Facilities Master Planning

Transcription

1 Facilities Master Planning DeForest Area School District DeForest, WI PRA Project # January 13, 2014 DRAFT

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3 Table of Contents DeForest Area School District PRA Project # Section 1 Existing Facilities Survey 1 Section 2 Educational Space Study 103 Table of Contents

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5 Existing Facilities Survey Existing Facilities Survey Page 1

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7 OVERVIEW This study is intended to survey and document the physical characteristics of all of the DeForest Area School District buildings. The survey reviews the appearance, condition and current uses of the buildings. This data is used to determine the feasibility and cost of space reallocation, remodeling and/or expanding the building. The process included a review of available existing floor plans and walk-through of all the buildings. The review makes comments based on exposed conditions and is non-destructive in nature. The buildings were toured on October 30, Those in attendance during those tours were Steve Kieckhafer and Russell Owens of Plunkett Raysich Architects; and Mike Emmert, Corey Sanders, and Joe Lemke of KJWW Engineering. A follow-up visit to the school buildings on December 10, 2013 provided for clarification of elements and further documentation. This study includes comments and recommendations from Tremco s August 2009, Roof Condition Report. Safety and Security is addressed for general observances for each building and site elements, that the District should be aware and consider alterations for improvement. A discussion was held with Officer Brian Johnson of the DeForest Police Department to review and get insight on the buildings located within the Village of DeForest. The buildings in the Townships were reviewed for the general observances of safety and security of an educational building. Technology discussion with Kimberly Bannigan, Learning Information Systems Coordinator, provides details of elements that are inadequate and identifies concerns. To get insight of the District s special education needs, an interview with David Perrodin, Director of Pupil Services, was held on November 5, 2013, to understand where the District needs to provide accommodation for students with special needs and other concerns. The identified space deficiencies are addresses in the Educational Space analysis. Existing Facilities Survey Page 3

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11 EAGLE POINT ELEMENTARY SCHOOL Architectural The existing building has approximately 38,726 square feet and sets on a 9.26 acre site. The parking lot currently has approximately 21 parking stalls and is located along the west end of the building. Busses and parents currently drop off students along the west entry drive, off Cleveland Ave. The building primarily has load bearing masonry walls. There are three primary play areas with a mixture of old and new equipment. The play area at the SE corner of the property has a climbing apparatus that needs to be replaced due to safety concerns, see photo 1. This work should be considered as a priority 1 renovation. This work should be considered as a priority 1 renovation. See photos 3-8. Photo 3-the EIFS is cracked in several areas around the building and should be repaired of replaced. There are also many areas where patches have been made in the past but do not blend with the surrounding finish, texture and color. priority 1 Photo 1-the climbing apparatus should be replaced due to safety concerns priority 1 Photo 4-EIFS needs many repairs around the building priority 1 Photo 2-Playground Equipment The building envelope is primarily an exterior insulation finishing system (EIFS). There are numerous areas where the system is cracked, damaged or delaminated. This entire building envelope should be repaired and/or replaced. Photo 5-some control joints have been installed in the EIFS which is helping control the cracking as seen in photo 6 below. Existing Facilities Survey Page 7

12 Photo 6-control joints should be cut into the EIFS at every opening as seen in photo 5 priority 1 Photo 9-the asphalt play area is showing several cracks and failures and should be patched and sealed priority 2 There are a few concrete stoops that are cracked and should be patched or replaced. This work should be considered a priority 2 repairs. See photo 10. Photo 7-See photo 6 above Photo 10-Replace Cracked Concrete Stoops at Exterior Doors The building has aluminum thermal single hung windows that were installed in approximately They should be considered for replacement since they are starting to leak air. This work should be considered as a priority 2 repair. Main entry doors appear to have been replaced recently with new fiberglass veneer doors. See photo 11 Photo 8-EIFS repairs are needed in numerous areas priority 1 The asphalt play area is showing allegatoring and should be patched and sealed. This work should be considered as priority 2 repair. See photo 9. Page 8 Existing Facilities Survey

