INDEX TO EXECUTIVE COMMITTEE MEETING #1/13. Friday, March 1, 2013

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1 INDEX TO EXECUTIVE COMMITTEE MEETING #1/13 Friday, March 1, 2013 MINUTES Minutes of Meeting #12/12, held on February 1, GREENLANDS ACQUISITION PROJECT FOR Flood Plain and Conservation Component, Etobicoke Creek Watershed Deepbrook Developments Inc. 2 GREENLANDS ACQUISITION PROJECT Flood Plain and Conservation Component, Carruthers Creek Watershed John Boddy Development Ltd. 5 REQUEST FOR DISPOSAL OF TORONTO AND REGION CONSERVATION AUTHORITY-OWNED LAND Adjacent to 163 Thistledown Boulevard, City of Toronto - Etobicoke York Community Council Area 8 TOWN OF RICHMOND HILL Conveyance of Land for the Reconstruction and partial Closure of Olde Bayview Avenue, South of North Lake Road, Town of Richmond Hill, Regional Municipality of York 8 SUPPLY OF OPERATED HEAVY CONSTRUCTION EQUIPMENT AND DUMP TRUCKS Tender RSD SOURCE PROTECTION PLANNING Award of Contract for Professional Services for the CTC Source Protection Region 16 MUD CREEK REACH 5 RESTORATION PROJECT - CULVERT EXTENSION Contract RSD FRENCHMAN S BAY HARBOUR ENTRANCE PROJECT EAST BREAKWATER CONSTRUCTION Contracts RSD and RSD LOWEST BID NOT ACCEPTED 24

2 ONTARIO REGULATION 166/ GREYABBEY TRAIL 29 MAYFIELD ROAD PORTFOLIO INC. 29 MAIDENSTONE DEVELOPMENTS INC ONTARIO LTD DACRE CRESCENT 31 ONNI (WESTLAKE) LANDS CORP LAKE PROMENADE HI MOUNT DRIVE 32 CITY OF TORONTO 32 9 SAINT MARGARETS DRIVE B BIRCHMOUNT ROAD KINGSTON ROAD TWIN HILLS CRESCENT 33 JOSEPH AND WOLF LEBOVIC JEWISH COMMUNITY CAMPUS 34 REGIONAL MUNICIPALITY OF YORK 34 COUGS INVESTMENTS LTD. 34 TOWN OF AJAX 35 REGIONAL MUNICIPALITY OF PEEL DEERWOOD CRESCENT MAPLE GROVE AVENUE 36 TOWNSHIP OF KING 36 REGIONAL MUNICIPALITY OF PEEL 37 REGIONAL MUNICIPALITY OF PEEL SOUTHDALE DRIVE THE PALISADES OLD YONGE STREET KING MAPLE PLACE NORTHWOOD DRIVE BRAESIDE ROAD 39 THE TORONTO HUNT ST. CLAIR AVENUE EAST STEGMANS MILL ROAD 41 THORNHILL RAVINES DEVELOPMENT CORPORATION 41 TOWN OF AJAX th CONCESSION 42 HYDRO ONE TELECOM 42 CITY OF TORONTO 43 CITY OF TORONTO 43 ENBRIDGE GAS DISTRIBUTION INC. 43 REGIONAL MUNICIPALITY OF PEEL 44 7 CUMBERLAND COURT THISTLE RIDGE DRIVE ROCK ELM COURT BANNATYNE DRIVE CEDARVIEW DRIVE 45

3 MEETING OF THE EXECUTIVE COMMITTEE #1/13 March 1, 2013 The Executive Committee Meeting #1/13, was held in Weston Room B, Black Creek Pioneer Village, on Friday, March 1, The Chair Gerri Lynn O'Connor, called the meeting to order at 9:37 a.m. PRESENT Maria Augimeri Ronald Chopowick Glenn De Baeremaeker Michael Di Biase Jack Heath Colleen Jordan Gloria Lindsay Luby Mike Mattos Jim Tovey PRESENT VIA TELECONFERENCE Ben Cachola Gerri Lynn O'Connor Richard Whitehead Vice Chair Member Member Member Member Member Member Member Member Member Chair Member RES.#B1/13 - Moved by: Seconded by: MINUTES Glenn De Baeremaeker Maria Augimeri THAT the Minutes of Meeting #12/12, held on February 1, 2013, be approved. CARRIED 1

4 SECTION I - ITEMS FOR AUTHORITY ACTION RES.#B2/13 - GREENLANDS ACQUISITION PROJECT FOR Flood Plain and Conservation Component, Etobicoke Creek Watershed Deepbrook Developments Inc., CFN Purchase of property located south of Mayfield Road, east of Colonel Bertram Road - Snelgrove, City of Brampton, Regional Municipality of Peel, under the "Greenlands Acquisition Project for ", Flood Plain and Conservation Component, Etobicoke Creek watershed. Moved by: Seconded by: Gloria Lindsay Luby Ben Cachola THE EXECUTIVE COMMITTEE RECOMMENDS THAT 0.06 hectares (0.16 acres), more or less, of vacant land being Part of Lot 17, Concession 1 EHS and designated as Blocks 25 and 26 on a Draft Plan of Subdivision prepared by Holdings Jones Vanderveen Inc., Ontario Land Surveyors, under their Job No MPLAN1, dated December 4, 2012, City of Brampton, Regional Municipality of Peel, located south of Mayfield Road, east of Colonel Bertram Road - Snelgrove, be purchased from Deepbrook Developments Inc.; THAT the purchase price be $2.00; THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the lands free from encumbrance, subject to existing service easements; THAT Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents. CARRIED BACKGROUND Resolution #A94/10 at Authority Meeting #5/10, held on June 25, 2010, approved the Greenlands Acquisition Project for Negotiations have been conducted with Mr. Carl Brawley of Glen Scnarr & Associates, who acts as agent on behalf of the owner. TRCA owns the adjoining valleyland which has direct access from Mayfield Road. Attached is a plan showing the location of the subject lands. 2

