VIJAYA BANK REGIONAL OFFICE SHIMOGA

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1 VIJAYA BANK REGIONAL OFFICE SHIMOGA Vijaya Bank, Regional Office, Shimoga, Opp.APMC Guest House, Sagar Road, Shimoga invites sealed Offers under two bid system from reputed Electrical Consultants / BEE Certified Auditors for carrying out Electrical Safety and Energy Audit of offices & branches under the jurisdiction of Regional Office, Shimoga in Davangere, Haveri, Chitradurga & Shimoga districts of Karnataka. Interested parties shall submit their offers in two separate sealed covers super scribed as Technical Bid and Financial Bid Electrical Safety and Energy Audit for offices & branches. Part 1- Technical Bid shall contain the details required to be furnished by the tenderer, as enumerated under the heading Technical Bid For Electrical Audit Of Branches & Offices of this document. Part 2 "Financial Bid shall contain nothing but price aspects without any conditions. The price bid is for carrying out Electrical Safety and Energy Audit of offices & branches under the jurisdiction of Regional Office, Shimoga in Davangere, Haveri, Chitradurga & Shimoga districts of Karnataka. Both sealed envelopes should be placed in another sealed envelope super scribed Offer for Electrical Safety and Energy Audit and should be submitted to the Regional Office, Shimoga latest by 5PM on Tender forms can be downloaded from Bank s website Bid documents should be addressed to The Deputy General Manager, Vijaya Bank, Regional Office, Shimoga, Opp.APMC Guest House, Sagar Road, Shimoga The Bank reserves the right to verify any information/document furnished by the Tenderer should in the circumstances so warranted in the overall interest of the Bank. Offers received late will not be accepted. Vijaya Bank will not be responsible for any postal/courier delays. The bank reserves the right to reject any/all Bids without assigning any reason whatsoever. Tender should be submitted within the prescribed date and time. Tender submitted in accordance with the terms & conditions and complete in all respects & as per Performa alone will be considered. The word Bank indicated in this notice and enclosed documents would mean VIJAYA BANK.

2 NOTICE INVITING TENDER Vijaya Bank, Regional Office, Shimoga invites sealed tenders for electric audit for branches / offices under Regional Office, Shimoga in the state of Karnataka from reputed electrical consultant/electrical firm/empanelled electric engineers who full fill the following requirements- 1) Must have an Regd/established office. Offers from firms not having their own offices will not be considered. 2) The firm must have at least 05(five) years experiences in the same field. 3) The minimum educational qualification of an electric auditor/consultant should be a diploma holder in electrical engineering (DEE) or retired electrical engineer from Govt., sector or PSU sector or private organization. Bachelor degree of electrical engineering and higher qualification will be an added advantage. 4) Must have valid GST number 5) PF registration (If applicable) 6) ESI registration (If applicable) 7) Must have field income tax return at last 03(Three) years 8) The firm must have a minimum turnover of Rs 05 lakhs per year for last three (03) years. 9)The consultant/firm should be certified with license from appropriate authorities like state electric board. 10)The firm must be having at least two (02) running contract with a PSU/any other organization in electrical installation/electric audit or similar electric work done preferably the Bank s (in the state where RO is located). N.B. a) The relative documentary proof in respect of above conditions/ requirements should be enclosed with tender without which the tender will be summarily rejected. The Vendors fulfilling the above conditions may apply in TWO BID SYSTEM i.e. Technical Bid and Financial Bid. Interested vendor may either collect the Tender Forms from the above address against the payments of Rs.500/- to be remitted or download from the bank s website and deposit the amount along with tender documents by way of DD/pay order favouring Vijaya Bank payable at Shimoga.