13 The carpet in the Media Center needs to be replaced due to over-stretching causing wrinkles and worn spots. See photo 13. This work should be considered as a priority 3 repair. Photo 11-Main Entry Doors Roofing: This building includes three different types of roofs, which equate to five separate roof areas. 1. Tremco BURmastic 200 totaling 19,744 SF. These roofs are either in very good condition or have been repaired within the past 4 years. These roofs total 51 % of the building 2. Modified Bitumen totaling 390 SF. This roof is in fair condition and requires preventative maintenance. This roof totals only 1% of the building. 3. Tremco Therm 100 totaling 18,570 SF. This roof was replaced within the past 5 years and is in excellent condition. These roofs total 48% of the building. Most of the wood door frames show signs of water damage and wax build-up. These should be replaced prevent further damage to the walls.. This should be considered as a priority 1 repair. See photo 12. Photo 13-carpet in the Media Center has several wrinkles and worn areas Several of the hollow metal frames are showing signs of rust and water damage and should be replaced. See photo 14. This work should be considered as a priority 2 repair. Photo 14-the hollow metal door frames are showing signs of rust near the bottom and should be replaced The main corridors, appear to be in good condition except for the ceilings and some minor painting issues. See photo 15. Photo 12-the wooden door frames show signs of water and wax damage Existing Facilities Survey Page 9

14 We noticed that through-out the building, The ceiling tiles show damage due to humidity and thermal sequencing and should be replaced. See photos 18 and 19. This work should be considered as a priority 2 renovation. Photo 15-Main Corridor Two of the toilet rooms did not meet current accessibility requirements and should be upgraded, See photo 16. This should be considered as a priority 1 renovation. Photo 18-the ceiling tiles in the main corridors are sagging due to thermal sequencing and humidity Photo 16-a few of the toilet rooms do not meet current accessibility requirements Casework in the teacher's lounge and in several of the rooms could be upgraded to meet current accessibility requirements. See photo 17 This work should be considered as a priority 2 renovation. Photo 19-the ceiling tiles should be replaced in the main corridors due to damage from humidity and thermal sequencing The VCT flooring should be replaced at the main entry vestibule with a more water resistant, durable product. See photo 20. This is a priority 2 renovation. Photo 17-the casework and plumbing fixtures in the teacher s lounge could be up graded Page 10 Existing Facilities Survey

15 Photo 20-the VCT flooring at the main entry should be replaced/repaired with a more durable, water tolerant product priority 2 Safety and Security A review should be completed to document how the exterior doors close and latch, then provide a report for staff and law enforcement. Need for and install appropriate camera system. The entry to the building should be better than how it currently works. The building entry security system appeared to work well upon our arrival. Athletics Elementary school gyms are very poor. If a new gym was provided at and Windsor Elementary School would drastically resolve the need. Heating, Ventilating and Air Conditioning Systems Heating is provided to the building through two Patterson Kelley hot water boilers, one 750 MBH and one 1500 MBH, which were installed in The heating water is distributed to the building through a constant volume primary-secondary system. The primary pumps were installed in 2011 with the boilers. The secondary base mounted pumps were installed in Zone heating controls are provided by duct mounted reheat coils controlled by thermostats within the space. The library is served by a gas fired rooftop unit. Two classrooms within the building are served by residential furnaces installed in All HVAC system controls were converted in 2005 to a direct digital controls system. Photo 21-Secondary Chilled Water Pumps Expected Useful Life (based on ASHRAE published data): Boilers: years Pumps: years Terminal Equipment: years The heating water system is less than two years old with the exception of the secondary hot water pumps, and it appears to be operating effectively. The secondary pumps are approaching their expected life; however, appear to be operating properly. The system appears to have remaining useful life and could continue to operate with standard continued maintenance and component replacement as failure occurs. Variable frequency drives could be added to secondary pumps to improve energy efficiency. The roof top units and residential gas furnace are approaching the end of their useful life and should be replaced in the near future. There is no cooling within the facility with the exception of the library rooftop unit and two classrooms with residential furnaces. Expected Useful Life (based on ASHRAE published data): Rooftop units: years Residential furnace: years Both the rooftop units and furnaces appear to be reaching the end of their useful life and should be replaced. Ventilation air is provided to all areas through a total of eight Trane indoor air-handling units, which were installed in The units appear to be in good working condition. Existing Facilities Survey Page 11

