MEMO. TUlSA COUN1Y PURCHASING DEPARTMENT DATE: OCTOBER 7, FROM: LINDA R. DORRELL ~ t\. k::) ~D~ PURCHASING DIRECTOR ~~'\.j\..

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1 TUlSA COUN1Y PURCHASING DEPARTMENT MEMO DATE: OCTOBER 7, 2014 FROM: LINDA R. DORRELL ~ t\. k::) ~D~ PURCHASING DIRECTOR ~~'\.j\.. BOARD OF COUNTY COMMISSIONERS SUBJECT: CHANGEORDER#5~HEBOLDTCOMPANY WE RESPECTFULLY REQUEST THE BOARD OF COUNTY COMMISSIONERS APPROVE CHANGE ORDER #5 TO THE CONTRACT WITH THE BOLDT COMPANY FOR THE LAFORTUNE PARK TENNIS CENTER IMPROVEMENTS, PHASE III AND IV, APPROVED IN THE BOARD OF COUNTY COMMISSION MEETING, MARCH 24, 2014, CMF# THE CHANGES ARE AS PER THE CITY OF TULSA FIRE MARSHALL, THAT THE INDOOR TENNIS COURTS ARE REQUIRED TO BE SPRINKLED PER 2009 INTERNATIONAL FIRE CODE (lfc), AS PER ATTACHED DOCUMENTATION. THE CONTRACT SUM WILL BE INCREASED BY THIS CHANGE ORDER IN THE AMOUNT OF $28, FROM A TOTAL SUM OF $2,830, TO A TOTAL SUM OF $2,858, LRD/sks ORIGINAL: COPIES: PAT KEY, COUNTY CLERK, FOR THE OCTOBER 13,2014 AGENDA. COMMISSIONER JOHN M. SMALIGO COMMISSIONER KAREN KEITH COMMISSIONER RON PETERS MARK LIOTTA, CHIEF DEPUTY MICHAEL WILLIS, CHIEF DEPUTY VICKI ADAMS, CHIEF DEPUTY RICHARD BALES, DIRECTOR, PARK DEPARTMENT Form 4363 (Rev. 4 98)

2 AlA Document G Change Order PROJECT (Name and address): lafortune Park Tennis Center 5220 S Hudson, Tulsa, OK TO CONTRACTOR (Name and address): The Boldt Company E 5 pt Street, Suite 107 Tulsa, OK CHANGE ORDER NUMBER: 005 DATE: 10/3/14 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: March 24,2014 CONTRACT FOR: General Construction OWNER: ARCHITECT: 0 CONTRACTOR: 0 FIELD: 0 OTHER: 0 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Constmction Change Directives) PCO #013 City of Tulsa Fire Suppression Review. Per City OfTulsa Fire Marshall the indoor courts are required to being sprinkled per 2009 IFe. The original Contract Sum was $ The net change by previously authorized Change Orders $ The Contract Sum prior to this Change Order was $ 2,830, The Contract Sum will be increased by this Change Order in the amount of $ The new Contract Sum including this Change Order will be $ 2,858, The Contract Time will be increased by zero (0) days. The date of Substantial Completion as ofthe date of this Change Order therefore is 02114/15 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. tccx;,wf -GM ~a~ The Boldt Company ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) r~ E 51 st Street, Ste 107, Tulsa, OK ~ RES S ADDRESS (Typed name) j,. 10.(0. I-r DATE AD~~1tC Bif(SigfWtUre Ryan Stafford (Typed name) 10103/14 DATE BY (Signature) (Typed name) AlA Document G Copyright ,2000 and 2001 bythe American Institute of Architects. All rights reserved. WARNING: This Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties. and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:35 on 10103/2014 under Order NO _1 which expires on 09/11/2015. and is not for resale. User Notes: ( ) 1

3 A Division of The Boldt Company OscarJ. Boldt Construction Tulsa. OK 74f4f b-,)blyi)~l(j >1-5B:!C)OCj 1 (<IX September 30,2014 Tulsa County Parks Department 2315 Charles Page Blvd. Tulsa, OK Attn: Michael Woody Re: PCO #013 - City oftulsa Fire Suppression Review Mr. Woody, Please find the attached pricing and information concerning sprinkling the indoor court area. The indoor courts fire protection plan on sheet FP 1 00 shows the indoor courts are not required to be sprinkled per the City of Tulsa. As we spoke previously, the fire suppression contractor received a deficiency letter from the City oftulsa concerning their permit. The City is now requiring the indoor courts to be sprinkled per the 2009 IFC. Please see the attached correspondence between all parties. We have priced the additional work and believe the pricing to be in line with the required changes. Total add for this change: $28, Respectfully, Ryan Stafford - Project Manager The Boldt Company CONSTRUCTION MANAGEMENT I GENERAL CONTRACTING I DESIGN-BUILD I MACHINERY INSTALLATION I MAINTENANCE

