MEETING DATE TIME LOCATION Park Commission Monday, June 12, :00 p.m. Grand Chute Town Hall 1900 Grand Chute Blvd Board Room

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1 MEETING DATE TIME LOCATION Park Commission Monday, June 12, :00 p.m. Grand Chute Town Hall 1900 Grand Chute Blvd Board Room A. CALL TO ORDER/ROLL CALL B. PLEDGE OF ALLEGIANCE C. APPROVAL OF AGENDA/ORDER OF THE DAY D. PUBLIC INPUT Members of the public are welcome to address the Commission. Individuals wishing to speak on an item (whether on the agenda or not) must sign in prior to the start of the meeting and may speak during the Public Input segment of the meeting. This segment is placed early in the agenda so that the public may make their comments prior to any discussion or action by the Commission or Town Board. Individual comments are limited to no more than three minutes each. The Public Input section is limited to a total of 15 minutes. The Commission/Town Board may suspend this rule if deemed necessary. Once the public input segment ends there will be no additional discussion from the audience. Note regarding non-agendized Town related matters: Pursuant to WI Statutes 19.83(2) and 19.84(2), the public may present matters; however, they cannot be discussed or acted upon until specific notice of the subject matter of the proposed action can be given. E. MINUTES 1. Approve Regular Meeting minutes May 8, F. REPORTS 1. Park Maintenance Report Attached 2. Director s Memo Attached 3. Recreation Report-Attached 4. Greenways Report - Verbal 5. Town Board Liaison Report - Verbal 6. Correspondence Report Verbal G. UNFINISHED BUSINESS 1. (Referred Back 4/10/17) Discuss fundraising team for new park H. NEW BUSINESS 1. Discuss Gillette Street urbanization 2. Discuss Casaloma Drive urbanization 3. Review bids for project Sidewalk, Curb and Concrete Pavement Repair 4. Election of Officers I. FUTURE AGENDA ITEMS 1. July Park Meeting-Lions Park J. ADJOURNMENT Accommodation Notice Any person requiring special accommodation who wishes to attend this meeting should contact (Public Works at ) at least 48 hours in advance

2 DEPARTMENT OF PUBLIC WORKS 1900 W Grand Chute Blvd, Grand Chute WI PH FAX MEMORANDUM TO: FROM: Park Commission Mike Arft, Park Foreman DATE: June 12, 2017 RE: Park Maintenance Report Parks We have been doing general maintenance including grass mowing, grass collection, ball diamonds, and weed spraying along with minor building repairs. The new Toro Z Turn, John Deere XUV, and the enclosed trail have been delivered and are in use. Arrowhead Park We have $13,500 budgeted to replace the sand around the playground with an ADA rubber mulch surface. The rubber has doubled in price since last year and at this point I m unable to find playground certified rubber that fits our budget so it may be delayed until Carter Woods Park The new Carter Woods parks signs have been installed. The field renovations at Carter Woods have been completed. The infield on the southern diamond had the infield extended to accommodate 80 and 90 bases for tournaments. The north diamond had an outfield warning track installed. The batter s box on the north diamond was also rebuilt with clay bricks. Both diamonds had some dugout work done. Lecker Park I talked with the trail groomer and he would like to see some areas widened out so he can get around the corners easier. We will meet him out there to address those areas. I also talked with Josh Ball about the bike trails and we will be making some adjustments to them also. Lions Park The new insulated kitchen door has been installed.

3 Forestry We started treating our park and Twin Willow Dr. Ash trees last week. There are 45 trees budgeted and the material cost is estimated to be $1,500. There were 100 trees treated in We located an additional 143 road side Ash trees that are our responsibility. I didn t physically check them all but the ones I did check were still in good shape. I figured out the cost of treating them including man hours, equipment and chemicals and it should be $12,000 to $13,000. This includes material cost of $2,500 $4,000. The cost of removing 143 trees, with man hours and equipment included, should be $53,622 to $76,858 depending on the size of the trees. If we were going to replace the trees it would be an additional $42,900 assuming we can get trees for $300 each. Trails We installed 3 pet waste stations on the boardwalk trail that links Arrowhead Park, Natures Ln. and Spencer St. We also installed some new signing reminding people to keep their dogs on the trail. All the comments from the dog walkers so far have been positive.

