groh, Zeiner) and approved to not fine 3854 Summerwind Circle $50 per day dirty driveway motion made, seconded (Groh, Zeiner) and approved not to fine A motion was made, seconded (Groh, Ohlson) and approved to remove Hawthorne on the side of the clubhouse and add 3 micro jets and a cocoa plum at a cost of $164. A motion was made, seconded (Groh, Zeiner) and approved to landscape the front of the clubhouse at a cost of $2500 using enhancement dollars. Laura Hollands and John Zeiner will work on creating a welcome packet for new residents. A motion was made, seconded (Groh, Zeiner) and approved to not change the pedestrian gate codes. A motion was made, seconded (Groh, Sabini) and approved to repair irrigation in the common area at a cost of $ A motion was made, seconded (Zeiner, Ohlson) and approved to withhold $200 from the security deposit for a clubhouse rental that was not applied for before the event and ran over the allotted time of 4 hours.

3 A motion was made, seconded (Groh, Zeiner) and approved to table discussion concerning the blocking of the trash shed. After discussion from the floor a motion was made, seconded (Groh, Zeiner) and approved to adjourn the meeting at 8:09 PM. Respectfully submitted, Virginia J. Ohlson

8 Communications Committee We are continuing to write and distribute the newsletter and update the website. We ll work on updating the directory later in the summer. We re looking forward to using My HOAst, the electronic voting site, to facilitate communication with homeowners. On Saturday afternoon we had 173 address who have opted in which is 31.68%.

9 Design Review Committee Palma Sola Trace Master Design Review Committee Meeting of April 25, 2018 Meeting called to order at 6:33 pm by chair, Judy Blatz. Present were Judy Blatz, Donna Miles, Kathy Ragan, and Michael Johnson via phone. Motion to accept minutes for meeting of April 11, 2018 was made (JB), second (KR). Unanimously approved. Welcome Michael Johnson to DRC and a brief intro to team from Michael. Application(s) Discussion and Vote: Applications: : 4041 Overture Circle. Windows Tint- Gray. Presented by (KR).Motion to approve application as submitted. Application has been approved by Condo board. (KR). Second (DM). Unanimously approved : 4001 Overture Circle. Flag Pole Bracket. Presented by (DM). Motion to approve application as submitted. Application has been approved by Condo board. (DM). Second (KR). Unanimously approved : 4141 Overture Circle. Accordion Hurricane Shutters Application on hold until condo board approves : 3613 Summerwind Circle. Install Solar System. Presented by (JB). Motion to approve application with stipulations as agreed to by HO 1) not to exceed 30 panels, 2) collectors be flush mounted, 3) collectors cannot exceed roof lines 4) any external boxes or hardware to be color they are mounted on. Presented by (JB). Second (DM). Unanimously approved. KR abstained from voting : 3703 Summerwind Circle. Landscaping. Presented by (DM). Motion to approve application with stipulations 1) Brightview inspect post work, and HO to fix any problems that may arise at their expense 2) new beds not to exceed 5 feet and be covered by dark brown shredded hardwood mulch. (DM). Second (JB). Unanimously approved : 3721 Summerwind Circle. Landscaping. Presented by (KR). Motion to approve application with modifications as stipulated in Kathy Ragan s dated 4/25/ ) number of copper leaf decreased by 2 plants, 2) additional hedge to be removed. 3) Peace lilies to be planted along back pad. Presented by (KR). Second (DM). Unanimously approved. JB abstained from voting : 7206 Cleary Terr. Pavers. Presented by (DM) Motion to approve with stipulation 1) HO to remove croton, flex lily, hawthorn hedge to accommodate walkway pavers, HO may request permission to replant at a later time with an application. 2) HO will have BV inspect work prior to commencement of work, to map system and cut/cap any lines or possibly move heads which may be in construction area, post construction, HO will contact BV to make any additional changes to irrigation lines at HO s expense 3) HO does not intend to widen driveway on Right side. As a result, existing sprinkler controls on that side will not be affected. 4) HO will remove existing entry material and replace with new pavers. 5) existing sidewalk will remain; work crew will pave on both sides of it as required. If damage to sidewalk occurs, new concrete sidewalk will be installed at HO s expense. 6) Pavers will not extend into utility easement. 7) HO will allow grass to grow on both sides to driveway (DM). Second (KR). Unanimously approved : 3768 Summerwind Circle. Landscaping. Presented by (JB). Motion to approve application as presented. (JB). Second (DM). Unanimously approved : 3728 Summerwind Circle. Gutters. Presented by (DM). Motion to approve with stipulation that gutters are 6 inch with 4 x 3 inch downspouts and empty into existing beds. (DM). Second (KR). Unanimously approved : 3656 Summerwind Circle. Paint exterior of home. Presented by (JB). Motion to approve as submitted. (JB). Second (DM). Unanimously approved.

