Spier Conference Centre

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1 VENUE SPECIFICATIONS TEL FAX WEBSITE PHYSICAL ADDRESS R310, Lynedoch Road, Stellenbosch, 7600 DIRECTIONS TO SPIER Take the N2 towards Cape Town International Airport. Continue past Airport turnoff on the N2 From Cape Town 30km Take Exit 33 off-ramp (Baden Powell Drive / R310 Stellenbosch) Turn left in the direction of Stellenbosch SPIER is 9 km down this road on the right. Other areas and Map Available upon request Spier Conference Centre General information opposite conference centre Wheelchair access Yes Off Foyer: Female 4, Male urinals, Wheelchair 2 Toilet Attendants posted on duty as required There are fire extinguishers situated in all rooms, plus smoke detectors and fire alarms Capacities Please see Capacity Chart Common Areas Foyer & Tamboer Lounge (adjoining, with open arches minimallyseparating the two areas) This is the main entrance to venue and can be used as the welcome area Also for pre-functions and refreshments The Foyer has an antique centre table which cannot be moved The Tamboer Lounge boasts a working fireplace, grand piano and seating areas and leads out onto the Riverside Terrace Décor and furniture fixtures Front Door Antique table (1m x 4.25m x 75m H), piano and artwork (paintings) on walls Air extraction only 3.00m H. Floating ceilings in both areas. Recessed lighting in floating area, and hidden high lighting in recesses along perimeter Arched double door (2.0m W x 2.0m H - at lowest point) Korcolium - Please note: any type of sticking tape damages the floors Riverside Terrace Runs alongside the Lounge and three Meeting rooms, overlooking gardens and river Wooden deck with some shading and outdoor seating / tables Auditorium Approx. room dimensions (no stage) 19.00m x Natural ts (cream / beige) with textured sliding screened panels along side walls Artwork art on the walls Entrance Door 2.25m W x 2.30m H (lowest point) with arch Columns Column free except for pillars along sides - non intrusive Built-in fixtures N Build- in Control room on mezzanine Opposite stage Black-tan small weave pattern Ceiling and height Boxed-in across entrance to accommodate control room above: 3.00m D x 3.00m H In ascending tiers along sidewalls to middle : floating sections. Side perimeters: 3.80m H for 1.0m, then 4.80m H for 2.0m, then centre sections 5.50m H recessed into ceiling panels, fluorescents at same height installed Z controlled and dimmers Natural Minimal - window and glass door Sliding Screens Supply 3 double power points on walls, in floor and also high on pillars on either side of hall Control Room mezzanine room for use

