NFPA Technical Committee on Cultural Resources NFPA 914 Pre-First Draft Meeting Agenda

Transcription

1 NFPA Technical Committee on Cultural Resources NFPA 914 Pre-First Draft Meeting Agenda September 18-19, 2012 Scuola Grande di San Giovanni Evangelista Venice, ITALY 1. Call to order, 9:30 AM, Tuesday, September 18, 2012 D. Moeller. 2. Self-introduction of members and guests Page Approval of the April 24-25, 2012 NFPA 909 ROC meeting minutes Page Chair s report D. Moeller. 5. Re-engineered codes and standards development process overview G. Harrington. See Page Review schedule for future committee meetings D. Moeller. i) April 23-24, 2013 (NFPA 914 First Draft Mtg.) N. Artim Royal British Columbia Museum, Victoria, BC ii) September 24-25, 2013 (NFPA 914 Pre-Second Draft Mtg.) T. Norton Boston, MA (Tentative) iii) March-April 2014 (no later than 5/2/14, NFPA 914 Second Draft Mtg.) T. Neitzel/T.Norton U.S. Virgin Islands/Puerto Rico/Bermuda iv) Fall/Winter 2014 (NFPA 909 Pre-First Draft Mtg.) TBD 7. NFPA 914 Task Group report S. Peterson. i) Security ii) Historic districts iii) Performing arts centers iv) Monumental vs. iconic 8. Portable Fire Extinguisher Agent Task Group report C. Greczek. 9. Guest presentation: Risk Evaluation for the Museum and Collection Manager L. Nassi. 10. Other business. 11. Adjournment. 1 of 26

2 Address List No Phone Cultural Resources 09/07/2012 Gregory E. Harrington Donald C. Moeller E 7/26/2007 Chair The Fire Consultants, Inc Durant Court Walnut Creek, CA California State Historical Building Safety Board Michael Coull SE 11/2/2006 Secretary Heritage Fire and Safety Ltd. 4 Lochinch Road Cove Bay, Aberdeen, AB12 3SL Scotland, United Kingdom Historic Scotland Clare Ray Allshouse City of Shoreline, Washington Planning & Development Services Midvale Avenue North Shoreline, WA E 3/21/2006 Nicholas Artim Fire-Safety Network Function engineer designer Box 895 Middlebury, VT SE 1/1/1990 Eileen E. Brady Washington State University Owen Science & Engineering Library Pullman, WA U 11/2/2006 Steve Carter Orr Protection Systems, Inc Interchange Drive Louisville, KY Fire Suppression Systems Association Alternate: Daniel J. Hubert M 7/19/2002 John E. Chartier Rhode Island State Fire Marshal 118 Parade Street Providence, RI National Association of State Fire Marshals E 8/2/2010 Laura E. Doyle US General Services Administration 301 7th Street SW, Room 2080 Washington, DC Alternate: Joseph Dafin U 9/30/2004 Wilbur Faulk Pepperdine University Pacific Coast Highway Malibu, CA U 1/1/1989 Robert F. Fisher FM Global Country Club Blvd., Suite 300 North Olmsted, OH I 7/1/1995 Russell P. Fleming National Fire Sprinkler Association, Inc. 40 Jon Barrett Road Patterson, NY Alternate: Scott T. Franson M 10/10/1998 Deborah L. Freeland Arthur J. Gallagher & Company 505 North Brand Blvd., Suite 600 Glendale, CA I 1/1/1988 Cindy Greczek Colonial Williamsburg Foundation PO Box 1776 Williamsburg, VA Alternate: Danny L. McDaniel U 10/4/2001 Michael Kilby Smithsonian Institution 600 Maryland Avenue SW, Suite 7106 MRC 514, PO Box Washington, DC U 7/22/ of 26 1

