Executive Committee Meeting Revised Agenda. #5/17 July 14, :30 A.M. HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN Members:

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1 Executive Committee Meeting Revised Agenda #5/17 July 14, :30 A.M. HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN Members: Chair Maria Augimeri Vice Chair Jack Heath Jack Ballinger Vincent Crisanti Glenn De Baeremaeker Chris Fonseca Jennifer Innis Colleen Jordan Mike Mattos Jennifer McKelvie Anthony Perruzza Pages 1. MINUTES OF MEETING #4/17, HELD ON JUNE 9, 2017 Link to Minutes 2. BUSINESS ARISING FROM THE MINUTES 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. DELEGATIONS 5. PRESENTATIONS 6. CORRESPONDENCE

2 7. SECTION I - ITEMS FOR AUTHORITY ACTION 7.1 GREENLANDS ACQUISITION PROJECT FOR Flood Plain and Conservation Component, Don River Watershed Quadrant Holdings Inc. CFN CITY OF TORONTO 9 Request for Permanent Easements Required for the Coxwell Sanitary Trunk Sewer Bypass Tunnel City of Toronto, Don River Watershed CFN CLAREMONT FIELD CENTRE PROJECT 15 Contract # Claremont Field Centre Project - Interior Renovations and Fire Suppression Upgrade 8. SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION 8.1 CARRUTHERS CREEK WATERSHED OAK RIDGES MORAINE GROUNDWATER PROGRAM MONITORING WELL Contract # Carruthers ORMGP Monitoring IBM NOTES SOFTWARE DEVELOPMENT AND ADMINISTRATION 20 Award of Preferred Source Contract # OFFICE AND PAPER SUPPLIES 22 Contract # Vendor of Record 9. SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 10. SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED 10.1 CITY OF TORONTO (NORTH YORK COMMUNITY COUNCIL AREA) 24 CITY OF TORONTO To construct, reconstruct, erect or place a building or structure, site grade, and temporarily or permanently place, dump or remove any material, originating on the site or elsewhere, northwest of Victoria Park Avenue and Eglinton Avenue East, in the City of Toronto (North York Community Council Area), Don River Watershed, as located on property owned by the City of Toronto and Hydro One Networks Incorporated. The purpose is to construct a multi-use trail extension. Works will involve construction of a new asphalt trail in an existing hydro corridor. No in-water works are within the scope of this project TOWN OF RICHMOND HILL AUBREY AVENUE To construct, reconstruct, erect or place a building or structure on Part Lot 57, Plan 202, (27 Aubrey Avenue), in the Town of Richmond Hill, Humber River Watershed. The purpose is to undertake works within TRCA's Regulated Area of the Humber River Watershed in order to facilitate the construction of a 41 sq.m ( sq.ft) rear addition and 94 sq.m ( sq.ft) attached garage to an existing dwelling, associated with a municipal building permit. 2

3 10.3 TOWN OF RICHMOND HILL HEADWATER CRESCENT To construct, reconstruct, erect or place a building or structure on Lot 12, Plan, (86 Headwater Crescent), in the Town of Richmond Hill, Humber River Watershed. The purpose is to recognize the recent construction of a 24 square metre ( square feet) deck at the rear of an existing dwelling within TRCA's Regulated Area of the Humber River Watershed TOWN OF RICHMOND HILL 33 LESLIE ELGIN DEVELOPMENTS INC. To site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere and alter a watercourse on Lot 26, 27, 22, Concession 3, (10961 Leslie Street and Leslie Street (Site 1) and East of Performance Drive (Site 2)), in the Town of Richmond Hill, Rouge River Watershed as located on the property owned by Leslie Elgin Developments Inc.. The purpose is to undertake works within a TRCA Regulated Area of the Rouge River Watershed in order to facilitate a culvert removal and channel restoration in support of an overall benefit to Redside Dace - ESA s17(2)(c) TOWN OF RICHMOND HILL 36 MATTAMY HOMES To construct, reconstruct, erect or place a building or structure, change a building or structure so that it alters its use or potential use, increases its size or increases the number of dwelling units, site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere and interfere with a wetland on Lot 28, Concession 2, (Leslie Street from Elgin Mills Road East to 19th Avenue and 19th Avenue from Leslie Street to 1 km east of Leslie Street), in the Town of Richmond Hill, Rouge River Watershed as located on the property owned by Mattamy Homes. The purpose is to undertake Phase 1 works of the external spine servicing network (ESSN), consisting of a new watermain connection for the North Leslie community in the Town of Richmond Hill CITY OF MARKHAM 40 CONDOR PROPERTIES LTD. To construct, reconstruct, erect or place a building or structure, site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere and alter a watercourse on Lot 27, 28, , Plan 2366, (near Yonge Street and Highway 7), in the City of Markham, Don River Watershed as located on the property owned by Condor Properties Ltd.. The purpose is to alter a watercourse and develop within a Regulated area to facilitate the creation of an interim, realigned watercourse corridor through the proposed Langstaff community. 3

