CITY OF SAN MARINO PUBLIC SAFETY COMMISSION AGENDA

Transcription

1 CITY OF SAN MARINO PUBLIC SAFETY COMMISSION AGENDA Al Boegh, Chairman Hunter Chang, Vice Chairman Eugene Ramirez, Commission Member Peter Loeffler, Commission Member Vacant, Commission Member Jeff Boozell, Alternate (626) Phone 626) Fax City Hall, Council Chambers 2200 Huntington Drive San Marino, CA MONDAY, SEPTEMBER 17, :00 P.M. SAN MARINO CROWELL PUBLIC LIBRARY BARTH ROOM 1890 VIRGINIA ROAD, SAN MARINO, CALIFORNIA The City of San Marino appreciates your attendance. Citizens interest provides the Public Safety Commission (PSC) with valuable information regarding issues of the community. Regular Meetings are held on the 3rd Monday of every month. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Administration Department at (626) at least 48 hours prior to the meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Chair Al Boegh, Vice Chair Chang, Commissioners Ramirez, Loeffler, and Alternate Jeff Boozell POSTING OF AGENDA: The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive and the Recreation Department, 1560 Pasqualito Drive. The agenda is also posted on the City s Website: PUBLIC WRITINGS DISTRIBUTED: All public writings distributed by the City of San Marino to at least a majority of the PSC regarding any item on this agenda will be made available at the Public Counter at City Hall, Council Chambers located at 2200 Huntington Drive, San Marino, California.

2 PSC AGENDA --- SEPTEMBER 17, 2018 PAGE 2 OF 3 WRITTEN COMMUNICATIONS: This is an opportunity to announce any written communications pertaining to the City received by members of the PSC. PUBLIC COMMENTS: Section of the Brown Act provides an opportunity for members of the public to address the Public Safety Commission on any item of interest to the public, before or during the PSC s consideration of the item, that is within the subject matter jurisdiction of the PSC. COMMISSIONER REPORTS: This is an opportunity for members of the PSC to inform the public of any meetings or conferences they may have attended. POLICE DEPARTMENT REPORT: This is an opportunity for the Chief of Police to inform the PSC and the public of any upcoming policing matters of interest to the Community. FIRE DEPARTMENT REPORT: This is an opportunity for the Fire Chief to inform the PSC and the public of any upcoming fire department matters of interest to the Community. PARKS AND PUBLIC WORKS DEPARTMENT REPORT: This is an opportunity for the Parks and Public Works Director/City Engineer to inform the PSC and the public of any upcoming public works projects of interest to the Community. NEW BUSINESS 1. APPROVAL OF MINUTES Recommendation: Approval of minutes from August 20, APPOINTMENT OF ALTERNATE JEFF BOOZELL AS COMMISSION MEMBER 3. OVERVIEW OF CITYWIDE SPECIAL EVENTS 4. RECOGNITION OF COMMISSIONER GENE CHUANG 5. SMUSD SCHOOL SAFETY AND TRAFFIC SAFETY REPORTS

3 PSC AGENDA --- SEPTEMBER 17, 2018 PAGE 3 OF 3 CONTINUED BUSINESS 6. DISCUSSION ON SAFE ROUTES TO SCHOOL IDENTIFY AND COMMUNICATE, ROLE OF SCHOOL, BOARD AND OTHERS 7. DISCUSSION ON PARK & PUBLIC WORKS BUDGET 8. DISCUSSION ON UNINHABITED HOMES ORDINANCE 9. DISCUSSION ON COMMUNICATION INITIATIVES SUBCOMMITTEE UPDATE 10. DISCUSSION ON POLICE COMMUNITY ACADEMY TEMPLATE PUBLIC SAFETY COMMISSION CALENDAR: Scheduling dates for future PSC meetings. ADJOURNMENT: The Public Safety Commission will adjourn to the next regular meeting to be held on OCTOBER 15, 2018 at 7:00 PM in Council Chambers, City Hall, 2200 Huntington Drive, San Marino, California. Dated: August 21, 2018 Lara Klahejian Posted: September 13, 2018 Lara Klahejian

4 CITY OF SAN MARINO PUBLIC SAFETY COMMISSION PUBLIC MEETING MINUTES August 20, :00 p.m. City Hall 2200 Huntington Drive San Marino, CA CALL TO ORDER: Chair Boegh called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Led by Chair Boegh ROLL CALL: Commissioners Present: Commissioners Absent: City Officials Present: Chair Boegh, Vice Chair Chang, Commissioners Ramirez, Loeffler, and Alternate Boozell Commissioner Chuang Park & Public Works Director / City Engineer, Michael Throne, Police Chief John N. Incontro and Division Chief Dondanville PUBLIC COMMENTS: No Public Comments were made. NEW BUSINESS 1. APPROVAL OF MINUTES: Vice Chair Chang made a motion which was seconded by Commissioner Loeffler. Minutes passed unanimously. 2. DISCUSSION ON VACANT HOMES: Chief Incontro indicated that the Uninhabited Residential Property Ordinance went into effect last year. There were 50 homes registered last year. Currently we have 120 homes listed. The process involves sending a letter within the 30 day period both regular and certified. Chief Incontro stated he does not feel the Ordinance is as effective as it should be. We are reviewing Arcadia s Ordinance where there s a more thorough process. We are not seeing any crimes associated with having vacant homes. Chair Boegh suggested considering some kind of plan of action with a recommendation to evaluate and consider alternatives to the Uninhabited Residential Property Ordinance. Chair Boegh stated we will have an intensive discussion on this item next month. 1

5 3. FISCAL YEAR BUDGET REVIEW: Chair Boegh spoke about the specific department budget documents. Michael Throne spoke about the Capital Improvement plan where it encompasses the expenditures and the other items which are in the horizon along the five year plan. City Council established and adopted the City s Capital Projects fund which separated it from the General fund. Michael Throne discussed the importance of having the Capital Improvement program which gives us some flexibility as to what we choose to spend the funds on. The same applies for the Capital Equipment program related to the anticipation of equipment costs. 4. DISCUSSION ON SAFE ROUTES TO SCHOOL: Chair Boegh spoke about the Safe Routes to school program. As a City, we should identify safe cross walks, crossing guards, etc. CONTINUED BUSINESS: DISCUSSION ON COMMUNICATION INITIATIVES SUBCOMMITTEE UPDATE: Emphasis was given to the Departments using different types of Communication programs including but not limited to the City Website, Nixle, Facebook, Twitter, San Marino Outlook, and San Marino Tribune. Would like to create a survey questionnaire to obtain real feedback from the community. We want to utilize what we have and make it beneficial for all Departments. A questionnaire will be created and circulated to the Executive Staff. 5. DISCUSSION ON POLICE COMMUNITY ACADEMY TEMPLATE: Chief Incontro discussed the structure of the Police Community Academy where there will be an opportunity to educate those enrolled in the program. We will continue to use the same schedule to implement the volunteer program. Would like to begin on the first week of October. We are working in conjunction with the City of Pasadena in order to use their facilities. We will also work to find sponsors for the academy related to having food available, etc. Chief Incontro stated he will have a more detailed report for the Commission to review in September. WRITTEN COMMUNICATIONS NONE COMMISSIONER REPORTS NONE POLICE DEPARTMENT REPORT Chief Incontro spoke of the National Night Out which was held on Tuesday, August 7, Congresswoman Judy Chu was also in attendance. Chief Incontro highlighted the two grand theft suspects who were arrested on August 12, Chief Incontro spoke of the crime stats and traffic stats for the month of July. 2

6 FIRE DEPARTMENT REPORT Division Chief Dondanville provided the monthly report on behalf of Chief Rueda. Division Chief Dondanville spoke about the monthly metrics and ALS performance for the month of July. Discussed the Wildland management program which involved clearing high hazardous zones. We have completed all of the inspections. Division Chief Dondanville stated the response times were status quo. PUBLIC WORKS DEPARTMENT REPORT Park & Public Works Director / City Engineer Michael provided an overview of the sidewalk replacement plan. Finished up some abatement work at Stoneman School. Spoke about severe pruning of trees and tree removal citations. Spoke about the tree which had fallen on Robin Road where there was no inclination that the tree had reached its maturity. Will complete the analysis for St. Albans and Roanoke regarding the four way stop sign. PUBLIC WRITINGS DISTRIBUTED There were no public writings this month. ADJOURNMENT Chair Boegh adjourned the meeting at 9:36 p.m. to the next regular meeting to be held at the San Marino Crowell Public Library, Barth Room on Monday, September 17, 2018 at 7:00 p.m. Respectfully submitted, JOHN N. INCONTRO 3

7 City of San Marino AGENDA REPORT TO: FROM: BY: CHAIRMAN BOEGH AND THE MEMBERS OF THE PUBLIC SAFETY COMMITTEE JOHN N. INCONTRO, CHIEF OF POLICE JOHN INCONTRO, CHIEF OF POLICE DATE: September 17, 2018 SUBJECT: POLICE DEPARTMENT UPDATE REPORT Al Boegh, Chair Hunter Chang, Vice-Chair Eugene Ramirez, Commission Member Peter Loeffler, Commission Member Vacant, Commission Member Jeff Boozell, Alternate BACKGROUND Each month the Police Department provides a brief update on crime, traffic issues and other items of interest to the public and to the Public Safety Committee. DISCUSSION Since the last meeting our crime has continued to drop, the number of residential burglaries and attempt burglaries have fortunately continue to drop. Officers are being proactive and community members call the Department to report suspicious persons. On August 30, 2018, the Department conducted a community forum at the Chinese Club of San Marino to discuss living with coyotes and crime reduction methods with our Chinese community. The Department thanks the Chinese Club and the Pasadena Humane Society for their partnership with this event. Late in the evening of September 1, 2018 the Police and Fire Department received a call of a structure fire on the 1500 block of Bellwood. Members of the Police Department arrived just prior to the Fire Department. Upon arrival the officers were told that a five year old child was still inside the location. Sergeant Danny Gutierrez and Corporal Victor Gee, despite the smoke and flames inside the location both Gutierrez and Gee entered the residence in an attempt to locate and rescue the child. Fortunately both received the information and left the location, stopping briefly to move an elderly wheelchair bound resident from the threshold of the residence. She was moved to a location of safety and out of the way of Fire personnel who successfully battles the fire. AGENDA ITEM NO.

8 Page 2 of 3 Crime Stats YTD- LY % change 2018 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUG YTD Part 1 Crimes Homicide % Rape % Robbery % Aggravated Assault % Burglary % Residential % Commercial % Attempt % Larceny % Auto Theft % Arson % Total Part 1 Crimes % The crime statistics indicated above is a comparison for this year ending August 31, 2018 compared to the same time period in In all categories other than rape and arson we have had significant decreases in crime. Residential burglaries have shown a 47% decrease or 43 crimes compared to 82 last year. Commercial burglaries have had a 16% decrease, having increased slightly to 5 crimes compared to 6 last year. Our aggravated assaults has been relatively static for the past two months. Our decrease is 37% or 10 crimes compared to 16 last year. Our overall Part 1 crimes have been decreased by 46 less victims or 23% this year. The contributing factors to the slight increase has been due to more burglary crimes occurring during July. No other pattern was seen with other crimes occurring during the time period. Our proactive policing by the officers has continued which has had an effect on crime, keeping it below last year s average. Due to officers vacations we have not had any crime suppression details. Traffic Report Traffic enforcement is based upon three areas, traffic complaints from the community, observation of violations by officers and from traffic collision data. The Department maintains a list of traffic complaint locations and traffic collision data for traffic enforcement. The traffic data utilized for traffic enforcement is information of the top five locations for traffic collisions and the top five primary collision factors (PCF), or causes of the traffic collisions. That information is as follows;

9 Page 3 of 3 Locations PCF Huntington Drive/ West Drive 8 Collisions CVC-33 Unsafe Turn Virginia Road/Huntington Drive 6 Collisions CVC-32 Unsafe Speed Huntington Drive/Winston Road 5 Collisions 21802(a) CVC-11 Fail to stop at stop sign California Blvd./ Sierra Madre 5 Collisions 21453(a) CVC- Failure to stop on a red light Garfield Avenue/ Monterey Road 4 Collisions 23152(a) CVC-6 Driving under the influence Other locations less than three FISCAL IMPACT None RECOMMENDATION If the Public Safety Commission concurs with staff s recommendation, an appropriate motion would be: I move to accept and file.