5 RATIONALE The subject property falls within TRCA's approved master plan for acquisition for the Etobicoke Creek watershed as outlined in the approved Greenlands Acquisition Project for Through the review of Subdivision Application 21T-99018B for residential development, TRCA staff established the limits of the open space lands (i.e. Blocks 25 and 26 on Draft Plan of Subdivision) which are located in the Regulated Area and a portion of the valley corridor of a tributary of the Etobicoke Creek at this location. At the request of TRCA staff, the limit between the developable lands and the open space lands within the subdivision was determined by a geotechnical / slope stability report submitted by the owner's consultant, which was reviewed and accepted by staff. TAXES AND MAINTENANCE It is proposed that the lands be turned over to the City of Brampton for management. FINANCIAL DETAILS Funds for the costs related to this purchase are available in the TRCA land acquisition capital account. Report prepared by: George Leja, extension s: gleja@trca.on.ca For Information contact: George Leja, extension 5342, Mike Fenning, extension s: gleja@trca.on.ca, mfenning@trca.on.ca Date: February 1, 2013 Attachments: 1 3

6 Attachment 1 4

7 RES.#B3/13 - GREENLANDS ACQUISITION PROJECT Flood Plain and Conservation Component, Carruthers Creek Watershed John Boddy Development Ltd., CFN Acquisition of property located west of Audley Road and south of Bayly Street in the Town of Ajax, Regional Municipality of Durham, under the 'Greenlands Acquisition Project for ', Flood Plain and Conservation Component, Carruthers Creek watershed. Moved by: Seconded by: Gloria Lindsay Luby Ben Cachola THE EXECUTIVE COMMITTEE RECOMMENDS THAT 1.86 hectares (4.60 acres), more or less, of vacant land, being Part of Lot 13, Range 3 Broken Front Concession and designated as Block 180 on draft M-Plan prepared by J.D. Barnes Limited, Town of Ajax, Regional Municipality of Durham, be purchased from John Boddy Development Ltd.; THAT the purchase price be $2.00; THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements; THAT the firm of Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining all necessary approvals and the signing and execution of documents. CARRIED BACKGROUND Resolution #A94/10 at Authority Meeting #5/10, held on June 25, 2010, approved the Greenlands Acquisition Project for As a condition of the subdivision agreement, John Boddy Development Ltd. is required to transfer the lands (ie. Block 180 on draft M-Plan) to TRCA for the nominal consideration of $2.00. Negotiations have been conducted with Bruce Jennings, CA of Boddy Developments Ltd. Attached is a plan showing the location of the subject lands. RATIONALE The subject property (i.e. Block 180 on draft M-Plan) is a depressed kettle wetland connected to the valley system of the Carruthers Creek. It is part of the Carruthers Creek Wetland Complex, a Provincially Significant Wetland and the Shoal Point Wetlands Area of Natural and Scientific Interest. 5

8 TAXES AND MAINTENANCE Based on preliminary review of the environmental criteria for lands that are eligible to receive a property tax exemption under the provincial Conservation Land Tax Incentive Program, it would appear that all of the subject property would be eligible for exemption for the 2014 taxation year. The addition of the subject parcel of land will not significantly impact TRCA's maintenance costs at this location. FINANCIAL DETAILS Funds for the costs related to this purchase are available in the TRCA land acquisition capital account. Report prepared by: Edlyn Wong, extension s: ewong@trca.on.ca For Information contact: Edlyn Wong, extension 5711, Mike Fenning, extension s: ewong@trca.on.ca, mfenning@trca.on.ca Date: February 13, 2013 Attachments: 1 6

9 Attachment 1 7

10 RES.#B4/13 - Moved by: Seconded by: REQUEST FOR DISPOSAL OF TORONTO AND REGION CONSERVATION AUTHORITY-OWNED LAND Adjacent to 163 Thistledown Boulevard, City of Toronto - Etobicoke York Community Council Area, CFN Recommends that the TRCA-owned property located adjacent to 163 Thistledown Boulevard, City of Toronto - Etobicoke York Community Council Area, Humber River watershed, be retained for conservation purposes. Jack Heath Mike Mattos THE EXECUTIVE COMMITTEE RECOMMENDS THAT item EX7.3 - Request for Disposal of Toronto and Region Conservation Authority-owned Land adjacent to 163 Thistledown Boulevard, Toronto, be referred to staff for further consideration. CARRIED RES.#B5/13 - Moved by: Seconded by: TOWN OF RICHMOND HILL Conveyance of Land for the Reconstruction and partial Closure of Olde Bayview Avenue, South of North Lake Road, Town of Richmond Hill, Regional Municipality of York, CFN Receipt of a request from the Town of Richmond Hill for conveyance of land for the reconstruction and partial closure of Olde Bayview Avenue, south of North Lake Road, Town of Richmond Hill, Regional Municipality of York, Humber River watershed. Jack Heath Glenn De Baeremaeker THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from the Town of Richmond Hill for conveyance of land for the reconstruction and partial closure of Olde Bayview Avenue, south of North Lake Road, Town of Richmond Hill, Regional Municipality of York; AND WHEREAS it is in the opinion of TRCA that it is in the best interest of TRCA in furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to cooperate with the Town of Richmond Hill in this instance; THEREFORE LET IT BE RESOLVED THAT a parcel of TRCA-owned land containing hectares (0.001 acres), more or less, required for the reconstruction and partial closure of Olde Bayview Avenue, said land being Part of Lot 6, Concession 2 EYS and designated as Part 2 on Plan 65R-33975, Town of Richmond Hill, Regional Municipality of York, be conveyed to the Town of Richmond Hill; THAT consideration be the nominal sum of $2.00, plus all legal, survey and other costs to be paid by the Town of Richmond Hill; 8

