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1 Project Scenario Summary Report Page 1 of 1 11/7/2017 California Community Colleges Project Scenario Summary /7/2017 8:00:26 AM Fire Alarm System (Official Version) Page 1 District: Mt. San Jacinto Community College District Project Category A4 Occupancy Date 2017/2018 Campus: Mt. San Jacinto College Last Revised Date Project Name: Fire Alarm System District Priority 5 Project Description: This project will provide for the removal and replacement of the current fire alarm system. Currently, the fire alarm system is composed of a variety of systems by the following manufacturers: Silent Knight by Honeywell Notifier by Honeywell Simplex Grinnell The use of three (3) separate systems on the campus leads to incompatibility and reliability issues as some devices from each manufacturer cannot be interfaced into the existing central control panel. For example, a building with a Notifier system cannot send a signal to the Silent Knight central control panel. In addition, while some buildings have partially addressable systems, the majority of the buildings do not and in no case, is there a building with a fully addressable system. The existing central control panel is not fully addressable; the control panel will notify the District that a building is in alarm but does not provide specific location information. The lack of specific information delays the response time by District or Fire Department personnel. For example, when there is an alarm in a building with a Notifier system, District personnel are not informed unless they actually hear the system when the building alarm is activated. The District is informed by the 3rd party alarm monitory company that there is an alarm in that building but this results in a delayed response by District Police or the Fire Department. Many of the exterior devices are not weatherproof which renders them unreliable during wet or damp weather conditions. When it rains, underground vaults fill with water and the central annunciation panel cannot receive trouble or alarm signals as the conduits containing the communications wire are not sealed to prevent moisture penetration. If there were an event, although the building does alarm locally, the District or the fire department would not know there is an alarm. This lack of central annunciation means that District staff would have to wait for a phone call from the building occupants or drive through campus listening for a building in audible alarm. Category: A4 Item Score Actual Data Space Analysis (ASF): Type Lecture Lab Office Library AV/TV Other Total Primary Secondary Net Beg. Cap/Load Ratios (2014) 104.8% 88.8% 145.9% 72.0% 43.4% N/A 102.2% End. Cap/Load Ratios (2017) 101.6% 74.8% 124.4% 69.1% 44.1% N/A 94.1% Cost State Funds Non State Project Phase Funding Date Project Cost Requested Funds Land Acquisition Preliminary Plans 2014/2015 $192,000 $18,000 $210,000 Working Drawings 2014/2015 $221,000 $10,000 $231,000 Construction 2015/2016 $2,181,000 $82,000 $2,263,000 Equipment 2015/2016 $27,000 $27,000 Totals $2,594,000 $137,000 $2,731,000

2 7.1 RESPONSES TO THE SPECIFIC REQUIREMENTS OF THE STATE ADMINISTRATIVE MANUAL A. PURPOSE OF THE PROJECT A.1. Executive Summary This Category A4 project will consist of installing a new microprocessor base, programmable fire alarm system with networking capability to replace the existing dysfunctional fire alarm systems on the Mt. San Jacinto campus. All interior and exterior cables shall be replaced. The existing campus underground pull boxes and raceway system shall be reused as much as possible to minimize cost and interference to normal campus activity. Provision for mass notification system integration shall be included to meet upcoming NFPA requirements. No assignable square footage will be affected by this project. A.2. Problem Statement The Mt. San Jacinto campus consists of several permanent buildings (constructed between ) and 4 modular buildings. There are three different fire alarm systems on campus by the following manufacturers: Silent Knight Notifier Simplex The majority of the fire alarm equipments are non-addressable, the existing central fire alarm panel can only report alarm condition by building name, but is not capable of providing device type and specific location information. In addition, replacements parts have been extremely difficult to procure because of the age of systems. The use of three (3) separate systems on the campus leads to incompatibility and reliability issues as some devices from each manufacturer cannot be interfaced into the existing central control panel. For example, a building with a Notifier system cannot send a signal to the Silent Knight central control panel. In addition, while some buildings have partially addressable systems, the majority of the buildings do not and in no case, is there a building with a fully addressable system. The existing central control panel is not fully addressable; the control panel will notify the District that a building is in alarm but does not provide specific location information. The lack of specific information delays the response time by District or Fire Department personnel. For example, when there is an alarm in a building with a Notifier system, District personnel are not informed unless they actually hear the system when the building alarm is activated. The District is informed by the 3rd party alarm monitoring company that there is an Narrative, Page 1 of 11

