AGENDA GENERALBUSINESS SECOND PUBLIC COMMENT ADJOURN CITYOF NEWCASTLE COUNCILCHAMBERS JANUARY10, Chair Shelton REPORTS

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1 Parks Parks Parks General CITYOF NEWCASTLE COUNCILCHAMBERS JANUARY10, 2012 PARKS COMMISSION 6:00PM SPECIALMEETING AGENDA CALLTO ORDER Chair Shelton ROLLCALL City Clerk FLAGSALUTE APPROVAL OF MINUTES None PRESENTATIONS None FIRST PUBLIC COMMENT Comments, Please hold comments related to the PRO Plan for the Public Hearing PARK COMMISSIONER COMMENTS REPORTS a. Chair b. Subcommittees c. Staff Update PUBLICHEARING Parks, Trails, Recreation, and Open Space Plan Update (PRO Plan) GENERALBUSINESS a. Update on PRO Plan Survey results Program Manager b. Discussion & Recommendation on Herzog Memorial Tree Program Manager c. Recommendation on stage cover in Lake Boren Park Program Manager d. Discussion on Draft Public Art Proposal - Public Art Subcommittee SECOND PUBLIC COMMENT PLANNING CALENDAR Council Meeting January 17, 7:00PM Volunteer Appreciation Event January 25, 6:00PM Next Parks Commission Meeting February 8, 6:00PM ADJOURN

2 CITYOF NEWCASTLE COUNCIL CHAMBERS JANUARY 10, 2012 PARKS COMMISSION CITY HALL 6:00PM SPECIALMEETING AGENDA ITEM COVER SHEET TITLE:PRO Plan survey Adoption STAFF: Michael Holly results Recommendation PHONE: x 142 Approval Discussion PRESENTER: Michael Holly, Information Parks Program Manager Other DESCRIPTION SUMMARY More than 100 people have responded to the first survey that was conducted to begin the process of updating the PRO Plan. A summary of the information gathered from the survey responses, including graphs will be prepared and distributed to the Commission during the meeting. This information should assist the Commission in determining the wants and needs of the community as it relates to our parks, trails and recreation planning. RECOMMENDATION None

15 AllCltlxet Responses Addltloilal rec-teattonal opponunltieafor childrenand aclulla NeighborhoodParkon WestSideat Newcastle?quaticfadlitias in Lalaa?oianPark AddPublicAlt to the Parks 3:31??? 94:;uiweadditional Open Space lmprcwacl amass to the lakeat Lake EatenPark Improvecycling apponnnlliaa, onload Raductionpl invasive plantspecies to improveopen Spaua ls D

16 CITYOF NEWCASTLE COUNCIL CHAMBERS JANUARY 10, 2012 PARKS COMMISSION CITYHALL 6:00PM SPECIALMEETING AGENDA ITEM COVER SHEET TITLE:Herzog Memorial Adoption STAFF: Michael Holly Tree Recommendation PHONE: x 142 Approval Discussion PRESENTER: Michael Holly, Information Parks Program Manager Other DESCRIPTION SUMMARY The City has removed the failing Big Leaf Maple (Acer Macrophyllum) tree in Lake Boren Park that was located near the performance stage and would like to replace the tree and also recognize it as a memorial to Officer Herzog. The Commission requested some additional information regarding availability, maintenance costs, disease resistance, and lifespan. In addition information will also be presented suggesting six (6) possible locations for the memorial tree to be placed. RECOMMENDATION The Park Commission will answer the following questions: 1. Where in the park should the tree be located? 2. What species (type) of tree to recommend to Council? 3. What size of tree? 4. Should a monument or plaque be part of the memorial?

17 TREE HEIGHT WIDTH PEST/DISEASE MAINT. COST AVAILABILITY LIFESPAN Autumn Purple Ash 50'~70' 30'-SO sensitive minimal $1,010 4" caliper yrs Yoshino Cherry sensitive minimal $1,350 5" caliper average 50 yrs Crape Myrtle 6'-10' 8'~10' minimal Autumn Blaze Maple S0 40 resistant minimal $1,010 4" caliper yrs Northern Red Oak 60'-75' 45' resistant minimal $1,700 6"caliper years COSTincludes planting and delivery Tree is under warranty if planted by Big Trees

19 CITYOF NEWCASTLE COUNCIL CHAMBERS JANUARY 10, 2012 PARKS COMMISSION CITY HALL 6:00PM SPECIALMEETING AGENDA ITEM COVER SHEET TITLE:Stage Cover at Lake Adoption STAFF: Michael Holly Boren Park Recommendation PHONE: x 142 Approval Discussion PRESENTER: Michael Holly, information Parks Program Manager Other DESCRIPTION SUMMARY The City Council has adopted the 2012 Budget which includes the Capital Improvement Project (CIP) for the stage improvements and cover at Lake Boren Park. Currently it is planned that the stage will be demolished and replaced with a larger stage, most likely with a wood deck surface. Additionally, a cover will be placed over the stage to protect the surface from the elements, provide cover for entertainment during our Community Events without renting tents, reducing annual maintenance, and possibly have another space available for rental to the community. We would like the Park Commission's input on their preferred architecture for the stage cover. Examples of different stage covers will be presented to the Commission during the meeting. There is still a possibility that solar panels could be placed on the cover. Additionally, we would like the Commission s input on their preference to allow, or not allow, solar panels to be placed on this cover. However, it should be known that solar panels are not the driving force behind the decision to place a cover over the stage. RECOMMENDATION The Park Commission will answer the following questions: 1. Preferred style (architecture) of cover? 2. What type of material the cover be constructed from? 3. Preferred direction on solar panels?

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$4; \.,;<,-I ~ ';1_,.(, Staff: Community Development Director Tim McHarg and Associate Planner David Lee. ,3,l. ;y\_.v A '~$ ,3,l. ;y\_.v A '~ CITYor NEWCASTLE y A "4; PLANNING COMMISSIONMEETING MINUTES \.,;