Planning a Marquee Function

Transcription

1 Planning a Marquee Function Best Appearance Package Party Warehouse has simplified the process for hiring marquees for weddings and formal functions. The Best Appearance Package is equivalent to a 10% discount on the hire and consists of: The hire of an elegant white marquee Silk lining silk roof, silk centre poles (if applicable) & silk walls Bayview-clear window walls Setup of the marquee (in Christchurch) The end result is truly stunning and your guests will be amazed once you have decorated the interior of the marquee with your desired themes and colours. The best appearance package does not include equipment inside the marquee such as lighting, heating and furniture. All these items can be hired separately. Marquees peg & pole vs frame Party Warehouse has two different types of marquee available to hire. Peg & Pole marquees are the traditional marquee with centre poles within the marquee, guy ropes around the perimeter and must be erected on grassed areas. Frame marquees are free standing and can be erected on hard surface or grass. Frame marquees are sturdier than peg & pole marquees and are recommended for high winds or soft ground conditions.

2 Recommendations for an Elegant Marquee Function If you wish to create an elegant setting and entertain your guests in style, Party Warehouse recommends you consider the following equipment. Main Marquee Best Appearance Package Elegant white marquee (peg & pole or frame) Silk roof liner & silk centre poles (if applicable) Silk wall liners enough for one side and one end of the marquee Bayview Clear walls enough for the remaining side and end of the marquee Refer capacity chart below for what marquee is suitable for your event Optional/Additional Marquees Entrance marquee o Silk lined 3m x 3m marquee. Other sizes available. Toilet marquee o 4m x 4m, 5m x 5m or larger (depending on size of function) o Can be silk lined or plain white. Kitchen/Caterers marquee o 4m x 4m 6m x 9m or larger (depending on size of function) Permit & Fire Safety Equipment Marquee building permit (if required) Fire alarms (if required) & Fire extinguishers Emergency Exit Lighting (if marquee is being used during the evening) Flooring & Staging Dance floor varnished wooden floor Remaining flooring plastic interlock tiles Stage for band (if applicable) Furniture Head Table straight bridal table with linen (can include pleated skirting) Guest Tables round or rectangle tables with table linen Chairs and/or Chair Covers o White padded folding chair no cover required o Vienna chairs with chair cover and optional coloured sash Additional Tables o Bar/Food service tables & linen o Cake table & linen, Gift table & linen Lighting & Electrical Fairy Light roof & wall canopy o Provides a star-light effect above/behind the silk liners. This is the most elegant way to provide lighting during a marquee function. o Alternatively we can install 500w flood lights inside the marquee using dimmer controllers to adjust the level of lighting (nb, we would still recommend fairy lights around the inside of the marquee perimeter to complement the flood lights)

3 ParCan lights ( theatre lighting) can be used inside or outside of the marquee to add colour, and up-light any features. Extension leads, power splitters and safety equipment to suit Sound & Effects Lighting Digital Jukebox (touch screen operation, songs & videos) PA System & wireless microphone for speeches Disco light package - disco lights & accessories Par Can Lights create mood lighting inside or outside of the marquee Heating Internal Heating: Blow heaters, or Bernzomatic patio heaters External Heating: Bernzomatic patio heaters or LPG braziers Glassware Glassware: wine, champagne, beer, spirits, water/juice and cocktail. Water jugs, carafes, punch bowls, ice bins. We typically allow wine glasses per guest, 1.5 stemmed beer glass (suitable for beer, water and juice) per guest, and 1 champagne flute per guest. It is also advisable to hire 1 carafe per table, plus spare carafes for the bar. Catering (requirements will depend on your caterer) Cutlery and crockery Cups & Saucers. Milk jugs and sugar bowls. Tableware: salt & pepper sets & gravy boats Serving trays, platters, and bowl. Serving utensils Catering equipment, water & coffee urns Decorations Table decorations to suit: vases, candelabras, table runners, chair covers Interior decorations to suit: mood lighting (par cans), fairy lights, candelabras Plants: topiary trees, punga trees, ivy pyramid trees and other plants Party Supplies: helium balloons and other decorations. Portable Toilets: Standard toilets recommended for males Deluxe flushable toilets recommended for females Other Equipment: Refer to our website for photos and prices of all additional equipment and party supplies we have available. Please note that the above recommendations are a guide only and each and every function we do is unique. It is therefore likely that you will require only some of the above recommendations so please consult the Party Warehouse team for a free and noobligation quote customised to your exact requirements.