11 THAT an archaeological investigation be completed, with any mitigative measures being carried out to the satisfaction of TRCA staff, at the expense of the Town of Richmond Hill; THAT the conveyance of land be subject to a landscaping plan, subject to the approval of TRCA staff; THAT the Town of Richmond Hill is to fully indemnify TRCA from any and all claims from injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from this sale; THAT said conveyance be subject to approval of the Minister of Natural Resources in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27, as amended; AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents. CARRIED BACKGROUND At Authority Meeting #10/12, held on January 4, 2013, Resolution #A240/12 was adopted, approving a request from the Town of Richmond Hill for an exchange of lands with TRCA in connection with the construction of a cul-de-sac for the partial closure of Olde Bayview Avenue, south of Lakeside Crescent. As part of the land exchange approval, the Town of Richmond Hill will convey a parcel of land (0.02 hectares / 0.04 acres), to TRCA and a parcel of TRCA property (0.03 hectares / 0.07 acres), will be conveyed to the Town of Richmond Hill (Attachment 1). When the original request for the land exchange was received from Town of Richmond Hill, it was indicated that only the cul-de-sac land was required, however, the Town has now indicated that Part 2 on Plan 65R is also required for the road reconstruction project. The subject lands form part of a larger acreage acquired by TRCA from S. C. and M. L. Snively on June 29, 1966 under the Lake St. George Conservation Area Project. The Town of Richmond Hill has conveyed lands to TRCA over the years for nominal consideration of $2.00 and has requested that the TRCA lands required for the reconstruction and partial closure of Olde Bayview Avenue, south of North Lake Road, be conveyed for the nominal consideration of $2.00. The former realignment of Bayview Avenue east of Lake Wilcox has created an opportunity to change the existing road network and allow improvements for pedestrian access to Sunset Beach Park as well as other recreational uses along the east side of the lake. The partial closure of Olde Bayview Avenue is required in order to construct a walkway and boardwalk along the lake frontage south of the proposed terminus of the travelled municipal road. TRCA staff is presently reviewing a permit application for the road reconstruction project which will be presented in a report at a future Executive Committee Meeting. Plantings: All lands disturbed by construction will be stabilized and, where deemed appropriate by TRCA staff, revegetated with native woody and herbaceous plant material in accordance with existing TRCA landscaping guidelines. A landscape plan will be prepared and form part of the permit pursuant to Ontario Regulation 166/06. 9

12 A plan illustrating the fee simple conveyance location is included in Attachment 2. FINANCIAL DETAILS The Town of Richmond Hill has agreed to assume all legal, survey and other costs involved in completing this transaction. Report prepared by: George Leja, extension s: For Information contact: George Leja, extension 5342, Mike Fenning, extension s: Date: February 12, 2013 Attachments: 2 10

13 Attachment 1 11

14 Attachment 2 12

15 RES.#B6/13 - Moved by: Seconded by: SUPPLY OF OPERATED HEAVY CONSTRUCTION EQUIPMENT AND DUMP TRUCKS Tender RSD Award of Contract RSD13-01 for the supply of operated heavy construction equipment and dump trucks. Gloria Lindsay Luby Ben Cachola THE EXECUTIVE COMMITTEE RECOMMENDS THAT Toronto and Region Conservation Authority (TRCA) staff be authorized to have two vendors of record for the supply of operated heavy construction equipment and dump trucks for the period April 1, 2013 to April 1, 2014; THAT TBG Landscape Inc. be recognized as the primary supplier of operated heavy equipment and dump trucks during the contract period, it being the proposal that best meets the general requirements of TRCA at a competitive cost; THAT Sartor & Susin Ltd. be recognized as the supplier of operated heavy equipment and dump trucks on shoreline armouring, lakefilling and natural channel projects during the contract period, it being the proposal that best meets TRCA's requirements for this specialized work at a competitive cost; THAT Sartor & Susin Ltd. be permitted to continue to supply operated heavy equipment and dump trucks to projects already in progress until completion; THAT where the vendors of record are not available for a particular project, staff be authorized to use the next lowest bidder; AND FURTHER THAT authorized officials be directed to take the necessary action to implement the contract including the signing and execution of documents. CARRIED RATIONALE Tender RSD13-01 was publicly advertised on the electronic procurement website Biddingo ( on January 12 th, The Tender Opening Committee opened the quotation on February 1st, As a result of the advertisement, 14 tender packages were forwarded to potential bidders as follows: A&G Road Cleaners; Aggmin Equipment; Bronte Landscape and Construction; Dean Construction; Dynex Construction; Elirpa Construction; FJP Group; Four Season Site Development; Metric Contracting Services Corporation; R & M Construction; 13