4 DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Park Commissioners Jim March, Town Administrator Thomas Marquardt, Director of Public Works FROM: Karen M. Heyrman, Deputy Director of Public Works DATE: June 12, 2017 RE: Report from DPW for Park Commission Meeting Budget Summary 2017 Budget As of 5/31/17 % Used PARK REVENUES PARKS Park Rental, Recreation Soda Mach./Tickets Rev. Donations Grants Personnel (Salary, OT, Commissioners, Fringe Ben.) $ 17,500 $ 5,100 $ 25,000 $ 5,000 $ 6, $ $ $ % 1.16% 8.26% 0.00% $218,040 $ 47, % Operations & Maint. $105,117 $ 23, % Capital Outlay Equip. $153,100 $ 5, % RECREATION Personnel(Salary, OT, Fringes) $ 15,830 $ 1, % Operations & Maint. $ 9,550 $ 1, % TRAILS MAINT. Personnel $ 30,580 $ 5, % Operations & Maint. $ 83,650 $ 1, % FORESTRY. Personnel $ 14,000 $ % Operations & Maint. $ 22,300 $ % CAPITAL IMPROVEMENT PLAN Town Campus Park Planning Town Campus Regional Park Carter Woods Park/AWBC Master Plan Pickleball $ 52,600 $1,071,000 $ 55,600 $ 50,000 $ 52, $ 5, $ 36, $ % 0.50% 65.88% 0.00% 1900 GRAND CHUTE BLVD. GRAND CHUTE, WI FAX STREET DIVISION UTILITY DIVISION PHONE S:\DPW\Park Commission\Reports\Park DPW Report\2017\June\June 2017 Directors Report.docx

5 DEPARTMENT OF PUBLIC WORKS 1. Maintenance Report Mike Arft will present this report. 2. Prairie Hill Park Single Track Grant The flagging and staking for the new berm is complete. Tom has requested a meeting on site with WDNR to get concurrence on relocation of the north end of the berm. DPW crew will perform the work as time allows. 3. Town Center park update The Town Board approved award of the bid to James J. Calmes & Sons, Inc. without the alternate for the sunshades (Alternate 4) and alternate roof design (alternate 2). The summary of work suggests a start date of June 19, We are generating the contracts to send to the contractor and will schedule a preconstruction meeting. The Plan Commission and Town Board approved a Conditional Use Permit for construction of the entrance, parking, and playground that will be within 300 feet from the centerline of the tributary to mud creek on June 6. This approval is included with the permit application to Outagamie County and is contingent on approval of the Drainage and Erosion Control Plan that is under review by the Towns Engineer (McMahon). The site plan was also approved by Plan Commission and Town Board at their June 6 meeting. The Towns Notice of Intent (NOI) permit for construction site storm water runoff was approved on June 1. I expect to get the State Building Plan approval by the end of the week. State approval for HVAC is scheduled for June 30. The permits for interior and interior and exterior plumbing are outstanding. 4. Carter Woods Pickleball The Town Board accepted the $25,000 CVB grant for Carter Woods Park (See attached). This is a reimbursement type of grant. The contractor completed temporary lines for four of the six pickleball courts and staff installed signs that specify open for temporary play. The contractor will return in September to complete the resurfacing and final painting. We hope to conduct Pickleball clinics on the temporary courts to increase interest in the sport GRAND CHUTE BLVD. GRAND CHUTE, WI FAX STREET DIVISION UTILITY DIVISION PHONE S:\DPW\Park Commission\Reports\Park DPW Report\2017\June\June 2017 Directors Report.docx

6 DEPARTMENT OF PUBLIC WORKS 5. Asphalt Parking Lots The 2017 budget includes $111,600 for paving one of the parking lots at Carter Woods, Arrowhead, and Patriot Parks. The Town is allowed, by state statute, to contract with Outagamie County for maintenance of our parking lots. The cost estimate for County paving and the construction of concrete dumpster pads at Patriot and Arrowhead is $129,500. During a survey of Arrowhead Park this spring we noted areas of ponding water which I believe has led to delamination of the asphalt surface. The repair proposed would correct the problem but poor drainage would reduce the life of the new pavement. The Director of Public Works and I discussed the need to address the issue that is contributing to the pavement condition prior to repaving. We are proposing to have Town staff address the drainage and delay paving until We would complete the dumpster pad in If the paving at Arrowhead Park is not completed we estimate the remaining work will cost $106,500. The additional funds budgeted would be for contingency and restoration from grading work completed by staff 6. Park Commission monthly report to Town Board The monthly report from the Park Commission will include information on the Town Center Park Fundraising and the Pickleball Courts at Carter Woods Park. The Town Clerk provided the attached Parliamentary Procedures for Local Officials for your review and reference GRAND CHUTE BLVD. GRAND CHUTE, WI FAX STREET DIVISION UTILITY DIVISION PHONE S:\DPW\Park Commission\Reports\Park DPW Report\2017\June\June 2017 Directors Report.docx