16 Photo 22-Ventilation Unit Expected Useful Life (based on ASHRAE published data): Air Handling units: years The air-handling units appear to be in good working condition for their age, and no major issues reported by the facilities staff. Currently the corridors are being used as a return air plenum, which does not meet current mechanical code and should be remedied as renovations occur in each area. Plumbing System There are a total of three gas fired water heaters within the facility. One heater installed in 2005 serves the kitchen, a second installed in 1997 serves one portion of the building, and third heater installed in 2012 serves the remainder. All hot water to the building is softened and the water softener was installed the same year as the associated water heater. Photo 23-Kitchen Water Heater Expected Useful Life (based on ASHRAE published data): Water Heater: years Water Softener: years All water heaters appear to be in good working condition; however, the heater and softener installed in 1997 are approaching the end of useful life and should be considered for replacement. Fire Protection System None existing. Electrical Systems General lighting in the building consists of fluorescent 2x4 acrylic troffers and surface direct fixtures in corridors, office spaces and classrooms, fluorescent in utility spaces, and miscellaneous specialty/decorative lighting in some spaces. Light fixtures are a mixture of old and new. All fixtures are in working condition, but the older fixtures are nearing the end of their useful life. Most of the classroom lighting is controlled by a single switch or has a teacher s row controlled separately. Multi-level switching could be utilized to increase energy savings. Light levels throughout the building appear to meet IES recommendations for this type of building. Lighting control consists of mainly wall switches. Current energy code has requirements for turning lights off automatically that do not appear to be met with the current lighting control. Egress paths should have automatic illumination any time the space is occupied and there were corridor areas that required a switch to turn it on. Outdoor lighting consists of building mounted and pole mounted HID fixtures. Most of the wall fixtures appear to be nearing the end of their useful life and may be in need of replacement. Expected Useful Life Remaining: Older lighting: Near end of useful life. Replace older outdoor wall fixtures. Add automatic lighting control to spaces required by energy code (most spaces). Modify egress path lighting to stay on during occupied hours. Power Distribution: The building is fed with a 208V, 3 phase, 1200A electrical service from an outdoor utility owned 300KVA transformer. The service is fed into an existing switchboard labeled MDP. All electrical equipment is neatly labeled and appears to be in good working condition with some spare breaker capacity for future panels. It also appears to have adequate capacity based on estimated utility demand; however, utility demand values should be studied prior to any upgrades or additions to the system. None of the electrical equipment is labeled for arc Page 12 Existing Facilities Survey

