Item No. 5 Halifax Regional Council August 4, 2015

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1 P.O. Box 1749 Halifax, Nova Scotia B3J 3A5 Canada Item No. 5 Halifax Regional Council August 4, 2015 TO: Mayor Savage and Members of Halifax Regional Council SUBMITTED BY: Bruce Fisher, Acting Director of Finance & ICT, CFO DATE: July 6, 2015 SUBJECT: Award of Contracts CAO Approval INFORMATION REPORT ORIGIN Contract Awards May 1, 2015 to June 30, LEGISLATIVE AUTHORITY Under the HRM Charter, Section 79, Halifax Regional Municipality may expend money municipal purposes. Under Section 9(4) of Administrative Order #35, the Procurement Policy, approved by Regional Council on June 8, 2004 and most recently amended on May 15, 2012, the CAO may approve the award of contracts where the award conms to the Procurement Policy and does not exceed $50,000 sole/single source, $500,000 RFQ s, tenders and where the funds and programs have been approved by Regional Council as part of the annual business planning and budget process, and the expenditure will not result in an over-expenditure of the entire budget. Section 9(6) of the Procurement Policy requires a quarterly report to Regional Council of all awards approved by the CAO and his designate. The purpose of this report is to provide a listing of those contracts which were approved by the CAO during the period May 1, 2015 to June 30, 2015.

2 Award of Contracts CAO Approval Council Report July 28, 2015 BACKGROUND/DISCUSSION Section 9(6) of the Procurement Policy requires a quarterly report to Regional Council of all awards approved by the CAO or his designate. As per this requirement, the data awarded contracts by the CAO the period May 1, 2015 to June 30, 2015 have been summarized in the attached table. All reports recorded in the attached table are available viewing in the Procurement Office. FINANCIAL IMPLICATIONS The financial implications including budget details and account details of each award are clearly stated in the Financial Implications section of the individual reports which are on file in the Procurement Office. All reports involving project funding were reviewed, and confirmed, by staff in Finance. Funding these projects is available in the approved Project or Operating budget. ALTERNATIVES There are no alternatives. ATTACHMENTS Appendix A Table listing of approved reports. A copy of this report can be obtained online at then choose the appropriate meeting date, or by contacting the Office of the Municipal Clerk at , or Fax Report Prepared by: Anne Feist, Manager, Procurement

3 CAO Award Reports May 2015 June 2015 Title of Report Name of Company Bid Prices (net Appendix A July 9, 2015 (12:35PM) Award RFP , Engineering Services the Replacement Design of the McQuarrie Bridge BR037, Fall River, Central Region Award Tender , Street Recapitalization Pockwock Road Central Region Award Tender , Street Rehabilitation and Water Main Renewal McAlpine Ave - West Region Award Tender , Street Rehabilitation, Rogers Drive WSP Canada Inc. * Allnorth Consultants CBCL Hatch Mott MacDonald Eastpoint Engineering Harbourside Engineering Consultants * Ocean Contractors Basin Contracting * Atlantic Road Construction & Paving Ltd. Sackville Trenching JR Eisener Contracting Brycon Construction Ocean Contractors Harbour Construction Atlantic Road Construction & Paving Ltd. * Ocean Contractors Basin Contracting $69, ** $100, $320, ** $331, $533, $612, $279, ** $296, $309, $329, $397, $408, $410, $343, ** $343, $345, $395, $424, CRU01077 $650, CR $80, $186, CR HRWC Cost Sharing $270, CR

4 Award Unit Price Tender No , Concrete Slab Replacements Various Locations Mainland Award Tender No , Grass Mowing, Districts 10 & 12 Award Tender No , Grass Mowing, Districts 1 & 15 Award RFP , Consulting Services Density Bonusing Policy Recommendations Halifax Sackville Trenching * MBA Landscaping Leahey s Landscaping and Contracting Tracey s Landscaping Humphrey s Landscaping Silco Contracting Ocean Contractors Basin Contracting Never Greener Services * Edmonds Landscaping Tracey s Landscaping Teak Tree Personal Card Landscaping MBA Landscaping Whynders Property Maintenance Changing Seasons Whynders Property Maintenance * Tracey s Landscaping Teak Tree Edmonds Landscaping Personal Card Landscaping $366, ** $367, $386, $392, $406, $453, $495, $513, $543, $582, $212, ** $247, $264, $275, $342, $372, $385, $433, $344, ** $357, $386, $408, $443, $440, CR W W Teal Architects * $60, ** $50, CDV00738 Awarded to the only proponent to achieve the required 75% of the maximum technical score. 2

5 Award Unit Price Tender No , Concrete Slab Replacements Enhanced Maintenance Area (EMA) Sackville Trenching * Tracey s Landscaping Leahey s Landscaping and Contracting Humphrey s Landscaping Silco Contracting Ocean Contractors Basin Contracting $366, ** $392, $396, $417, $472, $532, $534, $570, $664, $440, CR CKU01084 Award Tender , New Guiderail & Armour Rock Projection Rocky Lake Drive * Brycon Construction $121, ** $286, $225, CRU01079 Award Tender , Gravel Roads Grading Various Locations Terra Industrial * Humphreys Landscape & Construction Ltd. Eastern Infrastructure Inc. $76, ** $99, $107, $159, $175, CRU01077 Award Tender , Shrub Bed Maintenance East Region Personal Care Landscaping * Terra Nova Teak Tree $334, ** $348, $420, W West Region Personal Care Landscaping * Terra Nova Teak Tree $385, ** $817, $514, W

