LONG-TERM OPERATIONS AND MAINTENANCE PLAN

Transcription

1 LONG-TERM OPERATIONS AND MAINTENANCE PLAN May, 2017

2 BOARD OF EDUCATION Cathe Russe President Jackie Lutz Vice President Sam Ach Member John Heggie Member Natalie Jachtorowycz Member John J. Murphy Member Chris Northwick Member 1

3 TABLE OF CONTENTS Section Description Page I. Introduction and Purpose...3 II. Operations Department...4 III. Quality of Buildings...8 IV. Budget...9 V. Future Plans

4 I. Introduction and Purpose Glenview District 34 is an elementary district that has a total enrollment of approximately 4,869 students. The district is composed of 8 total s - 3 primary, 3 intermediate, and 2 middle s. With a large enrollment and multiple s, the Operations Department plays a vital role in providing a safe and healthy environment for students and faculty to excel. This report provides a detailed overview of the Operations Department and the various factors that play a role within the Department. In detail, the report will discuss facts about the Department, quality of buildings, fund balances, future plans and projects for the district, and employee contact information. This comprehensive maintenance plan is intended to display historical, current, and future information pertaining to the Operations Department. 3

5 II. Operations Department The Department s mission is to deliver safety and quality performance to all buildings, students, and faculty. Specifically, the Department provides construction, groundskeeping, delivery services, and daily maintenance tasks within the district. The Department also oversees the transportation of about 5400 students, both District 34 and OLPH and St. Catherines. The Operations Department believes in collaboration and promotes it by working with other departments in the district, local governments, vendors, and the community to ensure that the district is held a high standard. a. Objectives of the Department The objectives of the Operation Department is specifically intended to provide: 1. High quality of safety for all buildings within the district. 2. Facilities and equipment to prevent accidents, fires, floods, and other safety hazards. 3. Timely and professional services to district faculty relating to maintenance tasks. 4. Protection to buildings, students, and faculty by maintaining a preventive maintenance plan. 5. Cost savings on services by properly training in-house employees with effective management. 6. Convertible energy by utilizing up to date technology. 4

6 b. Department Contacts c. Work Order Process 5

7 d. Staffing Name Westbrook Springman Junior High Pleasant Ridge Lyon Elementary Address 1333 Greenwood Rd. Glenview, IL Central Rd. Glenview, IL Sunset Ridge Rd. Glenview, IL Waukegan Rd. Glenview, IL Harrison St. Glenview, IL Linneman St. Glenview, IL Glenview Rd. Glenview, IL Chestnut Ave. First Floor 50,701 94,390 66, Second Floor Third Floor Number of Custodians , Hoffman 63, Henking 54, Glen Grove 42, William J. Attea 65,252 47,317 42,640 2 Middle Glenview, IL * Please note Glenview District 34 has three supervisors, four maintenance employees, one delivery personnel, and twenty night crewmembers. The district also utilizes one part-time employee and several substitute custodians. These employees are not assigned to a specific. 6

8 e. Tasks Tasks Daily Monthly Quarterly Yearly Picking Up Garbage Raising and Lowering Flags Opening and Locking Doors Mopping Floors Waxing Floors Snow Removal (if necessary) Salting (if necessary) Painting Waxing Gym Floors Cleaning Duck Work Replacing Light Bulbs Replacing Ceiling Tiles Fire Extinguisher Inspection Cleaning Air Filters Boiler Inspection Bleacher Inspection Burglar Alarm System Test Carbon Monoxide Sensors Chiller Draining/Filling Elevator Inspection Emergency Light Inspection Fire Alarm Inspection Grease Trap Cleaning Roof Inspection Kitchen Exhaust Inspection Kitchen Equipment Inspection Lockdown System Inspection Vacuuming Taking out the Garbage Lunchroom Table Inspection Moving Furniture Delivery Kitchen Fire Suppression Inspection 7

9 III. Quality of Buildings-Level of Adequacy Name Westbrook Elementary Springman Junior High Pleasant Ridge Elementary Lyon Elementary Hoffman Elementary Henking Elementary Glen Grove Elementary William J. Attea Middle Original Year Built Number of Work Orders - Daily Level of Adequacy - Structure Level of Adequacy - Roof Level of Adequacy - Grounds Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate Adequate 8