17 flash hazards. The main electrical room is also used for storage and some areas in front of electrical panels are filled with other items occupying electrical panel clearances, violating code requirements. Electrical receptacles and connections appear to be in good condition in remodeled areas and moderate condition in older areas. Surface raceway is common for routing power and generally in moderate condition. The kitchen is lacking GFCI receptacles and a hood suppression system, which will in turn require shunt trip breakers on the devices under the hood. Expected Useful Life Remaining: Electrical panels: 30+ years Receptacles and raceway: 10+ years Clear out main electrical room to allow for proper clearances in front of electrical equipment. Complete an arc flash study on existing equipment and provide proper labeling on all electrical equipment. Keep existing electrical equipment in place until a complete renovation occurs. If a complete remodel is not in the near future, then an upgrade to the older spaces is recommended to replace older electrical receptacles and equipment. The building does not have emergency power. Emergency lighting is accomplished from both battery ballasts on every third corridor fixture and emergency battery packs throughout the building. Some exits appear to have emergency egress lighting, but there does not appear to be code required emergency egress lighting at every required exit. Expected Useful Life Remaining: Battery ballasts: Every three to five years these should be replaced. Although not code required, it is recommended to provide an emergency generator, transfer switch, and branch panel to feed emergency lighting and the fire alarm panel. The fire alarm system is served by a Simplex 4001 hornstrobe addressable system. The fire alarm system generally consists of almost full smoke detection, pull stations at exits, and notification throughout the building. Most of the fire alarm has been installed using surface mounted conduit due to remodeling. Notification coverage appears to be adequate. Since it appears that full smoke detection was intended to be implemented, a few areas should be provided with smoke detectors. Expected Useful Life Remaining: 15+ years Continue to maintain the fire alarm system regularly. When renovations occur, verify smoke detection and notification coverage meets current code standards and upgrade only as necessary. Multiple telecommunications/technology rooms are located throughout the building to serve voice, data and community antenna television. The telecommunications system currently consists of single mode fiber, 62.5 multimode fiber cabling for data backbone, multipair copper for voice backbone infrastructure and category 5e and coax for horizontal (station) cabling. The district recently upgraded the phone system, network switches and provided complete wireless coverage for the building. Expected Useful Life Remaining: 5+ years Relocate telecommunications equipment to a secure conditioned space that is not accessible to students and non-authorized personnel. Eliminate storage of non-it related items within areas that house telecommunications equipment. Upgrade the telecommunications infrastructure to support higher bandwidth on the network as the need arises. Optical fiber backbone cabling should be upgraded to 50 micron OM3 and horizontal cabling shall be upgraded to Category 6 at a minimum. The Access Control/Intrusion Detection system was recently installed district wide, which consists of card readers, electronic door locking hardware, door position switches, request to exit devices and motion sensing PIR devices. The access control/intrusion detection system is in good working condition. Expected Useful Life Remaining: 10+ years A paging system is currently installed and interfaces with the phone system and clock system. School bell tones are annunciated through the paging system. The paging system utilizes ceiling speakers and pages originate from telephone sets. The paging system is in good working condition Expected Useful Life Remaining: 10+ years If a renovation or addition occurs, add speakers in new areas to provide coverage. :A synchronized clock system is currently installed and is interfaced with the paging system. The clock system is in good working condition. Existing Facilities Survey Page 13

18 Expected Useful Life Remaining: 10+ years Audiovisual systems are currently installed in classrooms, the library and computer lab and consists of projectors, screens and local sound. The audiovisual systems are in good working condition. Expected Useful Life Remaining: Up to 5 years Page 14 Existing Facilities Survey Priority 1 Recommendations Recommended upgrades/replacements in the near future due to life safety, code compliance, or security. 1. The play area at the SE corner of the property has a climbing apparatus that needs to be replaced due to safety concerns, see photo Repair Exterior Insulation Finishing System (EIFS). See photos 3-8 and Replace water damaged wood door frames.ent further damage to the walls.. See photo Two of the toilet rooms did not meet current accessibility requirements and should be upgraded, See photo Adjust bus drop-off and parent drop-off areas for safety. 6. Incorporate a secure entry sequence. 7. Provide GFCI receptacles throughout kitchen space. 8. Remove items from main electrical room in front of electrical panels that are occupying electrical panel clearances, violating code requirements. See photo Add emergency egress lighting outdoors at building exits. 10. Add generator or inverter to feed emergency system. 11. Add shunt-trip breakers for kitchen equipment under the hood. 12. Provide hood suppression system with emergency stops linked to shunt-trip breakers. 13. Relocate telecommunications equipment to a secure conditioned space that is not accessible to students and non-authorized personnel. 14. Eliminate storage of non-it related items within areas that house telecommunications equipment. 15. If major renovations are pursued, the addition of a fire protection system may be required depending on the scope of the renovation. An upgraded fire alarm system may allow renovations to occur without adding fire protection, however recommend adding a fire protection system if major renovations are pursued. 16. The majority of the schools have corridor lighting circuited to be on 24/7, known as night-lights. These night-lights are all fluorescent fixtures. There are simple LED retrofit kits for four-foot fluorescent fixtures that will result in long-term energy savings if these lights are to remain on 24/7.