3 INSTRUCTIONS TO BIDDERS : 1. Bids are invited from the electrical consultants/bee certified auditors. 2. The proposed consultancy works are at our 47 Branches, 01 Currency Chest, 03 offices & 54 ATMs - On site/off site ATM will be considered as part of the branch. 3. The rate quoted should be inclusive of all incidental expenses at a uniform rate per branch / Office. 4. The total time fixed for completion of all Branches is 60 days including holidays from the day the contract is awarded. 5. The work should be completed strictly within the stipulated period from the day the contract is awarded. 6. All bidders are requested to study the details carefully and get all doubts clarified prior to submitting the tender. 7. Completed and sealed quotes should reach Vijaya Bank, Regional Office, Shimoga, Opp.APMC Guest House, Sagar Road, Shimoga not later than 5.00 p.m. on No extension of time will be given unless the Regional Office is convinced that the delay is due to circumstances totally beyond the control. 9. The work has to be carried out as per site conditions. 10.A report is required to be submitted for each Branch to our Regional Office covering the above aspects. 11.Any item of the work in part or full may be deleted from the tender during execution as per bank's requirements and the decision of the Bank will be final. The electrical audit process should cover the following:- a) Adequacy of safety devices such as MCBs, ELCBs in the lighting, power and UPS circuits and in panel boards. b) The sanctioned power Vis-à-vis connected load. c) The rating of the MCBs/ELCBs used to ensure compatibility. d) The rating of the wires used. e) The effectiveness of the earthing provided separately for UPS and lighting. f) Concealing of electrical wires through conduits/casing and capping. g) Ascertain the location of hub/servers in comparison to the UPS/batteries placement. h) Availability of separate enclosure with good ventilation for UPS batteries. i) Whether the electrical safety measures as per the IER/State Electricity Boards is complied with. Vijaya Bank reserves the right to accept or reject any tender irrespective of the lowest bidder without assigning any reasons thereof. Regional Manager REGIONAL OFFICE,SHIMOGA

4 Form A TECHINICAL BID FOR ELECTRIC AUDIT OF BRANCHES AND OFFICES 1. Name of Firm : 2. Address with Phone No. : 3. Established Since : 4. Name of Proprietor/Partners : 5. Whether firms are registered in State Electricity board or other related department. (Give name of board/dept. with address) : 6. Registration no./ License No. with date : 7. Name of electric engineer/auditor/inspector : 8. Qualification of electric engineer/auditor : /inspector (Qualification at least diploma holder in electric : engineering or retired electrical engineer from govt., PSU or private organization) 9. Details of running contacts with other : Organizations with amount of work order 10. Details of two (02) work order of similar : work, preferably with PSU/ Banks 11. Details of staffs who provide the service : with contact no. (Attach separate list of staffs with qualification) Place: Date: Signature/Seal Note: Please submit relevant photocopies of Registration/license/experience /work order or other relevant document for above said declaration.

5 FINANCIAL BID FOR ELECTRIC AUDIT Sr. Branch located (Within 50 Km from the Regional office) (Unit rate) Branch Located (between 50 km to 200 km from Regional office) (Unit rate) ` ` ` Branch located ( more than 200 km from the Regional office) (Unit rate) Signature (Seal) Note :- The rates for electric audit should be inclusive of travelling charges and other expenses. The bank will not pay any additional amount excluding service tax to the aforesaid job.

6 ANNEXURE- III FORMAT FOR ELECTRIC AUDIT OF BRANCHES/OFFICES NAME OF BRANCH / OFFICE: DATE OF VISIT: Total Branch Load - KW Per Phase Load:- Phase - I Phase - II Phase - III KW KW KW WHETHER LOAD IS BALANCED OR UNBALANCED : Total Load of the Branch:- Rooms Tube Light Fan Security Equipments NSM/Cash Counting Machine PC Printer ATM AC UPS Banking Hall Customer s Lobby Strong Room Manager s Cabin Server Room Staff Room Canteen Stationery Room Toilets UPS Enclosure Addl. Rooms Others Total Load

7 1.1 General information- Sr. Details Remarks 01 Name of branch with full address and Regional Office 02 Type of branch (Metro/Urban/Semi-Urban/Rural) 03 Name of power supply company/department 04 Name of electric auditor/inspector/ 05 Date of visit of auditor 06 Sanctioned load for branch/offices by the state electricity board 07 Average load consumption by the branch(from last six months) 08 Is there any irregular breakdown/ power tripping ( frequent/occasional/very rarely) 09 Is there any penaltypay by branch/office in last six month( Yes/No) (if Yes then give details) 1.2 Mandatory checks for electric equipment- Ser.No Details 01 Condition of Main Distribution Board/ Sub Distribution Board/ Fuses/ Main Switches 02 Whether the main electrical panel is segregated inside a separate brick wall enclosure with adequate ventilation. 03 Conditions of cabling carried out in the premises; Cables & wires used should be checked for required insulation & current carrying capacity; loose connections & hanging wires (Good/medium/Poor)( if poor give suggestion) 04 Whether appropriate rating of cables have been used in the premises for installed electric equipment (Including false ceiling) (Yes/No)(If No give suggestion) 05 Any clubbing of installations in one point. (yes/no) (If yes give location and suggestion) 06 MCB/Master switch is installed in prominent place and is in working condition( Yes/No)(If No then give suggestion) 07 Installed MCB/Master switch are in proper rating (Yes/No) (If No then give suggestion for proper rating MCB/Master switch) 08 Any ELCB are installed in branches (Yes/No) (If No then give suggestion) 09 Electric Load (KWs) a) Phase-I b) Phase-II c) Phase III (If any overload found in phase/consumed load is more than capacity than give full details with corrective suggestion) Remarks 10 Voltage (In Volts)