10 : 3631 Summerwind Circle. Paint exterior of home. Presented by (KR). Motion to approve as submitted. (KR). Second (DM). Unanimously approved : 3732 Summerwind Circle. Landscaping. Presented by (DM). Motion to approve with stipulation that HO apply within 90 days of completion of new lanai screening for replanting bed. (DM). Second (JB) Unanimously approved : 3634 Summerwind Circle. Landscaping. Presented by (JB). Motion to approve with details specified in JB s dated April 23, ) BV to do work, 2) mulched with dark brown shredded hardwood mulch 3) reduced number of plants as in . (JB). Second (DM). Unanimously approved. Other Concerns/Issues: DRM Update-Flags and Poles new section FLAGS AND POLES No prior DRC approval is required for the following: 1. Flags. Any homeowner may display one portable, removable United States flag or official flag of the State of Florida in a respectful manner, and one portable, removable official flag, in a respectful manner, not larger than 41/2 feet by 6 feet, which represents the United States Army, Navy, Air Force, Marine Corps, or Coast Guard, or a POW-MIA flag. (In Accordance with Chapter , Florida Statutes) 2. Freestanding Flagpole. Any homeowner may erect a freestanding flagpole no more than 20 feet high on any portion of the homeowner s real property, as long as mowing operations are not hindered. The homeowner may further display in a respectful manner from that flagpole, one official United States flag, not larger than 41/2 feet by 6 feet, and may additionally display one official flag of the State of Florida or the United States Army, Navy, Air Force, Marines, or Coast Guard, or a POW-MIA flag. Such additional flag must be equal in size to or smaller than the United States flag. The flagpole and display are subject to all building codes, zoning setbacks, and other applicable governmental regulations, including, but not limited to, noise and lighting ordinances in the county or municipality in which the flagpole is erected and all setback and locational criteria contained in the governing documents. (In Accordance with Chapter , Florida Statutes) 3. Temporary Flagpole Staffs can not extend higher than the roof of the house and are attached to the dwelling.

Decorative Flags. Decorative flags that are tasteful and not offensive based on community standards may be displayed.

Criteria for house mounted decorative flags: (a) Maximum size is 3 x 4 ; (b) Flagpole maximum length is 5 Criteria for lawn mounted decorative flags: (a) Maximum

11 3. Holiday and Team Flags. Owners may also display a holiday theme flag or team flag that is in good taste and removed when the holiday is over, and sports team is no longer playing. 4. Decorative Flags. Decorative flags that are tasteful and not offensive based on community standards may be displayed. Flags may contain welcoming themed wording or no wording as illustrated below. No Commercial Advertising is allowed. Criteria for house mounted decorative flags: (a) Maximum size is 3 x 4 ; (b) Flagpole maximum length is 5 Criteria for lawn mounted decorative flags: (a) Maximum size 12 x 18 (b) Maximum height of pole 2 (c) Maximum of one flag permitted in front, side and rear of yard. (d) Flags must be placed in an area that will not hinder landscaping operations Note: Condo Owners - The physical location of the bracket into which the temporary flag pole staff is placed requires DRC approval. No flag pole or lawn mounted flag shall encroach on neighbors property.

12 The Management Company has the authority to request removal of flags not meeting the above criteria. Monthly Article from DRC in Newsletter for June - Driveways Article on Driveways put on hold. Michael to research what we should offer HO s regarding driveway options. We will need to change up the DRM to reflect our decision. Donna to draft an article on Lanterns. Meeting with Beth at Sherwin Williams Thurs, April 26, :30 am at Sherwin Williams on Cortez Brightview and irrigation: We reviewed the statements sent by Claudia regarding irrigation work in the single family homes. Kathy B to take back concerns to Landscaping committee to discuss. Will revisit at future meeting. DRC Member recruitment, preferably a full-time resident If anyone has ideas for possible candidates, please send them to Judy. We will have someone from the committee reach out to individuals. Motion to adjourn at 7:42pm (JB), seconded by (KR) passed. Palma Sola Trace Master Design Review Committee Meeting of May 23, 2018 Meeting called to order at 6:35 pm by chair, Judy Blatz. Present were Judy Blatz, Donna Miles, Kathy Ragan, and Michael Johnson. Motion to accept minutes for meeting of April 25, 2018 was made (JB), second (KR). Unanimously approved. Applications: : 4141 Overture Cir. Accordion Shutters. On hold until Condo Board votes : 3642 Summerwind Cir. Solar system. Presented by (KR). Motion to approve with stipulations outlined in KR s dated 5/14/18 (KR). Second (JB). Unanimously approved : 3744 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with stipulation that they grind the stump. (JB). Second (KR). Unanimously approved : 3742 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with stipulation that stump must be ground and St Augustine Sod laid down. (JB). Second (DM). Unanimously approved : 3746 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with stipulation that the stump gets ground. (JB). Second (KR). Unanimously approved : 3720 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with stipulations: use St. Augustine Floratam Sod in areas to be sodded and change mulch from black mulch to Dark Brown Shredded H/W mulch. (JB) Second (DM). Unanimously approved : 3623 Summerwind Cir. Solar System. Presented by (KR). Motion to approve with stipulations stated in dated May 23, (KR). Second (DM). Unanimously approved : 3662 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with stipulations: Crotons do not exceed 3, Podocarpus not to exceed 6, succulents moving to East side as in diagram. (JB). Second (MJ). Unanimously approved : 3706 Summerwind Cir. Landscaping. Presented by (JB). Application on hold due to landscaping concerns : 3601 Summerwind Cir. Landscaping. Presented by (JB). Motion to approve with