4 10.7 TOWN OF RICHMOND HILL WELDRICK ROAD WEST To construct, reconstruct, erect or place a building or structure, site grade and temporarily or permanently place, dump or remove any material, originating on the site or elsewhere on Lot 87, Plan 1923, (128 Weldrick Road West), in the Town of Richmond Hill, Don River Watershed. The purpose is to conduct minor grading works and restoration plantings to address unauthorized works conducted within a Regulated Area of the Don River watershed at 128 Weldrick Road West in the Town of Richmond Hill TOWN OF RICHMOND HILL LAKELAND CRESCENT To construct, reconstruct, erect or place a building or structure and site grade on, (259 Lakeland Crescent), in the Town of Richmond Hill, Humber River Watershed. The purpose is to construct a replacement dwelling, conduct associated minor grading works and restoration plantings within a Regulated Area of the Humber River watershed at 259 Lakeland Crescent in the Town of Richmond Hill STANDARD DELEGATED PERMITS 48 ADDED ITEMS PERMIT APPLICATIONS ARE MAJOR APPLICATION - REGULAR Applications that involved a more complex suite of technical studies to demonstrate consistency with policies; applications that cover a significant geographic area (e.g. subdivisions, stormwater management ponds), extensive Modifications to the landscape, major infrastructure projects, emergency infrastructure works, resolution of violations/after the fact permits, trail construction CITY OF MARKHAM 83 EP VICTORIA SQUARE LTD. To change a building or structure so that it alters its use or potential use, increases its size or increases the number of dwelling units, site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere and interfere with a wetland on Part Lot 27, Concession 4, Part Lot 27, Concession 4, (10925, and Woodbine Avenue, 404 North Secondary Plan), in the City of Markham, Rouge River Watershed as located on the property owned by EP Victoria Square Ltd.. The purpose is to undertake site alteration and grading and the removal of a including the removal of two small, isolated wetland pockets in support of an approved draft plan of subdivision (19TM and 19TM-14008) CITY OF PICKERING FINCH AVENUE To construct, reconstruct, erect or place a building or structure and site grade on Part Lot 18, Concession 2, (1760 Finch Avenue), in the City of Pickering, Duffins Creek Watershed. The purpose is to recognize the reconstruction of a shed (40.9 m²) and a wooden deck to the side of the existing detached garage on the residential property located at 1760 Finch Avenue in the City of Pickering. 4

5 10.12 CITY OF VAUGHAN 89 NASHVILLE DEVELOPMENTS (NORTH) INC. To construct, reconstruct, erect or place a building or structure, site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere, interfere with a wetland and alter a watercourse on Lot 24, Concession 9, (10533 Huntington Road), in the City of Vaughan, Humber River Watershed as located on the property owned by Nashville Developments (North) Inc. The purpose is to allow development, interference with a wetland and alteration of a watercourse within a Regulated Area of the Humber River Watershed to facilitate the removal of two on-line ponds, the creation of approximately 257 metres of natural channel, and the construction of a culvert, watermain and sanitary sewer crossing of Tributary A at Mactier Drive to service multiple draft plans of subdivision (19T-10V004, 19T-15V006 and 19T-16V010) within Block 61 West, southeast of Nashville Road and Huntington Road, in the City of Vaughan CITY OF VAUGHAN 93 REGIONAL MUNICIPALITY OF YORK To construct, reconstruct, erect or place a building or structure, temporarily or permanently place, dump or remove any material originating on the site or elsewhere, alter a watercourse on Highway 7, approximately 0.3 km west of Pine Valley Drive, in the City of Vaughan, Humber River Watershed as located on the property owned by Regional Municipality of York and within permanent and Temporary Limited Interest (TLI) easements. The purpose is to undertake extension of a culvert (Culvert C1) located on Highway 7, west of Pine Valley Drive and east of Islington Avenue. The proposed works will include culvert extensions to the north and south ends, stream realignment and channel modifications, replacement of drainage structures and stream bank restoration to accommodate the widening of the roadway. The works are required to accommodate the road widening of Highway 7 and is associated with the VIVA Bus Rapid Transit (BRT) project. The Ministry of Natural Resources and Forestry (MNRF) warmwater fisheries timing window will be applied to this project unless otherwise specified in writing by MNRF TOWN OF CALEDON 95 BROOKFIELD HOMES (ONTARIO) LIMITED To site grade on, (50 Ann Street), in the Town of Caledon, Humber River Watershed as located on the property owned by Brookfield Homes (Ontario) Limited. The purpose is to site grade, excavate soils and construct shoring structures to remediate an infill lot prior to development within the Humber River watershed, which is associated with a municipal site plan application ERRATA UPDATE SHEET NEW BUSINESS NEXT MEETING OF THE EXECUTIVE COMMITTEE #6/17, TO BE HELD ON AUGUST 11, 2017 AT 9:30 A.M. AT HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN Brian Denney, Chief Executive Officer /jr 5

6 Item 7.1 Section I Items for Authority Action TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, Friday, July 14, 2017 Mike Fenning, Associate Director, Property and Risk Management RE: GREENLANDS ACQUISITION PROJECT FOR Flood Plain and Conservation Component, Don River Watershed Quadrant Holdings Inc. CFN KEY ISSUE Acquisition of property located north of Rutherford Road and west of Bathurst Street, in the City of Vaughan, Regional Municipality of York, under the Greenlands Acquisition Project for , Flood Plain and Conservation Component, Don River watershed. RECOMMENDATION THE EXECUTIVE COMMITTEE RECOMMENDS THAT 0.93 hectares (2.29 acres), more or less, of vacant land, located north of Rutherford Road and west of Bathurst Street, said land being Part of Lots 17 and 18, Concession 2 designated as Part 19 on Plan 65M-4540 and Parts 19 and 20 on Plan 65M-4541, in the City of Vaughan, Regional Municipality of York, be purchased from Quadrant Holdings Inc.; THAT the purchase price be $2.00; THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements; THAT the firm, Gardiner Roberts LLP be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid by TRCA; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents. BACKGROUND Resolution #A161/15 at Authority Meeting #8/15, held on September 25, 2015, approved the Greenlands Acquisition Project for Negotiations have been conducted with Ms. Rose Orlando, Law Clerk at Brattys LLP, acting as agent for the owner. Access to the subject lands will be achieved through its frontage off Marc Santi Boulevard and through adjacent City of Vaughan owned lands to the north. Attached is a sketch illustrating the location of the subject lands. 6