8 a) R- phase (R-N) b) Y-phase (Y-N) c) B-phase (B-N) (If existing voltage is high or low as per requirement then give full details with suggestion) 11 Whether any generator is kept inside/ outside the bank premises. (Yes/No) (If yes then give full details- Location, Capacity, Make, Periodical Maintenance, Change Over Switch Manual/ Automatic) 12 Whether condition of batteries, engine oil, coolant and rpm of generator are in proper condition? (Yes/No) (If No then give suggestion) Whether the connection between main power supply to 13 Generator is appropriately connected. (Yes/No) (If No then give suggestion) 14 Nos. of electric equipmenta) Tube light b) Fan c) Electric pod for computer d) Printers e) Passbook printers f) ACs(Split unit/window unit) g) Water Cooler h) Note sorting machine i) Any other equipment (If require, they may submit a separate sheet) 15 Earthing: Are there separate earthing connection for raw current, UPS and generators and Status of earthings are in good condition /adequate rating.(yes/no) (If No then give suggestion) 16 UPS: Total no. of UPS in the branch with capacity 17 Whether appropriate UPS capacity/load for branch/offices premises(yes/no) (If NO give suggestion) 18 Status of UPS panel wiring.( Good/medium/poor) 19 Any major fault found in service report of UPS and battery in last six month (Yes/No)(If Yes then give full details with suggestion) 20 Is the UPS room kept clean & stationery/furniture etc not stored inside? Indicate No. of Batteries; Periodicity of servicing (Yes/No) (If No give suggestion) 21 Whether UPS Room is brick walled & provided with MS Door & Whether Stored Pressure ABC 5.0 Kg. Ceiling Mount Modular type fire extinguisher is provided 22 Whether UPS Room is provided with a heavy duty exhaust fan. The exhaust fan should be secured with wire mesh grill embedded to the wall from out-side. (Yes/No)(If No then give suggestion) 23 Whether Router / Network equipment are fixed on wooden partition / rested on wooden table/fixed to the wall with brackets (it should preferably be housed in a separate brick wall enclosure away from the UPS

9 area). (Yes/No) 24 Whether UPS and ACs are under AMC (Yes/No) (If No then give suggestion) and periodical servicing is ensured 25 Any major faults found in AMC service report of UPS and ACs(last six months) (Yes/No) (If Yes give full details with observations) 26 Air-conditioners: a)total no. of ACs with capacity b) No. of ACs working round the clock c) Any Timer Fixed to the AC units for alternate functioning. d)check whether supply for Acs is drawn through power points e) Date of last servicing carried out Eligible life span of ACs. 27 Whether power supply for each AC unit is appropriate and proper connection with main power source.(yes/no) (If no then give suggestion) 28 Storage of Combustible material near electrical equipment.(yes/no) 29 Electrical Rubber Mats.(Yes/No) 30 Un-authorized temporary installations.(yes/no) 31 Electrical SLD is available with the branch.(yes/no) 32 Availability of Lightning protection system as per IS 2309.(Yes/No) 33 Any other fire risk through electric circuits in the premises(yes/no) (If yes then give details) 34 Overall fire risk rating through electrical wiring, switches, MCB etc. (High/Medium/Low)(Risk rating format attach in para 1.3) 35 Any other Remarks regarding electrical audit of the branch/office ( may include addition sheet if required) 36 Whether the Branch is maintaining a register making necessary entries that the inspections of electrical fittings have been carried out. The register must be signed by the Branch Manager / ABM and the Electrical Auditor. Register should be made available for the inspecting officials. (Yes/No) (If no then give suggestion) 37 Final Observations for rectification