7 Tourism Development Grant Town of Grand Chute Carter Woods Park Improvements This grant has been reviewed and approved by the Fox Cities Convention & Visitors Bureau s Tourism Development Grants Committee and Board of Directors. Grantee: Town of Grand Chute Project: Carter Woods Park Improvements Amount of Grant: $25,000 Primary reasons: The Town of Grand Chute in collaboration with the Appleton West Baseball Club will be making improvements to Carter Woods Park that include new baseball facilities and conversion of tennis courts to pickle ball courts. These improvements, especially the pickle ball courts, provide the opportunity to drive additional sports tourism in the way of baseball and pickle ball tournaments. Local pickle ball groups plan to host 2 tournaments in the first two years after the improvements are made, 3 tournaments in year 3 and 4 tournaments in years 4 and 5. It is estimated these tournaments will generate 300 hotel room nights. Appleton West Baseball Club plans to host 3 baseball tournaments in the year after the improvements are completed, 5 tournaments in year 3 and 8 tournaments in years 4 and 5. It is estimated these tournaments will generate 3,480 hotel room nights. Total project costs for the improvements is $446,135. For more information on this grant contact: Pam Seidl, Executive Director pseidl@foxcities.org (920) Fox Cities Convention & Visitors Bureau 3433 W. College Ave. Appleton, WI Phone (920) Fax (920) foxcities.org

8 PROPOSAL Outagamie County Highway Department 1313 Holland Road TN/VILLAGE/CITY Grand Chute Appleton, Wisconsin NO. DATE 11-May-17 Town of Grand Chute NAME: Karen Heyrman P.E JOB NAME/NUMBER ADDRESS: 1900 W. Grand Chute Blvd. JOB LOCATION Grand Chute Parks CITY: Grand Chute WI EST. START DATE 2017 PHONE: EST. END DATE 2017 PROJECT DESCRIPTION AMOUNT This proposal is for reclaiming, shaping and paving a total 4" of asphalt in two lifts in 3 parks. Patriotic Park reclaim asphalt, excavate approximately 93 cubic yards OF subgrade and place 186 ton of CABC. Shape base and lay 4" of asphalt. $58, Arrowhead North Parking and driveway. Reclaim, shape base and pave a 4" layer of asphalt. $23, Carter North Parking lot. Reclaim, shape base and pave a 4" layer of asphalt. $41, * Project will be billed on a time and material basis. Copy To: Originator Central File ESTIMATED JOB COST: ESTIMATED BY: $122, Daniel Nejedlo S:\DPW\Bids-CIP\2017\ Asphalt Parking Lots\County Proposal PATRIOT.CARTER.ARROWHEAD PARKS /9/2017

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23 W:\PROJECTS\G0006\930326\00\Acad\MISC DETAILS.dwg, GILLETT STREET TYPICAL SECTIONS, 6/6/2017 7:36:16 AM, JJelinski, 1:2 McMAHON 1445 McMAHON DRIVE NEENAH, WI Mailing: P.O.BOX 1025 NEENAH, WI Tel: (920) Fax: (920)

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25 W:\PROJECTS\G0006\ \CADD\Civil3D\Plan Sheets\Casa122-FrontEnd.dwg, CASALOMA TYPICAL SECTIONS, 6/6/2017 7:59:35 AM, JJelinski, 1:2 McMAHON 1445 McMAHON DRIVE NEENAH, WI Mailing: P.O.BOX 1025 NEENAH, WI Tel: (920) Fax: (920)

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28 PROJECT SIDEWALK, CURB, AND CONCRETE PAVEMENT REPAIR BID TAB BIDDER NO. 1 BIDDER NO. 2 BIDDER NO. 3 Fischer Ulman Construction Martell Construction Inc. Sommers Construction ITEM ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT BID UNIT PRICE AMOUNT BID UNIT PRICE AMOUNT BID Remove and Replace 6" Concrete Trail, 1 Sidewalk, and Ramps SF 8,222 $4.95 $40, $7.00 $57, $7.15 $58, Remove and Replace 4" Concrete, Trail, 2 Sidewalk, and Ramps SF 100 $5.50 $ $7.00 $ $20.00 $2, Remove and Replce 30" Concrete Curb and 3 Gutter LF 115 $35.00 $4, $45.00 $5, $78.00 $8, Drilled tie Bars EA 18 $8.00 $ $10.00 $ $20.00 $ Install new 6" Concrete Sidewalks and Ramps SF 160 $5.00 $ $6.00 $ $6.50 $1, Install new 4" Comcrete Sidewalks SF 1,500 $4.70 $7, $5.75 $8, $6.00 $9, Unclassfied Excavation CY 186 $12.00 $2, $25.00 $4, $45.00 $8, Crushed Aggregtate Base Course 3/4 Inch TON 300 $14.00 $4, $20.00 $6, $37.00 $11, Detectable Warning Field (Yellow) EA 3 $ $ $ $ $ $ Dumpster Pad Concrete Patriot Park LS 1 $2, $2, $3, $3, $5, $5, Dumpster Pad Concrete Arrowhead Park LS 1 $1, $1, $1, $1, $3, $3, $64, $89, $108, S:\DPW\Bids CIP\2017\ Sidewalk, Curb, and Concrete Pavement Repair\500 Bidders Correspondence\ Bid Tabulation