3 Address List No Phone Cultural Resources 09/07/2012 Gregory E. Harrington Wolfgang Kippes Schloss Schoenbrunn Kultur und Betriebsges, m.b.h A-1130 Vienna, Austria U 7/12/2001 George A. Krabbe East Raintree Drive Scottsdale, AZ Halon Alternatives Research Corporation SE 10/1/1994 A. M. Fred Leber Leber/Rubes Inc. (LRI) Yonge Eglinton Center 2300 Yonge Street, Suite 2100 PO Box 2372 Toronto, ON M4P 1E4 Canada SE 10/28/2008 Nancy Lev-Alexander US Library of Congress Conservation Division, LMG Independence Avenue, SE Washington, DC U 7/29/2005 Wayne D. Moore Hughes Associates, Inc. 117 Metro Center Boulevard, Suite 1002 Warwick, RI Alternate: Cheryl L. Domnitch SE 1/1/1992 Kevin D. Morin Code Consultants, Inc. 215 West 40th Street, Floor 15 New York, NY Alternate: Michael D. Kirn SE 3/4/2009 Luca Nassi Italian National Fire Department Comando P.le VV.F. di Siena V.le Cavour 163 Siena, Italy E 10/27/2005 Daniel E. Nichols State of New York Department of State 99 Washington Avenue, #1160 Albany, NY E 8/9/2011 Thomas F. Norton Norel Service Company, Inc. 37 Buckmaster Drive Concord, MA Alternate: Shane M. Clary M 1/1/1988 Sheila Palmer Chubb & Son Insurance Company 55 Water Street New York, NY Alternate: Richard P. Luongo I 1/15/2004 Steven M. Peterson US Department of the Interior National Park Service Alaska Support Office 240 West 5th Avenue, Room 114 Anchorage, AK Alternate: Todd J. Neitzel E 1/17/1997 Milosh T. Puchovsky Worcester Polytechnic Institute Department of Fire Protection Engineering 100 Institute Road Worcester, MA SE 10/27/ of 26 2

4 Address List No Phone Cultural Resources 09/07/2012 Gregory E. Harrington Martin H. Reiss The RJA Group, Inc Worcester Road, Suite 501 Framingham, MA Alternate: James H. Antell SE 1/17/1997 John M. Watts, Jr. Fire Safety Institute PO Box 674 Middlebury, VT Alternate: Marilyn E. Kaplan SE 1/1/1977 Robert D. Wilson National Gallery of Art 6th Street & Constitution Ave., NW Washington, DC U 1/10/2002 James H. Antell Alternate The RJA Group, Inc. Rolf Jensen & Associates, Inc. 600 West Fulton Street, Suite 500 Chicago, IL : Martin H. Reiss SE 08/09/2012 Shane M. Clary Alternate Bay Alarm Company 60 Berry Drive Pacheco, CA Automatic Fire Alarm Association, Inc. : Thomas F. Norton M 11/2/2006 Joseph Dafin Alternate US General Services Administration 301 7th Street SW, Room 2080 Washington, DC : Laura E. Doyle U 8/5/2009 Cheryl L. Domnitch Alternate Hughes Associates, Inc Meadow Glen Place San Ramon, CA : Wayne D. Moore SE 10/27/2009 Scott T. Franson Alternate The Viking Corporation 210 North Industrial Park Road Hastings, MI National Fire Sprinkler Association : Russell P. Fleming M 08/09/2012 Daniel J. Hubert Alternate Janus Fire Systems 1102 Rupcich Drive, Millennium Park Crown Point, IN Fire Suppression Systems Association : Steve Carter M 3/15/2007 Marilyn E. Kaplan Alternate Preservation Architecture 43 Marion Avenue Albany, NY : John M. Watts, Jr. SE 1/14/2005 Michael D. Kirn Alternate Code Consultants, Inc Woodland Parkway, Suite 300 St. Louis, MO : Kevin D. Morin SE 10/20/2010 Richard P. Luongo Alternate Chubb & Son Insurance Company 202 Hall s Mill Road Whitehouse Station, NJ : Sheila Palmer I 7/26/ of 26 3

