Comprehensive Study N A G L E H A R T R A Y A R C H I T E C T U R E GILBANE BUILDING C O M P A N Y P R O J E C T M A N A G E M E N T A D V I S O R S

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1 N A G L E H A R T R A Y A R C H I T E C T U R E GILBANE BUILDING C O M P A N Y P R O J E C T M A N A G E M E N T A D V I S O R S BOE COW Meeting October 6, 015 Comprehensive Study North Shore School District 11

2 Middle School Campus Model status NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

3 Big Picture: Current Project Status Concept Design Phase Complete Concept Estimate Complete - $197,939,354 Concept Construction Phasing / Baseline Schedule Established Fall 00 Completion City of Highland Park Approval Process Informational Meeting Held week of 9/8 Middle School Site Plan Design - Ongoing NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

4 Big Picture: Next Steps Obtain Input from Community on Design, Phasing, etc. during upcoming Community Engagement meetings Prepare Drawings and related documents for initial Application Package with City of Highland Park Plan and Design Commission Continue evaluation of Middle School Site Plan, Park, etc. Consider Starting Schematic Design 015 Start may best facilitate Baseline Schedule and potential additional Value Analysis District analysis and finalization of boundaries, integrated with objectives of project schedule and phasing The planning approval process with the City of Highland Park may take several months to complete. It will be helpful to the project to understand the City s thoughts on the plans in order to properly account for them in the design and associated cost estimates. Evaluate Schools to be vacated, determine options to provide maximum benefit to the District. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

5 current status Concept Estimating Process PREPARE CONCEPT DRAWINGS & SPECS ARCHITECT DRAFT CONSTRUCTION COST ESTIMATES CONSTRUCTION MANAGER REVIEW SCOPE & ESTIMATES ARCHITECT, CM, DISTRICT & PROGRAM MANAGER CONFIRM NON- CONSTRUCTION COSTS VALUE ANALYZE SCOPE & COSTS FINALIZE CONCEPT ESTIMATE Cost estimating is a multi-step process that includes thorough review of scope and associated costs by all parties. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

6 Contingencies Included Design/Estimating Contingency 10% of Construction. Will typically be consumed between Concept Design and completion of Construction Documents. Construction Contingency 5% of Construction. For use during bidding and construction issues, not caused by Owner or Others. Soft Cost Contingency 10% of Non-Construction. For Owner use to cover changes in non-construction costs such as consulting fees, permit costs, insurance, furniture, etc. May be used anytime after budget is fixed. Project Contingency 5% of All Costs. Also known as Owner Contingency, for Owner use to cover Owner requested scope changes, force majeure events, extreme weather, etc. Allocation: Contingencies are allocated across each project. Although represented in the current estimate as the same % for each project, a final allocation will have a higher % for renovation sites vs. new construction. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

7 7 Middle School Campus Model site planning NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

8 Red Oak Lane Red Oak Lane Middle School Campus site plan option 1 one access drive Stratford Road SHERWOOD 8 wetland woods 8 1 woods RED OAK wetland LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree 11 Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive Rosemary Lane NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

9 Red Oak Lane Red Oak Lane Middle School Campus site plan option two access drives SHERWOOD 9 1 Stratford Road 9 8 woods 4 wetland LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 7 Site wall 8 Walking paths 9 Storm water detention with native plantings woods 8 wetland RED OAK Heritage tree 11 Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive Rosemary Lane NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

10 Comparative site analysis Proposed green space and pavement areas are based on site option 1 with a single access drive connecting Ridge Road to the middle school campus. A second access drive as shown in site option will increase pavement area and reduce green space by about.75 acres. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

11 Red Oak Lane Red Oak Lane Community north playground Stratford Road 4 woods & wetland LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree 11 Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive 8 13 Community south playground Rosemary Lane 6 11 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

12 Red Oak Lane Community playground Rosemary Lane NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

13 Site screening 5-6 FEET PARK ACCESS DRIVE EARTH BERM FEET EXISTING RESIDENCES NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

14 Red Oak Lane Middle School Campus site plan 5-6 morning drop-off Stratford Road LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 5-6 woods 1 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree woods wetland Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive car arrival Rosemary Lane bus arrival car departure bus departure NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

15 Red Oak Lane Middle School Campus site plan 5-6 afternoon pick-up Stratford Road LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 5-6 woods 1 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree woods wetland Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive car arrival Rosemary Lane bus arrival car departure bus departure NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

16 Red Oak Lane Middle School Campus site plan 7-8 morning drop-off Stratford Road LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 5-6 woods 1 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree woods wetland Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive car arrival Rosemary Lane bus arrival car departure bus departure NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

17 Red Oak Lane Middle School Campus site plan 7-8 afternoon pick-up Stratford Road LEGEND 1 Play area Parking 3 Recreation fields 4 Playground 5 Green space 6 Earth berm 5-6 woods 1 7 Site wall 8 Walking paths 9 Storm water detention with native plantings 10 Heritage tree woods wetland Potential gate to control access to campus 1 Proposed access drive 13 Potential access drive car arrival Rosemary Lane bus arrival car departure bus departure NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