13 stipulation they sod over the area with St Augustine grass. (JB). Second (DM). Unanimously approved : 3703 Summerwind Cir. Landscaping. Presented by (KR). Motion to approve as submitted (KR). Second (JB). Unanimously approved. Revisions to DRM: Status of rewrite of Painting section. Rewriting is in progress with a limit of 28 base colors and a less limited option of trim and door colors. Status of driveway options: Rewrite of DRM pending. Meeting with Creative Driveway Company in the near future for affordable options. Other Concerns/Issues: Monthly article from the DRC in the Newsletter Donna - June (lanterns), July (banners and flags) Write up of Meeting with Landscaping Committee In the spirit of working together. DRC Members Kathy - Susan Hollywood was not real interested. Judy - Bernie Yanelli said he would think about it. Once the docs are approved and we are allowed 7, Judy to follow up again. Judy - Loretta Parker said yes, and her name is submitted to the Board for approval. Motion to adjourn at 7:19 (JB), seconded by (KR) passed.

14 LANDSCAPE HOA REPORT JUNE 2018 The Landscape Committee met on June 7, 2018 with Mateo Hamm (Account Manager), Randy Eldridge (Tree Division), and Sharryn Walters (enhancement specialist) from BrightView (BV). The next Landscape Meeting will be July 5th at 10AM in the Clubhouse. General Comments More rain than normal has caused weeds to flourish (again). We also were unable to complete the bed edging normally done, but were able to do the hard edging. Spraying of weeds is being done including dollarweed which thrives in wet areas. Sodding of areas where trees were removed has still not been completed, but availability of sod is becoming more prevalent, so should be done in the next few weeks. We have found that the St. Augustine turf has grown to cover some of these smaller areas, so less sod will be needed. We are also seeing an increase in boron deficiencies in palms which can occur in rainy seasons. This can cause the Palm to twist at the top and the top might even lean but should correct itself with treatment. All identified palms are being treated. The reclaimed water backflow on 7st St. which had no functioning valves was finally repaired by the County. Both valves were replaced and there was no cost to the HOA. Single Family Homes Because of heavy rain, all 4 sections were not completed this month. Weeds are growing very rapidly, and crew will be pulling them as well as spraying. Large areas will be cut, then sprayed. Runners from the St. Augustine turf are growing rapidly also and when the bed edging is not done, the runners are growing into the beds. We therefore decided that bed edging needs to always be done and if (because of weather) we can t do both the hard edging (which is along concrete) and the bed edging, the bed edging will take priority. We anticipate this will be an ongoing problem this summer and hope to stay ahead of it as much as possible. We have been trimming the sides of bushes between homes to have room to mow. This has exposed larger than necessary mulch beds. We will be allowing grass to regrow into these beds to have the necessary 52 between homes. There have been 6 oak trees that residents have obtained permits from the City to remove and are in the process of removal by BV. All of these will be stump ground. These removals are at Homeowners expense. We have been told that the Adonidia Palms that have lost multiple fronds from being chewed is from a type of Palm rat. There is nothing that can be done, but it appears this has slowed. Plants are responding to cutbacks that have been made and we are anticipating even more cutbacks to keep plants in proper size and health. At times, this may cause plants to look bare, but they will recover. Slowly, we are getting hedges to be kept at the 6 height recommended.