5 Address List No Phone Cultural Resources 09/07/2012 Gregory E. Harrington Danny L. McDaniel Alternate Colonial Williamsburg Foundation PO Box 1776 Williamsburg, VA : Cindy Greczek U 1/1/1980 Todd J. Neitzel Alternate US Department of the Interior National Park Service West Alameda Parkway Lakewood, CO : Steven M. Peterson E 10/20/2010 Stewart Kidd Nonvoting Member Loss Prevention Consultancy, Ltd. 26 Broadway, Wilburton Ely, Cambridgeshire, CB6 3RT United Kingdom SE 4/1/1993 Russell B. Leavitt Nonvoting Member Telgian Corporation 2615 South Industrial Park Avenue Tempe, AZ TC on Sprinkler System Discharge Criteria SE 08/09/2012 Stefano Marsella Nonvoting Member Via Orti Gianicolensi, 4 Rome, Italy SE 10/6/2000 Stephen E. Bush Member Emeritus 1850 Kershaw Lane Winchester, VA SE 1/1/1974 William Jackson Member Emeritus 55 Albany Drive Lanark, ML11 9AF Scotland SE 1/1/1992 Charles E. Zimmerman Member Emeritus 8058 Carlton Street Norfolk, VA SE 1/1/1985 Gregory E. Harrington Staff Liaison National Fire Protection Association 1 Batterymarch Park Quincy, MA /29/ of 26 4

6 MEETING MINUTES TECHNICAL COMMITTEE ON CULTURAL RESOURCES APRIL 24-25, 2012 National Museum of the American Indian Smithsonian Institution Washington, DC MEMBERS PRESENT Don Moeller, Chair Michael Coull, Secretary Ray Allshouse, Nicholas Artim, Eileen Brady, Steve Carter, (Day 2 only) Laura Doyle, Robert Fisher, Russell Fleming, Deborah Freeland, Cindy Greczek, Michael Kilby, Fred Leber, Nancy Lev-Alexander, Wayne Moore, Kevin Morin, Thomas Norton, (Day 1 only) Sheila Palmer, Steven Peterson, Steven Rocklin, Robert Wilson, Shane Clary, Alternate Joseph Dafin, Alternate Todd Neitzel, Alternate Daniel Nichols, Alternate Gregory Harrington, Staff Liaison ORGANISATION The Fire Consultants, Inc. Representing: California State Historical Building Safety Board Heritage Fire and Safety Ltd. Representing: Historic Scotland City of Shoreline, Washington Fire-Safety Network Washington State University Orr Protection Systems, Inc. Representing: Fire Suppression Systems Association U.S. General Services Administration FM Global National Fire Sprinkler Association, Inc. Arthur J. Gallagher & Company Colonial Williamsburg Foundation Smithsonian Institution LRI Fire Protection Engineering US Library of Congress Hughes Associates, Inc. Code Consultants, Inc. Norel Service Company, Inc. Representing: Automatic Fire Alarm Association, Inc. Chubb & Son Insurance Company US Department of the Interior New York State Department of State National Gallery of Art Automatic Fire Alarm Association, Inc. US General Services Administration US Department of the Interior State of New York Department of State National Fire Protection Association GUESTS James Antell The RJA Group, Inc. 6 of 26