2 AV Rigging Direct access to outside Delivery access STAGE Stage opening Approx. stage dimensions (behind curtain) Stage height off main floor Additional stage sections Stage Curtains Control room for productions air-conditioning minimal Fire Extinguishers, smoke detectors. fire alarm (no sprinkler system) Only support from ceiling - for light weight structures only 2 points on either side wall on pillars - also for hanging AV equipment yes, through side double door through front foyer, side door or emergency exit 7.50m W x 3.50m H 8.00m W x 7.00m D 0.50m H with movable step Ten x 1.2m x 2.4m sections - to extend stage / bring forward / or create a ramp plus steps cream to match light natural t of walls and screens from stage sides - visible 2nd hang of curtains are burnt orange in colour - hidden Meeting Rooms - rooms identical 1. Simonsberg 2. Stellenberg 3. Helderberg Approx. combined dimensions 12.50m x 27.00m DETAILS PER ROOM Approx. dimensions per room 12.50m x 9.00m Natural ts and wooden dividers for closing off rooms Walls free of artwork Built in fixtures Minimal intrusion Partition for screen storage divides each room - extending 1m from wall on terrace side. columns Ceiling height Ceiling boxed in at the side perimeters: lowest height 2.8m H Highest 4.30m - working 3.9m H to accommodate flourescents Black/tan small weave pattern fixed carpet Yes, doors / windows on terrace side - 4 panels installed Recessed down lighters and fluorescents, dimming Climate control Air conditioning Power 3 double plugs in each room - 1 back wall and 2 on front wall Teleph connection yes Black out moving screens along track on side of venue Minimal but not sound proof Fire extinguisher in every room Biggest access door (from passage) 1.70m W x 1.90m H Doors onto River Terrace (outside) 1.90m W, 1.9m H (with panels extensions to 3.90m W) Room dividers Wooden panels on ceiling track Exhibition Standard panels 2.50m H usable Old Wine Cellar (called The Old Wine Cellar Gallery when exhibitions in progress) Separate access and access through conference centre foyer Approx. dimensions 36.50m x 5.50m Beige walls, ceiling with reeds and cross beams, no décor Built in fixtures N Columns / other obstructions N, except to leave FE open and electrical box on wall Ceiling height - lowest m H to under beam with some sagging. See also under ' installed'. Corkolium s - can be used without carpeting Please note - tape cannot be used as it damages the floors Naturally subdued in venue but not dim or uncomfortable, small windows side only with side and two centre doors. Up-lighters height along side of the venue behind dry walling. installed Track 1.8m into room from this point for spotlights along full length. This is on wall side opposite the windows. te this brings the ceiling height down. Climate control Power Black out Wheelchair friendly Toilet facilities Biggest access door from outside N 6 power points along side plus electrical board. Possible, windows have shutters. Door leading to Conference centre would need temporary plan. Minimal Yes, use in adjoining conference centre 2.40m W x 2.10m H going to 2.50m H at top of arch.

3 Courtyard Open-air Area between the Beam Gallery and the Manor House Possible Marquee size to cover area 33.00m x 6.00m Manor House Adjoining the Courtyard opposite the Old Cellar General Information This is an original historical Cape Dutch farm homestead. Fixed décor / colour / theme to reflect historical heritage Two steps, normal door widths Service to your requirements available Available, in parking area at conference centre Standard noises, on the overall, a quiet venue Ladies: 2 toilets, 2 basins Gents: 1 toilet, 2 urinals, 2 basins Door widths Standard household door widths fixed air-conditir, but thick walls and high ceilings Fire Detection Smoke detectors / fire alarm (no sprinklers) AV / Staging DCP (Plenary room only) Data projector, PA system, microph, screen, lectern, flipchart, pen and note paper Meeting Rooms Black Out Fixed Furniture / fittings / paintings Lights Windows Window shutters except for doors leading to outside, windows open Wooden floors with oriental carpets Yes - antique furniture - check floorplan Ceiling spots, no dimming 1. De Clerque flexible seating configuration Approx. Dimensions 5.80m x 7.20m - beamed - lowest point 3.50m Chandelier: - lowest point 2.40m Yes to arbour Tel connection 2. Van Lievens Fixed boardroom configuration Approx. Dimensions 5.80mm x 7.90m Boardroom table - antique 1.4m x 4.0m - beamed - lowest point 3.50m Chandelier: two - lowest point 2.40m Working order 3. Reynolds Fixed boardroom configuration Approx. Dimensions 5.80m x 11.20m Boardroom table - antique 1.40m x 7.00m 6 power points - beamed - lowest point 3.00m Chandelier: two - lowest point 1.90m Yes to arbour Working order 4. Daneel flexible seating configuration Approx. Dimensions 5.00m x 5.90m Inside Entrance through De Clerque Room - beamed - lowest point 3.50m spots Yes, adjoining Arbour