10 City of San Marino AGENDA REPORT TO: FROM: BY: CHAIRMAN BOEGH AND THE MEMBERS OF THE PUBLIC SAFETY COMMITTEE JOHN N. INCONTRO, CHIEF OF POLICE JOHN INCONTRO, CHIEF OF POLICE DATE: SEPTEMBER17, 2018 Al Boegh, Chair Hunter Chang, Vice-Chair Eugene Ramirez, Commission Member Peter Loeffler, Commission Member Vacant, Commission Member SUBJECT: SAN MARINO UNIFIED SCHOOL DISTRICT SAFETY AND TRAFFIC PLAN Jeff Boozell, Alternate BACKGROUND The San Marino Unified School District (SMUSD) completed a safety and traffic report for all four campuses. The San Marino City Council has directed the Public Safety Commission to review and with input from the Fire, Police and Public Works Departments to make appropriate recommendations to the City Council. DISCUSSION The attached reports were completed by the SMUSD to review traffic and safety issues at each school within the District. The Safety Plan came from SMUSD and Community concerns about the safety at each campus. The City Traffic Engineer has been requested to complete a peer review of the Traffic Plan. The Director of Public Works has reviewed the Traffic Report and both documents have been reviewed by the Chiefs of Police and Fire. FISCAL IMPACT None at this time. RECOMMENDATION If the Public Safety Commission concurs with staff s recommendation, an appropriate motion would be: I move to accept and forward any recommendations to the City Council. ATTACHMENTS SMUSD Traffic and Safety Plan AGENDA ITEM NO.

11 SAN MARINO UNIFIED SCHOOL DISTRICT Update to the 2013 Assessment of School Safety and Security Measures August 13, 2018

12 Table of Contents 2 INTRODUCTION AUGUST 13, 2018

13 TABLE OF CONTENTS EXECUTIVE SUMMARY 5 CAMPUS ASSESSMENTS: Carver Elementary School Safety and Security Measures 10 Security Access Fencing and Gates 13 Secure Vestibule A1 15 Valentine Elementary School Safety and Security Measures 18 Security Access Fencing and Gates 21 Secure Vestibule A2 23 Huntington Middle School Safety and Security Measures 26 Security Access Fencing and Gates 29 Secure Vestibule A3 31 San Marino High School Safety and Security Measures 34 Security Access Fencing and Gates 37 Secure Vestibule A4 39 DISTRICT WIDE TOPICS Single Point of Entry 40 Door Hardware 41 Window Coverings 45 Surveillance Technology 47 Communication Systems 49 Phone & Public Address Systems 51 Alarm Systems 53 Security Lighting 54 CONCLUSION 55 ACKNOWLEDGEMENTS 56 APPENDIX Assessment of School Safety and Security Measures 2013 INTRODUCTION 3 AUGUST 13, 2018

14 Executive Summary 4 EXECUTIVE SUMMARY AUGUST 13, 2018

15 Executive Summary This report has been prepared in response to continuing concerns regarding safety and security at the San Marino schools. It is a follow up and update to the report prepared in 2013 in the aftermath of the Sandy Hook Elementary School shooting in Newtown Connecticut, in December School shootings, and gun violence generally, continue to make headlines across the country which has heightened the national discourse regarding the safety of our population and especially our children. The appropriate response by educational leaders in every community is to address the safety and security of our children, teachers and staff. This includes on-going evaluation and improvements to security training, protocols and facilities modifications. Although no set of procedures and physical improvements can guarantee complete protection against unwanted access and violence, each enterprise needs to continually assess their situation in light of cost constraints, technology advancements, and specific challenges. Our first step was to review the Assessment of School Safety and Security Measures prepared by Carmichael-Kemp in This report outlined a series of recommended measures that the District could undertake to improve safety and security. Similar to the 2013 report, this report focuses on physical security. Next, we met with the School Safety and Security Committees at each of the four schools in the District to better understand campus specific issues and the improvements made since the 2013 report was published. In addition, we walked each campus to assess existing conditions for overall campus access and single point of entry strategies, fencing and gates, and surveillance cameras. Each of these assessment areas are addressed for each school, and priority recommendations are provided for each campus. However, as a general overview we found the following: Carver Elementary: The single the point of entry at the administration office is secured and protected with fencing and a controlled access gate. We are recommending additional fencing to create a second layer of protection through an outdoor vestibule to better control visitors from by passing the office. From a perimeter fencing standpoint, this is the most complete campus in the District, with only minor improvements recommended at the perimeter. Valentine Elementary: The single point of entry to the campus needs improvements to better control visitors from bypassing the office. The report provides a design concept to accomplish this. Perimeter fencing and gates currently provide a secured perimeter except for two locations adjacent to the middle school, as shown in the diagrams. Huntington Middle School: Overall access to the campus is not controlled. A strategy to address this requires a multi-prong approach to include 1) new fencing and gates at the east side of the campus between the office and the tennis courts, and 2) modifications to the existing office EXECUTIVE SUMMARY 5 AUGUST 13, 2018

16 area and building to provide improved visitor access control; added fencing along south west side and adjustments to playground kitchen access. Higher fences and a larger vehicular gate are recommended at the south side of the campus. San Marino High School: The SMHS campus has the least secured perimeter in the District with three major gaps along the south side of the campus that allow vehicular access. These are addressed in the report with additional fencing and access controlled vehicular gates. In addition, the main entrance lobby is vulnerable to visitors entering undetected with unimpeded access to the second floor and other parts of the campus. We have addressed this with the addition of an enclosed, access-controlled vestibule inside the lobby, with surveillance cameras and the option of including a desk and a greeter. The report is organized as follows: 1. Campus Assessment overview of Safety and Security Measures for each campus in each of the following categories: Site access, circulation and single point of entry Security fencing and gates Surveillance cameras Campus specific issues and initiatives 2. District Wide Safety and Security Systems Single Point of Entry Surveillance Technology Windows and Coverings Communication Systems Phone and Public Address Systems Alarm Systems Security Lighting This report is also informed by our multiple meetings with the following resources, who provided invaluable input and review of this report. Dr. Stephen Albrecht, internationally known consultant for workplace and school violence prevention and security risk assessments. District staff regarding surveillance & communication technology improvements, doors & hardware, windows & coverings, phones & communication systems, security lighting, and alarm systems, protocols & coordination with the San Marino Police and Fire Departments. 3. Priority Safety and Security Recommendations Priorities for each campus 6 INTRODUCTION AUGUST 13, 2018

17 Campus Assessments Carver Elementary School Valentine Elementary School Huntington Middle School San Marino High School EXECUTIVE SUMMARY 7 AUGUST 13, 2018

18 8 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

19 K.L. CARVER ELEMENTARY SCHOOL SMUSD SCHOOL SAFETY & SECURITY MEASURES 9 AUGUST 13, 2018

20 K.L. CARVER ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES CARVER ELEMENTARY From a secure perimeter and surveillance standpoint Carver Elementary has the most comprehensive protection in the District, but the single point requires further consideration. The Single Point of entry to the Carver campus is at the school office located at the southeast corner of the campus. Visitors approach a locked gate, push a door bell, are viewed by camera by the Office Manager and the door is unlocked electronically allowing visitor access. As noted in the figure A1 pg. 15 a second gate is recommended to control visitors from by passing administrative staff. Site Access and Circulation (refer to Security Access Fencing and Gates pg. 13) Safe and clear access to the campus is a distinguishable feature of Carver Elementary. The campus cannot be intentionally or accidentally penetrated by vehicles or pedestrians where students and teachers preside. All access into the campus is locked with the exception for driveways and parking. Open access areas are visually monitored which include: Main driveway at Huntington Drive, pick up/drop off at east and south side of the school. Temporary parking on Huntington Drive as children walk to the east entry gate. Park temporarily on San Gabriel Blvd and walk children to the San Gabriel driveway sidewalk. Parking: Staff parking is in a gate controlled parking lot located in the southwest corner of the site. Visitor and donor parking is located in the southeast corner of the site and along the south portion of driveway. Fire department access: Three entrances one from Huntington Drive and two from San Gabriel Blvd. Security Fencing and Gates (refer to Security Access Fencing and Gates pg.13) The Carver campus perimeter fencing has been completed. Single Point of Entry: A new gate and fence has been installed, under the covered walkway, between the administration building and the adjacent classroom building. This gate is open only during drop off and pickup. It is be locked at all other times and when locked, access is only permitted by remote by school site administrative assistant. Carver Main Entrance 10 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

21 K.L. CARVER ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES Recommend that the (3) gates on the south side of the building, and the east entry gate have surveillance cameras installed. Recommend additional signage identifying that the area of safe dispersal be identified for Carver Elementary School in the north playing field. Surveillance Cameras Surveillance cameras have been installed at (14) locations. New locations are considered on a ongoing basis as issues arise. 1 new security cameras is recommended as discussed with School Safety Committee. Doors and Hardware Doors and Hardware have been modified per California Assembly bill AB211 Campus Specific Issues and Initiatives There are privacy and security concerns with the classrooms that face outward to pubic or open areas, specifically: One way reflective film could be added to all the glass doors and windows in these areas Additional security protection can be achieved in selected areas with a ballistic film which can mitigate some penetration and damage. Additional review with District staff is required to see if the ballistic film is a priority since it can be a high cost item. Ballistic Film would be considered for potentially vulnerable areas such as Classrooms Priority Safety and Security Recommendations The following are a list of physical security improvements that we have identified with the District: 1. Modified single point of entry for better access control- Construct secure vestibule at main entry See diagram A1 pg Upgrade security surveillance equipment SMUSD SCHOOL SAFETY & SECURITY MEASURES 11 AUGUST 13, 2018

22 Security Access Fencing and Gates 12 INTRODUCTION AUGUST 13, 2018

23 37B 37A VG K TK TK 23 K 22 K PG K PG 2526 HUNTINGTON DRIVE SAFE DISPERSAL AREA LIBRARY PG 2930 VESTIBULE DIAGRAM A1 LEGEND PG PG PG PG ADMINISTRATION N PG KITCHEN MPR GATES PEDESTRIAN/VEHICULAR NEW GATES PEDESTRIAN/VEHICULAR VEHICULAR CIRCULATION PEDESTRIAN CIRCULATION EXISTING SECURITY FENCE/WALL PG FIRE DEPARTMENT ACCESS PG VG VG SMUSD SCHOOL SAFETY & SECURITY MEASURES 13 AUGUST 13, 2018 SECURITY ACCESS FENCING AND GATES CARVER ELEMENTARY SCHOOL

24 K.L. CARVER ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES OUTDOOR WAITING AREA Secure ENCLOSED STOREFRONT VESTIBULE Vestibule 14 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

25 CLASSROOM 4 5 SECURE OUTDOOR VESTIBULE ADMIN. OFFICE LEGEND: New Fence & Gate Existing Fence & Gate Visibility Field of View Pedestrian Path of Travel Administration Office Desk Security Surveillance Camera KEY: 1. First secure entry gate with surveillance camera. 2. Secure vestibule that directs visitors to administration office before entering campus. 3. Administration office directs visitors to their appropriate destination. 4. Second gate equipped with surveillance camera remotely controlled by administrative staff. 5. Exterior lobby waiting with new landscape and outdoor seating. A1V- SMUSD SCHOOL SAFETY & SECURITY MEASURES 15 AUGUST 13, 2018

