LOCATION, LOCATION, LOCATION WHY IT MATTERS AND HOW TO AUTHORIZE IT

Transcription

1 LOCATION, LOCATION, LOCATION WHY IT MATTERS AND HOW TO AUTHORIZE IT Tim Gladhill, City of Ramsey 61 st Annual Institute for Building Officials January 9, 2017

2 GROUP POLL Why do you think accurate site plans are important? Menti Meter Instructions

3 OVERVIEW Land Use Planning and Development Process Key Features of a Site/Parcel/Lot Key Elements of a Site Plan Administering a Site Plan Case Studies

4 FORMAT OF PRESENTATION Is An overview of why site plans are important and common elements that should be included. Focus on lessons learns. Is not A presentation on the principles of design, engineering, and surveying. In depth analysis of every line, polygon, and point you should have on your site plan that is up to the needs of your team.

5 THIS ONE LESSON IS WORTH THE PRICE OF ADMISSION Administering Permits is implementing a community vision that took hours, days, months, years, decades to create. The process involved hundreds of community members and stakeholders building consensus amongst a wide variety of visions. Location matters to the vision!

6 SECOND MOST IMPORTANT LESSON TODAY Think like a Homeowner or Business Owner, not as a Permit Technician or a Contractor!

7

8 Lot Lines

9 Lot Lines Easements

10 Driveway Lot Lines Easements Existing Improvements Existing Home

11 Driveway Lot Lines Easements Existing Improvements Proposed Improvements Existing Home Proposed Addition

12 WHAT IS A SITE PLAN?

13 Source: Ramsey City Code WHY REQUIRE A SITE PLAN? It is the policy of the city to preserve and promote attractive, stable residential, business and industrial environments through the construction of quality projects and developments. No structure or land shall be used or change uses, occupied, erected, constructed, reconstructed, moved or structurally altered except in conformity with the following specifications for the zoning district in which it is located.

14 WHY DOES IT MATTER?

15 WHY DOES IT MATTER? Credit: League of Minnesota Cities

16 LAND USE VISION Zoning Code Building Permits Subdivision Code Comprehensive Plan Site Plans Infrastructure Plans Natural Resource Protection

17 SLOGAN OF THE AMERICAN PLANNING ASSOCIATION Making Great Communities Happen

18 COMPREHENSIVE PLANS/LAND USE PLANS Is what you are about to approve compatible with the character of the neighborhood? How will the neighbors react when you approve this project?

19 COMPREHENSIVE PLANS Land Use Goals Transportation Goals Housing Goals Economic Development Goals Natural Resource Goals Parks and Recreation Goals Site Plans matter and implement these goals

20 CASE STUDY: COMPREHENSIVE PLAN UPDATE

21 CASE STUDY: COMPREHENSIVE PLAN UPDATE

22 CASE STUDY: COMPREHENSIVE PLAN UPDATE

23 CASE STUDY: THE COR

24 CASE STUDY: THE COR Slide Credit: Mark Riverblood, Parks/Assistant Public Works Superintendent

25 CASE STUDY: THE COR Slide Credit: Mark Riverblood, Parks/Assistant Public Works Superintendent

26 CASE STUDY: THE COR

27 CASE STUDY: THE COR

28 CASE STUDY: THE COR Side Credit: Patrick Brama, Assistant City Administrator/Economic Development Manager

29 INTEGRATION CASE STUDY: THE COR City Council Planning Commission Economic Development Authority Parks and Recreation Commission Environmental Policy Board Set Strategic Direction Final Policy Decision Land Use Vision Land Use Plan Housing Plan Project Pro- Forma and Real Estate (System Plan Costs) Economic Development Plan Parks, Recreation, Open Space, and Public Space Plan Natural Resources/Resil ience Plan