15 Commons The crepe myrtles along 75th St. are blooming nicely as are the ones near the clubhouse. The geraniums were removed from the main entrance bed and replaced with coleus and sweet potato vine. The geraniums were left under the reclinata as they still look OK. Trimming along the wall on 71st.St. Has been completed but cleanup will be ongoing. The viburnum which has been trimmed will now be allowed to grow, but the sides along the wall will be continually maintained. Trimming of the viburnum along the South wall will be next. The creek area near 71st St. needs better maintenance. It is meant to grow together to prevent intruders but needs to be cleaned up. This will be addressed. Dead Hawthorne along the Penny Lane entrance will be removed. We hope to be able to create an actual planting bed for seasonal flowers as the current beds are minimal. Clubhouse One of the 3 stalks of the Pygmy Palm to the west of the entrance died and was removed. This was caused by an injury to the trunk (about a foot high) which could ve occurred some time ago. Over time, the irrigation sprayed into this area and eventually caused it to rot. There was no disease present. The other 2 trunks are OK, but damage has been noted at the base from the straps that were used to lift it into place when planted. We are pleased to present the plan for replanting of the front and sides (partial) of the Clubhouse. We previously removed the original Hawthorne and flax lilies and plan on reducing the amount of arboricola to esthetically enhance the overall appearance. This will be done at no charge from BV. We would like to remove the remaining Hawthorne from the west side of the clubhouse and plant a few horizontal cocoplum plants at a cost of & We feel the new plantings will be easily maintained and should present a pleasing constant of color and texture without being over planted. Cost of plants, irrigation, mulch, and removal of Hawthorne should not exceed $2, The actual proposals total $ , but we d like some flexibility in case we cannot obtain the specific plants proposed. Recommendations Approve clubhouse plantings not to exceed $

16 Pool Report Landscaping is needed in and around the pool area, including weeds, bushes and trees. Specific areas are: In the fenced pool pump/ heater equipment area, pull weeds and trim bushes. There are two full trash cans / damaged one had been replaced by Pools X Lowell. Pull weeds I and trim over hanging bushes, trees and palms. Groups using community room should be reminded when leaving to turn the A/C back to 78 degrees turn lights off put furniture back return blinds back to slanted / open position On several occasions, the Cleaning Crew could not get the trash can out of the bin to do their cleanup for the garbage collection, or the monitors could not replace the empty can in the bin due to vehicles being parked too close. A striped area in front of the the bin doors indicating 'no parking' may help. Thank You Pool Monitors

17 Social Committee Report to HOA Board for June 18, 2018 meeting Social Hour/Cocktails was last Friday, June 15, 2018 at 5:00 PM. Over thirty residents attended a good crowd for the summer. Next month we ll have our annual pizza party and collect school supplies again. Watch for more information in the July newsletter. We re going to take a break Bunco for the next few months and start again in October if people are interested. Most regular social activities will continue during the summer. If you have suggestions for new activities, please contact us at pstsocial@hotmail.com

18 Manager s Report- June 2018 Palma Sola Trace Master Association Property Inspection Highlights Overall the property looks good. The lake water has risen and looks nice. Fences at north and south end of property need repair. Looking into having the playground area pressure washed. Also getting estimates to have the pool and seating area to the north of the pool paved and sealed. Clubhouse door needs to be repaired. Work Orders - Open and Completed 1. Pool gate painted 2. Getting estimates for paving & sealing. 3. Bathroom light fixed 4. Oil leak over door to be fixed 5. Trimmed bushes at h/o home 6. Getting estimates for gate repairs 7. Replace sprinkler issues in a few homes. 8. Ongoing tree shaping and cleanup of dead palms. 9. Estimate for power washing playground 10. Traveler Palm to be removed 11. Backflow has been repaired. Collections Demand stage letters continue to be forwarded to the attorney. Vanguard will continue to verify any coupon books or letters returned and will r to the correct address. Violations All violations letters were sent out on the June 13. Will continue to do drive violations within a week of the board meeting. Miscellaneous Am currently working on getting estimates for fixing the clubhouse door oil leak and fixing the lifting pavers around the pool. The backflow has been fixed. Board will vote on pressure washing playground, a paver and sealer company and having the gates either fixed or replaced. The grounds look very well kept and I ve noticed a lot of homeowners are pressure washing their driveways.

PALMA SOLA TRACE MASTER ASSOCITION BOARD OF DIRECTORS MEETING WEDNESDAY, APRIL 18, :30 PM PALMA SOLA TRACE CLUBHOUSE

PALMA SOLA TRACE MASTER ASSOCITION BOARD OF DIRECTORS MEETING WEDNESDAY, APRIL 18, 2018 6:30 PM PALMA SOLA TRACE CLUBHOUSE A meeting of the Palma Sola Trace Master Association Board of Directors was called