4 Elegant Marquee Function Example 110pp Wedding (refer to website for pricing or contact our team for a quote) MAIN MARQUEE Best Appearance Package: 12m x 18m peg & pole marquee OPTIONAL/ADDITIONAL MARQUEES Entrance marquee: 3m x 3m silk-lined marquee 5m x 5m kitchen marquee (if required by caterer) 3m x 6m toilet marquee with or without silk liners PERMIT & FIRE SAFETY Marquee building consent permit Mobile fire alarm x 1, Fire extinguishers x 2 & Illuminated exit lights x 2 FLOORING & STAGING Dance floor 6.0m x 6.0m Plastic flooring tiles with/without carpet LIGHTING & ELECTRICAL EQUIPMENT 500w flood lights x 4, Dimmer controller 2500w & 3x 24m LED fairy lights o Or upgrade to a fairy light roof & wall canopy Extension leads, multi boxes and RCD protectors to suit Installation of electrical equipment by Party Warehouse TABLES, CHAIRS & LINEN 8pp Bridal table, with linen 5ft round tables x cm2 or 228cm2 table cloths x 14 Coloured organza table runner Napkins x 110 Vienna high-back resin chair with chair cover & coloured sash o or white padded folding chair 8ft trestle tables x 4 (food/bar service, gift table) 180cm x 305cm table cloths x 4 GLASSWARE (hired in dozens) Wine glass 252ml x 180 Stemmed Beer Glass 436m x 144 Champagne Flute 170ml x 120 Carafe 1L x 18 Cutlery & Crockery (hired in units of 10) - as per your caterer s requirements PORTABLE TOILETS Deluxe flushing toilet x 1, Standard flushing toilet x 1 CARTAGE / FREIGHT OF EQUIPMENT TO SITE This will vary depending on your location.

5 The following tips may be useful when planning a marquee function. Confirm guest numbers. Party Warehouse can then recommend a suitable sized marquee, or alternatively refer to our recommended capacity chart below. Do you require a peg & pole or a free-standing marquee? Do you require our professional team to erect and dismantle the marquee? Our larger marquees must be erected by our team (or at least supervised) however smaller marquees can be erected and dismantled by you. Please do not underestimate the time and safety issues involved with erecting a marquee. Do you require bayview-clear (window) walls? All marquees include a full set of plain walls in their hire price but these walls are a great upgrade. Do you require silk lining for the inside of the marquee (roof & walls)? Refer to the Best Appearance Package for a great package deal. Do you require an entrance marquee? An entrance marquee not only has aesthetic appeal, it will block any uncomfortable wind entering the marquee. Do you need a dancefloor or other flooring? Do you need lighting or heating inside and/or outside the marquee? Do you have sufficient tables and chairs to accommodate your guests? Round guest tables are very popular as they encourage your guests to socialise during your function. Black folding chairs offer value for money but we do recommend the white padded folding chair, or the Vienna chair with a chair cover. Do you require a PA system for the ceremony or reception speeches? If using caterers, do they require a separate marquee in which to work? Do they require any additional catering equipment or food/bar service tables? Do you have sufficient toilet facilities available? Party Warehouse hire portable toilets which can be located outside the main marquee or placed inside their own toilet marquee adjoined to the main marquee. Do you require a council consent, fire extinguishers & alarms or exit lighting? Space: Make sure you have enough space for all the items you need to fit inside the marquee: tables, chairs, dancefloor, food/bar service area. Always have a contingency plan in case of bad weather and leave enough room for an uncluttered entrance inside the marquee. Plan Early: Party Warehouse encounters significant demand between November and March, so if you are planning on hiring equipment during these months book early to avoid the disappointment of missing out. Website & Showroom: Visit for photos and information for all our equipment, otherwise come visit our showroom and party shop at 133 Blenheim Rd., Riccarton, Christchurch.

6 Marquee Capacity Guidelines Marquee Size Area Sq M Standing Seated Seated (formal) 4mx4m/3mx6m 16/18 15 N/A N/A 5mx5m/3mx9m 25/ mx6m/3mx12m m x 9m m x 12m m x 9m m x 15m m x 10m m x 12.5m m x 15m m x 12m m x 15m m x 17.5m m x 21m m x 20m m x 18m m x 25m m x 24m m x 30m m x 30m m x 36m m x 42m m x 48m Use this chart to help you plan which size marquee you will need to hire for your event, please consult our staff or refer to our website for more information. Standing = Casual functions with no formal seating arrangements. Allows for some tables & chairs, as well as bar & food service area. Seated = Informal functions e.g. BBQ. Guests seated at trestle tables, with bar & food service area. No dancefloor area has been allowed. Seated (formal) = Wedding or other formal event, with guests seated at round tables. Allows for spacious seating between tables, an uncluttered entrance into the marquee as well as food & bar service areas and a dance floor.