30 CASE STUDY: THE COR

31 THE LAND USE PLANNING AND DEVELOPMENT PROCESS

32 The Development Process

33 Credit: WSB & Associates Used with permission.

34 Credit: WSB & Associates Used with permission.

35 Credit: WSB & Associates Used with permission.

36 This is the typical stage that Permit Technicians enter the process. Credit: WSB & Associates Used with permission.

37 WHY DOES LAND USE PLANNING MATTER TO PERMIT TECHNICIANS? Planners Public Safety Engineers Land Use Vision Permit Technicians Administration Building Officials

38 EXAMPLE: SETBACKS Create separation for needed improvements and maintenance. Utilities Stormwater Snow storage Define the character of a neighborhood. Urban, Suburban, Rural

39 HOW DO WE IMPLEMENT IT?

40 TYPES OF SITE PLANS Certificate of Survey Computer drawn map Hand drawn map Graph paper Surveyor Engineer

41 KEY FEATURES OF A SITE

42 A CERTIFICATE OF SURVEY IS NOT ALWAYS NEEDED Field Survey Certificate of Survey Computer drawn site plan Hand drawn site plan

43 TYPES OF SCALES Architect Scale Common for Building Plans Engineering Scale Common for Site Plans/Civil Engineering Plans Photo Credit: Andy Sheldon Photo Credit:

44 SCANNED IMAGE LOSES SCALE

45 PRINT ACTUAL SIZE Yes No

46 CONTRACTORS MAY NOT PRINT CORRECTLY Can you spot the difference?

47 CASE STUDY: DO I OWN TO THE ROAD?

48 CASE STUDY: DO I OWN TO THE ROAD?

49 CASE STUDY: DO I OWN TO THE ROAD?

50 CASE STUDY: DO I OWN TO THE ROAD? Proposed Actual Required Front Yard Setback 45 Feet 25 Feet 40 Feet

51 CASE STUDY: DO I OWN TO THE ROAD? Variances cost money Reduces confidence in Staff

52 CASE STUDY: ARE THE MINNESOTA VIKINGS A LICENSED SURVEYOR?

53 CASE STUDY: ARE THE MINNESOTA VIKINGS A LICENSED SURVEYOR? Let s play a game. What was the actual side yard setback? 20 feet as proposed? Between 10 feet and 19 feet? Less than 10 feet (required side yard setback)?

54 CASE STUDY: ARE THE MINNESOTA VIKINGS A LICENSED SURVEYOR? Actual setback was less than 4 feet.

55 CASE STUDY: THE OUTLIER

56 CASE STUDY: THE OUTLIER Stormwater Pipe Home Redesign

57 CASE STUDY: I CAN PUT A DECK OUTSIDE THAT PATIO DOOR, RIGHT? Large Lot Gross Acreage Deep Lot

58 CASE STUDY: I CAN PUT A DECK OUTSIDE THAT PATIO DOOR, RIGHT?

59 GROUP POLL Would you require an updated Certificate of Survey for this project?

60 CASE STUDY: I CAN PUT A DECK OUTSIDE THAT PATIO DOOR, RIGHT?

61 CASE STUDY: I CAN PUT A DECK OUTSIDE THAT PATIO DOOR, RIGHT?

62 CASE STUDY: SEPTIC SYSTEMS AND DRAINAGE EASEMENTS ARE NOT THE BEST OF FRIENDS

63 CHECKS AND BALANCES Plat Section and Half Section Maps

64 EMERGING TRENDS Open access to GIS data MN Geospatial Commons Web versions of GIS data Electronic Plan Review Note: Not an endorsement of project. This is a sample of a product being implemented in Ramsey.

65 SUGGESTIONS Professional Samples Clear, up front expectations Certificates of Surveys for New Construction Survey to protect Natural Resources Don t require more than the project costs Careful use of aerial photos (contrast) Mistakes are permanent and expensive

66 SECOND MOST IMPORTANT LESSON TODAY Think like a Homeowner or Business Owner, not as a Permit Technician or a Contractor!

67 TODAY S MOST IMPORTANT LESSON Administering Permits is implementing a community vision that took hours, days, months, years, decades to create. The process involved hundreds of community members and stakeholders building consensus amongst a wide variety of visions. Location matters to the vision!

68 QUESTIONS?