Laundry Bid Analysis 440 Lenox Road and NYA. Justin M. Alger Ph.D. Director of Residential Life & Services Deshawn Hilliard FSA Bookkeeper

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1 Laundry Bid Analysis 440 Lenox Road and NYA Justin M. Alger Ph.D. Director of Residential Life & Services Deshawn Hilliard FSA Bookkeeper

2 Clientele NYA Fall 2017 Occupancy: 234 students 440 Lenox Road 1 st and 2 nd Floors: Administrative Offices for Hospital (44 Apartments) 3 rd -6 th Floors: Hospital Nurses Apartments (64 Apartments) Basement Level: Day-Care Center ~50-60 children ages 12 weeks to five years of age 2

3 Quality of Life Survey Pro s to living on campus 100% feel safe and secure within the Residence Halls Convenience/Proximity to campus Community atmosphere Area(s) for added benefits LAUNDRY CONVENIENCE- NO COINS!!! 3

4 Laundry Current service provider CSC Service Works (since 2006) Maytag washers/dryers 440LR: 1 large load washer and 1 large load $1.75/load 6 washers and 6 $1.50/load Coin operated NYA 2 large load washers and 2 large load $1.75/load 12 washers and 12 $1.50/load Coin operated RFP Process: RFP sent to 11 laundry service providers (LSP) All card based, no coins for 440LR Monthly fee/machine NYA 5 LSPs toured the facilities 8/11-8/25/17 5 LSPs submitted proposals on 9/5/17 Automatic Industries, Fowler Equipment, CSC, TediMatts, Hercules 4

5 CSC Service Works Speed Queen washers and dryers ENERGY STAR Certified Web based services (network capable) $10,000 painting, and 3 chair unit and table for folding. No negative references Brooklyn service networks Top Two - LSPs TediMatts Speed Queen washers and dryers ENERGY STAR Certified Web based services (network capable) Will Supply tables, chairs, laundry carts, and signage as needed. Paint laundry room in color chosen by owner No negative references Brooklyn service networks 5

6 Top Two LSP Proposals/Costs CSC Service Works 440 LR: 7 washers, 8 $1.50/load Can be set for variable load sizes TediMatts 440LR: 1 large load $1.85/30 min., $2.00/37 min. $2.10/43 min. 6 $1.60/30 min., $1.75/37 min., $1.85/43 1 large load dryer $1.50/50 min., $.25/10 min. 6 $1.85/35 min. $0.25/10 min. 811/825 NYA: 8 washers, 8 each 811/825 NYA: 2 large load washers 12 washers and 14 dryers All $30/month each 6

7 Top Two Bottom Line (adjusted CSC to equal desired RL&S machine count) CSC Service Works (Plus TediMatts (Proposed machines = 28) machines) Annual commission to Annual commission to FSA $7,200 or 51% FSA $9,600 or 55% Annual fee for 811/825 Annual fee for 811/825 NYA $12,000 NYA $10,840 FSA Contract costs FSA Contract costs $15,000 $15,000 Total for RL&S to pay Total for RL&S to pay $20,400 $15,480 7

8 Recommendation: TediMatts Higher guaranteed commission to FSA ($2,400 more annually) Higher potential commission for FSA (51% vs. 55%) Lower cost per/machine rate for 811/825 NYA ($30.00 vs. $37.50) Local service network 8

9 17-18 Budget RL&S is proposing utilizing available surplus funds to fold $15,480 laundry costs into current costs of on-campus housing for residential students National best practice to include laundry. By living on-campus, residential students experience free laundry (no per-cycle fee)! 9