6 Award Tender , Phase 1 Spring Tree Planting, Supply & Install Tracey s Landscape Construction Ltd. * Leahey s Landscaping & Contracting Ltd. Terra Nova Landscaping Inc. Personal Care Landscaping Ltd. MBA Landscaping Ltd. Elmsdale Landscaping Ltd. Turf Masters Landscaping Ltd. $230, ** $248, $257, $260, $262, $297, $343, R Award RFP , Road Network Priorities WSP Canada Inc. * Ekistics CBCL Griffin Transportation $69, ** $100, CTU00883 Award RFP , Winter Operations Review Grant Thornton * KPMG $79, ** R Award Tender , Bridge Repairs Old Beaverbank Road T.I. Terra Industrial * Cumberland Paving Basin Construction Brycon Construction $286, ** $319, $332, $423, $670, $250, CR Award Quotation 15M051, Arena Light Fixtures, Sackville Sports Stadium Graybar Canada * Liteco Energy Network Services Guillevin International Independent Electric Supply $60, ** $61, $62, $62, $65, $60, CB

7 Award Tender , Phase 2 Spring Tree Planting, Supply & Install Award RFP , Fireworks and Pyrotechnics Services MBA Landscaping Inc. * Tracey s Landscape Construction Ltd. Leahey s Landscaping & Contracting Ltd. Terra Nova Landscaping Inc. Elmsdale Landscaping Ltd. Turf Masters Landscaping Ltd. $147, ** $159, $164, $165, $202, $229, R Fireworks FX * $115, ** C Awarded to the only proponent. (1) Award Unit Price Tender , Pavement Resurfacing Barrington Street (Blowers St to Morris St) Award RFP R, Corporate Accommodations Space Planning Study * Ocean Contractors Basin Construction Cumberland Paving MHPM Project Managers Inc. * IPECC Project Solution Specialists $216, ** $229, $309, $334, $250, CR $83, ** W Award RFP , Planning and Development Operational Review Phase 3 BMA Management Consulting * KPMG $84, ** D Award Tender , Overhead Sign Structures Concrete Base Rehabilitation Eastern Infrastructure Inc. * Largo Contracting Ltd. $136, ** $173, $100, $49, CTR00904 HRWC Cost Sharing Award Unit Price Tender , Miscellaneous Bridge Repairs Various Locations Traceys Landscaping * Humphreys Landscaping S Jollimore and Sons Terra Industrial Ocean Contracting $100, ** $113, $143, $204, $234, $151, CR

8 Award Tender , Sullivan s Pond War Memorial Masontech Inc. * $198, ** $200, CD (2) Award Quotation 15P271, Air Compressor System & Components Breathing Air; Supply, Delivery, Installation and Training Breathing Air Systems * Acklands Grainger $87, ** $88, $95, CE Award RFP , Employment System Review Consultant Turner Consulting * $50, ** 99.6 R Awarded to the only proponent to achieve the required 75% of the maximum technical score. Award Unit Price Tender , Street Recapitalization Thornhill Drive East Region Award Tender , Mechanical Upgrades City Hall Award RFP , Sackville Rivers Floodplain Study Phase 1 Ocean Contractors * Atlantic Road Construction & Paving Ltd. Basin Contracting A.J. Murphy Plumbing, Heating & Ventilation Ltd. * Atlantica Mechanical Contractors Inc. L.E. Cruickshanks Sheet Metal Ltd. CRA * CBCL Golder Associates Aecom $408, ** $445, $450, $472, $502, $96, ** $97, $103, $525, CR $125, CBX01046 $70, ** D MPLAN006 6

9 Award Unit Price Tender , Fenerty Road Remediation Award Unit Price Tender , Resurfacing Lake Major Road & Lake Loon Road East Region Sole Source Award Acrylic Surfaces and Site Repair Vector Demolition * Atlantic Industrial Systems Dexter Construction Brycon Construction Atlantic Road Construction * Ocean Contractors Basin Contracting $355, ** $426, $496, $547, $607, $948, ** $1,003, $1,082, $1,436, $365, CR $1,225, CR Playteck Enterprises * $48, ** R Award Unit Price Tender , Street Recapitalization Queen Street (Doyle St to Sackville St) Cumberland Paving & Contracting * Ocean Contractors Atlantic Road Construction & Paving Ltd. Basin Contracting $208, ** $216, $233, $247, $319, $200, $10, CR HRWC Cost Sharing * Recommended Bidder ** Amount of Award (1) Upon receiving only one proposal, staff investigated reasons why there may be a lack of market interest in this Request. It was determined that the available event budgets in relation to the cost of transportation and staffing each event were not seen as being attractive by out-of-province service providers. (2) One qualified bid received. 7