7 Item 7.1 RATIONALE The subject lands fall within TRCA's approved master plan for acquisition for the Don River watershed as outlined in the approved Greenlands Acquisition Project for Through the review of Draft Plan of Subdivision 19T-13V004 and 19T-13V005, TRCA staff established the limits of the open space land. TAXES AND MAINTENANCE Based on TRCA's preliminary review of the environmental criteria for lands that are eligible to receive a property tax exemption under the provincial Conservation Land Tax Incentive Program, it would appear that the subject property should be eligible for a tax exemption. While it is expected that the subject parcel of land will not significantly impact TRCA s maintenance costs at this location, an assessment of the aggregate acquisitions in the area will be undertaken and the results will be integrated into TRCA s land management program and associated budgets. FINANCIAL DETAILS Funds for the costs related to this purchase are available in the TRCA land acquisition capital account. Report prepared by: Edlyn Wong, extension 5711, Jae Truesdell, extension s: ewong@trca.on.ca, jtruesdell@trca.on.ca For Information contact: Edlyn Wong, extension 5711, Jae Truesdell, extension s: ewong@trca.on.ca, jtruesdell@trca.on.ca Date: June 15, 2017 Attachments: 1 7

8 Attachment 1 Carrville Creek BATHURST ST Subject Property # # East Don River RUTHERFORD RD Legend Sub ject Property Watercourses!!!!!! Floodline RegulationLimit TRCAProperty ParcelAssessment F Meters PEEL YORK SITE^ TORONTO DURHAM Lake Ontario Queen sprinter for Ontarioanditslicensors.[2017]May Notb ereproducedw ithoutpermission.thisisnotaplanofsurvey. 8 Key Map

9 Item 7.2 Section I Items for Authority Action TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, Friday, July 14, 2017 Mike Fenning, Associate Director, Property and Risk Management RE: CITY OF TORONTO Request for Permanent Easements Required for the Coxwell Sanitary Trunk Sewer Bypass Tunnel City of Toronto, Don River Watershed CFN KEY ISSUE Receipt of a request from the City of Toronto to provide permanent easements required for the Coxwell Sanitary Trunk Sewer Bypass Tunnel, within the Lower Don River valley, from north of O'Connor Drive to Ashbridge s Bay, Don River watershed, City of Toronto (Toronto and East York Community Council Area). RECOMMENDATION THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from the City of Toronto to provide permanent easements for the Coxwell Sanitary Trunk Sewer Bypass Tunnel, within the Lower Don River valley, from north of O'Connor Drive to Ashbridge s Bay, City of Toronto (Toronto and East York Community Council Area), Don River watershed; AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in Section 20 of the Conservation Authorities Act to cooperate with the City of Toronto in this instance; THEREFORE LET IT BE RESOLVED THAT permanent easements containing a total of 3.36 hectares (8.30 acres), more or less, be granted to the City of Toronto for the Coxwell Sanitary Trunk Sewer Bypass Tunnel, said land being designated as: i) Parcels 1, 2 and 3, as shown on separate plans prepared by the City of Toronto Engineering and Construction Services Department, Engineering Support Services, Land & Property Surveys, Job No , Map Sheet 51G-23, dated August 22, 2016 and October 25, 2016, respectively; ii) Part 2 on a Draft Plan of Survey prepared by Tham Surveying Ltd., under their Job No RPLAN 2-GRID; Part 2 on a Draft Plan of Survey prepared by Tham Surveying Ltd., under their Job No RPLAN 3-GRID; Parts 1-24, inclusive, on a Draft Plan of Survey prepared by Tham Surveying Ltd., under their Job No RPLAN 4-GRID; iii) Parcel 9, as shown on separate plans prepared by the City of Toronto Engineering and Construction Services Department, Engineering Support Services, Land & Property Surveys, Job No , Map Sheets 52J-23 & 52K-13, dated November 16, 2016 and Map Sheets 52K-13 & 53K-12, dated November 17, 2016; iv) Parts 3 and 4 on a Draft Plan of Survey prepared by the City of Toronto Engineering and Construction Services Department, Engineering Support Services, Land & Property Surveys, Job No , Plan No. 1, dated November 9, 2016; and 9