16 Sartor and Susin Ltd; TBG Landscaper Inc.; TMI Contracting; Trisan Construction. A total of nine contractors submitted sealed bids with the following results: Table of Hourly Rates: HOURLY RATES (EXCLUDING HST) Tractor Bulldozer Crawler Front End Loader Hydraulic Backhoe Crawler Mounted BIDDER Type Crawler Mounted 60 KW 100 KW 140 KW 13,500 KG 21,000 KG 24,500 KG Long Arm 40,000 KG 50,000 KG TBG Landscape Inc. $62.00 $75.00 $94.00 $65.00 $75.00 $85.00 $ $95.00 $ Sartor & Susin Ltd. $67.85 $94.50 $ $74.50 $84.55 $89.95 $ $ $ Four Seasons Site $63.00 $78.00 $95.00 $80.00 $90.00 $89.00 $89.00 $97.00 $ Development TMI Contracting $77.50 $85.00 $89.50 $0.00 $90.00 $89.50 $95.00 $ $ Trisan Construction $97.00 $ $ $ $ $99.00 $99.00 $ $ A & G Road Cleaners No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid Aggmin $130.0 Equipment 0 $ $ $ $ $ $ $ $ Elirpa Construction $95.00 $ $ No Bid No Bid $ No Bid $ $ Metric Contracting $ Table of Hourly Rates Continued: BIDDER $ $ No Bid No Bid $ $ $ $ Front End Loader 4WD Rubber 4WD Tractor Loader/ Backhoe HOURLY RATES (EXCLUDING HST) Rock Trucks 14 Tandem Dump Trucks Triaxle Dump Trucks 14,000 KG 45 KW 14,000 KG 23,000 KG 22,000 KG 32,000 KG TBG Landscape Inc. $80.00 $67.00 $77.00 $82.00 $55.00 $75.00 Sartor & Susin Ltd. $84.95 $72.50 $78.50 $89.75 $58.50 $77.95 Four Seasons Site Development $80.00 $68.00 $84.00 $84.00 $65.00 $65.00 TMI Contracting $85.00 $75.00 No Bid $95.00 No Bid $75.00 Trisan Construction $92.00 $92.00 $ $ $70.00 $75.00 A&G Road Cleaners No Bid No Bid No Bid No Bid $65.00 $75.00 Aggmin Equipment $ $92.50 No Bid $ $85.00 $ Elirpa Construction $ $95.00 No Bid $ $85.00 $95.00 Metric Contracting $ $ $ $ No Bid $95.00 The tender selection process included a review of the hourly rates submitted for the equipment and operator, and an assessment of previous performance in a number of areas including, but not limited to, similar work experience, quality of work, and health and safety.

17 The hourly rates submitted by TBG Landscape Inc., Four Seasons Site Development and Sartor and Susin Ltd. were the most competitive, with TBG Landscape Inc. having the lowest hourly rates on the majority of the specified equipment. Although Four Seasons Site Development had the second lowest hourly rates overall, subsequent reference checks failed to demonstrate a history of similar work experience, making Sartor & Susin Ltd. the second lowest bidder overall meeting TRCA's requirements. In recent years TRCA has worked successfully with TBG Landscape Inc. on a number of projects. Further assessment by TRCA staff of TBG Landscape Inc. s experience and ability to undertake similar projects was conducted through reference checks and the receipt of a detailed portfolio of work, which resulted in positive feedback that TBG Landscape Inc. is generally capable of fulfilling the requirements of the contract. Some questions were raised by staff during the tender selection process however as to TBG Landscape Inc.'s experience with lakefilling operations, shoreline armouring and natural channel works. While TRCA has enjoyed a long and successful relationship with Sartor & Susin Ltd. over the past three decades, it will be to TRCA's advantage to cultivate additional suppliers that can meet the needs of TRCA's unique and specialized projects, particularly in light of the increasing volume of work in recent years. Staff therefore recommends awarding Contract RSD13-01 to TBG Landscape Inc. as the primary supplier of operated heavy construction equipment and dump trucks, it being the proposal that best meets TRCA's general requirements at a competitive cost; and to Sartor & Susin Ltd. as the supplier of operated heavy construction equipment and dump trucks for the aforementioned works, it being the proposal that best meets TRCA's special requirements at a competitive cost. It is noted that opportunities are to be provided to TBG Landscape Inc. during the contract period to gain experience with specialized works historically completed with the assistance of Sartor & Susin Ltd. To ensure consistency in technique and quality, staff also recommend that Sartor & Susin Ltd. be permitted to continue supplying operated heavy construction equipment and dump trucks to projects already in progress until completion. Where the vendors of record are not available for a particular project, staff also request authorization to use the next lowest bidder. FINANCIAL DETAILS The value of this contract is estimated to be approximately $4,500,000 based upon a review of projects scheduled for implementation during the contract period, which is estimated to be shared between the two vendors of record at approximately 50% each. An increase or decrease in workload will have an impact on the value of this contract. The contractor understands both the potential cost and resource implications associated with potential workload changes. The operated equipment is rented on an 'as required' basis with no minimum hours guaranteed. 15

18 Funds for the contract are identified in TRCA's 2013 and 2014 capital budgets. Report prepared by: James Dickie, s: For Information contact: Moranne McDonnell, s: Date: February 15, 2013 SECTION II - ITEMS FOR EXECUTIVE ACTION RES.#B7/13 - Moved by: Seconded by: SOURCE PROTECTION PLANNING Award of Contract for Professional Services for the CTC Source Protection Region. Extension of sole source contract to provide professional services for the CTC Source Protection Region for the source protection plan implementation process. Ronald Chopowick Glenn De Baeremaeker THAT the contract with Thorpe & Associates, Beverley Thorpe be extended for a period of one year, commencing April 1, 2013, to provide professional services for the source water protection planning process for the CTC Source Protection Region - Toronto and Region Source Protection Authority (TRSPA), Credit Valley Source Protection Authority (CVSPA) and Central Lake Ontario Source Protection Authority (CLOSPA); THAT funding to Thorpe & Associates be capped at $125,000 per annum, plus a 10% contingency for fiscal year April 1, 2013 to March 31, 2014 plus HST; THAT the contract be subject to termination by Toronto and Region Conservation Authority (TRCA) or Thorpe & Associates, for any reason, upon 30 days notice; THAT this contractual obligation be binding on TRCA acting as lead source protection authority only to the extent that the Province of Ontario continues to provide funding; AND FURTHER THAT TRCA staff be authorized and directed to take such actions as necessary to implement the contract including the execution and signing of documents. CARRIED 16