26 16 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

27 VALENTINE ELEMENTARY SCHOOL SMUSD SCHOOL SAFETY & SECURITY MEASURES 17 AUGUST 13, 2018

28 VALENTINE ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES VALENTINE ELEMENTARY Valentine Elementary safety and security measures have been updated regularly as issues arise. The most significant vulnerability is the single point of entry. The primary entrance is located near the Northwest corner of the administration building with a secondary access just south of the auditorium. Visitors approach a locked gate, push a door bell, and are viewed by camera by the school site Administrative Assistant and the door is unlocked electronically allowing visitor access. The security issue with this scheme is that once visitors pass through the gate they have unimpeded access to the rest of the campus if they choose to not enter the office. Recommendations include installing a door on the west side of the building next to the existing gate controlling circulation into the office before being able to exit into the corridor which leads to the rest of the campus. Additional recommendation is to install a controlled exterior vestibule area just outside of the office entrance. This is a similar recommendation to what is being considered for the other schools in the District, by providing a surveillance camera and doorbell at exterior vestibule doors with access controls in the administration office area. (see diagram A2 pg. 23) Site Access and Circulation (refer to Security Access Fencing and Gates pg. 21) Access and circulation at drop off and pick up areas are adequately designed and controlled with surveillance, proper signage and lighting. Pick up and drop off areas include: Huntington Drive entry into northwest parking lot. Virginia Road entry into west parking lot. Temporary parking on Huntington Drive and Virginia Road. Separate and ideal access to Kindergarten pick up/ drop off at Huntington Drive into turn around loop Parking: Currently have adequate lighting and signage in both parking lots. Single Point of Entry: After signing in, visitors exit through the existing door, beyond the fence This gate is open only during drop off and pick up. It would be locked at all other times. Valentine Main Entrance 18 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

29 VALENTINE ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES Staff and visitor parking is provided in the two parking lots at Huntington Drive and Virginia Road. Fire Department Access San Marino Fire Department can access the site with no known impediments. Regular SMFD visits reinforce the safety of Valentine Elementary Campus. Two entrances from Huntington Drive, one from Virginia Road, and one from Sherwood Drive through the District Maintenance and Operations Yard. circulation from Huntington Middle School. 4. Install new lock hardware at gate along south west property line adjacent to San Marino Community Church and southern property line (refer to security access fencing and gates) 5. Install ballistic film on windows for vulnerable areas such as Administration office and Classrooms 1-7. Security Fencing and Gates The Valentine campus perimeter fencing has been completed, but recommend additional fencing adjacent to room 32. Updating the gates with surveillance which will enhance the campus perimeter. Refer to Security Access Fencing and Gate diagrams. Surveillance Cameras Surveillance cameras have been installed at several locations. New locations are considered on an ongoing basis as issues arise and recommendations are made. Doors and Hardware Doors and Hardware have been modified per California Assembly bill AB211. Valentine Main Entrance Priority Safety and Security Recommendations The following is a list of physical security improvements that we have identified with the District: 1. Modified single point of entry for better access control - construct secure vestibule at main entry See diagram A2 pg Install additional security cameras at key locations, and upgrade existing security surveillance equipment. 3. Install a new gate at classroom #32 to control Valentine E.S. Secondary Exit Gate SMUSD SCHOOL SAFETY & SECURITY MEASURES 19 AUGUST 13, 2018

30 Security Access Fencing and Gates 20 INTRODUCTION AUGUST 13, 2018

31 VESTIBULE DIAGRAM A2 HUNTINGTON DRIVE VIRGINIA ROAD CHURCH 1 PG PG ADMIN PG PG PG PG PG LEGEND PG PG PG 25 VG PG PG PG GATES PEDESTRIAN/VEHICULAR NEW GATES PEDESTRIAN/VEHICULAR VEHICULAR CIRCULATION PEDESTRIAN CIRCULATION EXISTING SECURITY FENCE/WALL PG PG FIRE DEPARTMENT ACCESS SECURITY ACCESS FENCING AND GATES VALENTINE ELEMENTARY SCHOOL SMUSD SCHOOL SAFETY & SECURITY MEASURES 21 AUGUST 13, 2018

32 VALENTINE ELEMENTARY SCHOOL SAFETY & SECURITY MEASURES OUTDOOR WAITING AREA Secure ASPIRATIONAL OUTDOOR VESTIBULE Vestibule 22 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

33 ADMINISTRATION OFFICE SECURE OUTDOOR VESTIBULE CLASSROOM LEGEND: New Fence & Gate Existing Fence & Gate Visibility Field of View Pedestrian Path of Travel Administration Office Desk Security and Surveillance Cameras KEY: 1. First Secure Entry Gate with surveillance camera. 2. Secure vestibule that directs visitors to administration office before entering campus. 3. Administration office staff instructs visitors to their appropriate location. 4. Second gate equipped with surveillance A2Vcamera remotely controlled by administrative staff. SMUSD SCHOOL SAFETY & SECURITY MEASURES 23 AUGUST 13, 2018

34 24 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

35 HUNTINGTON MIDDLE SCHOOL SMUSD SCHOOL SAFETY & SECURITY MEASURES 25 AUGUST 13, 2018

36 HUNTINGTON MIDDLE SCHOOL SAFETY & SECURITY MEASURES HUNTINGTON MIDDLE SCHOOL Huntington Middle School safety and security measure concerns have been expressed regarding the openness to the public. The previous District intent of keeping an inviting open campus is no longer an acceptable ideology for school campuses to endorse in light of recent school shootings. The two significant vulnerabilities for the campus are single point of entry and a lack of a secure perimeter. The primary entrance is located near the west administration building with a secondary and tertiary to the north and south portion of the campus. The single point of entry to the Huntington Middle School is intended to be at the main lobby on the east side of the building. There is an existing covered area in front of the entry doors but access into the office and classrooms is immediate and unprotected. The following modifications to make this entry more secure allow for better screening of visitors before entering the office area: Enclose the existing exterior covered area to create a vestibule. Provide new exterior walls or fencing at the sides, and new entry doors at the east face of the new secure vestibule. Provide new surveillance camera, doorbell at exterior vestibule doors with access, controls in the office area for the exterior vestibule doors and the doors to the office. Site Access and Circulation (refer to Security Access Fencing and Gates pg. 29) Vehicular circulation at drop off and pick up areas are adequately designed which are controlled by surveillance, proper signage and lighting. Pick up and drop off areas include: Main entrance loop on Huntington Drive Second loop at angled parking lot from West Drive Park temporarily on Huntington Drive in front of the building Park temporarily on Sherwood Drive at south side of site Unimpeded pedestrian access onto campus occurs on the south perimeter adjacent to the administration building. Recommend remodelling the corridor between administration building and Hutto Lab to allow student access north to south across the campus without leaving the secure perimeter. Parking Currently have adequate lighting and signage in both parking lots. North parking lot facing Huntington Drive Angled parking lot south of north parking lot Fire Department Access San Marino Fire Department can access the site with no known impediments. Regular SMFD visits reinforce the safety of Huntington Middle School Campus. Primary entrances are two (2) from Huntington Drive, one from Sherwood Drive, and one from West Drive Security Fencing and Gates (refer to Fencing and Gates Site Plan page. 29) To improve security at the perimeter, the following actions and changes are recommended: Keep all existing gates locked in accordance with safety and security protocols, such as unlocking and opening gates during student arrivals and departures only. Install new 8 High fencing and gates as shown from the main building entrance vestibule to the 26 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

37 HUNTINGTON MIDDLE SCHOOL SAFETY & SECURITY MEASURES existing tennis courts; purpose is to secure the main entrance plaza, the 400 classroom block, the landscaped areas to the east, and the new Barth Athletics Complex. At existing fence between room 102 and science room 103, remove the gate at the north end and replace with fencing to match existing. If allowed by code remove the south exterior door in room 102. At the existing ramp between classroom , in between Valentine classroom building a request has been made to block this passageway with a wall. Further study is required to see if this change would be code compliant and if proper egress can be maintained. An alternate solution such as a gate may need to be considered. At south property boundary replace existing 5 High wall at hedge with a new 8 high chain link fence; replace the two existing gates, with lockable gates. At driveway from Sherwood Drive to the school site s south entry, install new 8 high iron fence along east side of driveway. (refer to Fencing and Gate Site Plan page 29) At Maintenance and Operations Yard driveway south entry to the campus replace existing 4 high sliding gate with new 8 high sliding gate with card access control. Recommend installing a secure electronic lock on existing gate between south classroom 206 and the District Maintenance and Operations yard. This gate will control access except at lunch time to keep students from leaving campus. Recommend that the Safe Dispersal Area is identified with signage for Huntington Middle School in the south play field. Surveillance Cameras: New locations are considered on an on-going basis as issues arise and recommendations are made. Two new cameras have recently been installed Priority Safety and Security Recommendations The following is a list of recommended physical security improvements: 1. Single Point of Entry - Construct secure vestibule at main entry, see diagram A3 page Install a new iron fence or wall with three gates between administration, Classroom 401 and tennis courts along southeast perimeter. 3. Install new surveillance cameras to complete full campus wide surveillance. 4. Remodel the corridor between administration building and Seminar Room to allow student access north to south across the campus without leaving the secure perimeter. 5. Install new 8 fence along Sherwood Drive and automated vehicular gate at southwest corner. 6. Install new fence and gate at District Office 7. New rolling gate at Maintenance Operations Yard. 8. Install Ballistic Film on windows for vulnerable areas facing Huntington Drive and the east parking lot. SMUSD SCHOOL SAFETY & SECURITY MEASURES 27 AUGUST 13, 2018

38 Security Access Fencing and Gates 28 INTRODUCTION AUGUST 13, 2018

39 102 PG PG PG CA CA TENNIS TENNI COURTS OURT N100 N PG CAFETERIA 204 LIBRARY PG ADMIN PG SAN MARINO CENTER PG PG 206 CITY LIBRARY PG VALENTINE ELEMENTARY SCHOOL AUDITORIUM PG 103 PG N DISTRICT OFFICE HUNTINGTON MIDDLE SCHOOL HUNTINGTON DRIVE GYM PG PG DISTRICT MAINTENANCE & OPERATIONS DISTRICT CT CT OFFICE RELOCATABLES AT VESTIBULE DIAGRAM A3 VG VG Safe Dispersal Area SHE RWO OD DRIV E VG VG LEGEND PG GATES PEDESTRIAN/VEHICULAR PG NEW GATES PEDESTRIAN/VEHICULAR CA CONTROL ARM TO PARKING VEHICULAR CIRCULATION PEDESTRIAN CIRCULATION EXISTING SECURITY FENCE/WALL NEW SECURITY FENCE/WALL SMUSD SCHOOL SAFETY & SECURITY MEASURES 29 AUGUST 13, 2018 SECURITY ACCESS FENCING AND GATES VG

40 HUNTINGTON MIDDLE SCHOOL SAFETY & SECURITY MEASURES IRON FENCE / LANDSCAPE BUFFER SEATING/PLANTER PERIMETER WALL Secure Vestibule & Perimeter PROPOSED VESTIBULE STOREFRONT 30 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

41 RESTORE EXTERIOR CORRIDOR 5 ADMINISTRATION OFFICE 3 2 SECURE VESTIBULE 1 NEW GATE 4 NEW LANDSCAPED WALL/FENCE LEGEND: New Fence & Gate Existing Fence & Gate Visibility Field of View Pedestrian Path of Travel Administration Office Desk Security and Surveillance Cameras KEY: 1. First Secure Entry Gate with surveillance camera. 2. Construct new secure vestibule under existing covered entry that prevents visitors from by passing check-in at administration office. 3. Administration office staff instructs visitors to their appropriate location. New reception desk to control access into administration offices. 4. New gate that secures the campus along A3V- 5. New remodeled exterior corridor to allow the south entrance. student / visitor access north to south. 6. gate that secures the campus along the SMUSD SCHOOL SAFETY & SECURITY MEASURES 31 AUGUST 13, 2018 south entrance. 7. New remodeled exterior corridor to allow