18 Red Oak Lane Red Oak Lane Middle School Campus site ecology Best Management Practices strategies Bioswales in islands Raingardens or similar feature to improve pavement drainage water quality Interconnections using low flow subsurface systems Overland flow path for wildlife Raingarden to collect roof runoff woods woods wetland Stratford Road wetland woods woods Detention basin with native plantings Settling pool Wetland detention Boardwalk trail system through wetland Habitat restoration including buckthorn removal and the establishment of native vegetation Detention with native plantings Heritage tree NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA December 014 Wetlands Study Impacted Wetland Areas: 0. Acres Impacted Wetland Buffer Areas:.11 Acres Impacted Forest Areas: 3.99 Acres 6 OCT 015

19 19 NSSD 11 Concept Estimate Summary NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

20 NORTH SHORE SCHOOL DISTRICT 11 MIDDLE SCHOOL / ELEMENTARY SCHOOL STUDY Highland Park, IL R01 ESTIMATE SUMMARY October 5, 015 DESCRIPTION COST ($) % of Total ELEMENTARY SCHOOLS BRAESIDE $ 13,175,199 7% EDGEWOOD EC $,887,67 1% INDIAN TRAIL $ 11,03,891 6% NORTHWOOD $ 16,11,065 8% OAK TERRACE $ 1,198,91 1% RAVINIA $ 14,688,843 7% MIDDLE SCHOOLS SHERWOOD-RED OAK $117,013,67 59% OTHER* $ 1,83,910 1% TOTAL PROJECT COST $197,93, % * - The Other Cost category includes owner costs not assignable to a specific school such as moving expenses, some hazardous material removals, consultant fees and builder's risk insurance. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

21 1 NSSD 11 Concept Schedule Summary NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

22 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

23 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

24 4 Middle School Campus Model Construction Site Logistics NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

25 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

26 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

27 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

28 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

29 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

30 30 Q & A NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

31 NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

32 Middle School Campus Model changes between May and September The Early Childhood Center will be located at Edgewood (together with a 4-section per grade elementary school) in lieu of at Wayne Thomas, which will be demolished or re-purposed The changes listed here result in a 7-Building in lieu of an 8-Building Middle School Campus Model. This will result in operational and maintenance savings. District Administration will be located in space yet to be identified, possibly leased space NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

33 Included infrastructure improvements Building entries will be reconfigured to improve security All schools will be made ADA accessible Air conditioning and fire protection will be added to all schools Existing classrooms will be re-furnished with adaptable furniture systems Plumbing piping that is uncovered in the course of renovation work will be replaced Financial sustainability requires that existing school infrastructure challenges be addressed. The Middle School Campus model does so by including substantial infrastructure improvements to existing schools. Additionally, building maintenance identified in the District s recent facility analysis and master plan that is scheduled to be performed within the project s duration will be completed as part of the reconfiguration process. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

34 Examples of value analysis applied to Middle School design Reduce building size -3% Develop alternative storm water management strategies Substitute metal in lieu of stone roof copings Every cost estimate includes value analysis to identify opportunities for reducing costs. The items indicated here represent the range of value analysis that is included in the current Concept Estimate. Reduce height of ceramic wall tile finish in toilet rooms from 8 to 4 feet Substitute rubber in lieu of wood flooring at upper gym NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

35 ESTIMATE & VALUE ANALYZE ESTIMATE & V.A. ESTIMATE & V.A. Estimating Process CONCEPT DESIGN SCHEMATIC DESIGN DESIGN DEVELOPMENT CONSTRUCTION DOCUMENTS BID The current concept estimate is one of several estimating and value analysis exercises that will be performed as the design is developed. This will assure that the budget is maintained and will afford opportunities for cost reduction throughout the process. Actual costs will be determined when the project is bid. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

36 Middle School Campus model Concept Estimate summary May 015 September 015 Total Project Cost $01,391,500 $197,900,000 Contingency included $46,49,800 $40,800,000 (3.1%) (0.5%) Project Cost includes building renovation and construction, site improvements including off-site roadwork, non-construction costs including professional service fees and furniture, fixtures and equipment, and contingencies for design, escalation and construction. Based on concept drawings prepared by the Architect and on estimates of probable construction cost prepared by the Construction Manager, the total Project Cost for the Middle School Campus Model will be about $198M. Significant cost reductions will require changes to the District s program requirements. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015

37 Middle School Campus Model Configuration K-4 Elementary Schools: Braeside (3 sections/grade) Edgewood (4 sections) Indian Trail (3 sections) Northwood (4 sections) Oak Terrace (4 sections) Ravinia (3 sections) 5-8 Middle School Campus at Sherwood/Red Oak site. Early Childhood Center at Edgewood together with elementary school. District Administration location to be determined. NORTH SHORE SD 11 COMPREHENSIVE PLAN NAGLE HARTRAY GILBANE PMA 6 OCT 015