10 Item 7.2 v) Parts 1, 3, 4, 5, 6 and 9 on a Draft Plan of Survey prepared by the City of Toronto Engineering and Constructed Services Department, Engineering Support Services, Land & Property Surveys, Job No , Plan No. 1, dated February 28, 2017, City of Toronto (Toronto and East York Community Council Area); THAT consideration be the nominal sum of $2.00; all legal, survey and other costs are to be paid by the City of Toronto; THAT the City of Toronto is to fully indemnify TRCA from any and all claims from injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from the granting of this easement or the carrying out of construction; THAT an archaeological investigation be completed, with any mitigative measures being carried out to the satisfaction of TRCA staff, at the expense of the City of Toronto; THAT all TRCA lands disturbed by the proposed works be revegetated/stabilized following construction and, where deemed appropriate by TRCA staff, a landscape plan be prepared for TRCA staff review and approval in accordance with existing TRCA landscaping guidelines, at the expense of the City of Toronto; THAT a permit pursuant to Ontario Regulation 166/06, as amended, be obtained by the City of Toronto prior to commencement of construction; THAT said easement be subject to approval of the Minister of Natural Resources and Forestry in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27, as amended, if required; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining any necessary approvals and signing and execution of documents. BACKGROUND At Authority Meeting #11/08, held on January 30, 2009, Resolution #A314/08 was approved as follows: WHEREAS a very large sanitary sewer, known as the Coxwell trunk, in the City of Toronto is showing signs of structural instability; AND WHEREAS the City of Toronto is looking at all possible options for repair or replacement of the damaged section of pipe, along with plans to twin the sewer in accordance with the Wet Weather Flow Management Master Plan; AND WHEREAS failure of the existing pipe could result in the diversion of sanitary sewage to the Don River if alternative measures to contain the flow are not in place; AND WHEREAS the Toronto and Region Conservation Authority (TRCA) wants to ensure that every effort is made to contain the flows and avoid any diversion to the Don River, but recognizes that an emergency response plan must be in place to deal with any diversion that might occur should the pipe fail before a replacement mechanism for the damaged section of pipe can be put in place; 10

11 Item 7.2 THEREFORE LET IT BE RESOLVED THAT TRCA requests the City of Toronto to take every possible action to protect the Don River from any possible sewage overflows; THAT the Chief Administrative Officer be authorized to approve Ontario Regulation 166/06 permits to the City of Toronto for the Coxwell Sanitary Trunk Sewer to facilitate an emergency overflow, a new section of sewer to bypass the damaged section, and any emergency repairs and other works associated with the implementation of an emergency response plan to deal with diversion, treatment and cleanup of any sewage flows to the Don River and Harbour, should that become necessary between Executive Committee meetings; THAT the City of Toronto be requested to proceed with the twinning of the Coxwell trunk as soon as possible as part of the City's comprehensive plan to reduce the frequency and severity of combined sewer overflows; THAT City of Toronto staff be requested to present the Emergency Response Plan to the Authority once developed; AND FURTHER THAT regular updates be provided to the Authority regarding the Emergency Response Plan and any measures undertaken. Furthermore, at Authority Meeting #8/09, held on October 23, 2009, Resolution #A183/09 was approved as follows: WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from the City of Toronto to provide a permanent easement for the Coxwell Sanitary Trunk Sewer by-pass pipe, west of Coxwell Boulevard, north of O'Connor Drive (behind Barbara Crescent), Don River watershed, City of Toronto (Toronto East York Community Council Area); AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in Section 20 of the Conservation Authorities Act to cooperate with the City of Toronto in this instance; THEREFORE LET IT BE RESOLVED THAT a permanent easement containing a total of 0.20 hectares (0.49 acres), more or less, be granted to the City of Toronto for the Coxwell Sanitary Trunk Sewer by-pass pipe, said land being west of Coxwell Boulevard, north of O'Connor Drive (behind Barbara Crescent), City of Toronto (Toronto East York Community Council Area), as shown on a plan entitled: EASEMENT REQUIREMENTS, prepared by City of Toronto - Technical Services, Survey and Mapping, under their Job No C, dated September 3, 2009; THAT consideration be the nominal sum of $2.00, plus all legal, survey and other costs to be paid by the City of Toronto; THAT the City of Toronto is to fully indemnify TRCA from any and all claims from injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from the granting of this easement or the carrying out of construction; THAT an archaeological investigation be completed, with any mitigative measures being carried out to the satisfaction of TRCA staff, at the expense of the City of Toronto; 11

12 Item 7.2 THAT all TRCA lands disturbed by the proposed works be revegetated/stabilized following construction and, where deemed appropriate by TRCA staff, a landscape plan be prepared for TRCA staff review and approval in accordance with existing TRCA landscaping guidelines; THAT a permit pursuant to Ontario Regulation 166/06 be obtained prior to commencement of construction; THAT said easement be subject to approval of the Minister of Natural Resources in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27, as amended; AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to give effect thereto, including the obtaining of necessary approvals and the signing and execution of any documents. The City of Toronto has formally requested permanent easements for the Coxwell Sanitary Trunk Sewer Bypass Tunnel (CSTSBT) along various locations of the route within the Lower Don River valley, from north of O'Connor Drive to Ashbridge s Bay. In 1987, the International Joint Commission identified the City of Toronto s waterfront along Lake Ontario as one of 43 polluted Areas of Concern in the Great Lakes Basin, largely due to impaired water quality conditions in the Don River and the Inner Harbour. The discharges from combined sewer overflows (CSOs) and storm sewers were identified as the principal sources of pollution. In 2003, Toronto City Council approved a City-wide Wet Weather Flow Master Plan (WWFMP) to mitigate the impacts of stormwater runoff and CSO (containing a mixture of untreated sewage and polluted stormwater) discharges. The 25 year WWFMP identified a series of projects for implementation, with the ultimate goal of improving water quality conditions and ecosystem health in all six watersheds across the City and along the waterfront; thereby, advancing the delisting of Toronto as an Area of Concern in the Great Lakes Basin. In 2008, the Don and Waterfront Trunk Sewers and CSO Control Strategy Municipal Class Environmental Assessment (also referred to as the Don River and Central Waterfront Project) was initiated to provide a comprehensive systems integration approach in one complete project under the WWFMP; the initial component of the project is the CSTSBT. The CSTSBT consists of a 10.5 kilometre length of sewer, approximately 6.3 metres in diameter, 40 to 45 metres deep, and tunneled through bedrock. The tunnel will provide a bypass to the entire, existing Coxwell Sanitary Trunk Sewer, the City s most critical trunk sanitary sewer servicing approximately 30% of the City or approximately 750,000 residents. During the Environmental Assessment investigations for the proposed CSTSBT, cracks were found in the existing sanitary sewer pipe located in the vicinity of Coxwell Boulevard and Barbara Crescent. To eliminate the imminent danger of raw sewage seeping from the existing cracked sewer, a bypass pipe was immediately constructed at this location to prevent seepage of raw sewage into the Don River; hence, the need for emergency permits being issued pursuant to Ontario Regulation 166/06 at that time. However, the permanent easement for the bypass pipe was never finalized and this section is being included for approval along with the various other permanent easements required for the ultimate CSTSBT construction. 12