42 32 SMUSD SCHOOL SAFETY & SECURITY AUGUST 13, 2018

43 SAN MARINO HIGH SCHOOL SMUSD SCHOOL SAFETY & SECURITY MEASURES 33 AUGUST 13, 2018

44 SAN MARINO HIGH SCHOOL SAFETY & SECURITY MEASURES SAN MARINO HIGH SCHOOL San Marino High School is susceptible to unauthorized visitors or active shooters. In one discussion with the District, it was noted that this concern has been expressed since Securing the campus perimeter, similar to Huntington Middle School, should be a District top priority. As discussed previously the District s intent to keep an inviting open campus needs to be reconsidered as an acceptable ideology for school safety and security in light of regular school shootings across the nation. The two significant vulnerabilities for the campus are a lack of a single point of entry and a lack of a secure perimeter. The single point of entry to the High School is intended to be at the main lobby. This will require additional fencing and gates, and improved security measures at the main lobby as outlined below. The following are safety and security elements that have been studied with recommendations to enhance safety. Two ideas presented previously are still valid options: 1. Install security cameras to monitor activity in the lobby from the administrative offices, and 2. Create a meet and greet desk, with an attendant, near the front door entrance to the lobby. 3. A third option is to create a secured vestibule, with security camera and intercom, and the ability to buzz in people after identifying themselves. 4. And a fourth option is to combine the second and third options to provide a meet and greet desk with attendant upon an approved entry into the lobby. Site Access and Circulation (refer to General Site Plan) As stated in the introduction; access and circulation is mostly open to unauthorized visitors. Primary pick up and drop off areas include: Huntington Drive in front of the main lobby, which has surveillance but is without physical security as well as Robles north of the campus with secured gates. Temp parking along Huntington Drive in front of the school, which can not be secured. Parking Teachers park in the southwest parking lot, with control arm that provide security from unauthorized vehicular access. Teachers also park along the west edge of the property, north to the pool which is not secure and gates are recommended to secure perimeter. Students park along the west edge of the property, north from the pool to just south of the softball field which is not secure and gates are recommended to secure perimeter. Students also park along the east drive and in the Rotary Park lot which is a public park and not secure. Fire Department Access San Marino Fire Department can access the site with no known impediments. Regular SMFD visits reinforce the safety of Huntington Middle School Campus. Primary entrances from Huntington Drive and into the site as diagrammed. Security Fencing and Gates The SMHS campus does not have a secured perimeter. Perimeter fencing and gates are highly recommended to secure entire southern portion of campus facing Huntington Drive. 34 INTRODUCTION AUGUST 13, 2018

45 SAN MARINO HIGH SCHOOL SAFETY & SECURITY MEASURES To provide a secured perimeter, the following actions are required: Keep all existing gates locked in accordance with safety and security protocols, such as unlocking and opening gates during student arrivals and departures only. Install new fencing and gates in four areas: 1. At room 401, southwest corner, install new drive gate with card access, and continue with new fencing near the south end of classroom building block 400 and around the corner to the north and then to the east with pedestrian gate and ending the fencing at the U building. 2. Install new fence and gates between the Cafeteria and the Auditorium. 3. At the east drive, install new drive gate with access control device, and fencing to the west along the north edge of the visitor parking lot. 4. Install a new gate at the concession stand between the baseball field and stadium. Clearly identify the safe dispersal area with signage in the Upper Field. Surveillance Cameras Recommend installing four new surveillance cameras on campus as well as upgrading as new technology is available. Priority Safety and Security Recommendations The following are a list of physical security improvements that we have identified with the District: 1. Single Point of Entry - construct secure vestibule at main entry see diagram A4. 2. Install a new iron fence or wall at the southern perimeter of campus. 3. Install new surveillance cameras. 4. Recommend surveillance cameras that can be remotely streamed to San Marino Police Department, with regular maintenance and upgrade surveillance system communications between SMPD. 5. Install Ballistic Film on windows for vulnerable areas facing Huntington Drive SMUSD SCHOOL SAFETY & SECURITY MEASURES 35 AUGUST 13, 2018

46 Security Access Fencing and Gates 36 INTRODUCTION AUGUST 13, 2018

47 PG GATES PEDESTRIAN/VEHICULAR NEW GATES PEDESTRIAN/ VEHICULAR VEHICULAR CIRCULATION ROBLES AVENUE VG VG SHAKESPEA PG VG Upper Field Safe Dispersal Area VG VG Edison SubStation RE DRIVE PEDESTRIAN CIRCULATION EXISTING FENCING/ WALL NEW SECURITY FENCING/WALL FIRE DEPARTMENT ACCESS San Gabriel Water District SAN MARINO HIGH SCHOOL LEGEND Tennis VG WINSTON AVENUE VG Titan Stadium & Track VG VG BOYS FIELD HOUSE WEIGHT ROOMS PG VG LARGE GYM PG 606 Baseball Field SMALL GYM PG PG PG LIBRARY ASB R NEHE M ORIU AUDIT RR WEBB VG RIA TE CAFE VG PG VG N RATIO ST IS DMIN Rotary Park 502 A PG RI TON D G N I T HUN VE VESTIBULE DIAGRAM A4 SMUSD SCHOOL SAFETY & SECURITY MEASURES 37 AUGUST 13, 2018 SECURITY ACCESS FENCING AND GATES Rubio Wash Pool

48 SAN MARINO HIGH SCHOOL SAFETY & SECURITY MEASURES Secure Vestibule EXISTING VESTIBULE PROPOSED VESTIBULE 38 INTRODUCTION AUGUST 13, 2018

49 (N) ADMINISTRATION OFFICES 3 SECURITY DESK 2 VESTIBULE 1 1 LEGEND: New Fence & Gate Existing Fence & Gate Visibility Field of View Pedestrian Path of Travel Administration Office Desk Security and Surveillance Cameras KEY: 1. First secure entry gate with surveillance camera. 2. Construct new secure vestibule under existing main lobby that prevents visitors from by passing check-in at administration office. 3. Administration office staff instructs visitors to their appropriate location. New reception desk to control access into administration offices. A4V- SMUSD SCHOOL SAFETY & SECURITY MEASURES 39 AUGUST 13, 2018

50 Security Systems 40 SECURITY SYSTEMS AUGUST 13, 2018

51 Single Point of Entry In more recent years, it has become a primary objective relative to security in school design, to construct schools such that all visitors, vendors, contractors, etc. must be routed through the main school office before being allowed to access the remainder of the school campus. This is accomplished not only through the layout of the school buildings, but also through the installation of fencing and gate controls to funnel visitors through the main office / reception area. Creating a single point of entry at school campuses provides the opportunity for the school site to monitor who is coming onto the campus and have them sign in, thus creating a historical log of all visitors. Creating a single point of entry at older, existing schools can be more challenging than doing so when designing a new school. Schools which have separate buildings, spread further apart, are also more challenging, and usually require fencing to help force visitors to and through the office without allowing access to the rest of the campus. The solutions at existing schools to create the single point of entry can be quite costly and there are pros and cons to the various proposed solutions, such as: ( Assessment of School Safety and Security Measures SMUSD) San Marino High School Entrance Huntington Middle School Entrance Overall school access and single point of entry issues for each campus are addressed in this report. Specific recommendations are provided with diagrams and plans for each school campus. Valentine Elementary School Entrance San Carver Marino Elementary High School Entrance SECURITY SYSTEMS 41 AUGUST 13, 2018

52 Door Hardware Changes and Upgrades Since 2013 All classroom doors in the District have been modified, per California Assembly Bill AB211, to be locked from the inside. This is an important safety and security measure that keeps an intruder from accessing the door without a key. Improvements for Consideration Several options for modifying existing door hardware are included in the 2013 report as follows: o Mechanical Locks o Programmable Keys o Electrified Locks o Wired or Wireless o Keypad Access or Card Access Although any of these options as outlined would be an improvement, from a safety, security, and operational standpoint. Electrified locks with card readers provide the following advantages and flexibility: o Allows access to only those whose cards are programmed for specific doors o Tracks who is accessing doors o Can be an integral part of ID Badges o Lock out options for specific doors or for an entire building o Can monitor access from a central location o Less expensive to replace a lost or stolen card than a key o Ability to reprogram access privileges when people leave the District or take on a new role, and easy to program cards for new users The District is also reviewing the installation of peep holes in doors where there is no line of sight to the exterior through a window in the door or a window adjacent to the door. This will provide the room occupant with the ability to see who is approaching the door without having to open it to do so. The following information is a list of door hardware systems readily available as described in the Assessment of School Safety and Security Measures March 26, 2013 SMUSD Panic Hardware: (push bars) occurs at classrooms which require 2 exits due to the occupant load of the classroom exceeding 50 occupants, based on 20 square feet per each occupant. Thus, a 960 square foot (standard classroom) has 48 occupants and so a second exit is not code required and panic hardware is therefore also not required. It should be noted that some rooms may have 2 exits and/or panic hardware, even though not specifically required by the Code. Typical Operation of the Door: Teacher arrives and unlocks the door from the outside by key. Teacher then enters the room, and by utilizing an Allen wrench type device or a key, locks down the panic hardware bar (called dogging down the panic 42 SECURITY SYSTEMS AUGUST 13, 2018

53 DOOR HARDWARE bar) so that the latch is retracted and the door is then in a push/pull operation. prior to establishing communication, the cylinder will temporarily become immobilized. Lock Down Operation of the Door: If a lock-down situation occurs, the teacher then utilizes the Allen wrench type device or key to undog the panic bar, and to lock the door so that it can not be opened from the exterior except with a key. Many of the District s panic hardware devices have the doggable feature, which thus allows them to be locked from within the room, without having to exit the room. For those rooms that do not have the doggable feature, the existing panic devices can be retrofitted without having to completely replace the panic devices Note that doggable panics should have outside trim (levers or pulls) that cannot be unlocked, so there may be required changes to the outside trim. Also, it should be noted that the use of a teacher s room key to dog and undog the panic device is more user friendly than the Allen wrench type, so it might be a recommendation to modify those that have the Allen wrench dogging. The District has been investigating the use of programmable keys as a means of improving site security utilizing the currently installed door hardware and lock system. The concept involves purchasing special keys, that can be programmed, to allow access. The lock cylinders (the part the key fits into) is the only part of the existing lockset that has to be changed. The way it works is that the key and lock are programmed to communicate with each other. The key is ready to be turned only after programmed permission is granted. The key will flash green. If the key does not have programmed permission to unlock the door, the key will not turn and the cylinder remains locked. The key will flash red. As a security feature, if the key is turned Pros: Available in all common cylinder types Installs into standard hardware without wiring or other modifications Re-programmable if key is lost Installs quickly Cons: Programmable keys cost more than standard keys, so first cost and replacement keys are more expensive than standard keys Utilizes batteries in keys, that will require replacement approximately every 1 year Keys are water resistant, but not waterproof It should be noted that programmable keys alone do not address the need to lock the doors from within the room, rather than stepping outside to do so. In addition to programmable keys, the door hardware would have to be retrofitted or replaced as previously discussed herein. Mechanical Locks: Mechanical locks are the types of locks that are currently installed at San Marino Schools that require keys to open and are operated by pushing or pulling, by operating lever handles, or by operating panic bars hardware. Mechanical locks are probably the most cost effective, durable type of hardware, which requires the least amount of maintenance. However, key control does present problems relative to security. Even though the District s locks utilize a restricted keyway (keys cannot be copied easily), it is still a challenge for the District s maintenance department to maintain security when keys are lost or locks are SECURITY SYSTEMS 43 AUGUST 13, 2018

54 DOOR HARDWARE compromised, i.e. locks must be re-keyed at some expense to maintain security when a key is lost. ELECTRIFIED LOCKS WITH CARD READERS: The District has also been investigating the option of changing out locks to electrified locks with card access readers. This requires the removal and replacement of the door hardware. There are options for wireless versus hard-wired electrical connections. Obviously, the hard-wired type is more costly due to the need to install conduit and wiring from a central control point. The wireless type is less costly to install, however there are concerns with interference with other signals at the school sites. The sequence of operation is such that: A person must present an activated card to the card reader in order for the access control system to unlock the door and allow entry. From the interior or secure side of the door, if the door handle is activated, the control system shunts the door contact, allowing the person to exit the room without causing an alarm condition. From either side of the door, if the door is opened without use of an active card, or if the door is held open longer than the prescribed amount of time, the control system will transmit an alarm to the central console. community, for after hours events, as it allows the District to monitor the use, and does not compromise the security if the card is lost. Additionally, it is easy to program cards for new users. Some school Districts have installed these for all exterior doors at school sites. It should be noted that access control systems alone do not address the need to lock the doors without from inside the rooms. Additional locks would need to be added to the interior side of the door to meet this need. Districts who traditionally have installed surveillance cameras to monitor who is coming and going through certain doors, have found electrified locks with card readers tend to be a functional option to installing cameras. One of the positive benefits of this system is it is less expensive to replace a lost or stolen card, than it is to replace a lost or stolen key. It has the added feature that in that it allows the District to monitor access from a central console, thus seeing who is coming and going through the door. Many school Districts are installing these types of card readers on doors to rooms being used by the 44 SECURITY SYSTEMS AUGUST 13, 2018