19 BACKGROUND At Executive Committee Meeting #2/05, held on April 8, 2005, by Resolution #B37/05, the principal of Thorpe & Associates, Beverley Thorpe, was hired to provide project management services in support of source water protection planning at the CTC Source Protection Region and TRCA. The initial contract was for one year with annual renewal in April, 2006 and 2007, ending in March, Upon successful completion of the first work assignment, an extension was authorized by Resolution #A297/07 at Authority Meeting #10/07, held on January 4, 2008, for annual renewal starting in April 2008, ending in March As source protection planning continued and the consultant's completion of assignments on time continued, a second extension was authorized by Resolution #A34/11 at Authority Meeting #2/11, held on February 25, 2011 for annual renewal starting in April 2011, ending in March The proclamation of the Clean Water Act, 2006 and promulgation of the regulations imposed legal and time line requirements on the source protection authorities created by regulation, particularly for the TRSPA as the lead source protection authority within the CTC Source Protection Region. The program has evolved from the 'no regrets' technical work focus to a legally mandated delivery program, including the creation of a source protection committee. The CTC Source Protection Committee (SPC) has been meeting since December 10, Coupled with these legal requirements the Province has been releasing evolving direction on requirements for technical work and source protection plan development which has increased the workload. In 2010 the CTC source protection team was restructured to assist the project manager in delivering mandatory communications and public consultation, to support program delivery and provincial reporting requirements. Further CTC source protection team restructuring occurred after January 31, 2013 when the Province introduced a new funding structure during a "transition phase" between source protection plan submission and approval. It is essential to ensure that the CTC Source Protection Region has the continuity in program management support in place to develop a framework for municipal implementation readiness while awaiting the Minister's approval of the CTC source protection plan and to put in place the reporting, record keeping and governance structure for the program beyond March 31, The work required with respect to source protection planning under the Clean Water Act, 2006 and associated regulations, including the project management services, is fully funded by the Ministry of the Environment through a transfer payment to TRCA as the lead for the CTC Source Protection Region. A Memorandum of Understanding amongst Credit Valley, Central Lake Ontario and Toronto and Region conservation authorities sets out the basis for cooperative work and transfer of funds to cover costs incurred by the partner authorities. TRCA has also entered into Memoranda of Agreement with several municipal partners to transfer allocated funds from the Province, where the municipality is leading a component of technical work. 17

20 RATIONALE Over the contract period to date, Beverley Thorpe has successfully executed her responsibilities. Some examples of the services provided include guiding the technical staff from the three participating conservation authorities (CAs) in preparing work plans, completing technical studies (including peer review), preparation and submission of the proposed source protection plan, representing the CTC Source Protection Region on the province-wide committee of project managers, providing advice and support to the CTC Management Committee of Chief Administrative Officers, making presentations to the CA boards, local councils and leading a municipal technical advisory committee comprised of representatives from the planning, works and health departments of all the upper, lower and single tier municipalities wholly or partially within the CTC Region. In addition, Beverley Thorpe, at the request of the Province and TRCA has presented papers on source water issues at a number of conferences and forums and was instrumental in assisting in the development of a near shore study for Lake Ontario. Although the source protection plan has been submitted, technical work is ongoing and will be reflected in further updates to the Assessment Reports for the Region. This work includes Tier 3 Water Budget work underway in both CVSPA and TRSPA and further modelling of scenarios on threats to Lake Ontario drinking water sources. These products require preparation of technical material and communication products, review and endorsement by the SPC, public consultation and review by the respective source protection authorities prior to submission to the Province. Other regulatory deliverables include conducting and reporting on the meetings of the SPC and maintaining a website for public access to the work completed and underway. New work for the 2013/14 period centres around supporting municipal implementers to achieve implementation readiness. The drinking water source protection process has broken new ground in water management and requires an experienced project manager. Beverley Thorpe has a wealth of experience, a well established network of senior managers within the Province and the project management skills to lead not only the CTC Region activities but also to be a resource for other CA's and source protection committees. The CTC SPC Chair and members greatly appreciate the consistent leadership that Ms. Thorpe has shown and benefit from the historical and technical knowledge that she has available to her. Beverley Thorpe has been and will continue to mentor some CTC staff over the next year to allow their professional development to meet the needs of the succession planning process. Senior staff at Central Lake Ontario and Credit Valley conservation authorities are also in support of this contract. Therefore, staff recommend the extension of the contract to Thorpe & Associates as per Section of TRCA's Purchasing Policy as follows: The required goods and services are to be supplied by a particular vendor or supplier having special knowledge, skills, expertise or experience that cannot be provided by any other supplier. FINANCIAL DETAILS This position is funded completely from allocation by the Province of Ontario for source water protection planning. Funding will be billed on account code