7 Frank Barstow Jeffrey Duby Douglas Hall Gwen Hess Paul Kemppainen Joseph Scheffey Eric Schmidt Bill Schweigart Jonathan Shriner Emily Williams Andrew Wilson Victaulic Library of Congress Smithsonian Institution Department of Homeland Security Office of Infrastructure Protection National Park Service Hughes Associates, Inc. Architect of the Capitol Department of Homeland Security Office of Infrastructure Protection Architect of the Capitol Colonial Williamsburg Foundation Cultural Heritage MEMBERS NOT PRESENT John Chartier, Wilbur Faulk, Wolfgang Kippes, George Krabbe, Luca Nassi, Milosh Puchovsky, Martin Reiss, John Watts, Cheryl Domnitch (Alt. to W. Moore) Daniel Hubert (Alt. to S. Carter) Marilyn Kaplan (Alt. to J. Watts) Michael Kirn (Alt. to K. Morin) Richard Luongo (Alt. to S. Palmer) Danny McDaniel (Alt. to C. Greczek) Susan Peckham (Alt. to N. Lev-Alexander) Stewart Kidd (nonvoting) Stefano Marsella (nonvoting) Stephen Bush (Member Emeritus) William Jackson Member Emeritus Charles Zimmerman (Member Emeritus) Rep. National Association of State Fire Marshals Pepperdine University Schloss Schöenbrunn Rep. Halon Alternatives Research Corporation Italian National Fire Department Worcester Polytechnic Institute The RJA Group, Inc. Fire Safety Institute Hughes Associates, Inc. Rep. Fire Suppression Systems Association Preservation Architecture Code Consultants, Inc. Chubb & Son Insurance Company Colonial Williamsburg Foundation US Library of Congress Loss Prevention Consultancy, Ltd. Italian National Fire Department 1. CALL TO ORDER/WELCOME Don Moeller called the meeting to order at He welcomed the committee to Washington, DC and thanked Michael Kilby for his work organising the meeting. He also thanked Nancy Lev-Alexander for arranging the tour to the US Library of Congress' Packard Campus of the National Audio-Visual Conservation Center (PCAVC) in Culpeper, VA for Thursday. 7 of 26

8 2. SELF INTRODUCTION OF MEMBERS AND GUESTS The committee and guests completed self-introductions. 3. APPROVAL OF MEETING MINUTES OF 8-9 NOVEMBER 2011 IN OAKLAND The minutes were approved as presented. 4. CHAIR S REPORT Don Moeller advised that there have been no changes to the membership of the committee since our meeting in Oakland. Russ Fleming has been appointed President of the National Fire Sprinkler Association and Don Moeller congratulated him on behalf of the committee. Following the meeting in Vienna in June 2011, Debbie Freeland asked members of the committee to send photographs to her in order for a collage to be made for Wolfgang Kippes as a thank you from the committee for his work in organising the meeting and visits. The presentation collage has now been sent to Wolfgang and Debbie thanked those who contributed. Don Moeller thanked Debbie on behalf of the committee for organising this. 5. STAFF LIAISON S REPORT Greg Harrington thanked Michael Kilby on behalf of NFPA for organising the meeting. Greg updated the committee on the new NFPA standards development process. He advised that this would be our last ROC meeting and that the revision cycle for NFPA 914 will follow the new process. The next meeting will be a pre-first draft meeting for NFPA 914 and Greg will provide full details of the process during that meeting. He reminded members that information on the new process is available on the NFPA website at: Greg recently met with Jim Shannon, President of the NFPA where he took the opportunity to highlight the international exposure the NFPA receives through the Cultural resources Committee. 6. REVIEW SCHEDULE FOR FUTURE COMMITTEE MEETINGS 1 September 18-19, 2012 (NFPA 914 Pre-First Draft Meeting), Venice, Italy. Luca Nassi will host this meeting. There will be a one day conference on September 20 and a tour of a fire protected monument on Friday 21 st. 2 April 23-24, 2013 (NFPA 914 First Draft Meeting), Royal British Columbia Museum, Victoria BC. Nick Artim confirmed these dates with the museum. 8 of 26