13 Item 7.2 The CSTSBT will be located within the Regional Storm Flood Plain and Regulated Area of the Lower Don River. A report pursuant to Ontario Regulation 166/06, as amended, for the project is presented separately in this agenda. The subject TRCA-owned lands were acquired from the Corporation of the Township of East York on November 24, 1961; United Ceramics Ltd. on July 5, 1962; the Municipality of Metropolitan Toronto on February 22, 1973, on September 23, 1980 and March 10, 1983; Torvalley Development Ltd. on February 20, 1987; Domtar Inc. on December 14, 1989; Canadian National Railway Company on November 29, 2000 and March 31, 2006; Metrolinx on January 15, 2010; and Her Majesty the Queen in Right of the Province of Ontario on June 26, 2015, under the Don River Flood Plain Lands Acquisition Project. Plantings All surface lands disturbed by construction will be stabilized and, where deemed appropriate by TRCA staff, revegetated with native woody and herbaceous plant material in accordance with existing TRCA landscaping guidelines. A landscape plan will be prepared and form part of the permit pursuant to Ontario Regulation 166/06, as amended. A plan illustrating the permanent easement locations is attached. FINANCIAL DETAILS The City of Toronto has agreed to assume all legal, survey and other costs involved in completing this transaction. Report prepared by: George Leja, extension s: gleja@trca.on.ca For Information contact: George Leja, extension 5342, Jae Truesdell, extension s: gleja@trca.on.ca, jtruesdell@trca.on.ca Date: June 13, 2017 Attachments: 1 13

14 Attachment: 1 Subject Property MILLWOOD RD # # # DON MILLS RD # O'CONNOR DR Subject Property WOODBINE AVE MOUNT PLEASANT RD Subject Property # # ")DVP BROADVIEW AVE PAPE AVE DANFORTH AVE COXWELL AVE BLOOR ST E BAYVIEW AVE CARLAW AVE BAY ST YONGE ST JARVIS ST CARLTON ST QUEEN ST W PARLIAMENT ST KING ST E RIVER ST # DUNDAS ST E QUEEN ST E EASTERN AVE Subject Property FRONT ST E LAKE SHORE BLVD E COMMISSIONERS ST LESLIE ST Ashbridges Bay Legend Subject Prop erty YORK DURHAM CoxwelByp a ss Tun n el Wa tercourses PEEL Regula tion Limit TRCAProp erty F ,000 Meters TORONTO SITE^ Lake Ontario Queen s Prin terforon ta rioa n dits licen sors.[2017]ma y NotbeRep roducedwithoutpermission.thisisnotaplanofsurvey. 14 Key Ma p

15 Item 7.3 Section I Items for Authority Action TO: FROM: Chair and Members of the Executive Committee Meeting #4/17, Friday, June 09, 2017 Darryl Gray, Director, Education, Training and Outreach RE: CLAREMONT FIELD CENTRE PROJECT Contract # Claremont Field Centre Project - Interior Renovations and Fire Suppression Upgrade KEY ISSUE Award of Contract # for the supply of all labour, equipment and materials necessary for interior renovations and building fire separation improvements at Claremont Nature Centre, in the City of Pickering. RECOMMENDATION THAT Contract # for the supply of all labour, equipment and materials necessary for interior renovations and building fire separation improvements at Claremont Nature Centre, in the City of Pickering be awarded to MJ.K Construction Inc. at a total cost not to exceed $245,435.00, plus HST, as they are the lowest bidder that best meets Toronto and Region Conservation Authority (TRCA) specifications; THAT TRCA staff be authorized to approve additional expenditures to a maximum of 25% of the contract cost as a contingency allowance if deemed necessary; THAT should staff be unable to execute an acceptable contract with the awarded contractor, staff be authorized to enter into and conclude contract negotiations with the other contractors that submitted tenders, beginning with the next lowest bidder meeting TRCA specifications; AND FURTHER THAT authorized TRCA staff be directed to take any action necessary to implement the contract including obtaining any required approvals and the signing and execution of documents. BACKGROUND Claremont Nature Centre (Claremont NC) is a 1,036 square metre panabode cedar log building that opened in 1970 for overnight outdoor education programs. At Authority Meeting #10/15, held on November 27, 2015, Resolution #A227/15 was approved, in part, as follows: THAT TRCA education centres be redeveloped into community engagement centres with an emphasis on local participation in program development and delivery; Further, at Authority Meeting #5/17, held on June 23, 2017, Resolution #A106/17 was approved, in part, as follows, after the release of Tender # using the Claremont Field Centre Project name: 15