4 OscarJ. Boldt Construction Breakdown PCO #013 - City of Tulsa Fire Suppression Review Date 9/ Boldt's Project No Delay Days Project Location Architect By Case Tennis Center at LaFortune Park Tulsa, OK Roger Cole Coffey Lacy Laizure Company Description of work Costs All American Sprinkle indoor court area per the City of Tulsa fire supression shop drawing review. IBC 2009 $25,000 Boldt GL & Builder's Risk (.019) $475 Boldt Bond (.009) $225 Boldt Fee 10% $2,570 Proposed Change Order Total $28,270 o

5 RE: LaFortune Change Order _~....-."..~ w Lacy.Laizure@boldt.com _ 08/29/201412:10 PM This message has been replied to. Lacy, I have forwarded to Terry Whitely and to Rick Bruder the letter you sent, per your request. At this point in the design we have followed contract/plan documents issued by the architect. We have designed the system based on those documents. Issues surrounding the sprinkling or not sprinkling will have to be addressed between the owner/architect and the city of Tulsa. twhiteley@ci.tulsa.ok.us Terry Whitely Bruder, Rick <rbruder@cityoftulsa.org> ~:~ Project Administrator For All Your Earthly Fire Protection Needs, Call On For Your Eternal Fire Protection Needs Call On Jesus Christ From: Lacy.Laizure@boldt.com [mailto:lacy.laizure@boldt.com] Sent: Friday, August 29, :01 PM To: Cc: Ryan.Stafford@boldt.com Subject: Re: LaFortune Change Order Hi Kristy, Please see the attached letter. The architect has issued this to us to have you submit to the City. Please let me know if you can submit this to Rick, or the person you have been dealing with. If you have any

6 problems. please let us know. Thank you, BOLDT Lacy Laizure I Project Engineer P: (918) / C: (918) / F: (918) E: Lacy.Laizure@Boldt.com E 51st St 1/ 1071/ Tulsa, OK boldt.com c:::cc:a ~ a.. SafeThinking: Our Crusade to Eliminate Accidents From: <kristy@allamericanfiresystems.com> To: "'Lacy.Laizure@boldt.com'" <Lacy.Laizure@boldt.com>, Date: 08/27/201409:29 AM Subject: LaFortune Change Order Lacy, needed to follow up on the order estimate we sent in following the fire marshal review. We don't know how to proceed at this until we hear from you. Project Administrator For I Your Fire Protection Needs, CalIOn office slogan] For Your Eternal Fire Protection Needs CalIOn Jesus Christ

7 .. K P1 :': LTaFortune ~LhangeL ~rde@rb Id ' -~ nsty royer to: acy. alzure 0 t.com 09/02/201402:12 PM ~, C~C All American Fire Systems Sales 10 attachments ).. ).. )..,,- ",.,,,-,~- -- image001.jpg image003.jpg image004.jpg image005.gif image006.gif image007.gif imageoob.gif ",. ).. ).. image009.gif image002.jpg image010.jpg Lacy, See the below response from the fire marshal the issues at hand. good] Project Administrator For All Your Fire Protection Needs, Call On [office For Your Eternal Protection Needs Call On Jesus Christ www com< From: Bruder, Rick [mailto: Sent: Tuesday, September 02, :55 PM To: Cc: Terry Subject: RE: LaFortune Change Order.org] Kristy We could not find any meeting notes from meeting. After researching this what I believe is that we were under the 2006 IFC which had an exception for A-3 that stated: Areas used as sports areas where the main floor area is located at the same level as level of exit discharge of the main entrance and exit did not have to be sprinkled. We adopted 009 IFC on November 1, 2012 due to the State mandating the adoption of this code. In the 2009 edition of the IFC that exception was removed. Since this project was not started a reasonable time after the review meeting then the proj falls under newly adopted code which is the 2009 edition the International Fire Code. I hope this clears things up if not feel free to contact me or have the architect contact me and can try to it better. Thank You Rick Bruder