21 Report prepared by: Megan Price, extension 5568; Sylvia Waters, extension For Information contact: Deborah Martin-Downs, extension Date: February 13, 2013 RES.#B8/13 - Moved by: Seconded by: MUD CREEK REACH 5 RESTORATION PROJECT - CULVERT EXTENSION Contract RSD Award of Contract RSD for the supply of all labour, materials and equipment necessary to extend a steel culvert, in the City of Toronto. Ronald Chopowick Glenn De Baeremaeker THAT Contract RSD for the supply of all labour, materials and equipment necessary to extend a steel culvert in the City of Toronto, be awarded to Melfer Construction Inc for a total cost not to exceed $111,550.00, plus a contingency amount of $30, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff, plus HST, it being the lowest bid meeting TRCA cost estimates and specifications; AND FURTHER THAT authorized TRCA officials be directed to take all necessary actions to implement the foregoing, including the signing and execution of any documents. CARRIED BACKGROUND The City of Toronto and TRCA have been concerned with the erosion issues affecting Mud Creek for several years. In 2010, a geomorphic assessment of Mud Creek was commissioned by Toronto Water titled Mud Creek Geomorphic Systems Master Plan. Mud Creek was divided into six reaches, each separated by culverts. In the winter of 2012 TRCA implemented restoration works at the highest priority area, Reach 1, located at the most downstream limits of the creek adjacent to Evergreen at the Brick Works, using the design recommendations from the aforementioned Master Plan and funding from its 2012 erosion capital budget. Following the success of this project, Toronto Water and Parks, Forestry & Recreation (PF&R) staff asked TRCA to implement restoration works on behalf of the City of Toronto at additional priority areas, the next planned area being Reach 5, scheduled to commence in February

22 The proposed work for Mud Creek Reach 5 includes a 24 m extension of a perched 1800 mm diameter corrugated metal culvert, the removal of failed gabion basket walls and bank stabilization with armourstone retaining walls and a vegetated rock buttress. The channel grade will be maintained with a plunge pool, armourstone retaining weirs and stone riffle features throughout the length of the reach. The primary intent is to improve the bank stability along Reach 5 and improved flow management; however secondary objectives include invasive species removal and intensive plantings with native vegetation for improved terrestrial habitat conditions. The culvert extension will eliminate further erosion of the existing channel as part of the overall master plan. RATIONALE At Authority Meeting #11/12, held on January 25, 2013, Resolution #A257/12 directed staff to proceed with the Mud Creek Reach 5 Restoration Project which includes a 24 m extension of a perched 1800 mm diameter corrugated metal culvert. Request for Tender (RFT) packages were sent to 14) contractors as follows: Advance Landscapes; Alpeza General Contracting; Atlas Dewatering Corporation; Bronte Landscape and Construction; Dagmar Construction Inc.; Dynex Construction Inc.; Four Seasons Site Development; Gateman Milloy; Marnix Infrastructure; McPherson-Andrews Contracting Limited; Melfer Construction Inc; RM Construction; TBG Landscape Inc.; Titanium Contracting Inc. Tender RSD was publicly advertised on the electronic procurement website Biddingo ( on January 9, 2013 with a mandatory site information meeting held on Wednesday January 16, The Tender Opening Committee opened the quotation on January 25, 2013 with the following results: 20

23 Contract RSD12-159, Mud Creek Reach 5 Restoration Project Culvert Extension TOTAL VALUE OF BIDDERS CONTRACT (Plus HST) Melfer Construction Inc $111, Ontario Limited o/a Bronte Landscape Construction $114, Dynex Construction Inc. $134, TBG Landscape Inc. $166, McPherson-Andrews Contracting Limited $210, The other nine contractors declined the opportunity to submit a Tender, being unable to meet the timelines for the deliverables stated in the contract documents. Restoration Services staff reviewed the bid received from Melfer Construction Inc. against its own cost estimate and has determined that the bid is of reasonable value and also meets the requirements and deliverables as outlined in the contract documents. Further assessment by TRCA staff of Melfer Construction Inc.'s experience and ability to undertake similar projects was conducted through reference checks which resulted in positive feedback that Melfer Construction Inc. is capable of undertaking the scope of work. Based on the bids received, staff recommend that Melfer Construction Inc. be awarded Contract RSD for the supply of all labour, materials and equipment necessary for the culvert extension, in the City of Toronto, for a total amount not to exceed $111, plus a contingency amount of $30, to be expended as authorized by TRCA staff, plus HST, it being the lowest bid that meets TRCA cost estimates and specifications. FINANCIAL DETAILS The cost of the project is 100% recoverable from the City of Toronto and funds are available within account # Report prepared by: Albert Thomas, s: athomas@trca.on.ca For Information contact: James Dickie, s: jdickie@trca.on.ca Date: January 30,

24 RES.#B9/13 - Moved by: Seconded by: FRENCHMAN S BAY HARBOUR ENTRANCE PROJECT EAST BREAKWATER CONSTRUCTION Contracts RSD and RSD Award of contracts RSD and RSD for the supply and delivery of approximately 2,180 tonnes of 4-6 tonne armour stone and approximately 2,020 tonnes of tonne armour stone, in support of the Frenchman s Bay Harbour Entrance Project, City of Pickering. Colleen Jordan Jim Tovey THAT Contract RSD for the supply and delivery of approximately 2,180 tonnes of 4-6 tonne armour stone to the Frenchman s Bay Harbour Entrance Project East Breakwater, in the City of Pickering, be awarded to Glenn Windrem Trucking for a total unit price of $45.90 per tonne and a total cost not to exceed $100,062.00, plus a contingency amount of 25% to be expended as authorized by TRCA staff, plus HST, it being the lowest bidder meeting Toronto and Region Conservation Authority (TRCA) specifications; THAT Contract RSD for the supply and delivery of approximately 2,020 tonnes of tonne armour stone to the Frenchman s Bay Harbour Entrance Project East Breakwater, in the City of Pickering, be awarded to Glenn Windrem Trucking for a total unit price of $47.80 per tonne and a total cost not to exceed $96,556.00, plus a contingency amount of 25% to be expended as authorized by TRCA staff, plus HST, it being the lowest bidder meeting TRCA specifications; THAT should staff be unable to achieve an acceptable contract with the awarded suppliers, staff be authorized to enter into and conclude contract negotiations with the other suppliers that submitted tenders, beginning with the next lowest compliant bidder; AND FURTHER THAT authorized TRCA officials be directed to take all necessary actions to implement the foregoing, including the signing and execution of any documents. AMENDMENT RES.#B10/13 Moved by: Seconded by: Colleen Jordan Jim Tovey THAT the following be inserted after the last paragraph of the main motion: AND FURTHER THAT staff provide additional information on the funding arrangement at Authority Meeting #2/13, scheduled to be held on March 22, THE AMENDMENT WAS THE MAIN MOTION, AS AMENDED, WAS CARRIED CARRIED 22