3 alarm in that building but this results in a delayed response by District Police or the Fire Department. Many of the exterior devices are not weatherproof which renders them unreliable during wet or damp weather conditions. When it rains, underground vaults fill with water and the central annunciation panel cannot receive trouble or alarm signals as the conduits containing the communications wire are not sealed to prevent moisture penetration. If there were an event, although the building does alarm locally, the District or the fire department would not know there is an alarm. This lack of central annunciation means that District staff would have to wait for a phone call from the building occupants or drive through campus listening for a building in audible alarm. Because of the incompatibility between the three different systems, a common network protocol was unable to be developed, which make integrated annunciation, trouble shooting, and testing extremely difficult. An evaluation of each campus building revealed several areas of non compliance with the National Fire Protection Association (NFPA) codes. Some items noted were: Campus elevators are not interfaced with existing fire alarm systems. Many HVAC units are not monitored by the fire alarm systems. Per NFPA 92A , HVAC units over 2,000 CFM shall be interfaced with fire alarm system and shall be shut down during an alarm condition. Several occupied spaces such as classrooms, offices, toilets and Library spaces do not have smoke detectors. Several occupied spaces such as classrooms, offices, toilets and Library spaces do not have strobes per NFPA Campus Backflow Prevention Valves are not monitored by a fire alarm control panel via a tamper switch A.3. Solution Criteria To mitigate these problems, the campus seeks a solution that meets the following criteria: Comply with all current NFPA codes and regulations Provide a safe learning and working environment for students and staff Add smoke detectors to classrooms and any other required areas Add strobes to classrooms and any other required areas Narrative, Page 2 of 11

4 Add smoke and fire dampers to required HVAC systems Provide a fire alarm system that can be networked Must be cost effective to install, operate and maintain Supportive of the educational and facilities master plan B. RELATIONSHIP TO THE STRATEGIC PLAN The project supports the District Educational and Facilities Master Plan by providing a safe environment for the students, faculty and staff on the Mt. San Jacinto College Campus. This project is currently the College s top priority for projects that have not yet been funded on the campus. C. ALTERNATIVES Three solution alternatives were considered: Alternative # 1 - Provide a new fire alarm system Alternative # 2 - New fire alarm system and upgrade exterior infrastructure Alternative # 3 - New fire alarm system and install fire sprinklers Alternative # 1 New fire alarm system This alternative will install a new microprocessor base, programmable fire alarm system with networking capability to replace the existing systems. All interior and exterior cables shall be replaced. The existing campus underground pull boxes and raceway system shall be reused as much as possible to minimize cost and interference with normal campus activity. Provisions for mass notification system integration shall be included to meet upcoming NFPA requirements. Pros: Complies with all current NFPA codes and regulations Provides a safe learning and working environment for students and staff Cost effective to install, operate and maintain Provides a fire alarm system that can be networked Cons: Requires initial capital outlay Cost Summary: The total cost for alternative # 1 is $3,897,875 at CCI 5276 Alternative # 2 New fire alarm system and upgrade exterior infrastructure Narrative, Page 3 of 11

5 This alternative will install a new microprocessor base, programmable fire alarm system with networking capability to replace the existing systems. All interior and exterior cables shall be replaced. Also, new dedicated campus underground pull boxes and a new raceway system will be constructed. Provisions for mass notification system integration shall be included to meet upcoming NFPA requirements. Pros: Complies with all current NFPA codes and regulations Provides a safe learning and working environment for students and staff Provides a fire alarm system that can be networked Cons: Not cost effective compared to alternative # 1 Major disruptions to students and staff since new trenches would be constructed throughout the campus Cost Summary: The total cost for alternative # 2 is $4,058,714 at CCI 5276 Alternative # 3 New fire alarm system and install fire sprinklers This alternative will install a new microprocessor base, programmable fire alarm system with networking capability to replace the existing systems. All interior and exterior cables shall be replaced. Also, new dedicated campus underground pull boxes and a new raceway system will be constructed. Provisions for mass notification system integration shall be included to meet upcoming NFPA requirements. In addition, upgrade existing buildings to current new building standards with fully sprinkled fire suppression systems. Pros: Complies with all current NFPA codes and regulations Provides a safe learning and working environment for students and staff Provides a fire alarm system that can be networked Cons: Not cost effective compared to alternative # 1 Major disruptions to students and staff since new trenches would be constructed throughout the campus Not required for NFPA code compliance Cost Summary: The total cost for alternative # 3 is $6,548,902 at CCI 5276 Solution Criteria Matrix Narrative, Page 4 of 11

6 Solution Criteria Alternatives #1 New fire alarm system #2 New fire alarm system and upgrade exterior infrastructure #3 New fire alarm system and install fire sprinklers Complies with all current NFPA codes and regulations Provides a safe environment for students and staff Add smoke detectors to classrooms and any other required areas Add smoke strobes to classrooms and any other required areas Adds smoke and fire dampers to required HVAC systems Provides a fire alarm system that can be networked Cost effective to install, operate and maintain Supportive of the educational and facilities master plan Yes No No Economic Analysis Matrix Alternate 1 Alternate 2 Alternate 3 Narrative, Page 5 of 11