8 Assistant Fire Marshall Plans Examiner 1 5 E. 2nd St. Suite 455 Tulsa Ok, Office: Cell: Fax: rbruder@cityoftulsa.org<mailto:rbruder@cityoftulsa.org> From: Ito: resystems.com] Sent: Friday, August 29, 2014 To: Bruder, Rick ect: FW: LaFortune Change Order Rick, should have also sent this to you. We are looking for direction on how to address this issue. [sig good] ect Administrator For All Your Earthly Fire Protection Needs, CalIOn [office s For Your Eternal Fire Protection Needs CalIOn Jesus Christ :llwww..com< From: Sent: Friday, August 29, : PM To: twhiteley@ci.tulsa.ok.us<mailto:twhiteley@ci.tulsa.ok.us> Subject: FW: LaFortune Change Order Terry, Boldt Construction asked me to send this letter to you. I'm just issue. We have currently followed our contract need to know how to proceed. We forwarded notes ection our design due the area not [sig Project Administrator For All Your Earthly Fire Protection Needs, CalIOn [office slogan] For Your Eternal Fire Protection Needs CalIOn Jesus Christ

9 : I Iwww. '-'-'--'-'-'.Ut'-. com> From: Lacy.Laizure@boldt.com<mailto:Lacy.Laizure@boldt. mailto:lacy.laizure@boldt.com] Sent: Friday, August 29, :01 PM To: Cc: Ryan.Stafford@boldt.com<mailto:Ryan.Stafford@boldt.com> ect: Re: LaFortune Change Order Hi Kristy, Please see the attached letter. has issued this to us have you submit to the. Please you submit this to Rick, or the person you have been dealing have any problems, please let us know. Thank you, [Boldt] Lacy Laizure I ect Engineer P: (918) I C: (918) I I F: (918) E: Lacy.Laizure@Boldt.com<mailto:.Laizure@Boldt.com> E 51st St II 107 II Tulsa, OK boldt.com< [Blog] < [Twitter] < [YouTube] < :llwww..com/theboldtcompany> [Flickr] < Crusade to Eliminate Accidents From: resystems.com< mailto:kri.com» To: "'Lacy.Laizure@boldt.com'l <Lacy.Laizure@boldt.com< mailto:lacy.laizure@boldt.com», Date: 08/ :29 AM Subject: LaFortune Change Order Lacy, I needed to follow up on the change order estimate we sent in the fire marshal review. We don't know how to proceed at this point until we hear from you. [sig Troyer ect Administrator Fire For All On

10 .' FW: LAFORTUNE PARK TENNIS COURTS CHANGE ORDER #1 to' 08119/ :55 AM 4 attachments ~ ).. ).. ).. LAFORTUNE PARK TENNIS COURTS.pdf image001.jpg image002.jpg image003.jpg Please see attached change order and note below Tulsa Fire Marshal review. We need this addressed as soon as possible. Please let me know if you have any good] Project Administrator Fire For All Your On [office slogan] For Your Eternal Fire Protection Needs CalIOn Jesus Christ From: All American Fire Systems Sales Sent: August 9, :54 AM To: Cc: Larry Harley Subject: LAFORTUNE PARK TENNIS COURTS CHANGE ORDER # can you forward this on to Boldt, the contactor out at this project. The bid drawing (FP100) shows that the playing court area does not have to be sprinkled; however the City of Tulsa fire marshals' office is now requiring us to sprinkle that area. with the fire marshals' office called & stated that we have that area per the 2009 codes. 've attached my change order for that cost. We need this approved as soon as possible so that there's no hold up our design & materials for the job. Jeremy with Terry so if they have any about that they can call him. Thanks, Bubba Graves Estimator For All Your Fire Protection Needs, CalIOn [office slogan]

11 Rick Bruder Fire Plans Examiner City of Tulsa August 28, 2014 Dear Rick, On September 21, 2011, a predevelopment meeting concerning the Lafortune Park Tennis Center was held with key City of Tulsa staff. Yuen Ho, Paul Enix, Terry Whitley, Michael Woody (Tulsa County Park Department) and James Kilman, Roger Coffey and Gary McCormick (architectural design team) were in attendance. The drawings reviewed at that meeting, were the same as those issued for construction with only very minor changes. The recommendations made at the conclusion of the meeting were incorporated in the construction drawing AI. I Code Summary Plan. During the permitting process, an additional exiting path plan was issued. It was our understanding that an automatic sprinkler system would not be required above the actual playing area of the indoor courts. Copies to: Lacy Laizure Project Engineer Boldt Construction Michael Woody Tulsa County Park Department Jeff Jaafar Precision Engineering