16 Item 7.3 THAT the Claremont Field Centre, a Toronto and Region Conservation Authority (TRCA) owned and operated education facility located in the City of Pickering, be officially renamed the Claremont Nature Centre ;... As part of Claremont NC s transition into a community engagement hub, TRCA has identified the need for renovation of the interior facilities and reprogramming of space to support the delivery of new services to meet the changing needs and expectations of the community users. State of good repair issues have also been identified and will need to be addressed in accordance with the Fire Protection and Prevention Act. The proposed interior renovation project will include the refurbishment of the existing classroom, including new electrical and mechanical components, as well as upgrading the existing dormitory space to include all new fire rated equipment and materials in order to comply with current Fire Code. Once completed, the refurbished classroom will allow TRCA to provide improved opportunities for community groups to better utilize this multiple use space. It is anticipated that the range of new programs and uses will include private functions, meetings and events, including exercise, meditation, music and art programs, amongst others. Additionally, the fire separation upgrades will improve visitor and staff safety. RATIONALE Tender # was publicly advertised on the electronic procurement website Biddingo ( on June 8, 2017 with a site information meeting held on June 13, Tender packages were sent to the following 11 contractors: Berkim Construction Inc. EBS Construction Management; Koler Construction; Lisgar Construction; MIR Construction; MJK Construction Inc.; Pegah Construction Ltd.; R-Chad Contracting Inc.; Staybrite Inc.; Stracor Inc.; and Vema Corp. The Procurement Opening Committee opened the Tenders on Friday, June 30, 2017 with the following results: BIDDERS TOTAL TENDER AMOUNT (Plus HST) MJK Construction Inc. $245, MIR Construction Inc. $296, Vema Corp. $330, Koler Construction Inc. $422, Berkim Construction $515, Six contractors declined the opportunity to submit a bid, being unable to meet the timelines and specifications stated in the contract documents. 16

17 Item 7.3 Restoration Services staff reviewed the bid received from MJK Construction Inc. against its own cost estimate and has determined that the bid is of reasonable value and also meets the requirements as outlined in the contract documents. Further assessment by TRCA staff of MJK Construction Inc. s experience and ability to undertake similar projects was conducted through reference checks, which resulted in positive feedback that MJK Construction Inc. is capable of undertaking the scope of work. Based on the bids received, staff recommend that MJK Construction Inc. be awarded Contract # for supply of all labour, materials and equipment necessary for interior renovations and fire separation improvements at Claremont Nature Centre, in the City of Pickering for a total cost not to exceed $245,435.00, plus a 25% contingency, plus HST, to be expended as authorized by TRCA staff, it being the lowest bid that meets TRCA specifications. The 25% contingency allowance is to cover any additional construction costs based on approved changes necessitated by unforeseen site conditions. FINANCIAL DETAILS Funding for this project is provided by the Canada 150 Fund and Durham Region, account Report prepared by: Michelle Guy, s: mguy@trca.on.ca For Information contact: Joanne Jeffery, extension s: jjeffery@trca.on.ca Date: June 21,

18 Item 8.1 Section II Items for Executive Action TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, Friday, July 14, 2017 Chandra Sharma, Director, Watershed Strategies RE: CARRUTHERS CREEK WATERSHED OAK RIDGES MORAINE GROUNDWATER PROGRAM MONITORING WELL Contract # Carruthers ORMGP Monitoring KEY ISSUE Award of Contract # for drilling a nest of monitoring wells and extract core samples in Carruthers Creek watershed. Purpose of the wells and core samples is to gather data to support the Carruthers Creek Watershed Plan, the Oak Ridges Moraine Groundwater Program and contribute to scientific research related to the cored materials. RECOMMENDATION THAT Contract # to drill a nest of monitoring wells and extract core samples in Carruthers Creek watershed be awarded on a preferred source basis to Aardvark Drilling Incorporated at a total cost not to exceed $50,275, plus HST; THAT TRCA staff be authorized to approve additional expenditures to a maximum of 10% of the contract cost as a contingency allowance, if deemed necessary; AND FURTHER THAT authorized TRCA officials be directed to take such action as is necessary to implement the contract, including obtaining any required approvals and the signing and execution of documents. BACKGROUND The opportunity to install a nest of monitoring wells in Carruthers Creek watershed is a welcome outcome of the Region of Durham's funding for the Carruthers Creek Watershed Plan, as Toronto and Region Conservation Authority (TRCA) currently has no monitoring wells in the watershed. The wells will be an important mechanism to provide Carruthers Creek watershed groundwater data to TRCA for the purposes of characterizing the watershed and analyzing its hydrogeology. The cores from the drilled wells will also be significant as part of a regional database of geological information which is accessed by the Oak Ridges Moraine Groundwater Program (ORMGP), the Ontario Geologic Survey (OGS), the Geologic Survey of Canada (GSC), as well as academic and other researchers. The ORMGP will monitor the wells over the long-term, and results will be available to the ORMGP s network, which includes other conservation authorities, OGS, GSC and other researchers. Given the value of the data for both the Carruthers Creek watershed plan and the larger regional context, the wells must be properly installed to yield reliable data over the long-term, and the cores must be of suitable quality to facilitate future scientific study. Due to these specific requirements, TRCA staff has consulted with ORMGP to retain a drilling contractor with significant expertise and experience in this specialized work. ORMGP staff contacted the recommended drilling contractor to get a quote for drilling the wells. 18

