Mr. Annathurai a/l Ramiah. No. Action/Discussion Who When Status /Remarks 1 Chairman opening address SK -

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Maryann Warner
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1 PPMBMANAGEMENT COUNCIL MEETING 8TH Logistic Date 18 th January 2018 Time Venue Members Present 10 am PPMB Office Mdm Surinder, Mr. Lim Kok Hui, Mr. Aslie Lakim, Mr. Joseph Absolom Fernandez & Mrs. Irene Lee-Ong Members on the Phone Nil Members Excused Mr. Annathurai a/l Ramiah No. Action/Discussion Who When Status /Remarks 1 Chairman opening address Meeting was called to order at 10am by the Chairwoman, SK. Madam Sue greeted everyone with thanks for their presence. Quorum was met. SK - 2 Approval of previous Management Committee Minutes dated 1 st December, 2017 Minutes was approved by MC. It was passed by AL and seconded by JAF. Item 3 & 7 job completed

2 3 UPDATES ON PREVIOUS MINUTES - 7 TH Fire Alarm System Description of items 1. Minerva ALXML Loop card (2 nd hand).. 1 RM Smoke detector MR RM280 =Rm Sounder Module SM520 1 RM Call point (break glass) 6 RM400 = Rm Installation, checking, testing, transport and travelling 1 Rm500 Total :RM SK Murugan ASAP MC has agreed not to replace the system with a brand new fire alarm system as proposed by previous Council which was going to cost RM130K. MC opted to replace only the required parts to have alarm system function. Cost of job approximately 20K Update from SK: The required panel was RM6300 and work has been completed to install on Loop A Panel Card (Block A), while still pending is Loop B card as waiting for the arrival of other parts. The current backup battery and printer cannot be used. Pending for quotations on these two items. To check if printer parts are faulty. 4 Confirm of House Rules SK/Irene Murugan ASAP MC has agreed from the previous discussion of the Common House Rules and will adopt as accordingly. ILO will proceed MC agreed that as with immediate effect all new and old long term tenants must submit a copy of their tenancy agreement to PPMB for authentication and filing purposes. A written notice will be issued to all owners on the submission of the Tenancy agreement between owner and the tenant

3 5 Operation reports: Year End Reports: Utilities, monthly collection, collection from defaulters, balance in the singking fund and maintenance fund and current account, completed projects and pending projects (inclusive for the past 6 months) 6 The Termination of Accounting Service SK&LKH Puvanes Updated By Puvanes - Migration of the water meters- still pending as quite a number of owners have yet to make payment - The monthly collection for the past 12 months were maintained as stipulated on the report with an average of RM32k per month. A prior meeting was set up between SK, LKH and the accounts clerk to discuss on the termination of the accountinbg services by 10 th Feb A proper handover is required from her to our new staff and as agreed upon. 7 The Appoinment of Accounts Cum Supervisor SK MC welcome the new staff, Mr. Murgan who has accounting background

4 8 8.1 The Appointment of Handyman and swimming Pool Cleaner Handyman, RM800/ month for 5 ½ days work SK MC has agreed to outsource both the herein mentioned appointments. Unanimous decision is based mainly on cost cutting. The previous maintenance staff was paid RM EPF and Socso -Weekly check on rooftop/ after a heavy rain - water system train by Mr. Rama as on standby - Lighting system - Fogging - Drainage - Pest control on floors and ground 8.2 Swimming Pool Cleaner Mr. RM700/ mth for twice a week (MON & Thur) for approx 3 hours Mr. Kumaresan has been hired on the basis of his experience in cleaning and maintain swimming pool. At present he services some condo s and bungalows in PD -maintained of the pool room and pump - vacuum & brushing - backwash/rinse/filter - Overall maintenance of the Pool 9 Any Other Matters Financials for year July 2016 to June Puvanes to follow up on audit completion by company Secretary

5 Approvedby: CHAIRMAN SECRETARY

LANDLORD INSTRUCTION FORM

LANDLORD INSTRUCTION FORM Rental Property Address: Landlord Name:. OR Company Name (inc ACN):. Address: Telephone: (H) (B) (F) (M) Email Emergency Contact Details (only used in the event of an emergency):