12 RICK BRUDER FIRE PLANS EXAMINER 175 EAST 2 nd STREET, SUITE 450 TULSA, OKLAHOMA TEL (918) LOD Number: DEVELOPMENT SERVICES FIRE SUPPRESSION PLAN REVIEW August 20, 2014 ALL AMERICAN FIRE SYSTEMS INC Phone: (918) E 480 RD Fax: (918) CLAREMORE, OK APPLICATION NO: Location: Description: (PLEASE REFERENCE THIS NUMBER WHEN CONTACTING OUR OFFICE) 5302 S HUDSON AV E INFORMATION ABOUT SUBMln-ING REVISIONS OUR REVIEW HAS IDENTIFIED THE FOLLOWING CODE OMISSIONS OR DEFICIENCIES IN THE PROJECT APPLICATION FORMS, DRAWINGS, AND/OR SPECIFICATIONS. THE DOCUMENTS SHALL BE REVISED TO COMPLY WITH THE REFERENCED CODE SECTIONS. REVISIONS NEED TO INCLUDE THE FOLLOWING: 1. A COpy OF THIS DEFICIENCY LEITER 2. A WRIITEN RESPONSE AS TO HOW EACH REVIEW COMMENT HAS BEEN RESOLVED 3. THE COMPLETED REVISED/ADDITIONAL PLANS FORM (SEE AITACHED) REVISIONS SHALL BE SUBMIITED DIRECTLY TO THE CITY OF TULSA PERMIT CENTER LOCATED AT 175 EAST 2 nd STREET, SUITE 450, TULSA, OKLAHOMA 74103, PHONE (918) THE CITY OF TULSA WILL ASSESS A RESUBMIITAL FEE. DO NOT SUBMIT REVISIONS TO THE PLANS EXAMINERS. SUBMITTALS FAXEDI ED TO PLANS EXAMINERS WILL NOT BE ACCEPTED. IMPORTANT INFORMATION 1. IF A DESIGN PROFESSIONAL IS INVOLVED, HIS/HER LEITERS, SKETCHES, DRAWINGS, ETC. SHALL BEAR HIS/HER OKLAHOMA SEAL WITH SIGNATURE AND DATE. 2. SUBMIT THREE (3) SETS OF REVISED OR ADDITIONAL PLANS. REVISIONS SHALL BE IDENTIFIED WITH CLOUDS AND REVISION MARKS. 3. SHOULD YOU REQUIRE FURTHER CLARIFICATION, PLEASE CONTACT THE PLANS EXAMINER NAMED ABOVE. IF YOU DISAGREE WITH THE CODE INTERPRETATIONS OR COMMENTS, YOU MAY REQUEST AN ADMINISTRATIVE REVIEW OF YOUR APPEAL. (continued)

13 REVIEW COMMENTS FIRE SUPPRESSION PLAN REVIEW: YOUR APPLICATION WAS REVIEWED UNDER THE PROVISIONS OF THE INTERNATIONAL FIRE CODE 2009, THE NATIONAL FIRE PROTECTION ASSOCIATION AND REFERENCED CODES AND ORDINANCES ADOPTED BY THE CITY OF TULSA. Application No S HUDSON AV E August 20, 2014 This letter of deficiencies covers fire suppression plan review items only. You may receive additional letters from other disciplines such as Water/Sewer/Drainage or Traffic for items not addressed in this letter. 1. Section Group A-3. An automatic sprinkler system shall be provided for Group A-3 occupancies where one of the following conditions exists: 1. The fire area exceeds 12,000 square feet (1115 m2). 2. The fire area has an occupant load of 300 or more. 3. The fire area is located on a floor other than a level of exit discharge serving such occupancies. This building is over 12,000 sq. ft. therefore it requires sprinklers throughout. END - FIRE SUPPRESSION CODE REVIEW This constitutes a Plan Review to date in response to the information submitted with and after the above referenced application. Additional issues may develop when the review continues upon receipt of additional information requested in this letter or upon additional submittal from the client. Any code items not reviewed are still in force, and it shall be the responsibility of the owner and design professional(s) to ensure that.rut building code requirements are satisfied. 2