25 BACKGROUND In 2008, the City of Pickering working in partnership with TRCA, initiated the Frenchman s Bay Harbour Entrance Class Environmental Assessment (EA). The purpose of this project is to create a safe harbour entrance that supports the marine function of the Bay, while preserving or enhancing the ecological conditions. Through the EA process, the preferred design was developed that consisted of two breakwater structures running perpendicular from the east and west spits of the harbour entrance, thus improving navigability. The breakwaters are approximately 200 metres in length and are constructed of various types of aggregate material. The following Aggregates will be required to construct the east breakwater: approximately 2,180 tonnes of 4-6 tonne armour stone; and approximately 2,020 tonnes of tonne armour stone. RATIONALE Tender packages were sent to 13 suppliers as follows: Brock Aggregates; C.D.R. Young s Aggregates Inc; Coco Aggregates; Glenn Windrem Trucking; J.C. Rock Ltd; BOT Aggregates; Miller Paving Ltd.; Nelson Aggregate Co.; R.W. Tomlinson Ltd.; Strada Aggregates; Merv Johnston; B-Town group; and TBG Landscape Inc. Tender RSD and RSD was publicly advertised on the electronic procurement website Biddingo ( on Friday, January 11, The Tender Opening Committee opened tenders on Friday February 1st, 2013 with the following results: Contract RSD Supply and Delivery of Approximately 2,180 tonnes of 4-6 tonne Armour Stone BIDDERS TOTAL UNIT PRICE PER TONNE (Plus HST) TOTAL VALUE OF CONTRACT (Plus HST) Glenn Windrem Trucking $45.90 $100, C.D.R Young s Aggregates Inc. $45.94 $100, Merv Johnston $49.60 $108,

26 Contract RSD Supply and Delivery of Approximately 2,020 tonnes of tonne Armour Stone BIDDERS TOTAL UNIT PRICE PER TONNE (Plus HST) TOTAL VALUE OF CONTRACT (Plus HST) Glenn Windrem Trucking $47.80 $96, C.D.R Young s Aggregates Inc. $48.94 $98, TBG Landscape Inc. $52.00 $105, Based on the bids received, staff recommends that Glenn Windrem Trucking be awarded Contract RSD for the supply and delivery of approximately 2,180 tonnes of 4-6 tonne armour stone for the unit cost of $45.90 per tonne and a total amount not to exceed $100,062.00, plus HST; staff recommends that Glenn Windrem Trucking be awarded Contract RSD for the supply and delivery of approximately 2,020 tonnes of tonne armour stone for the unit cost of $47.80 per tonne and a total cost not to exceed $96,556.00, plus HST, it being the lowest bid that meets TRCA staff cost estimates and specifications. Each contract is subject to a 25% contingency to be expended as authorized by TRCA staff. FINANCIAL DETAILS Funds to undertake the Frenchman s Bay Harbour Entrance Project are 100% recoverable from the City of Pickering, further to the Memorandum of Understanding. Report prepared by: Jordan Budway, s: jbudway@trca.on.ca For Information contact: James Dickie, s: jdickie@trca.on.ca Date: February 04, 2013 SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD RES.#B11/13 - Moved by: Seconded by: LOWEST BID NOT ACCEPTED Receipt of report approved by the Chief Administrative Officer on award of contract to bidder other than the lowest bidder. Ben Cachola Gloria Lindsay Luby THAT the report from the Chief Executive Officer on award of contract for refinishing the Aqualab to Bristol Marine, who was not the lowest bidder, be received. CARRIED 24

27 BACKGROUND At Authority Meeting #5/05, held on June 24, 2005, Resolution #A124/05 approved the Purchasing Policy. As per Schedule 'A' of the policy, if the lowest bidder is not selected, a report shall be provided to the Executive Committee for their information at the next available meeting. In this regard, the report awarding the contract for refinishing the Aqualab, that was approved by the Chief Executive Officer on February 8, 2013 is provided for information in Attachment 1. Report prepared by: Kathy Stranks, extension s: kstranks@trca.on.ca For Information contact: Kathy Stranks, extension s: kstranks@trca.on.ca Date: February 08, 2013 Attachments: 1 25

28 Attachment 1 TO: Chair and Members of the Procurement Not Requiring Board Approval Meeting RFQ Lowest Bid Not Accepted ($10,000 up to $25,000) - January 1 to June 30, 2013, June 30, 2013 FROM: Nick Saccone, Director, Restoration Services RE: REFINISHING AQUALAB Equipment # V5000 KEY ISSUE Award of contract for the refinishing of R/V Aqualab. RECOMMENDATION THAT the contract for refinishing of the Aqualab be awarded to Bristol Marine at a cost not to exceed $12,335.34, plus HST. BACKGROUND The research vessel Aqualab (V5000) requires maintenance involving the reapplication of the hull treatment coating and new paint above the waterline. The vessel was last painted in The effects of heavy use and weather have worn down the old coatings. Throughout the last 10 years, The Aqualab has been used extensively across TRCA S jurisdiction as well as in neighboring jurisdictions. The boat is highly visible to the general public as well as TRCA S partners. The appearance of the Aqualab reflects directly on TRCA and the work we do. Keeping the vessel in good repair will help uphold the image of TRCA. Also, recoating the hull of the Aqualab is necessary to prevent fouling. Fouling of the hull results in deterioration of the metal as well as reduced fuel efficiency. Reapplying the hull treatment will extend the longevity of the boat and reduce operating costs. The Aqualab currently displays the old TRCA logo. The repainting process will remove the old logo, allowing the new corporate logo to be prominently displayed. The Aqualab fills a unique niche and has also been able to generate revenue by offering services to external agencies. These other agencies include conservation authorities, the Ontario Ministry of Natural Resources and Fisheries and Oceans Canada. The scope of work required to refinish the Aqualab is as follows: strip and refinish super structure, exterior and decks; refinish hull; renew hull antifouling coating. RATIONALE A Request for Quotation was issued to the following three companies: Bristol Marine; Heritage Marine; Henley Boats. Quotes were received from the three vendors and reviewed by TRCA staff (Brian Graham and Rick Portiss) on January 15, 2013 with the following results: 26