55 Window Coverings Changes and Upgrades Since 2013 Installation of roller shades in the remaining rooms that were not completed in These shades provide the following benefits: o Ability to darken classrooms for presentations o Regarding security, allows occupants to see outside (during daytime) and does not provide visibility from someone on the outside (during daytime) Improvements for Consideration Several options for modifying existing windows.: Ballistic film on selected windows Adds an impact resistant layer to the glass, Holds glass together in case of breakage. Can provide wind borne debris protection Slows entry to help prevent or deter a break-in Homeland security uses this product for bomb blast mitigation One-way reflective film for night time privacy, in locations to be determined The following information is a list of window improvements endorsed by the School Safety Infrastructure Council, 2015 When considering upgrading to a new window system the glazing used at the primary entry ways, areas of high risk and areas of high traffic to be treated with bullet, blast, or shatter resistance to enhance the level of security. The District s priorities for the use of natural surveillance, electronic surveillance, natural light and other related security measures may affect this decision and the overall level of security. When considering upgrading to a new window system the framing and anchoring systems can be designed to be shatter resistant, burglar resistant, and forced entry resistant, especially in areas of high risk. Whenever feasible, specify force entry resistant glazing on all exterior glazing. Resistance for glazing may be built into the window or applied with a film or a suitable additional forced entry resistant storm window. Consider doors with sidelights to have glazing that can be penetration/forced entry resistant. If interior windows are installed to provide lines of sight into/out of classrooms or other populated areas, certain factors should be taken into consideration relating to the size, placement and material used for those windows, including: Minimizing the size of windows or the installation of multiple interspersed smaller windows with barriers in a larger window area to deter intruder accessibility. Placing windows at a sufficient distance from the interior locking mechanism to prevent SECURITY SYSTEMS 45 AUGUST 13, 2018

56 WINDOW / COVERINGS or make difficult the opening of a door or lock from outside. Concealing or obstructing window views to prevent an assailant s ability to ascertain the status or presence of persons inside of a classroom during lockdown. Hardening window frames and glazing to the project forced entry standards to lessen window vulnerability. The following information describes window visual and physical access per the Assessment of School Safety and Security Measures March 26,2013, SMUSD. for the purposes of providing a means to darken the rooms for presentations and teaching. These shades are very effective from a security point of view, in that they allow the occupants of the room to see outside (during the daytime) and yet do not provide vision from someone on the outside trying to look in (during the daytime). After reviewing each site, there were some windows that did not have shades installed, such as those in storefront type doors and large arched window expanses. The recommendation would be to install roller shades at all locations where they do not occur Window and Window Coverings Windows provide natural daylight, which increases learning and overall well being, both of which are important at schools. At the same time, windows make a school vulnerable from a security point of view. Visual Access: Windows allow a perpetrator visual access to what is going on behind closed doors. Physical Access: Windows are easily broken to provide access to rooms, during or after school hours, for the purpose of theft or harm to the occupants. Windows may serve as a secondary means of egress in case of emergency. Any rescue window with a window latching device shall be capable of being operated from not more than forty eight (48) inches above the finished floor. Visual access Access can be limited by the installation of window coverings, blinds or shades. At the time that each of the San Marino schools were modernized, roller shades were installed at the majority of the rooms 46 SECURITY SYSTEMS AUGUST 13, 2018

57 Surveillance Technology Changes and Upgrades Since 2013 Security cameras have been added to all campuses since 2013 o There is currently no continuous monitoring of surveillance; rather the focus has been on review of activity and events after the fact. Improvements for Consideration The District Chief Technology Officer has been investigating an affordable solution for real time visibility of all locations at each campus from a single location. The Acer Chrome base 24 is a 24 monitor with all camera views on one screen, With a tap and zoom feature the user can zoom in on any of the camera views for immediate monitoring. Log in is simple and very quick, Monitors can be easily integrated with the existing surveillance camera system, A central District wide surveillance technology, where all-schools could be monitored simultaneously. Generally, there is advocacy for increasing surveillance infrastructure including hardware, software, and the number of surveillance cameras at all school campuses. As technology improves it is believed that facial recognition software and artificial intelligence will continue to increase the effectiveness of surveillance systems. Campus specific surveillance camera locations are addressed in the campus specific sections of this report. The following information describes design criteria for future surveillance technology measures per the Sandy Hook Advisory Commission, The information is simply a helpful guideline that can be considered for future surveillance systems and is not intended to be District Policy. Surveillance Systems The design shall allow for the monitoring of points of entry/egress by natural and/or electronic surveillance during normal hours of operation and during special events. At minimum, electronic surveillance shall be used at the primary access points to the site for both pedestrian and vehicular traffic. All points of vehicular entry/egress shall be adequately illuminated to enhance visibility for purposes of surveillance. Designated pedestrian and vehicular traffic routes shall be adequately illuminated to reinforce natural and or electronic surveillance during evening hours. Locate access points in areas of high visibility that can be easily observed and monitored by staff and students in the course of their normal activities. Natural surveillance may be maximized SECURITY SYSTEMS 47 AUGUST 13, 2018

58 SURVEILLANCE TECHNOLOGY by controlling access points that clearly demarcate boundaries and spaces. Video surveillance systems may be used around the site perimeter to provide views of points of entry/egress and as a means to securely monitor an area when natural surveillance is not available. Lighting should be sufficient to illuminate potential areas of concealment, enhance observation, and to provide for the safety of individuals moving between adjacent parking areas, streets and around the school facility. Consider the design of video surveillance systems which have the ability to be used locally (on site) by emergency responders and viewed off-site at appropriate locations. An intrusion detection system shall be installed in all school facilities. If video surveillance systems are utilized, the surveillance system shall be available for viewing from a central location, such as the central administrative office and/or the school security office, and at points of emergency responder incident management. Review these locations with emergency responders in the design phase. Consider electronic surveillance in lobbies, corridors, hallways, large assembly areas, stairwells or other areas (such as areas of refuge/safe havens) as a means to securely monitor those areas when natural surveillance is not available. 48 SECURITY SYSTEMS AUGUST 13, 2018

59 Communication Systems Changes and Upgrades Since 2013 In 2015, the District implemented the an updated communication system. This system integrates emergency notifications with the SMUSD mobile app. It utilizes one tool to send s, text messages, and mobile app notifications to all parents, students, staff. Improvements for Consideration 1. The District is currently investigating two communication systems to address safety and security at each of the campuses: Visitor Management System: Uniform visitor check in procedure for all school campuses Visitors are checked in by providing their Driver License/ID, which is instantly checked against the Department of Justice data base Visitor badges are printed with photo ID. 2. Two-way Communication Emergency Management System: Provides timely and appropriate evacuation routes based on GPS location Options include anonymous bully reporting, First Responder Integration The following information is a list of communication systems in place at this time described in the Assessment of School Safety and Security Measures March 26,2013 SMUSD. Emergency Management Systems Includes school site maps, aerial photos, GPS coordinates, shut-off valve locations, emergency container locations, building and room numbers with photos from eight different angles within each classroom, and auxiliary facility as well as exterior areas of the site. The District is working to include facilities at the District Administration Offices and at the Maintenance and Operations Offices/Warehouse. School site disaster plans are posted on the site and are currently regularly updated. The software system designer is working on an i-pad capability for the program. Blueprints On-line Plans, construction documents and specifications from past projects were scanned and uploaded to a program that is available to key District personnel, the District s Architect, and public safety personnel via the cloud system. This provides immediate access to plans for buildings in the event of an emergency, Automated Calling System With remote access capabilities. All District staff and parent communication phone numbers are loaded into the system for Districtwide communications. This system was recently tested and shown to be in good working order. SECURITY SYSTEMS 49 AUGUST 13, 2018

60 COMMUNICATION SYSTEMS Communication System For subscribers, who include parents, community members and staff members. The District has the capability to all staff members with a specified group code. All classrooms capable of having two way communications with the administrative office. All communication systems shall be installed in compliance with California State building and fire code requirements. Emergency Communication Systems (ECS) and/ or alarm systems shall have redundant means to notify first responders, supporting agencies, public safety officials and others of an event to allow for effective response and incident management. Alarm systems must be compatible with the municipal systems in place. These systems may include radio, electronic, wireless or multimedia technology which provides real time information (such as audio, visual, mapping and relevant data) directly to first responders. Points of broadcast input for these systems shall be reviewed with emergency responders. A minimum of 2 shall be provided. Emergency Communication Systems (ECS) shall be installed and maintained in accordance with NFPA 72, 2010, or the most current fire code standard adopted by the State of Connecticut. ECS may include but is not limited to public address (PA) systems, intercoms, loudspeakers, sirens, strobes, SMS text alert systems, and other emerging inter-operable resource sharing communication platforms. The design of these systems shall be reviewed with emergency responders. All new buildings shall have approved radio coverage for first responders within the building based upon the existing coverage levels of communication systems at the exterior of the building. The system as installed must comply with all applicable sections of the Federal Communication Commission (FCC) Rules for Communication Systems and shall coordinate with the downlink and uplink pass band frequencies of the respective first responders. Perform a radio audibility and intelligibility test and modify system design accordingly. All in-building radio systems shall be compatible with systems used by local first responders at the time of installation. Call buttons with direct intercom communication to the central administrative office and/or security office should be installed at key public contact areas. Develop a strategy and security team and equip them with hand-held radios so they can be effective participants in the radio communications system. 50 SECURITY SYSTEMS AUGUST 13, 2018

61 Phones & Public Address Systems Changes and Upgrades Since 2013 New Voice over Internet Phone system was implemented in System provides: Scalability to handle emergencies with large number of incoming calls, pre-recorded scripts, and calls can be re-routed to mobile phones. ( Improvements for Consideration Upgrade the existing PA system from analog to a digital solution. This move would provide the following benefits: Better integration with the phone system Ease of use Improved scalability Changes can be made internally and avoid vendor charges The following information is a list of phone and PA systems in place as described in the Assessment of School Safety and Security Measures March 26,2013 SMUSD. The system installed at each site is a Telecor system with the following very basic, general features: Ability to send out announcements, generated at the main office of the school, to each room, or to zones of rooms at the site, through speaker system or phones. Ability to send signal to both exterior and interior speakers simultaneously or to one or the other. Ability to standardize ring tones for bells and emergency warnings Ability for front office to dial-in and listen to any classroom at the school site Ability to communicate with a classroom through the telephone speaker, from another phone, by dialing a per-programmed number Ability to add more phones and expand the system It should be noted that there are a multitude of other features that can be provided utilizing the existing system by making programming changes. Site administrators were asked what features they feel are not currently implemented, that would be beneficial to consider. The following is a list of ideas presented: Ability to listen into one classroom without a beep that can be heard in the classroom. Ability to adjust bells to ring for different lengths of time - ie, short bell tones versus long bell tones Ability to use the intercom to make PA announcements from a location within the Principal s office in addition to from the main office. Each site has a Telecor Administrative Communications System which provides synchronized clocks and bell schedules. Features and/or capabilities as related to security Tones at each of the District s school sites can be SECURITY SYSTEMS 51 AUGUST 13, 2018

62 PHONES AND PA SYSTEMS programmed to sound the same. This has already been accomplished. A specific tone has been programmed in for lock down, activated by pushing a button on the Telecor phone. There are 6 other tones available which can be programmed for other emergencies, other than fire. There is a separate fire alarm system installed, as is required by Code. Individual classrooms or all classrooms at once can be addressed utilizing a Telecor phone, sending a signal through the classroom speakers. Individual classrooms can be heard through the speakers of the Telecor system. A tone normally sounds to alert the classroom that it is being heard by others through the speakers, which is a legal requirement. However, it may be possible to disable the tone notification in time of an emergency. Most likely the single tone would not be noticed by an intruder unless he was specifically familiar with this system. Telecor phones are typically located in the office reception areas. Additional phones can be added at the Principal s and Assistant Principal s offices. The phone and PA systems installed are now approaching ten years of service. The District is in the process of reviewing the upgrade to these systems. Telecor has specifically developed and improved their system for Crisis Based Notification by offering a Main Control Assembly component. This new component could be added to the existing San Marino systems. What this could do for the District is allow constant communication between the main control assembly installed at the District Administrative Office and the existing installed systems at each of the school sites. It could also provide for a District Wide Paging System with the following, basic features: Connect all schools over the wide-area-network. Select which schools, which zones, the District Office wants to send out a message or alert to. Through programming, schools can be organized into page groups program groups, and time groups. Send pre-recorded emergency WAV files or LIVE audio announcements to each site, to selected zones or all zones. Program all bells schedules from one location, rather than from each school site location. Synchronize the District-wide clock system, to same time on cellular phones Listen into a classroom from any telephone within the District s system from the District Office. Coded messages can be sent quickly to all schools, displayed simultaneously, elevating the level of preparedness for quick reaction and response as further information is made available or as specific District directives, such as lockdown, lockout, evacuate, etc. are given. The District is investigating this option to the current Telecor system, as an add on component. Features and / or capabilities related to security Individual or all phones simultaneously can be addressed from any other phone within the school site by sending a signal through the speaker on the telephone. Each phone can dial any other phone using normal extension numbers. Each phone can be used to dial all other phones utilizing a pre programmed, paging sequence (Feature 60) and, after a dial tone, address all rooms through the phone s speakers. The administrative phones can dial into the Telecor system to broadcast through interior speakers, exterior speakers, or both simultaneously The administrative phones can listen in to a perprogrammed voice call feature in each classroom phone, however there will be an intermittent tone which may not be able to be disabled. 52 SECURITY SYSTEMS AUGUST 13, 2018