10 IV. Budget 9

11 V. Future Plans Name Tasks FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Westbrook Roof Replacement $290,000 $230,000 $345,000 (34 rooms) $120,224 $55,000 Replace deformed section of Entrance C Remove and replace plaster soffit finish on SE Entrance VCT in Multipurpose Room needs to remove and replace Replace hardware on kitchen window Replacement of all In-Wall lunchroom tables Replace sealant around windows Provide exhaust and makeup air system in Kitchen Provide dishwasher exhaust system Provide exhaust system for Kitchen Dry Storage Replace hot water heating piping in Kitchen Update fire alarm system Update intercom system Replace wiring in classrooms Update electrical switchboards in classrooms Replace power panels throughout the building $2,624 $738 $22,839 $549 $53,291 $4,392 $111,267 $21,961 $21,961 $307,449 $197,646 $139,084 $73,202 $109,803 $65,882 Update Access Control System $86,601 10

12 Name Tasks FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Springman Junior High Roof Replacement $90,000 $450,000 $60,000 $256,250 (72 rooms) $254,592 $151,000 Update Access Control System $88,000 Pleasant Ridge Roof Replacement $170,000 (38 rooms) $134,368 $72,000 Restructure and replace collapsed culvert Update Access Control System $19,900 $83,535 Lyon Elementary Roof Replacement $15,000 $175,000 $5,000 (31 rooms) $109,616 $64,000 Topographical Land Survey for West parking lot Update Access Control System $14,925 $85,535 Hoffman Roof Replacement $335,000 $305,000 $59,000 Flooring - Hallway $46,500 (41 rooms) $144,976 $69,000 Topographical Land Survey for West parking lot $14,925 Remove and replace all perimeter sealant of all window systems $66,640 Update boiler room structure $103,948 11

13 Name Tasks FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Replace ceiling in Band Room to a flat roof area and install roof drains Changing hardware and locking mechanism in courtyard doors Replace exterior doors at entrance B Replace damaged untreated wood Rake out remaining mortar and replace with urethane sealant Replace boilers and extend piping to additions Replace roofing system for better drainage Relocate mechanical room to newly constructed space $32,863 $6,847 $10,650 $8,654 $3,651 $1,462,047 $23,153 $335,253 Expand the kitchen $243,665 Update Topographical Survey Update Kiln Room exhaust hood Replace two air handling units in Gym Update fire alarm system Update intercom system Update Access Control System $15,975 $15,215 $101,937 $258,647 $167,360 $88,036 Henking Roof Replacement $409,880 Flooring - Hallway $47,720 (32) $113,152 $58,000 Update Access Control System $86,000 12

14 Name Tasks FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Glen Grove Roof Replacement $165,000 $245,000 $95,000 $215,000 (38 rooms) $134,368 $70,000 Replace exterior gym doors 2nd Floor mechanical room - replace translucent fiberglass wall panels Remove and replace all perimeter sealant of all windows Replace existing base mounted hot water Remove hot water boilers and replace with new hot water supply Replace existing pneumatic control systems Provide general and dishwasher exhaust and ventilation Update intercom system Update access control system $37,913 $20,239 $37,333 $79,058 $234,247 $183,005 $111,267 $139,084 $86,601 William J. Attea Middle Roof Replacement $550,000 (70 rooms) $247,520 $170,000 Grind out head joints $8,722 Replace kitchen gates $11,712 Replace mezzanine ladder roof hatch Studio door replacement Science work rooms - door replacement Classroom on 2nd and 3rd floor - replace wiring and raceway $1,501 $952 $3,074 $11,420 13

15 Name Tasks FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Replace emergency lighting, update fire separation, security lighting, etc. Roof flashing, refinish walls in stairwell Removal and reset stainless steel drip edge Furnish and install cabinet heaters Provide additional heat in Drama Room Make repairs to domestic hot water heater piping Update Access Control System $102,483 $3,111 $12,298 $38,065 $65,882 $10,980 $109,803 3 s per year Sealcoating and Striping $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Total $6,455,400 $1,258,872 $845,476 $784,592 $626,474 $639,248 $758,616 $1,198,888 14