4 Amphitheatre Meeting Rooms Venue This converted building is simple, but functiona l in style. Adjacent, but separate to the main Conference Centre A small porch and entrance hall links the three meeting rooms by passageway. Venue includes a service kitchen and toilet facilities White building outside with shutters, inside cream walls and wooden doors. - quarry type tiles (red) with carpets in the centre of each meeting room Windows and doors leading outside - cottage pane style Artwork on walls - non invasive Two steps, normal door widths, door widths - standard Service to your requirements available Available close by, in parking area at conference centre Standard noises. On the overall, a quiet venue Ladies - 2 toilets, 3 basins, 1 shower Gentlemen - 2 toilets, 2 urinals, 3 basins, 1 shower Entrance Up two steps onto small covered Porch and then through front door into entrance hall Front Door Standard double door width (1.5m H x 2.0m H) Smoke Detector situated in the centre of ceiling in all rooms (no sprinklers) Fire Alarm Alarm Bell in entrance foyer plus Fire Extinguisher AV / Staging DCP (Plenary room only) Data projector, PA system, microph, screen, lectern, flipchart, pen and note paper Meeting Rooms Configuration / Ventilation Fixed Furniture flexible configurations Windows in all rooms and window doors in two rooms yes - curtains or blinds windows for natural airing and separate air-conditioning units in each room Long wall counter top only in each room (0.60m D, desk height) Recessed lighting in ceiling with z control 1. Room One Approx. Dimensions 8.00m x 8.00m Door into room double door (1.5m W x 2.0m H) 2.70m H at double window wall side to 3.00m at door side 6 x double power points, 10 dedicated points (red), Teleph connections 8 2. Room Two Approx. Dimension 6.00m x 6.00m Door into room single door 3.00m H at internal wall side slanting to 2.70m at outside door side 3 x double power points Teleph connections Yes. Four steps 3. Room Three Approx. Dimension 6.00m x 6.00m Door into room single door 3.00m H at internal wall side slanting to 2.70m at outside door side 3 x double power points Teleph connections Yes. Four steps Hotel Boardroom This facility convenietly leads off from the Hotel lobby and lounge Décor in white and light natural shades complimented with dark furniture. Modern, sophisticated with natural accents. Artwork on walls - non invasive Close by in hotel parking area Minimal. Standard noises. On the overall, a quiet venue Close by off Hotel Lounge area Service to your requirements available and hotel eateries and lounges on hand yes

5 Boardroom Approx. Dimensions 6.50m x 6.00m Fixed Furniture Centre Boardroom (1.5m x 3.3m) and side counter cupboards (0.5m D) Entrance Double door approx 1.5m W Highest point: 2.70m H; Ceiling boxed approx. 1.00m around perimeter m H Corkolium s with throw carpets Windows / natural light and air 2 windows and 2 doors leading out to Private Patio Blinds on windows and sliding screens at doors Air-conditioning from ceiling Recessed spotlights 2 normal, 2 dedicated (red) Teleph line against wall Boardroom AV Control 2 consols in the centre carrying data connections, tel lines and power points AV/ Staging Data Projecter (fixed ceiling) and high retractable screen (+ 1.5m W x 1.0m H) as fixtures Fire detection Smoke detectors / fire alarm (no sprinklers) Private Patio Dimension 6.70m x 6.50m Built-in features Built-in seating with cushions, water feature and plant focus GENERAL INFORMATION FOR SPIER FUNCTIONS Deliveries for set-up / break-down Disaster Manager on site Electrician on site AV technician on site Medical Security Cleaning Dressing Rooms / showers for performers Accommodation Transport - shuttle Tours, Day trips, car hire EVENT EQUIPMENT Standard conferencing tables Chairs Banqueting tables Table linen Service providers can get vehicles close to the venue for loading and are then to move them to standard parking areas. t reserved, plenty available and free, security on-site and roving. Disability drop offs possible Yes, only for mains outages Designated AV technician on request, at additional cost On call On site, additional staff to be hired for your function if necessary On site, additional service to be requested for your function if necessary t allowed inside any buildings, containers provided outside On request Spier Hotel By arrangement By arrangement - travel desk at hotel 0.45m W Standard black, armless, not upholstered chairs 1.8m round seating 10 guests White or Ivory AV, STAGING, DÉCOR, EQUIPMENT, FURNITURE AND FLOWERS Where not included in the packages, these need to be arranged by the organiser directly with suppliers at own cost. There are some recommended companies listed on the contact sheet.