9 3 Fall/Winter 2013 (NFPA 914 Pre-Second Draft Meeting). Tom Norton to check venue and availability for meeting in Boston, MA September 24-25, 2013 with a tour of the FM Global test facility on September 26, March/April 2014 (NFPA 914 Second Draft Meeting). Todd Neitzel to check venue and availability for meeting in US Virgin Islands for April 2014.Alternative venues to be considered are Puerto Rico (Todd Neitzel) and Bermuda (Tom Norton). 7. PORTABLE FIRE EXTINGUISHER AGENT TASK GROUP REPORT Emily Williams, Conservator of Archaeological Materials for Colonial Williamsburg and Joe Scheffey P.E. of Hughes Associates, Inc gave a presentation on the Measuring the Impact of Fire Extinguisher Agents On Cultural Resource Materials project. Joe explained that the objectives of the project were to quantify the impact of discharging portable fire extinguisher agents on cultural resource materials to enable this committee to provide users with guidance on extinguisher selection within NFPA 909 and NFPA 914. Phase 1 of the project included a comprehensive literature review and the development of prototype specifications and procedures to test the effects of extinguishers. During this phase, test and measurement techniques were identified. Tradeoffs were analysed in terms of a detailed, scientific approach compared to ad hoc discharge tests. A middle ground was adopted with the goal to provide a cost effective, repeatable test method using actual collection materials. Three basic tests were recommended, including physical impact tests, non-fire exposure tests and fire exposure tests. A prototype test specification was developed based on material and agent variables. Anticipated agent effects were considered in specifying the test set up, procedures and instrumentation. Emily Williams outlined how the project is proposed to progress into phase 2 where the test specifications would be validated and a final test specification produced. She explained that there are three grant partners, Colonial Williamsburg, Hughes Associates and The Fire Protection Research Foundation. In addition, Amerex has agreed to contribute the extinguishing materials. It is anticipated that by the end of phase 2 data will be available for 624 samples of collection materials. Samples will be assessed five times. This includes an immediate assessment at the test facility followed by assessments at Colonial Williamsburg after one week, 6, 12 and 18 months. Moving forward, potential collaboration with the College of William and Mary Applied Research Center will be explored this summer. The grant application will be submitted to the Institute for Museum and Library Services (IMLS) prior to February of 26

10 8. NFPA 909 TASK GROUP REPORT AND PUBLIC COMMENTS Following the Oakland meeting, the task group reviewed several logs in order to develop committee comments at this meeting. As a result of discussion at the meeting, a total of 21 committee and public comments were acted on and there will now be a committee ballot on these. During the Oakland meeting, Russ Fleming was asked to chair a task group of the NFPA Sprinkler Project that was specifically set up to look at proposed actions for NFPA 909 relating to automatic sprinkler systems. As a result of the findings of this task group, several committee comments developed as indicated in the Report on Comments. The committee expressed their gratitude to Russ and the other members of the task group for their support in helping to develop the committee comments. Full details of all the committee comments, including recommendation, detail and substantiation will be circulated with the committee ballot. 9. NFPA 914 TASK GROUP REPORT Steve Peterson informed the committee that he has arranged for a panel of experts to attend this meeting to discuss security issues that need to be addressed through NFPA 914. Sheila Palmer has been leading on theatres. She does not see NFPA 914 addressing theatres such as the Kennedy Center or Lincoln Center, but would focus on small theatres with occupancy figures of less than 50. Ray Allshouse is the lead on the review of Historic Districts (Annex S). Ray circulated an outline of a revised section with a focus on the political, economic and preservation restrains for protection. This will be further expanded prior to the meeting in Venice. Jack and Greg have been considering the incorporation of electronic media into the code process. During a recent conference call, Jack suggested that perhaps Annex S (Historic Districts) and Annex O (Evaluation of assemblies) would be good examples of information that could be provided electronically. The use of electronic media will be considered whilst undertaking the review of NFPA PROTECTING OUR HERITAGE TASK GROUP REPORT Greg explained that this has been presented through the New Products mechanism of the NFPA and we await confirmation on whether they are prepared to publish it. 10 of 26