7 Fire Alarm, Minimum Compliance Fire Alarm, Upgrade Exterior Infrastructure Fire Alarm, Plus Fire Sprinklers Site Acquisition $0 $0 $0 Plans & Working Drawings $370,995 $381,528 $604,183 Construction Costs: Utility Service $10,200 $107,850 $107,850 Site Development, Service $0 $0 $0 Site Development, General $0 $0 $0 Other Site Development $0 $0 $0 Reconstruction $2,975,408 $2,985,173 $5,000,828 New Construction $0 $0 $0 Other Construction $25,000 $25,000 $25,000 Testing/Inspection $160,106 $191,180 $221,337 Contingency $210,743 $218,262 $359,357 CM/AE Oversight $120,424 $124,721 $205,347 Total Construction Costs $3,501,880 $3,652,186 $5,919,719 Equipment (Group II) $25,000 $25,000 $25,000 Total Project CCI 5276 and EPI 2928 $3,897,875 $4,058,714 $6,548,902 Escalated per Department of Finance Budget Letter BL 0X-XX D. RECOMMENDED SOLUTION D.1. Which Alternative and Why? Alternative #1, Install new fire alarm system, is the only alternative that meets all the criteria. It is the least cost alternative, complies with all current NFPA codes and regulations and will not unnecessarily disrupt the campus. Alternative #2, Install new fire alarm system and upgrade exterior infrastructure is not cost effective compared to alternative 1 and is unnecessary. An evaluation of existing exterior Narrative, Page 6 of 11

8 systems showed that they are in good shape. All exterior systems that are compromised, will be replaced in alternative 1. Alternative #3, Install new fire alarm system and install fire sprinklers is not cost effective compared to alternative 1 and is also unnecessary for NFPA compliance. This alternative would also disrupt the campus operations unnecessarily during construction. D.2. Detailed Scope Description This Category A4 project will consist of installing a new microprocessor base, programmable fire alarm system with networking capability to replace the existing dysfunctional fire alarm systems on the Mt. San Jacinto campus. All interior and exterior cables shall be replaced. The existing campus underground pull boxes and raceway system shall be reused as much as possible to minimize cost and interference to normal campus activity. Provision for mass notification system integration shall be included to meet upcoming NFPA requirements. 1. New Fire Alarm System a. The new fire alarm system shall be an automatic local fire-protective signaling system with electrically supervised signal-initiating circuits and alarm circuits, including control panel, remote annunciator panel, manual pull stations, speaker horns, visual alarm units, sprinkler flow and tamper switches, smoke detectors, heat detectors, terminal cabinets and wiring. b. Fire alarm systems shall comply with NFPA, DSA Fire and Life Safety requirements, and Education Code Section, and be UL and DSA listed, powerlimited, battery backed, electrically supervised systems. c. Fire alarm system shall be an addressable system with closed-loop monitoring of each initiating device. d. Provide a 120-volt, 20 amp, dedicated circuit and terminate in main fire alarm control panel input terminals. Circuit breaker at panelboard shall be equipped with a handle lock-on device. Provide surge suppressor at input of control panel. e. The new system shall have networking capability to allow future expansion and reconfiguration. Each fire alarm panel shall have expansion slots to accommodate voice amplification cards for mass notification system. f. The fire alarm system shall be monitored by UL approved central station. 2. Initiating Devices a. Provide smoke detectors in every room for a complete automatic system. Spacing of detectors shall follow guidelines addressed under NFPA 72. Install heat Narrative, Page 7 of 11

9 detectors above suspended ceilings of every room and in accessible attics if the areas are not protected by sprinkler system. For irregular spaces and areas with high ceiling, beam detectors and linear heat detectors shall be considered. b. Design and installation of automatic fire detectors shall conform to NFPA 72E. c. Provide smoke detectors at each elevator lobby and elevator machine room. Smoke detectors are used to recall elevator cars to pre-assigned floor levels. Each elevator lobby smoke detector must report as one zone to fire alarm system. Elevator lobby smoke detectors are not required if elevator total travel distance does not exceed 25'-0", or if elevator door opens to unenclosed landings open to atmosphere or open to an interior court of a building. Machine room smoke detector is always required. d. All combination smoke/fire dampers or duct smoke detectors shall be connected to the fire alarm system. Room smoke detectors shall be programmed and connected to control fire/smoke dampers and to shutdown HVAC system. e. Provide flow and tamper switches at each sprinkler flow valve. Flow and tamper switches shall be connected to addressable monitoring modules with individual address designation. f. Install manual pull stations assembly areas such as gymnasia and auditoria, in shops, and one manual pull station in the main office of the Administrative Unit. g. Connect automatically activated dry chemical fire extinguishing system provided in prefabricated kitchen hood to fire alarm control panel as a separate fire alarm zone. h. Place manual pull stations in locations that are not as easily accessible by students to vandalize (but obviously accessible in emergencies). No fire bell controls, electric panel boards, or hose cabinets are to be located in student restrooms. 3. Alarm Devices a. Provide sufficient alarm sounding device coverage for entire campus, including interior and exterior areas. Alarm horns shall be used in place of bells as alarm sounding device. b. Programmable delay features shall be imposed on audible and visual alarm circuits. There shall be fire and trouble indication at annunciator panel. c. Provide visual alarm devices in toilets, rooms with high ambient noise, special education rooms such as classrooms for deaf and hard of hearing, dining areas, locker rooms, shower rooms, gymnasia, auditoria, assembly areas. d. Install bells, horns and visual devices 8'-0" above finished floor. Exterior alarm horn shall be weatherproof type. Narrative, Page 8 of 11

