Grounds Management. Determining Staffing Needs from Data-Driven Results Esri UC UK Facilities Information Services
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1 Grounds Management Determining Staffing Needs from Data-Driven Resuts
2 Michee Eington, GISP University of Kentucky Faciities Information Services GIS Coordinator Esri Site License Administrator Campus FM Technoogy Association President
3 What If?
4 What If?
5 What If? Empoyees Needed By Month
6 What If? Empoyees Needed By Maintenance Type
7 Grounds Staffing Panning Project Strategy Staffing Metrics Criteria Data Overview Lessons Learned Next Steps
8 Project Strategy Components APPA Guideines for Education GROUNDS UK Enterprise GIS Grounds Knowedge Chapter 4 Landscape Inventory and Measurement Chapter 5 Grounds Staffing Guideines Ownership Base Map Feature Deveopment Cacuation Factors GPS Coection Mapping Strategies Leves of Attention Staffing Matrices Cacuation Parameters Campus Maintained Areas Pervious Areas Cacuated sqft Softscape Areas Leves of Attention Seasona Needs Frequency of Care Task Time
9 Project Strategy Process Map Features ArcGIS Coector Grounds personne Two surveys Deveop Toos Matrix tabes Cacuation parameters GIS toos Cacuate Resuts Summary tabes Graphica outputs ArcGIS Coector & Web App
10 Staffing Metrics Criteria Categories & Tasks Categories Maintenance Tasks Fowerbed, Natura Area, Shrub Area, Turf Open, Turf Main, Water, Permeabe Pavement, Rain Garden, Intensive Green Roofs, Green Roofs (Tray System) Aeration, Annua Maintenance, Bed Panting, Bed Preparation, Cean Up Sidewak, Fa Cut Back and Winterization, Fertiization, Gather Leaves, Inspection, Inspection/Monitoring, Mow, Much, Much (Shae/grave), Poice by Hand, Pre Emergent Weed Contro, Prune, Repanting, Seasona Grooming, Seeding and Repair, Seeding/Panting, Spray (Insect Contro and Disease Contro), Spring Startup, Treatment, Trim Edging Beds, Trim Waks, Vegetation Remova, Watering, Weed, Weed Contro, Weeding Muched Area Note: UK CPPD Grounds identifies 10 softscape categories and 22 unique tasks
11 C A Fowerbed Bed Preparation Bed Panting Much Weeding Muched Area Much (Shae/grave) Spray (Insect & Disease Contro) Fertiization Poice by Hand Watering Pre-Emergent Weed Contro T E G O R I E T A S K S Natura Area Seasona Grooming Weed Poice by Hand Shrub Area Much Weed Much (Shae/grave) Poice by Hand Much Seeding/Panting Prune Fertiization Watering S
12 C A Turf-Open Mow - 72" Riding Mower Mow - 8' Mower on Tractor Fertiization Weed Contro Aeration Seeding and Repair T E G O R I E T A S K S Turf-Main Mow - 21" Power/Sef Mow - 52" Wak Behind Mow - 72" Riding Mower Trim - Edging Beds Water Inspection Spring Startup Treatment Trim - Waks Cean Up Sidewak Fertiization Weed Contro Fa Cut Back and Winterization Repanting Aeration Seeding & Repair Gather Leaves S
13 Permeabe Pavement C Annua Maintenance Poice by hand Inspection/Monitoring Weed Contro A T E G O R I E T A S K S Rain Garden Vegetation Remova Weed Intensive Green Roofs Much Weed Much (Shae/grave) Green Roofs (Tray System Seasona Grooming Weed Poice by Hand Much Poice by Hand Prune Repanting Inspection Seeding/Panting Fertiization Watering Fertiization Watering S
14 Staffing Metrics Criteria Cacuation Factors 75% of empoyee s 40 hour per week time is dedicated to task oriented work Frequency of task per season per Leve of Attention Determination if a task is performed for the different Leves of Attention Task Oriented Time Task Frequency Appicabiity Exampe: Green roofs are fertiized with a frequency of twice per season for Leve of 1 care and once for Leve of 2 care. Fertiization is not an appied task for Leve of 5 care.
15 Staffing Metrics Criteria Cacuation Factors Season Months Minutes Season in weeks for anaysis (CPPD = 30 weeks) Occurrences of task / month Time to compete 1,000 sqft* *Turf main is the ony exception as it is cacuated by time to maintain one acre. Exampe: It takes 200 minutes to prepare 1,000 sqft of a fowerbed. Beds are prepared once in Apri and once in October.
16 Data Overview Fower Bed Matrices
17 Data Overview Fower Bed Matrices
18 Data Overview Fower Bed (L1 L4 Matrices Effort Comparison) Leves 1 4 Effort Comparison
19 Data Overview Fower Bed (L1 APPA / UK Task Comparison) Time (hrs) to maintain 1000 sqft
20 Data Overview Fower Bed (L1 APPA / UK: Seasona vs. Minutes) S E A S O N A L F R E Q U E N C Y M I N U T E S
21 Data Overview Fower Bed (APPA: Math Discrepancies) ~160 sqft / person
22 Lessons Learned Understand the Different Leves of Care o How does APPA s LOC1 compared to your campus LOC1? Account for Regiona Variation o LOC1 requires irrigation systems out West but may be different for Midwest states Guideines May Have Errors Rounding Errors.at east 3 significant digits! Focus on Critica Categories.Turf Main Turf Open Shrub Areas Fower Beds Fowerbed Turf Open Permeabe Pavement Green Roofs (Tray System) Natura Area Turf Main Rain Garden Shrub Area Water Intensive Green Roofs
23 Lessons Learned Know your data Fower Bed Shrub Area Turf Main Turf Open Keep it simpe Be open to change Leves
24 Next Steps Panning Scenarios Leve 3 & 4 50% / 50%
25 Next Steps Panning Scenarios Leve 3 100%
26 Next Steps Panning Scenarios Leve 2 100%
27 Next Steps Panning Scenarios Leve 1 & 2 50% / 100%
28 FIS Device Metrics Dashboard Next Steps Buid It!
29 FIS Device Metrics Dashboard Next Steps Buid It!
30 FIS Device Metrics Dashboard Next Steps Buid It!
31 FIS Device Metrics Dashboard Next Steps Buid It!
32 FIS Device Metrics Dashboard Next Steps Buid It!
33 Michee Eington, GISP University of Kentucky Faciities Information Services GIS Coordinator Esri Site License Administrator Campus FM Technoogy Association President
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