63 Alarm Systems Changes and Upgrades Since 2013 Security cameras have been added to all campuses since 2013 The District alarm patrol service monitors all alarms in the District 24/7 all year. Burglar alarm response includes: The District patrol service dispatches one of their unarmed patrol officers to investigate If warranted the alarm notifies the SM Police Department as well as the Director of Maintenance and Operations Two additional District staff members are on call if the Director is not available. Fire alarm response includes: The alarm notifies the SM Fire Department as well as the District personnel in the same manner as they notify the SM PD. All San Marino USD schools and offices are alarmed during non-school hours. Additionally, the District s alarm monitoring company conducts four site surveillance visits per day to each site, two of which occur during daytime hours, one during the evening, and one after 11:30pm. The call at 11:30 pm provides for the checking of key doors to ensure that they are secured. The District reviewed options with their current security alarm vendor to see what recommendations they might have to increase security at each site. The District has installed Panic Buttons at all school sites and at key central locations. When activated, these devices will allow direct connection to the District s alarm service, which will in turn dispatch the San Marino Police Department. Improvements for Consideration Install a fail safe panic/duress alarm or call button at an administrative/security desk at each site as a protective measure. Consider blue light emergency phones with a duress alarm along the building perimeter as needed to enhance security. If utilized, blue light emergency phones should be clearly visible, readily accessible and adequately illuminated to accommodate electronic surveillance. SECURITY SYSTEMS 53 AUGUST 13, 2018

64 Security Lighting Changes and Upgrades Since 2013 The 2013 report notes that security lighting is important for protection of property and for the protection of those at the site after hours. Once the school is shut down and secured for the night, lighting serves as a deterrent for vandalism and theft. The previous report also recommended that security lighting should be coordinated with security camera locations. Information received for this current report is that the security cameras installed in the District have night vision and that there appear to be no issues with lighting levels. However, this issue should be reviewed periodically to ensure that the cameras clearly detect images and activity. and secured for the night, lighting serves a purpose of trying to deter vandals and/or theft. If security cameras are going to be installed, then the design of the security lighting system needs to take this into account, as cameras may need a certain level of lighting in order to provide a good visual image of what is being recorded on video. Additionally, improperly located security lights may provide glare that inhibits the ability to see the image caught by the camera. - Assessment of School Safety and Security Measures March 26,2013 SMUSD. Security lighting Security lighting has always been important at schools for protection of property and for the protection of those at the site after hours, whether it be for work, studying, or for an after hours gathering. The code requires a certain amount of minimal required lighting for emergency egress purposes within the school complex, but not generally for the exterior site areas, except for those site areas such as bleachers or parking lots where lighting the path of travel is important. Schools are generally well lit after hours when occupants are going to be on site, so as to provide safe path of travel in and around the school building complex and grounds. Once the school is shut down 54 SECURITY SYSTEMS AUGUST 13, 2018

65 Conclusion The District has made several important security improvements since the previous report was presented in The physical improvements have focused on perimeter fencing, surveillance cameras, and a single point of entry to each campus. In addition, each school has an active School Safety Committee that addresses training, protocols, and policies for safety and security. And the District continues to meet on a regular basis with other community organizations and stakeholders to address improvements and coordination of initiatives. The culture of our communities adapts to the continuation of school shootings with a heightened sense of vigilance, and our education and community leaders respond with the addition of new measures, policies, and technologies. The requirement for a parent to be buzzed in to gain access to the school office is not what we are used to, but it is a reality of the world in which we live. No set of procedures or physical barriers can guarantee that our schools can become a completely safe haven for children and staff. However, the goal is to continually assess safety and security measures and make changes that take into account specific challenges, technology advancements, and budget constraints. This update to the 2013 report has focused on safety and security in terms of improvements to the physical environment. We have used our experience as school planners in working with the District to develop these proposed solutions. Prior to implementing these improvements we recommend that the District review them with the San Marino Police and Fire Departments, and coordinate with the District s security consultant, Dr. Stephen Albrecht regarding other aspects of violence prevention and the implementation of policies, procedures, and training related to safety and security. CONCLUSION 55 AUGUST 13, 2018

66 Acknowledgements Dr. Alex Cherniss, Superintendent, SMUSD Julie Boucher, Assistant Superintendent, Business Services Jason Kurtenbach, Executive Director of Curriculum and Instruction Michael Lin, Principal, Carver Elementary School Colleen Shields, Principal, Valentine Elementary School Alana Faure, Principal, Huntington Middle School Dr. Isaaic Gates, Principal, San Marino High School Gerald Schober, SCMC, Inc. Jim Fahey, Director Maintenance & Operations Gil Cardenas, Operations & Maintenance Manager Dr. Steve Albrecht PHR, CPP, BCC, CTM San Marino Unified School District Site Safety Committees 56 INTRODUCTION AUGUST 13, 2018

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88 Dr. Steve Albrecht, PHR, CPP, BCC, CTM PO Box 3092 Monument, CO (619) August 9, 2018 To: Gerald Schober gkk works / Cannon Design From: Dr. Steve Albrecht Re: Review of "Update to the 2013 Assessment of School Safety and Security Measures" draft report. To Whom It May Concern: On June 6, 2018, I conducted site walks with Gerald Schober at the four campus sites for the San Marino Unified School District, which includes Carver and Valentine Elementary Schools, Huntington Middle Schol and San Marino High School. I reviewed the 2013 report and the new draft report from gkk works/ Cannon Design. I concur with the findings in the gkk/cannon report, specifically in their suggestions for better access control using perimeter fencing and new gates; visitor management / parent access procedures; the reintroduction of staff panic alarms (which used to be in place); the installation of window tint or shades, and ballistic window film; and creating chokepoints and barriers to encourage single point of entry and egress. I especially agree with the plan to change the access control at the front of the SM High School. This area is currently the most vulnerable at the campus. Further, the suggestions to change the way parents get access to the Attendance Office makes sense too. Parents need to follow new policies about arriving on campus, going to various offices, and not just walking straight to their child's classroom. Further, my suggestions for the District would include: Releasing a carefully-crafted short-summary version of this report to the public/parents, which serves to reassure them that security is a significant concern for the District; changes are forthcoming, (which may present some new challenges for parents and students as to their need for compliance); and the

89 District is well-aware of the changing landscape for school security in this country. This report version should not reveal too many specifics about internal security response policies or new changes. Continue to educate all teachers and staff as to their need to be aware of every potential Shelter in Place locations on their campuses, to be used in an active shooter event. Since we shouldn't "designate" safe rooms, all staff need to be ready to move themselves and students to these areas. This should include storage or supply areas, auditoriums, gymnasiums, and restrooms. Create a response policy and protocol to unstaged fire alarms that include the possibility that an active shooter may choose that event to attack (as happened at the Parkland shootings in Florida). Make certain that the camera monitoring stations on each campus can be accessed by more than one qualified and trained person, not just the principals. This prevents delays by first-responders if only one person knows the network password or access process. (Ideally, the SMPD and SMFD would be able to access all camera systems remotely, using network access from the field, with laptops.) Create a code word system for the PA system and/or the in-class notification system by PA or phone, to warn staff as to what they need to do in an active shooter emergency, without alarming students. Create a telephone tip line, to take reports anonymously or from reporting parties, including current or former students, teachers, staff, parents, and anyone who desires to make a report about pre-attack behaviors, overheard threats, gun or drug issues, etc. This number should be well-publicized and especially discussed with parents, who may hear of "threat leakage" from their child and not know who to tell. Create a privacy-protected list at each campus and the District office, of current or potentially problematic people who have or may come on to the campuses. This could include known trespassers or the homeless; parents having custody battles or who have restraining orders against each other; potential restraining order violators who target teachers or staff; anyone who has disrupted District, campus, or Board meeting activities in the past. The value to this list is in its potential for early-warning. Continue the operational use of the District's Threat Assessment and Management Team (trained by me in November 2014). This committed group brings useful subject-matter expertise to the table and can assess threats involving current or former students; current or former employes; domestic violence

90 involving students or staff; facility or District threats like IT attacks or bomb threats; and threats from strangers, gang members, or trespassers. Install a permanent School Resource Officer (SRO) for SM High School. Regards, Dr. Steve Albrecht, PHR, CPP, BCC, CTM

91 City of San Marino AGENDA REPORT TO: FROM: CHAIRMAN BOEGH AND THE MEMBERS OF THE PUBLIC SAFETY COMMITTEE M. D. RUEDA, FIRE CHIEF BY: M. D. RUEDA, FIRE CHIEF RECOMMENDATION DATE: SEPTEMBER 17, 2018 Al Boegh, Chairman Hunter Chang, Vice-Chair Eugene Ramirez, Commission Member Peter Loeffler, Commission Member Gene Chuang, Commission Member SUBJECT: FIRE DEPARTMENT UPDATE REPORT Jeff Boozell, Alternate BACKGROUND The San Marino Fire Department is dedicated to providing the highest level of service to the residents and visitors of the City of San Marino. As such, each month the San Marino Fire Department provides an update on Department events and performance metrics to the public and to the Public Safety Committee. DISCUSSION Monthly Performance Metrics Since the last Public Safety Commission Meeting, the Fire Department has submitted the July Monthly Performance Metrics to the City Council. A copy of this report has been included in this update. The report includes the number of responses made by the Department, training hours, Fire Prevention inspections, and the Department s cardiac arrest performance for the month of June. Annual Brush Clearance On March 2, 2018 the San Marino City Council approved the creation of a wildland fuel management program involving the enforcement of the City s Fire Code for clearance of hazardous vegetation near structures and roads in the High Fire Hazard Severity Zone. The Fire Department has completed all initial inspections of properties located in the High Fire Hazard Severity Zone; during the month of August, Fire Department personnel conducted Brush Re-Inspections for 38 properties. Annual Business Inspections/Target Hazard Inspections Annual inspections commenced for properties in San Marino s business districts, as well as Target Hazard Inspections of the Schools, Churches, and the Huntington Library. Fire Department personnel AGENDA ITEM NO.