10 e. Minimum acceptable audible signals shall have a sound level 15dbA above average ambient as defined by NFPA and shall not be lower than 75dbA 10 feet from the appliances. Maximum sound level shall not exceed 135dbA at normal occupied areas. f. Visual alarm devices shall be provided in all common areas and restrooms following NFPA and ADA guidelines. Multiple devices in the same area shall be synchronized. g. Audible/Visual alarm appliances shall have field selectable output level. Audible alarm shall have three-pulse temporal pattern following ANSI S3.41 standard. 4. Zoning, Panels and Wiring a. In addressable systems, each initiating device shall be one point (or zone) in the system that is individually annunciated. For example, smoke detector in Building B, Classroom No. 213 shall be considered as one point or zone. b. Provide connections to security alarm panel that reports to the District Central Monitoring Station when a sprinkler water flow switch is activated. Connections shall be made between fire alarm control panel and security alarm controller. c. Provide at least one terminal cabinet in each building for termination of all fire alarm system wiring. Provide a main terminal cabinet in main building for routing all fire alarm system wiring for entire campus. d. Fire alarm system control panel shall be located in campus facility building. Annunciator panels shall be located in main office's clerical area and the main facility building. Do not locate control panel in boiler rooms, transformer rooms, or any other rooms where ambient temperature can exceed the temperature ratings of the control panel. e. Wiring shall be in conduit. Wiring shall be continuous between devices. Most addressable systems require one twisted shielded pair #18 AWG for each addressable loop. All exterior cable shall have waterproof jacket. Although there is no assignable square footage affected by this project a current space analysis is listed below. Space Analysis (ASF): Type Lecture Lab Office Library AV/TV Other Total Primary Secondary Narrative, Page 9 of 11

11 Net Beg. Cap/Load Ratios (2012) 71.4% 68.2% 97.7% 62.1% 25.8% N/A 72.5% End. Cap/Load Ratios (2014) 61.9% 59.2% 85.4% 55.5% 25.0% N/A 63.7% As part of this project, the Bookstore, Student Center and Press box with have their respective fire alarm systems upgraded with local budget. This cost estimate is listed in the non-state supportable columns of the JCAF 32 budget summary. D.3. Basis of Cost Information Cost estimates have been provided by specialty engineers and compiled by experienced consultants. D.4. Factors/Benefits of the Recommended Alternative Other Than the Least Expensive Alternative The project represents the least cost solution. D.5. Complete Description of Impact on Support Budget Since this project will have no impact on instructional space, there will be no increased costs for Certificated or Classified personnel. There will also be no increased cost for maintenance and Operations. D.6. Identify and Explain Any Project Risks This project will affect many older campus buildings and a hazardous materials abatement is part of the scope of this project. It is possible that there are more hazardous substances in concealed areas that won t be identified until after the project begins. D.7. List Requested Interdepartmental Coordination and/or Special Project Approvals Division of the State Architect and State Fire Marshall reviews for structural safety, access compliance and fire life safety. State Public Works Board and Mt. San Jacinto CCD Board of Trustees approval will also be required. E. CONSISTENT WITH CHAPTER 1016, STATUTES OF 2002 AB 857 E.1. Does the recommended solution (proposed project) promote infill development by rehabilitating existing infrastructure and how? Explain. Narrative, Page 10 of 11

12 E.2. E.3. Does the proposed project improve the protection of environmental and agricultural resources by protecting and preserving the state s most valuable natural resources? Explain. Does the proposed project encourage efficient development patterns by ensuring that infrastructure associated with development, other than infill, support efficient use of land and is appropriately planned for growth? Explain. Consistent with the provisions of AB 857, Chapter 1016, Statutes of 2002, the California Community Colleges are exempt from these specific provisions of this legislation. Narrative, Page 11 of 11