11 If the NFPA are not prepared to publish, the committee will consider if there are any alternative publication method available. 11. PANEL DISCUSSION ON SECURITY AND CULTURAL PROPERTIES Steve Peterson introduced the panel discussion and advised that the NFPA 914 Task Group had considered that there was merit in hosting this discussion to determine the security issues that require to be addressed through NFPA 914. He then welcomed and introduced the members of the panel: Douglas Hall Gwen Hess Paul Kemppainen Bill Schweigart Smithsonian Institution Department of Homeland Security National Park Service Department of Homeland Security Paul explained that the National Park Service have 397 sites across the country and outlined the security issues faced by an organisation that has such a large number of sites. He highlighted the need for those involved in the monuments and Icons sector to work collaboratively with other agencies including the Smithsonian Institution and Department of Homeland Security. Doug emphasised that one size does not fit all when considering security as there is a need to consider solutions for a range of properties from small facilities with one member of staff through to large iconic buildings and sites. Bill explained that the DHS work with organisations to assist them to determine risk levels through education and access to risk aversion tools. The DHS are not a regulatory authority, their role is to support and provide guidance to assist facilities, across all sectors, to determine risk levels and strategies. They keep evolving the web based tools for evaluating threats. The report produced through this tool assists partners consider options to reduce risk in a manner that suits the particular site. Gwen is working with government facilities and national icons. She explained the work of the Inter-agency security committee which was established in They put together criteria for security arrangements at Federal (non military) buildings. They have identified 35 undesirable events and action to take in response to any of these events. They look at historic value when considering security risk and there is an Icons group that shares information. During the panel discussion it was determined that there are risk assessment tools available to enable facilities to determine risk and the level of mitigation that is appropriate for the risk. The DHS has an Integrated Rapid Visual Screening tool available which comes with a manual and this can be downloaded from the DHS website. 11 of 26

12 Paul suggested a three step process for security evaluation: Identify most important resource/ asset Conduct a risk assessment Identify counter risk measures Paul advised that there is a danger when considering security to focus on terrorism and encouraged the committee to consider terrorism as a narrow threat and other security issues, such as arson, theft, vandalism, etc should not be overlooked. Paul explained that the Smithsonian Institution has taken the DHS tool and developed their own assessment which is a four step process: Conduct Risk Assessment Evaluate security threat, levels 1 through 5, evaluates levels of significance Customize the Risk Assessment based upon the level of threat Evaluate costs and impact Paul also advised that the Smithsonian hosts an annual conference on the protection of cultural properties. In addition to the online tools, Bill advised that Protective Security Advisors are available, free of charge, to assist facilities to undertake an assessment. There are 110 PSA s available across the country and they hope to increase this number in the future. Mitigation measures, and in particular soft measures that can be applied, was then considered. NPS have applied a number of different solutions which have been site specific. The Smithsonian has similar challenges as there is a need to ensure the buildings remain welcoming whilst considering security. There may be a need to compromise to determine the most appropriate protection measures, with security aesthetics being an area that needs to be considered. The committee discussion considered what could be included in the code and what annex material could be provided. It is difficult to determine the AHJ for security measures; therefore it was considered that a minimum standard of care could be adopted. This would provide a basic framework which would be self regulating. Wayne Moore advised that the NFPA 99 committee sat with the NFPA 720 committee to develop a security section for hospitals. The task group may wish to consider this approach. The NFPA 914 task group will develop a draft for the Venice meeting, with limited code material and the bulk of the security information being provided through annex material. 12 of 26

13 12. GUEST PRESENTATION ON VICTAULIC VORTEX HYBRID EXTINGUISHING SYSTEM Frank Barstow of Vortex gave a presentation on the Victaulic Vortex fire suppression system. The system combines nitrogen and water as complimentary extinguishing agents. For smaller fires, the nitrogen is the primary extinguishing agent, reducing the oxygen level in the space to a breathable level, where combustion cannot be sustained. In larger fires, the water mist is more effective, cooling the fire by absorbing the heat and reducing the available oxygen. During a question and answer section, Frank confirmed that the system will not extinguish a deep seated fire it will suppress this. He also explained that the pipe work specification is to reduce the risk of any material blocking the emitters. The acceptance/ commissioning test should only require a 30 second puff test; however they are finding that most AHJ s are requiring a full discharge test. In relation to noise and visibility issues, Frank confirmed that the noise levels are 120dB and in large occupancy rooms consideration would have to be given to a solution to ensure occupants can find the exits due to the reduced visibility levels. 13. OTHER BUSINESS There was no other business. 14. ADJOURNMENT The meeting was adjourned at 1530 on the 25 th April Minutes prepared by Mike Coull Secretary 13 of 26