92 completed 53 business inspections during the month of August, along with several target hazards inspections. New Engine On Friday, August 31 st the new Fire Engine was brought to Fire Station 91 from the Pierce Manufacturing local facility in Ontario, CA. Fire Department personnel estimate the new Engine will be placed in service within 2 3 weeks. Personnel have begun preparations to install necessary tools and hardware on the engine. Community Events Carver Elementary School Safety Week Fire Department personnel participated in the Library Read Aloud at Carver Elementary School, as part of the school s annual Safety Week program. Major Incidents Vegetation Fire August 13, :30 pm Arroyo Drive, South Pasadena Engine 91 Battalion 9 Investigator 9 Engine 91 and Battalion 9 responded to a vegetation fire on Arroyo Drive in South Pasadena. B9 established Incident Command and Engine 91 assisted Pasadena and South Pasadena units to secure a fire line. A total of ¼ acre was burned on the hillside. San Marino Investigator 9 was assigned to investigate the scene. Vehicle into Structure August 15, :30 am 600 Block Las Tunas Drive, San Gabriel Engine 91 Battalion 9 Upon arrival, Engine 91 investigated for potential victims; none were found. The vehicle had hit a gas meter and a water line which Engine 91 and Battalion 9 assisted in turning off. Appliance Fire August 17, :30 am 1700 Block Huntington Drive, San Marino Engine 91 Battalion 9 Upon arrival, Engine 91 personnel found a classroom charged with smoke. The source of the smoke was a malfunctioning AC unit. Students were evacuated to the Library. Fire Department personnel shut

93 down the AC unit and checked for fire extension. The room was then ventilated by opening the doors and windows. Auto v Pedestrian August 31, :30 am Shakespeare Drive / Wallingford Road, San Marino Engine 91 RA 91 Upon arrival, Fire Department personnel found the pedestrian in the roadway after being struck by a passenger vehicle traveling approximately 25 mph. The patient was transported via RA 91 to a trauma center. Appliance Fire August 31, :30 am 1500 Block Bellwood Road, San Marino Engine 91 RA 91 Battalion 9 Upon arrival, Fire Department personnel found a single-story, residence with smoke showing from the front door. San Marino Police Department officers were on-scene assisting occupants out of the house. Engine 91 personnel initiated a fire attack on two rooms that were on fire while mutual aid personnel assisted with a search for fire extension. Within 7 minutes the bulk of the fire was knocked down. Due to the quick actions of all Fire personnel, the additional rooms in the house were saved from destruction. A San Marino Arson Investigator was able to determine the cause of the fire to be an unspecified failure of a refrigerator unit. The investigation also noted that there were no smoke detectors inside the house. Although all occupants were evacuated from the residence, had the fire occurred later in the evening the result could have been fatal. Training Fire Ground Operations Fire Department personnel participated in a multi-company drill with South Pasadena units at two apartment complexes located in South Pasadena. HAZMAT San Marino and South Pasadena Fire Department personnel participated in a multi-company HAZMAT drill. Engine and RA personnel were tasked with setting up a Mass Decontamination Corridor for a simulated Hazardous Materials Event. Additional HAZMAT training was also conducted with the Vernon Fire Department.

94 MTA Training Fire Department personnel from San Marino, South Pasadena, and Alhambra attended a Metro Transit Authority training course for Compressed Natural Gas bus emergencies EMS Update Fire Department personnel participated in Los Angeles County Department of Health Services annual EMS update. The training was provided by a UCLA Nurse Educator, and is required for Firefighter/Paramedics to retain their licensing. ATTACHMENTS 1. July 2018 Performance Report

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99 CITY OF SAN MARINO MEMORANDUM TO: FROM: CHAIR BOEGH AND MEMBERS OF THE PUBLIC SAFETY COMMISSION MICHAEL THRONE, PE PARKS & PUBLIC WORKS DIRECTOR/CITY ENGINEER DATE: SEPTEMBER 17, 2018 SUBJECT: AUGUST/SEPTEMBER PARKS AND PUBLIC WORKS DEPARTMENT UPDATE The following is a summary of activities that have been accomplished, are underway or planned for the balance of this month through your next commission meeting. 1. Street division personnel removed and replaced 238 linear feet of sidewalk on Del Mar Avenue between August 18 and September Three grading/drainage/erosion inspections and one grading/drainage/erosion control plan check was performed by the City Engineer. 3. Three illegal tree pruning citation appeals were received from their respective property owners along with two appeals of denial of tree removal permits. Five hearings were conducted and a prior appeal determination issued by the hearing officer (the Director on behalf of the City Manager) was appealed to the Planning Commission. 4. Plan check comments were received and incorporated into the Lacy Park restroom project by the architect. The final plan check is being performed and it is anticipated that a building permit will be issued in the next two weeks. The tentative schedule was adjusted with a potential construction contract award by the City Council in October. 5. The City Council adopted the entire municipal budget including the Department. 6. Traffic counts were made to evaluate the request to place an all-way stop at St. Albans Rd. and Roanoke Rd. A report is due later this month. 7. Administrative staff met with interested community members to explore the volunteer opportunities to perform assessment/inventory of trees in Lacy Park and to re-ignite rose pruning activities. The city s recently adopted volunteer manual was distributed. 8. Transtech, the city s traffic engineer, completed a review of proposed traffic circulation modifications at several school campuses. A copy of that report is attached to this agenda. 9. Engineering surveying was performed on two neighborhood streets slated for pavement reconstruction this coming construction season.

100 CITY OF SAN MARINO MEMORANDUM TO: FROM: CHAIR BOEGH AND MEMBERS OF THE PUBLIC SAFETY COMMISSION MICHAEL THRONE, PE PARKS & PUBLIC WORKS DIRECTOR/CITY ENGINEER DATE: SEPTEMBER 17, 2018 SUBJECT: SCHOOL-SITE TRAFFIC CIRCULATION REVIEW RECOMMENDATION Provide comments related to the draft report prepared by Transtech, the City s traffic engineer, related to proposed improvements to traffic circulation around four school sites on Huntington Drive. DISCUSSION Attached is a report prepared by Albert Grover & Associates on behalf of the school district that analyzied traffic patterns and circulation at the four school on Huntington Drive. The report makes recommendations related to changes in signing and striping and some physical changes to the city s roadway network. The City Engineer requested that Transtech, the City s traffic engineer, perform a peer review of the analysis and make recommendations related to the short-term and longer-term changes suggested by the district s engineer. The City Engineer will make a brief presentation and requests that the Commission review the attached reports and provide comments. The Department plans to take the Transtech short-term recommendations related to red curb (i.e., parking restrictions) and stop sign placement to the City Council for approval to implement in accordance with et. seq. of the municipal code.

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120 ATTACHMENT 2 TO: City of San Marino Michael Throne, Parks and Public Works Director/City Engineer FROM: Transtech Engineers, Inc. DATE: SEPTEMBER 10, 2018 SUBJECT: TRAFFIC CIRCULATION REVIEW FOR CARVER ELEMENTARY SCHOOL, VALENTINE ELEMENTARY SCHOOL, HUNTINGTON MIDDLE SCHOOL, AND SAN MARINO HIGH SCHOOL INTRODUCTION/BACKGROUND On behalf of the City of San Marino, Transtech Engineers, has completed a review of existing conditions around Garver Elementary School, Valentine Elementary School, Huntington Middle School, and San Marino High School. In May 2018 through July 2018, Albert Grover and Associates prepared a Traffic Circulation Review on behalf of the School District for each of the four schools. AGA, in conjunction with District staff, conducted field reviews during the peak morning drop-off and afternoon pick-up periods which included an examination of existing crosswalks and pedestrian walkways, signage, and pavement striping as well as observations to traffic circulation, driveway access, and both driver and student behavior. As a result of this review they made recommendation to the school district for improvements located both on school grounds and on City right of way. At the request of the City, Transtech reviewed the requests for improvements that would be considered to be under City control. The following summarizes existing conditions from additional field review and from the AGA reports. Figure 1. Vicinity Map. DRAFT LEGEND Valentine Elementary School Huntington Middle School San Marino High School Carver Elementary School Del Mar Ave

121 ATTACHMENT 2 EXISTING CONDITIONS Valentine Elementary School and Huntington Middle School Valentine Elementary School and Huntington Middle School are located at the southeast corner of the Huntington Drive and Virginia Road intersection with Huntington Middle School being east of Valentine Elementary School. Valentine Elementary School has two parking lots located west of the school campus and accessible through Virginia Rd just south of Huntington Dr. The two parking lots are separate but adjacent to each other and student pick-up and drop-off occurs in both lots. Kindergarten pick-up and drop-off occurs at the cul-de-sac northeast of the school campus from Huntington Drive. During the field observations conducted by AGA, it was noted that traffic circulation within the two parking lots was slow and congested but in general the traffic did not back up into Huntington Drive nor Virginia Road. Huntington Middle School has two parking lots located east of the campus and accessible through Huntington Drive and West Drive. The two parking lots are adjacent to each other and connected which are also adjoining with the parking facilities for the San Marino Public Library as well as the District offices. The student loading zone is marked within the southern parking lot accessible through West Drive. During the field observations conducted by AGA, it was noted that the traffic circulation within the southern parking lot was brisk and safe. Some drivers chose to drop-off students in the northern parking lot, which in general was contained within the parking lot except during 15 minutes prior to the start of classes in which traffic backed up onto Huntington Drive. It was also observed that some drivers chose to drop-off students along Sherwood Road. Figure 2. Existing Conditions Near Valentine Elementary School and Huntington Middle School 3 2 Valentine Elementary School 4 Huntington Dr Huntington Middle School 6 5 LEGEND DRAFT # Intersections Near Schools Vicinities STOP Directional Control Signalized Intersection School Warning Assembly A Sign (SW24-1) Outdated School Xing Sign School Speed Limit Assembly C Sign (SR4-1) 8 Speed Limit Sign (R2-1) Sign covered by trees 7 Advanced Traffic Control Sign (W3-1) 1 Access points to schools

122 ATTACHMENT 2 AGA Recommendations: Valentine Elementary School: No short term off-site improvements were recommended by AGA with the exception of random pd enforcement of driver compliance with local traffic laws around the school site. The following measures could be considered as longer-term corridor improvements requiring more extensive approvals and design due to right of way requirements, sidewalk and roadway reconstruction with budgetary constraints to be considered by the City. Huntington Middle School: The AGA recommendations call for the widening of Huntington Drive by 5 feet for approximately 120 feet essentially creating an exclusive right turn only lane to facilitate turns into the northern school parking lot to remove queuing parents from the travel lanes of Huntington Drive during peak commute hours which coincide with school bell hours. Transtech Short Term Recommendations: As short term measures a field review conducted along Sherwood Road found that vegetation was blocking several of the speed limit and pedestrian signs. To provide adequate line of sight in advance of these signs the vegetation should be trimmed and cut back from each sign. The City s publics works crew could accomplish this task. Carver Elementary School Carver Elementary School is located on the southeast corner of the Huntington Drive and San Gabriel Boulevard intersection. The school has one parking lot located south of the school campus accessible from Huntington Drive. The school also has a student drop-off and pick-up area where drivers enter via the inbound driveway off of Huntington Drive and exit via the outbound driveway off of San Gabriel Boulevard. During the field observations conducted by AGA, it was noted that the traffic circulation generally flowed well except when students who were dropped off along the south side curb of Huntington Drive walked in through the driveway disrupted the flow of traffic. DRAFT

123 ATTACHMENT 2 Figure 3. Existing Conditions Near Carver Elementary School LEGEND # 3 Intersections Near Schools Vicinities STOP Directional Control Signalized Intersection School Warning Assembly A Sign (SW24-1) 2 Outdated School Xing Sign School Speed Limit Assembly C Sign (SR4-1) Carver Elementary School 1 Speed Limit Sign (R2-1) 18 Advanced Traffic Control Sign (W3-1) 20 Pick-up and Drop-off Areas for each School Overhead Pedestrian Activated Flashing Beacon 10-4 School Advance Warning Assembly D Sign (SW24-3) 9- AGA Recommendations: D R A FT As part of AGA recommendations, they are recommending that 50 feet of red zone be posted between the school driveway and the San Marino Masonic Center. This will discourage parents from dropping off students along Huntington Drive as well as improve line of sight from the two driveways for the Masonic Center. They also recommend removing 100 feet of existing red curb west of the entrance to the drop off zone to the school to allow more parking for parking. Image 1. Huntington Drive Looking West from Masonic Center Image 2. Huntington Drive Looking East from Red Curb Prior to School Drop Off Entrance

124 ATTACHMENT 2 Image 3. Huntington Drive Looking at parking between Masonic Center Transtech Short Term Recommendations: As short term measures a field review conducted determined that painting the curb red between the two driveways between the masonic center and the school entrance would serve two purposes, one in that it would improve line of sight for cars exiting the Masonic driveway onto Huntington Drive and two that it would prevent parents from using Huntington Drive to drop off students along Huntington Drive with parents and students walking in zones not striped for pedestrians. At this time the red curb to the west of the entrance to the school entrance is better served to remain red since it provides a clear zone for queuing vehicles to move to the side of Huntington Drive while waiting to enter the entrance to the school drive aisle instead of blocking a though lane on Huntington Drive. However, in searching LA County Assessor files it is unclear if the area in front of the Masonic Center is under the City s control or LA County. If LA County has control than the City will need to work with the County public works traffic department to resolve this issue. Figure 4. Proposed Red Curb Near Carver Elementary School DRAFT LEGEND Carver Elementary School Red Curb Please Note: This is a conceptual rendering and not to scale.