19 Item 8.1 RATIONALE ORMGP staff includes professional hydrogeologists who have been in practice since 1985, and have the experience of working closely with the drilling industry with this type of expertise. In the opinion of ORMGP staff, only a few drillers are able to collect the high quality soil and rock samples when coring which are needed for OGS and GSC research purposes, and to install wells which function reliably over the long-term. ORMGP staff also advised that lower cost drilling companies may not actually be more cost effective in the end, due to poor core recovery and groundwater monitoring wells which do not function as intended, and therefore yield unreliable, or no, data. Based on ORMGP staff recommendation, TRCA staff has determined that Aardvark Drilling Incorporated is uniquely positioned to complete this work because they retain the best drilling crews and have a proven track record working for the ORMGP, OGS and GSC. Therefore, staff recommends that Contract # for the purpose of drilling a nest of monitoring wells in the Carruthers Creek watershed and collecting core samples to be submitted for storage and scientific study, be awarded to Aardvark Drilling Incorporated on a preferred source basis. The preferred source decision is in accordance with Section of TRCA s Purchasing Policy for non-competitive procurement, as follows: The required goods and services are to be supplied by a vendor or supplier having specialized knowledge, skills, expertise or experience that cannot be reasonably provided by any other supplier. FINANCIAL DETAILS The cost of drilling and TRCA staff time to organize the drilling contract will be covered from the hydrogeology study allocation, account under the Carruthers Creek Watershed Plan, a special fee-for-service project funded by the Region of Durham. ORMGP staff time to source the drilling company and supervise the drilling to completion, and delivery of cores for storage, will be covered as part of ORMGP s services to Durham Region. The ORMGP receives annual, direct funding from the Region of Durham, as well as the regions of York and Peel, and the City of Toronto. Report prepared by: Maryam Nassar, extension 5937; Gary Bowen, s: mnassar@trca.on.ca, gbowen@trca.on.ca For Information contact: Maryam Nassar, extension s: mnassar@trca.on.ca Date: June 23,

20 Item 8.2 Section II Items for Executive Action TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, Friday, July 14, 2017 Carolyn Woodland, Senior Director, Planning, Greenspace and Communications RE: IBM NOTES SOFTWARE DEVELOPMENT AND ADMINISTRATION Award of Preferred Source Contract # KEY ISSUE Award of preferred source Contract # for consulting services in support of ongoing development and administration support of Toronto and Region Conservation Authority s IBM Notes business applications. RECOMMENDATION THAT Contract # be awarded to AppVision Inc. for a total cost not to exceed $130,410.00, plus HST on a preferred source basis; THAT Toronto and Region Conservation Authority (TRCA) staff be authorized to approve additional expenditures to a maximum of 10% as a contingency allowance if deemed necessary; THAT the contract term end on December 31, 2018; THAT the contract be on terms and conditions satisfactory to TRCA staff including performance by the contractor satisfactory to TRCA at its sole discretion; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to implement the contract including signing and execution of documents. BACKGROUND TRCA currently uses IBM Notes for a variety of business applications, including , resource management, accounting services, planning and development, and human resources administration. To date, over 40 custom applications have been developed and the communications platform has over 700 user accounts. TRCA will require the assistance from an IBM Notes consulting firm to continue to develop new applications, troubleshoot and perform maintenance on a number of existing IBM Notes applications. The consultant will enhance existing applications by migrating to an internet browser based platform in order to increase flexibility for the end user. The consultant will also provide technical assistance to TRCA Information Systems staff in performing key upgrades to its Notes/Domino servers. Finally, the consultant will assist in the migration and integration of existing IBM Notes applications with TRCA s financial software Agresso Business World. 20

21 Item 8.2 RATIONALE TRCA has utilized the services of AppVision for the last 15 years. As a result, AppVision has extensive knowledge of TRCA business processes and technology infrastructure. Therefore, staff recommends that Contract # be awarded to AppVision Inc. on a preferred source basis for a total cost not to exceed $130,410.00, plus 10% contingency, plus HST. Approval to retain AppVision Inc. on a preferred source basis is in compliance with TRCA s purchasing policy under Section 9.3 (3) which states: The required goods and services are to be supplied by a particular vendor or supplier having special knowledge, skills, expertise or experience that cannot be provided by any other supplier. AppVision Inc. has demonstrated the ability to conduct effective business process discovery software solution development, subsequent application deployment and bug fixes in a cost effective and timely manner. Other consulting firms do provide IBM Notes services, however, AppVision s extensive knowledge of TRCA businesses and technology infrastructure is critical to the rapid development of IBM Notes applications to improve business efficiency. FINANCIAL DETAILS The upset limit for this contract is $130,410.00, plus 10% contingency, plus HST. Funds are available in TRCA s 2017 and 2018 IT capital budget account from TRCA s municipal funding partners. DETAILS OF WORK TO BE DONE The term of the contract will be from July 2017 to December The Consultant s work plan includes the following: Perform regular maintenance, roll over/amend required annual databases, and link to the other applications for a number of existing applications; Perform ongoing enhancements to existing applications, including transition to an internet browser-based platform; Migrate and integrate a number of existing applications with Agresso Business World; and Provide technical assistance to TRCA IT staff performing key upgrades to Notes/Domino servers to better support the changing and smartphone landscape as well as meeting the demands of increasing data volumes and its effect on data back-up, disaster recovery and security. Report prepared by: Chris Gerstenkorn, extension s: cgerstenkorn@trca.on.ca For Information contact: Chris Gerstenkorn, extension s: cgerstenkorn@trca.on.ca Date: June 14,