14 NFPA 914 Pre First Draft Meeting CUL AAA NFPA TC on Cultural Resources NFPA 914 Pre-First Draft Technical Committee Meeting Venice, Italy NFPA Technical Committee Meetings At this and all NFPA committee meetings we are concerned with your safety. If the fire alarm sounds, please proceed to an exit. 14 of 26 1

15 NFPA 914 Pre First Draft Meeting CUL AAA NFPA Technical Committee Meetings Members, please verify/update your contact information Use of tape recorders or other means capable of reproducing verbatim transcriptions of this or any NFPA meeting is not permitted NFPA Technical Committee Meetings Guests All guests are required to sign in and identify their affiliations. Participation is limited to those individuals who have previously requested of the chair time to address the committee on a particular subject or individuals who wish to speak to Public Input they have submitted. Guest chairs are located around the room as a courtesy. 15 of 26 2

16 NFPA 914 Pre First Draft Meeting CUL AAA NFPA Technical Committee Meetings Members categorized in ANY interest category who have been retained to represent the interests of ANOTHER interest category (with respect to a specific issue or issues that are to be addressed by a TC/CC) shall declare those interests to the committee and refrain from voting on any Public Input, Comment, or other matter relating to those issues. NFPA Technical Committee Meetings Technical Committee on Cultural Resources (29 voting members) Enforcers, 6 Members: 21% Insurance, 3 Members: 10% Manufacturers, 3 Members: 10% Special Experts, 9 Members: 31% Users, 8 Members: 28% Interest Categories Not Represented Installer/Maintainer Labor Applied Research/Testing Laboratory Consumer 16 of 26 3

17 NFPA 914 Pre First Draft Meeting CUL AAA NFPA 914 New Process Revision Schedule Public Input Stage (First Draft): PI Closing Date: January 4, 2013 First Draft Meeting: April 23-24, 2013, Victoria, BC Posting of First Draft for Balloting Date: August 2, 2013 Posting of First Draft for Public Comment: Sept. 6, 2013 Comment Stage (Second Draft): Public Comment Closing Date: November 15, 2013 Second Draft Meeting: NLT May 2, 2014 (TBD) Posting of Second Draft for Balloting Date: June 13, 2014 Posting of Second Draft for NITMAM: July 18, 2014 NFPA 914 New Process Revision Schedule NITMAMs/CAMs/Standards Council Issuance NITMAM Closing Date: August 22, 2014 NITMAM /CAM Posting Date: October 17, 2014 SC Issuance for Consent Documents: Nov. 11, 2014 with 2015 edition date NFPA Annual Meeting (CAMs): June 22-25, 2015 SC Issuance of Documents with CAMs: August 27, 2015 with 2016 edition date 17 of 26 4

18 NFPA 914 Pre First Draft Meeting CUL AAA Changes in Terms: NFPA First Draft Meetings New Process What s New? New Term Input Stage Public Input First Draft Meeting Committee Input Committee Statement (CS) First Revision (FR) First Draft Report First Draft Old Term ROP Stage Proposal ROP Meeting Trial Balloon (or later, FR that fails ballot) Committee Statement Committee Proposal or Accepted Public Proposal ROP ROP Draft Changes in Terms: NFPA First Draft Meetings New Process What s New? New Term Comment Stage Public Comment Second Draft Meeting Committee Comment Second Revision Second Draft Report Second Draft Old Term ROC Stage Public Comment ROC Meeting Comment that Failed Ballot (Second Revision that failed ballot) Committee Comment or Accepted Public Comment ROC ROC Draft 18 of 26 5