10 1.3 Risk Rating format of Branch/office on basis of electricity- S r. Any penalty paid by branch in last six month (Yes- 01/No-00) Any overload in branch/office (Yes-01/No-00) Inadequate rating of MCB/Master switch (Yes-01/No-00) Any fire risk in UPS and battery room (Yes-01/No-00) Poor wiring in branch (Yes-01/No-00) Low Risk - Less than two (02) (In Yes) Medium Risk - Between two (02) to four (04)(In Yes) High Risk - More than four (04) (In Yes) Note:- 1.Electrical auditor/inspector may submit additional sheet on his/her observations. 2. Electrical auditor/inspector may submit the technical details/specifications for proper wiring, Switches, MCBor other details for the branch/office on his observations or audit report. Signature (Seal)

11 ELECTRICAL SAFETY AUDIT FOR EQUIPMENTS CHECK LIST FOR AUDITORS: A. COMPLIANCE TO STATUTORY RULES: DESCRIPTIONS AS PER SAFETY OK/NOT OK Applicability of Indian electricity rules Submission of accident intimation reports, forms etc Electrical inspection is carried out every year and Recommendations are implemented B. ELECTRICAL SHOCK/FLASH/HAZARDS RCCB/ELCBs selection, installation and maintenance Aspect of Nuisance Tripping and bypassing of RCCBs Bypass fuses, MCB etc Use of re-wirable fuses Earthing defects Accessible live parts Electrical rubber mats Wrong identification of equipment/feeders Defective portable electrical tools PPEs are used at HT or Hazardous area Interlocks provided for multiple power sources MCC/PCC/DBs are maintained to avoid flash incidents Operational clearance as per IER51 Tripping hazards due to loose cabling/cords etc Adequacy of illumination in electrical rooms/around panels Stand by power supply (DG set)

12 C ELECTRICAL FIRE HAZARDS: DESCRIPTIONS Storage of combustible materials near electrical equipment Use of non-standard fuse wires Bypassing of protection devices Deteriorated insulation Selection, deployment of PFE (Portable Fire Extinguishers) Sealing of cable passes, openings Tracking possibility Unused gland hole or cable chamber closing Possibility of ground fault/short circuit Mechanical protection to cables Loose terminations due to improper supports, crimping Improper glad installation wrong lug size. Overrated fuses, wrongly set protection relays etc., Overloading the system. D EARTHING SYSTEM: Installation and maintenance of earthing system as per IS Earth resistance measured periodically Test procedure Acceptable earth resistance values Is the earthing system modified when electrical installation is modified Are neutral earth pits independent and separate Are earth pits identified Are two and distinct earth connections provided Is the earth continuity tested

13 Is bonding and earthing carried out to avoid ESD hazards E COMPETENCY AND ADEQUACY OF ELECTRICAL PERSON Competency of electrical O&M personnel Understanding electrical hazards Are the O&M procedures amended after accidents Awareness of latest electrical protection devices, hazards Adequacy of electrical personnel Frequency and severity of electrical accidents Nature of electrical accidents Safety attitude Training in First Aid F ELECTRICAL PREVENTIVE MAINTAINANCE: DESCRIPTIONS Preventive maintenance schedule is in place Is the regular PM is carried out or is there any slippage Relevant standards referred and incorporated for PM Electrical Tests, Records, Test procedure is periodical Transformer tests (dielectric strength, acid, sludge deposits) Periodic calibration of measuring and test instruments Testing of protection system G ELECTRICAL ACCIDENT INVESTIGATION PROCEDURE: Is every/near-miss electrical accident investigated in detail Is the root cause identified and included in the APP (Accident preventive Program)

14 Are the recommendations incorporated in the O&M procedures/work permit Are these accidents causes given importance in safety training sessions? Are the hazard identification techniques such as job safety analysis or utilized H IMPORTANCE OF ELECTRICAL SAFETY IN THE OVERALL SAFETY SYSTEM: Periodicity of comprehensive ESAs (electrical safety audits) Understanding of electrical hazards Electrical checkpoints in the safety checklist Electrical work permit system Electrical operating procedures (SOP) Electrical hazard identification techniques Signature (Seal)

BANK OF BARODA BIHAR REGIONAL OFFICE, 4 TH FLOOR, ANAND VIHAR, West Boring Canal Road, Patna TENDER NOTICE

BANK OF BARODA BIHAR REGIONAL OFFICE, 4 TH FLOOR, ANAND VIHAR, West Boring Canal Road, Patna 800001. TENDER NOTICE NAME OF WORK : Supply of New Fire Extinguishers of ISI Mark (As and when required) & refilling