22 Item 8.3 Section II Items for Executive Action TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, Friday, July 14, 2017 Kathy Stranks, Senior Manager, Corporate Secretariat RE: OFFICE AND PAPER SUPPLIES Contract # Vendor of Record KEY ISSUE Award of contract for purchase of office supplies RECOMMENDATION THAT Contract # for the Vendor of Record for office and paper supplies be awarded to NOVEXCO Inc. for a the period of July 15, 2017 to April 30, 2020, with the option to extend the agreement for up to two additional terms of one year each, subject to satisfactory performance, at a total cost not to exceed $150,000, plus 15% contingency, plus HST. BACKGROUND Toronto and Region Conservation Authority (TRCA) procures a variety of office supplies including paper and envelope products for use by TRCA staff at various locations. Staff has used the City of Toronto Vendor of Record (VOR) arrangement for many years and has benefitted from its favourable pricing. In reviewing this purchasing arrangement, staff compared the Toronto contracts with the Province of Ontario's VOR contracts to obtain best value. The City of Toronto VOR for office supplies expired on March 31, 2017, and for paper products on June 30, 2017, and since that point TRCA has continued to purchase from the approved vendors, Corporate Express and Spicers, respectively, but for many products at higher rates than in the original contracts. The City of Toronto has advised that it does not have a timeline for completion of a new Request for Quotation process for subsequent years, and as a result the current higher prices also apply to TRCA. TRCA staff has reviewed the recently completed combined provincial VOR for office supplies and paper products. The results compared to the current City of Toronto arrangements indicate there can be significant savings by going with the provincial arrangement, and one company can supply most of TRCA needs, opposed to two vendors under the Toronto agreements. RATIONALE This Province s Request for Bids (RFB) opportunity was posted on the Ontario Tenders Portal. Four companies responded to the RFB and the Province awarded the contract to NOVEXCO Inc. as it was the lowest bidder meeting specifications. The provincial VOR arrangement took effect on May 1, 2017 and expires on April 30, The term of this agreement is for a period of three years with the option to extend the agreement for up to two additional terms of one year each at the discretion of The Ministry of Government and Consumer Services (MGCS). 22

23 Item 8.3 Based on the volume of 2016 purchases and expected growth, staff estimates costs to be a maximum of $150,000 for the entire five year period, plus 15% contingency, under the NOVEXCO contract. This is an approximate savings of more than 50% from the City of Toronto arrangement. There are very few regularly purchased office supply and paper product items not included in the NOVEXCO contract, and in the instances that such products are required, staff will review NOVEXCO availability and pricing, as well as other suppliers as required, to obtain best value. As a result, TRCA staff is seeking approval to award Contract # for the Vendor of Record for office and paper supplies to NOVEXCO Inc. for a the period of July 15, 2017 to April 30, 2020, with the option to extend the agreement for up to two additional terms of one year each, subject to satisfactory performance, at a cost not to exceed $150,000, plus 15% contingency, plus HST ($30,000 per year, plus contingency and HST). FINANCIAL DETAILS The majority of purchases are made by Office Services staff using the corporate account of , funded by TRCA s municipal funding partners. Additional purchases are made by various office locations and for special order items from various TRCA account codes, covered by various funding sources. Report prepared by: Kathy Stranks, extension s: kstranks@trca.on.ca For Information contact: Kathy Stranks, extension 5264, Rea Lingo-Santaguida, extension s: kstranks@trca.on.ca, rlingo-santaguida@trca.on.ca Date: July 4,

24 Section IV Ontario Regulation 166/06, As Amended TO: FROM: Chair and Members of the Executive Committee Meeting #5/17, July 14, 2017 Carolyn Woodland, Senior Director, Planning, Greenspace and Communications RE: APPLICATIONS FOR PERMITS PURSUANT TO ONTARIO REGULATION 166/06, AS AMENDED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses KEY ISSUE Pursuant to Ontario Regulation 166/06, as amended, written permission from the Authority is required for: a) straightening, changing, diverting or interfering in any way with the existing channel of a river, creek, stream or watercourse, or for changing or interfering in any way with a wetland; b) development, if in the opinion of the authority, the control of flooding, erosion, dynamic beaches or pollution or the conservation of land may be affected by the development. A permit may be refused through a Hearing Process, if in the opinion of the Authority, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land is affected. RECOMMENDATION THAT permits be granted in accordance with Ontario Regulation 166/06, as amended, for the applications which are listed below: PERMIT APPLICATIONS ARE MAJOR APPLICATION - REGULAR Applications that involved a more complex suite of technical studies to demonstrate consistency with policies; applications that cover a significant geographic area (e.g. subdivisions, stormwater management ponds), extensive modifications to the landscape, major infrastructure projects, emergency infrastructure works, resolution of violations/after the fact permits, trail construction. CITY OF TORONTO (NORTH YORK COMMUNITY COUNCIL AREA) 10.1 CITY OF TORONTO To construct, reconstruct, erect or place a building or structure, site grade, and temporarily or permanently place, dump or remove any material, originating on the site or elsewhere, northwest of Victoria Park Avenue and Eglinton Avenue East, in the City of Toronto (North York Community Council Area), Don River Watershed, as located on property owned by the City of Toronto and Hydro One Networks Incorporated. The purpose is to construct a multi-use trail extension. Works will involve construction of a new asphalt trail in an existing hydro corridor. No in-water works are within the scope of this project. 24