125 ATTACHMENT 2 San Marino High School San Marino High School is located north of Huntington Drive between Winston Avenue and Gainsborough Drive and is surrounded by a residential neighborhood. The school has two parking lots, one is located east of the school campus accessible from Huntington Drive and another west of the school campus accessible from Winston Avenue and Huntington Drive. The school also has a student drop-off and pickup area on the south side of the school campus accessible from Huntington Drive. During the field observations conducted by AGA, it was noted that there was some confusion in the drop-off and pick-up area and accessibility concerns for pedestrians using the alley between Winston Avenue and the school campus just north of Huntington Drive. It was also noted that the signage at the uncontrolled crosswalk on the south leg of the Winston Avenue and Cumberland Road intersection needs to be updated. Figure 5. Existing Conditions Near San Marino High School Santa Anita Ave San Marino High School 2 LEGEND DRAFT AGA conducted field review on November 2017 along with School District representatives they found that there were three areas of concern 1. Drop off pick up on site, 2. Pedestrian conflict in the alley between cars and pedestrians and 3. Signage at the uncontrolled crossing at Winston Avenue and Cumberland Road. Transtech has assessed short term and long term improvements that can be implemented and are under City jurisdiction. 3 # # Uncontrolled Intersection Near School Vicinity Intersections Near Schools Vicinities STOP Directional Control Signalized Intersection School Warning Assembly A Sign (SW24-1) Outdated School Xing Sign School Speed Limit Assembly C Sign (SR4-1) Speed Limit Sign (R2-1) Advanced Traffic Control Sign (W3-1) Access points to San Marino High School School Advance Warning Assembly D Sign (SW24-3) Overhead Pedestrian Activated Flashing Beacon

126 ATTACHMENT 2 18 FIELD PICTURES R A FT Image 4. View of alley between Winston Avenue and San Marino High School Campus D Image 5. View of Uncontrolled Crosswalk on South Leg of Winston Ave and Cumberland Rd Intersection Image 6. View of Uncontrolled Crosswalk on South Leg of Winston Ave and Cumberland Rd Intersection

127 ATTACHMENT 2 Winston Avenue and Cumberland Road: Transtech conducted its own field review of conditions currently found at the intersection of Winston Avenue and Cumberland Road. It was found at this intersection that there were no control indicating right of way for any direction (no Stop control) as well as no conforming pedestrian signage at this uncontrolled crosswalk. The CAMUTCD sets guidelines to determine where signage for pedestrian crosswalks as well as right of way should be placed. In the field it was also found that vehicles were parking on either side of the crosswalk potentially blocking the view from approaching cars of any pedestrians waiting on the curb to cross. Red curb extended from the exit from the alley for about XX feet and then parking was allowed but did not take into consideration the uncontrolled crosswalk. Residential driveways are also located on either side of the crosswalk as well. Parking signs are also confusing, with No Stopping Any Time posted below Begin 2-hour parking signs at the end of the red curb. Image 7. Winston Ave Looking North Approaching School Crosswalk Parking Restricted Near Alley but Allowed Next to Crosswalk Image 8. Winston Ave Looking South Approaching School Crosswalk Non- Conforming and Outdated School Signage at Crosswalk DRAFT Image 9. Cumberland Road Looking West at School Crosswalk no School Crosswalk Signage or Stop Designating Right of Way ANALYSIS To determine the type of devices that should be installed at the uncontrolled crosswalks accidents and line of sight was reviewed following engineering standards and guidelines as set forth in the CAMUTCD and AASHTO. ACCIDENT INVESTIGATION An accident investigation was conducted using the last 5 available years from SWITRS (Statewide Integrated Traffic Records System) records. There were 2 accidents reported in the last 5 years (2013 to current available data as of March 2018). Table 1: Summary of Accident History provides the details of the collision near the San Marino High School by the Winston Avenue and Cumberland Road intersection.

128 ATTACHMENT 2 Per the available accidents records, the following accidents occurred over a 5-year period as shown in Table 1: 0 accidents in 2018 (January to March 2018) 1 accident in accident in accidents in accidents in accidents in 2013 Table 1: Summary of Accident History No. Location Dist. Date Time Collision Type Severity Factor 1 2 WINSTON AVE AT CUMBERLAND RD WINSTON AVE AT CUMBERLAND RD 66 N 12/08/17 23:20 SIDESWIPE PDO IMPROP TURN 23 N 05/10/16 14:08 BROADSIDE INJ (OTH VIS) IMPROP TURN One of the accidents resulted in injury. According to the accident data, the vehicle traveling northbound along Winston Avenue hit a vehicle entering traffic going northbound and a parked vehicle. LINE OF SIGHT AT INTERSECTION OF WINSTON AVE AND CUMBERLAND ROAD Improving Sight Lines at Crosswalks and Crossing Vehicles: At pedestrian crossings and at side street crossings, generous sight distances and unobstructed sight lines allow motorists and pedestrians to detect each other in time to avoid collisions. Sight lines should be designed so that the motorist can observe the movement of a pedestrian or a crossing motorist for a long enough period to accurately determine the approaching vehicles or pedestrians speed. If the motorist has only a brief glimpse of a waiting pedestrian or car they cannot observe their speed, and he or she may overestimate the speed and not sufficiently slow his or her approach to the crosswalk or not anticipate a crossing vehicle in time to stop. A vehicle s driver needs to be able to have room to stop before colliding with something in the roadway, such as a pedestrian in a crosswalk, a stopped vehicle or road debris. To allow drivers to perceive, react, and safely stop, a minimum stopping sight distance must be available. Stopping sight distance is defined as the sum of two distances (AASHTO, Green Book): DRAFT Reaction distance the distance traveled by the vehicle from the instant the driver sees an object necessitating a stop to the instant the brakes are applied; plus 2. Braking distance the distance traveled by the vehicle from the instant brake application begins to the instant when the vehicle has come to complete stop. Per AASHTO s guidelines, for a roadway with a posted speed of 25 mph the sight distance is 155 feet.

129 ATTACHMENT 2 Table 2: Stopping Sight Distance Design Brake reaction Braking distance on Stopping Sight Distance Speed (mph) distance (ft) level (ft) Calculated (ft) Design (ft) Note: Brake reaction distance predicated on a time of 2.5s; deceleration rate 11.2 ft/sec² Figure 6: Stopping Sight Distance Triangle for Vehicles Approaching Pedestrians Waiting at Crosswalk 10 of red curb of red curb 32 of red curb 56 of red curb CRITERIA FOR DETERMINING IF STOP CONTROL IS WARRANTED Traffic control devices work in concert with the basic rules of the road contained in traffic laws and ordinances. The California Manual of Uniform Traffic Devices (CAMUTCD) describes applications, warrants, and placement of STOP signs (R1-1). The STOP sign is a regulatory device that is used when traffic is required to stop. STOP signs are used to assign right-of-way at an intersection. Multi-way control is used where the volume of traffic on the intersecting roads is approximately equal. Stop signs are not used as a speed control device. Since a STOP sign causes inconvenience to motorists, it should be used only where warranted. The placement of these signs is dictated by engineering judgment and based on guidelines found in the CAMUTCD and CVC. The City s criteria for determining if two-way or all-way stop control is warranted is based on a number of factors as set by the CAMUTCD. These factors include minimum volume on each of the street approaches, accident investigation, speed of traffic, number of pedestrians and potential sight obstructions. In order to improve visual safety of pedestrians using crosswalks in the west and south legs of the intersection of Winston Avenue and Cumberland Road it is recommended that a STOP sign with a stop bar should be installed on the minor-street approach of Cumberland Road as it approaches the intersection with Winston Avenue. 155 DRAFT

130 ATTACHMENT 2 As a part of this study a review of the line of the sight was conducted. Based on the sight analysis and field review conducted it was determined that vehicles traveling eastbound along Cumberland Road have a restricted view of crossing pedestrians and of conflicting traffic when approaching the intersection with Winston Avenue. The line of sight can be improved by repainting/striping red curb along Winston Avenue and by considering the placement of a Stop sign for the EB approach. The following provides justification from the California Manual of Uniform Traffic Control Devices and the California Vehicle Code: a. A STOP sign should be considered when a restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway. CAMUTCD Section 2B.06. b. Using Engineering judgement to establish intersection control based on; vehicular, bicycle or pedestrian traffic; angle of approaches; approach speeds; sight distance, and/or crash experience. CAMUTCD Section 2B.04. c. A local authority may adopt rules and regulations by ordinance or resolution providing for the placement of a stop sign at any location on a highway under its jurisdiction where the stop sign would enhance traffic safety. CVC Transtech Short Term Recommended Improvements: 1. Install STOP line, STOP pavement legend, and STOP (R1-1) sign on the minor street approach of Cumberland Road as it approaches the intersection with Winston Avenue. In this case road users need to adequately see and stop for crossing pedestrians. In addition, there is a hump in the roadway that makes the crosswalk difficult to see for approaching vehicles. If the City elects to not sign the minor street with a STOP than the uncontrolled crosswalk should be posted with school pedestrian signage alerting approaching vehicles that pedestrians could be in the crosswalk. 2. Provide red curb to increase line of sight for vehicles approaching the marked crosswalk in the south leg of Winston Avenue at Cumberland Road: Add 56-feet of red curb on the west side of Winston Ave from south of the crosswalk to increase visibility of waiting pedestrians for approaching cars (AASHTO Guidelines for 25 mph street) DRAFT Add 10-feet of red curb on the east side of Winston Ave from north of the crosswalk to the first driveway to increase visibility of waiting pedestrians for approaching cars (AASHTO Guidelines for 25 mph street) Add 6-feet of red curb on the east side of Winston Ave from south of the crosswalk to first driveway and 32-feet from first driveway to second driveway to increase visibility of waiting pedestrians for approaching cars (AASHTO Guidelines for 25 mph street) 3. Install Yield Here to Pedestrians (R1-5) sign and Yield Lines in white high visibility paint for the northbound and southbound approach of the uncontrolled crosswalk in the south leg of the Winston Avenue and Cumberland Road intersection, 20-feet to 50-feet from crosswalk.

131 ATTACHMENT 2 4. Install double sided School Crosswalk Warning Assembly B (SW24-2) sign on both sides of the uncontrolled crosswalk, pointing towards crosswalk, in the south leg of the Winston Avenue and Cumberland Road intersection. 5. Install School Advance Warning Assembly D (SW 24-3) sign and SLOW SCHOOL XING pavement legend in yellow high visibility paint for the northbound and southbound approach of the uncontrolled crosswalk in the south leg of the Winston Avenue and Cumberland Road intersection, 100-feet from crosswalk. 6. Remove existing No Stopping Any Time sign that is located under the existing Begin 2 hour parking sign. This sign gives mixed messages. The sign should be moved at the beginning of the red curb near the alley (more to the south) where there is No Stopping. With the Red curb painting this sign is actually not needed since red curb denotes No Parking, so can be removed and not replaced. Figure 7: Short Term Recommended Improvements at Cumberland Rd and Winston Ave Intersection DRAFT San Marino High School LEGEND STOP Sign (R1-1) STOP Pavement Legend and STOP Line in White High Visibility Paint Yield Sign (R1-5) Yield Line in White High Visibility Paint Red Curb Double Sided School Crosswalk Warning Assembly B Sign (SW24-2) School Advance Warning Assembly D Sign (SW 24-3) SLOW SCHOOL XING Pavement Legend in Yellow High Visibility Paint Remove Existing No Stopping Any Time Sign

132 ATTACHMENT 2 AGA Long Term Improvements Around the High School: 1. Convert alley between San Marino High School and Winston Avenue just north of Huntington Drive to one-way vehicular travel in the eastbound direction with pedestrian walkways on both sides of the alley. The City may want to pursue this since it could potentially improve traffic flow and safety for walking pedestrians in the alley going to the school but converting the alley to one-way will require a study to determine any potential impacts to area business that have parking lots with access off the alley. This improvement will require additional impact analysis, Council approval and adjacent business input since it will impact the circulation of their access and parking facilities. Image 10. Alley near High School Showing Parking lot access to adjacent business DRAFT Image 11. Alley near High School - Showing Parking lot access to adjacent business