19 Priority 2 Recommendations Recommended upgrades/replacements due to maintenance, energy, or end-of-life 17. Replace 1% of the existing roof 18. Storm water management to address ponding issues. See photos Repairs to roof drains discharge. See photos Repair cracked concrete sidewalk and stoop. See photos 10 and Repair asphalt. See photos 9 and Replace aluminum thermal single hung windows that are starting to leak air. 32. Replace exterior doors and frames that are deteriorating. See photos 14 and Casework in the teacher's lounge and in several of the rooms could be upgraded to meet current accessibility requirements. See photo Ceiling tiles throughout the building show damage due to humidity and thermal sequencing and should be replaced. See photos 18 and Replace sagging ceiling tiles in IMC. 36. Replace/repair VCT flooring at the main entry vestibule with a more water resistant, durable product. See photo Remove the non-functioning porcelain drinking fountains and replace with ADA compliant cooler. 38. Replace South exit double door and sidelight panel with insulated unit. 39. Replace IMC exit single door with insulated unit. 40. Add VFD s to heating water pumps to reduce energy costs during low load conditions. 41. Replace two rooftop units serving library area. Units are approaching the end of their useful life, and maintenance staff has indicated multiple heat exchanger issues requiring repair over the last few heating systems. 42. Rebalance HVAC system to original design airflows. Multiple occupants are complaining about drafts and overhead air noise. 43. Replace 1997 vintage water heater and softener. 44. Add automatic shut-off via occupancy sensors, BAS, and/or lighting control systems. 45. Revise classroom lighting to multi-level switching to improve efficiency. 46. Revise corridor egress lighting to be automatic control. 47. Complete arc flash analysis and label panels accordingly. 48. The majority of the schools have corridor lighting circuited to be on 24/7, known as night-lights. These night-lights are all fluorescent fixtures. There are simple LED retrofit kits for four-foot fluorescent fixtures that will result in long-term energy savings if these lights are to remain on 24/7. Priority 3 Recommendations Recommended infrastructure upgrades/replacements if renovations occur 49. The carpet in the Media Center needs to be replaced due to over-stretching causing wrinkles and worn spots. See photo Replace playground equipment. Some equipment is original to the building in Remodel counters and serving line in kitchen. 52. Remodel kitchen. Wood cabinets and counter no longer meet sanitation standards. 53. Replace old class room bulletin boards. 54. Install marquee sign in front of building similar to other schools in the district. 55. Rework existing front parking lot to create student drop off lane with curb and additional angle parking. 56. Add parking lot to west side of building with access from Cleveland Avenue to replace stalls lost in front of building for student drop off, and to avoid driving where students are playing. 57. Add air conditioning. 58. Revise duct layout to eliminate using corridor as return air plenum. 59. Upgrade any remaining old halogen, incandescent and fluorescent lighting indoors and outdoors to high performance fluorescent and LED. 60. Replace outdated electrical panels in areas of renovation. 61. Upgrade telecommunications cabling to support higher bandwidth. Optical fiber backbone cabling should be upgraded to 50 micron OM3 and horizontal cabling shall be upgraded to Category 6 at a minimum. Existing Facilities Survey Page 15

20 Photo 24-Power Distribution area with clearance requirement violation. Photo 27-Storm Water Management Photo 25-Power Distribution area with clearance requirement violation. Photo 28-Storm Water Management Photo 29-Storm Water Management Photo 26-Storm Water Management Page 16 Existing Facilities Survey

21 Photo 30-Storm Water Management Photo 33-EIFS Photo 31-EIFS Photo 34-EIFS Photo 32-EIFS Photo 35-EIFS Existing Facilities Survey Page 17

22 Photo 39-EIFS Photo 36-EIFS Photo 40-Water Managerment Photo 37-EIFS Photo 38-EIFS Photo 41-Water Managerment Page 18 Existing Facilities Survey

23 Photo 42-EIFS & Water Managerment Photo 45-Cracked Sidewalk Photo 43-Roof Drain Discharge Photo 46-Cracked Sidewalk Photo 44-Roof Drain Discharge Photo 47-Cracked Sidewalk Existing Facilities Survey Page 19

24 Photo 48-Cracked Stoop Photo 51-Asphalt Failure Photo 49-Asphalt Delaminations Photo 52-Asphalt Failure Photo 50-Asphalt Photo 53 Asphalt Failure & Site Grading and Deteriorating Door/Frame Page 20 Existing Facilities Survey

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