10 Questions? Thank you for your support!! 10

11 Current Contract (CSC) Automatic Industries Fowler Equipment Co. CSC TediMatts Hercules Machine Distribution 440LR Washers (Large Load) Washers (Small Load) Dryers (large) Dryers (Small) 6 4 (stacked) 4 (stacked) 4 (stacked) 6 1 Machine Distribution 811 & 825 NYA Washers (Large Load) Washers (Small Load) Dryers (large) Dryers (Small) 12 8 (stacked) 8 (stacked) 4 (stacked) Machine Make & Model: 811/825: Speed Queen Washers (Large Load) Maytag MFR30PN LFNE5BSP113TW0, 440 Speed Queen SFNNYBSP113TN01 Speed Queen SC 30 Front load washer Maytag - MFR30PD Washers (Small Load) Maytag MAH21PR Maytag MHN33PRCWW Speed Queen Quantum Front load washers: SFNNYRSP113TW01 Speed Queen 22lb Front load washer Maytag - MHN33PR Dryers (large) Dexter/DL2X30QW Maytag - MDG35PD Dryers (Small) Maytag MLG/MLE23PR Speed Queen SSGNYFGW113TW01 Maytag MLG26PRBWW Speed Queen Quantum Stacked Dryers: SSGNYAGS113TW01 Speed Queen Tumbler, Speed Queen, Single load dryer Maytag - MLG26PRK Free Laundry Monthly fee Washers (Large Load) n/a $ $ Monthly fee Washers (Small Load) $ Option 1: Top Load $28.50 Option : Front Load $31.50 $ $ $ Monthly fee Dryers (large) n/a $ Monthly fee Dryers (Small) $ Option 1: Top Load $28.50 Option : Front Load $31.50 $ $ $ Total Monthly Fee $ 1, $ $ $ $ 1, Annual Fee $ 18, $ 10, $ 7, $ 10, $ 16, Consumer Pricing (440 LR): Large Washers $ 1.75 $ 3.00 Small Washer $ 1.50 $ 2.00 Large Dryer $ 1.75 Option 1: Top Load $1.75, Option 2: Front Load $1.50 $ 1.50 Small Dryer $ 1.25 $ 2.00 $1.50/45 minutes $ 1.50 Credit/Debit Card No Company 'Smart' w/declining balance Yes Yes Yes Yes $1.85/30 min $2.00/37 min $2.10/43 min Opt 1 "current'/ $1.75 Opt 2 "metered"/ $3.25 $1.60/30 min $1.75/37 min. $1.85/43 min Opt 1 "current'/ $1.5 Opt 2 "metered"/ $2.00 $1.50/50 min. $0.25/addtl 10 Min. Opt 1 "current'/ $1.75 Opt 2 "metered"/ $2.25 $1.85/35 min. $0.25/addtl 10 Min. Opt 1 "current'/ $1.25 Opt 2 "metered"/ $2.00 Commission (Annual) Guaranteed $1,250/month ($15,000/year) $400/machine/month ($4,800 per year) $7,200 or Percentage (whichever is greater) 45% 50% 50% 51% 55% $800/month ($9,600 Annualy) Option 1: With current rates, $900/month (10,800 anually) Option2:$4,200 annually Option 1: With current rates, 90% sales excess of $900/month, Option 2: 75% excess of $14,500/year Technology Options: Included Web Based Service Yes No Yes Yes Yes Yes Machines are Network Capable Yes Yes Yes Yes Yes Miscelaneous New Ventilation nd Gas Lines hardpiped to code.painting (Benjamin Moore Paint) Paiting, plumbing, lighting Folding tables, chairs, laundry carts, instructional signage $10,000 painting, and 3 chair unit and table for folding. Changing flexible gas lines to hard gas to comply with NYC fire code Will Supply tables, chairs, laundry carts, and signage as needed. Paint laundry room Folding Tables & seating, laundry carts w/ in color chosen by owner hanging racks References Reference 1 Kenneth Waldhof, Manhattan Lashonda Boggan, SUNY Farmingdale College Nicole Faison, Bloomfield College Diego Rivera, Columbia University N/A-Property Hall Manager, Columbia University Douglas Maget, Barnard Reference 2 Carol Kaunitz, SUNY Old Westbury Julie Kiss, Fordham Jim Love, Manhattan School of Music College Allen Hall, Long Island University Reference 3 Angel Lamboy, Sullivan CCC Lucile Frabizzio, Concordia College Katherine Smith, NY Medical College Juan Tye, New York University Reference 4 Lillian Jennas, Pratt Institute