19 NFPA 914 Pre First Draft Meeting CUL AAA Flowchart See page 4 for flowchart overview NFPA First Draft Meetings New Process NEW Committee Actions and Motions: Resolve Public Input Create a First Revision Create a Committee Input (Trial Balloon) 19 of 26 6

20 NFPA 914 Pre First Draft Meeting CUL AAA First Draft New Process Resolve a Public Input (No Change to Text): Committee does not want to incorporate the Public Input as a revision. Committee develops a Committee Statement (CS) to respond (resolve) a Public Input. Committee must clearly indicate reasons for not accepting the recommendation in CS. Does not get balloted First Draft New Process Create a First Revision (FR) Committee wants to make a change to a current section. Committee develops a Committee Statement (CS) substantiating the change. If the revision is associated with one or more Public Input (s), the Committee develops a CS to respond to each PI. Each FR gets balloted 20 of 26 7

21 NFPA 914 Pre First Draft Meeting CUL AAA First Draft New Process Create a Committee Input (Trial Balloon) Committee wants to receive Public Comment on a topic, but not ready to incorporate it into the draft Need to have a Committee Statement Does not get balloted First Draft New Process Committee Statements (Substantiation): All Public Input must have a Committee Statement Must include a valid technical reason No vague references to intent Explain how the submitter s substantiation is inadequate 21 of 26 8

22 NFPA 914 Pre First Draft Meeting CUL AAA First Draft New Process Committee Statements (Substantiation): Should reference the First Revision i if it addresses the intent of the Submitter s Public Input First Draft New Process Formal Voting Voting during meeting is used to establish a sense of agreement (simple majority) Secured by letter ballot (2/3 agreement) Only the results of the formal ballot determine the official position of the committee on the First Draft 22 of 26 9

23 NFPA 914 Pre First Draft Meeting CUL AAA First Draft New Process Ballots are on the First Revisions (FR) ONLY Public Input and Committee Input not balloted Reference materials are available: First Draft, PI, CI, CS, etc Ballot form allows you to vote: Affirmative on all FR Affirmative on all FR with exceptions specifically noted Ballot form provides a column for affirmative with comment Note: This box only needs to be checked if there is an accompanying comment. Reject or abstain requires a reason First Draft New Process Initial ballot Circulation of negatives and comments Members may change votes during circulation First Revision that fails letter ballot becomes Committee Input (CI) just like the trial balloon version of CI so as to solicit Public Comment 23 of 26 10

24 NFPA 914 Pre First Draft Meeting CUL AAA First Draft New Process Balloting Ballots will be an online format Alternates are required to return ballots NFPA First Draft Meetings No New Material after the Public Input Stage What constitutes new material is to some extent a judgment call 24 of 26 11

25 NFPA 914 Pre First Draft Meeting CUL AAA TC Struggles with an Issue TC needs data on a new technology or emerging issue Two opposing views on an issue with no real data Data presented is not trusted by committee Code Fund Lends a Hand TC rep and/or staff liaison submits a Code Fund Request Requests are reviewed by a Panel and chosen based on need / feasibility Research Project Carried Out Funding for project is provided by the Code Fund and/or industry sponsors Project is completed and data is available to TC Doc Info Pages Document Information Next Edition Technical Committee Document scope Current/Previous Edition information Issued TIAs, FIs and Errata Archived revision information Standard Council Decisions Articles and Reports Read only document Meetings and Ballots ROP/ROC or First Draft Report and Second Draft Report NITMAMand Standard Council Decisions Submission of Public Input/Comment Private TC info Ballot circulations, informational ballots and other committee info Committee name, responsibility and scope Staff liaison Committee list Private committee contact information Current committee documents in PDF format Committees seeking members and committee online application 25 of 26 12

26 NFPA 914 Pre First Draft Meeting CUL AAA NFPA First Draft Meetings Questions 26 of 26 13