29 Company Total Cost (Plus HST) Bristol Marine $12, Heritage Marine $10, Henley Boats $19, Heritage Marine is lowest of the quotes but with the logistics of scheduling and transportation of the boat to London Ontario they can not guarantee that the work will be completed before the Aqualab is needed for field work in mid March. Bristol Marine is currently performing the required maintenance and repairs for the Aqualab. They have guaranteed that all work Including paint can be completed by March 15, Taking the vessel to another facility at this time would delay the completion date. The Aqualab is scheduled to start on water work in mid March. As a result, staff recommends that the contract be awarded to Bristol Marine for the cost of $12,335.34, plus HST, which is not the lowest bidder. FINANCIAL DETAILS Funds for this work are provided through chargebacks to the Vehicle and Equipment fund and will be charged to account Report prepared by: Brian Graham, extension s: bgraham@trca.on.ca For Information contact: Brian Graham, extension s: bgraham@trca.on.ca Date: February 06,

30 ONTARIO REGULATION 166/06 RES.#B12/13 - APPLICATIONS FOR PERMITS PURSUANT TO ONTARIO REGULATION 166/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Pursuant to Ontario Regulation 166/06, written permission from the Authority is required for: a) straightening, changing, diverting or interfering in any way with the existing channel of a river, creek, stream or watercourse, or for changing or interfering in any way with a wetland; b) development, if in the opinion of the authority, the control of flooding, erosion, dynamic beaches or pollution or the conservation of land may be affected by the development. A permit may be refused through a Hearing Process, if in the opinion of the Authority, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land is affected. Moved by: Seconded by: Glenn De Baeremaeker Colleen Jordan THAT a permit be granted in accordance with Ontario Regulation 166/06 for the application (EX Greyabbey Trail) which is listed below. AMENDMENT #1 RES.#B13/13 Moved by: Seconded by: Glenn De Baeremaeker Colleen Jordan THAT TRCA write letters approved by the Executive Committee to the City of Toronto outlining its concerns regarding 220 Greyabbey Trail and to the provincial government about the inability to secure public objectives during the approval process and attach these letters to the Greyabbey file; AMENDMENT #2 RES.#B14/13 Moved by: Seconded by: Glenn De Baeremaeker Gloria Lindsay Luby AND FURTHER THAT staff report back at Executive Committee Meeting #2/13, scheduled to be held on April 12, 2013, on the Scarborough Waterfront Trail, what Environmental Assessments need to be done and what funding is required to complete the project. RES.#B15/13 - APPLICATIONS FOR PERMITS PURSUANT TO ONTARIO REGULATION 166/06 Moved by: Seconded by: Ben Cachola Ronald Chopowick 28

31 THAT permits be granted in accordance with Ontario Regulation 166/06 for the applications (EX EX10.21, and EX EX10.45) which are listed below. CARRIED PERMIT APPLICATION EX10.1 IS A MAJOR APPLICATION CITY OF TORONTO [SCARBOROUGH COMMUNITY COUNCIL AREA] EX GREYABBEY TRAIL To alter a shoreline on Lot 10, Concession D, (220 Greyabbey Trail), in the City of Toronto (Scarborough Community Council Area), Waterfront Watershed. The purpose is to construct shoreline stabilization works along a 160 metre portion of private Lake Ontario waterfront. CFN: Application #: 122/08/TOR Report Prepared by: Mark Rapus, extension 5259 For information contact: Mark Rapus, extension 5259 Date: February 19, 2013 PERMIT APPLICATIONS EX EX10.3 ARE MAJOR APPLICATIONS - ERRATA RES.#B16/13 - Moved by: Seconded by: APPLICATIONS FOR PERMITS PURSUANT TO ONTARIO REGULATION 166/06 - ERRATA APPLICATIONS Ben Cachola Ronald Chopowick THAT permits be granted in accordance with Ontario Regulation 166/06 for the applications (EX EX10.3 and EX EX10.35, with the exception of EX10.26 & EX10.29 which were withdrawn), that had been scheduled on the agenda as errata applications, for which all the required information was received and finalized. CARRIED TOWN OF CALEDON EX10.2 MAYFIELD ROAD PORTFOLIO INC. To construct, reconstruct, erect or place a building or structure, site grade, temporarily or permanently place, dump or remove any material, originating on the site or elsewhere and interfere with a wetland on Lot 18, Plan 43R-34866, (northwest corner of Mayfield Road and Dixie Road), in the Town of Caledon, Etobicoke Creek Watershed as located on the property owned by Mayfield Road Portfolio Inc.. The purpose is to site grade and construct within the Regulated Area of the Etobicoke Creek watershed to facilitate the construction of a temporary sediment pond and permanent stormwater management pond associated with a site plan application for industrial uses. 29