Hebron Capital Improvement Plan Committee

Transcription

1 Foote Farm November 21, 2008 Hebron Capital Improvement Plan Committee CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 1, 2018

2 CIP Committee Members Charles Daniels (Chairman) Parks and Recreation Mal Leichter (Vice Chairman) Board of Finance Clara O Brien Board of Selectmen Kevin Kelly Public Works Department Nick Wallick Fire Department Jeffrey Cormier Planning & Zoning Kathy Williams Board of Education David Morrison Citizen at Large Tiffany Ventura Thiele Citizen at Large Keith Petit Citizen at Large - Alternate 1-Mar-18 Hebron CIP Committee 2

3 CIP Projects Completed in the Past Fiscal Year Firefighter SCBA Replacement - 42 units Snow Removal Machinery for Town sidewalks Parks & Recreation Front Loader - Public Works Asbestos abatement Hebron Main Vault & additional storage units 20 ton Trailer replacement Public Works Ongoing Funding Ambulance 510 replacement Hebron Center sidewalk plan Library roof and HVAC replacement Peters House Restoration 1-Mar-18 Hebron CIP Committee 3

4 CIP Funding Priorities Funding priority will be determined by the CIP Committee categorizing projects as Core, Essential, or Discretionary. The Town s master facility maintenance schedule must be considered when evaluating projects. This schedule will predict major renovations or maintenance projects such as roof replacements. Core projects Health and safety State and/or federal mandates Completion of a phase of a previously approved project, if other wise a program or system would not be operational Essential Projects Facilities/equipment maintenance Positive fiscal impact Produces a cost avoidance Conformance with plans or policies Project interdependence Severity of need for the project Outside agency grants Leverage of Town dollars Discretionary projects funded only if all Core and Essential projects have been funded 1-Mar-18 Hebron CIP Committee 4

5 Recommendations CIP COMMITTEE RECOMMENDATIONS BY DEPARTMENT JANUARY 24, 2018 Public Works Department AMOUNT PRIORITY Road Resurfacing and Road Improvements 276,838 1 Bucket Truck 162, Fire Department Ambulance ,000 2 Service ,000 5 Engine Tanker Refurbish 50,000 6 Utility ,921 8 Hebron Board of Education Fire Protection Control Panel - Gilead Hill School 28,412 9 Douglas Library of Hebron Douglas Library HVAC Systems Replacement 93,000 7 Douglas Library Windows 25, Miscellaneous Hebron Center Sidewalk Plan - Senior Center, HES, NC - LOTCIP 18,000 3 Wall Street Sidewalks 25,000 4 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up 31, Police Department Emergency Messaging Sign 32, Peters House Restoration 40, Town Buildings - Security Measures 30, TOTAL 929,984 1-Mar-18 Hebron CIP Committee 5

6 Priority Order CIP COMMITTEE RECOMMENDATIONS JANUARY 24, 2018 PROJECT AMOUNT PRIORITY Road Resurfacing and Road Improvements 276,838 1 Ambulance Fire Department 35,000 2 Hebron Center Sidewalk Plan - Senior Center, HES, NC - LOTCIP 18,000 3 Wall Street Sidewalks 25,000 4 Service Fire Department 55,000 5 Engine Tanker Refurbish - Fire Department 50,000 6 Douglas Library HVAC Systems Replacement - Douglas Library 93,000 7 Utility Fire Department 27,921 8 Fire Protection Control Panel - Gilead Hill School 28,412 9 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up 31, Police Department Emergency Messaging Sign 32, Douglas Library Windows - Douglas Library 25, Peters House Restoration 40, Town Buildings - Security Measures 30, Bucket Truck - Public Works Department 162, TOTAL 929,984 1-Mar-18 Hebron CIP Committee 6

7 Hebron Road Maintenance Resurfacing and Repair Department Public Works Prior Funding On-Going Recommendation $276,838 Priority # 1 80 Miles of road worth approximately $34 Million Continuing with timely maintenance is cheaper than deferring when deteriorated Must be part of CIP to be eligible for LOCIP (Local Capital Improvement Pgm.) Chip Seal $1.85 Sq./Yard Overlay $6.24 Sq./Yard Reconstruction $18.00 Sq./Yard Safer Roads to Travel Quicker Emergency response (including snow) More comfortable ride Less wear on vehicles Efficient and Economical Preservation of our largest town asset 1-Mar-18 Hebron CIP Committee 7

8 Ambulance 510 Replacement Department Fire Department Prior Funding $190,000 Recommendation $35,000 Priority # 2 Final year of planned 3 year funding Altered 2017 estimate 15 years old: 2002 Current mileage: 104,146 Current engine hours: 5,876 Significant undercarriage damage from winter road treatments Reuse many components from existing Mar-18 Hebron CIP Committee 8

9 Hebron Center Sidewalk Plan (LOTCIP Grant) Continued on next page Department Planning & Development Prior Funding $100,000 Recommendation $18,000 Priority # 3 Funding based on the award of State LOTCIP grant Year 3 of a 3 year contribution; $41,000, $59,000, 18,000 Town funding for survey, engineering, and project administration only Total construction to be funded by an awarded grant of $830,000 Sidewalk from Rte. 66/85 down Rte.85, past Senior Center down to Hebron Elementary, cross to Kinney Road, then continue past Holy Family Church down to Country Farms (Sunnyside) plaza 1-Mar-18 Hebron CIP Committee 9

10 Hebron Center Sidewalk Plan (Continued) 1-Mar-18 Hebron CIP Committee 10

11 Wall Street Sidewalks Continued on next page Department Prior Funding Recommendation Priority # 4 Planning & Development none $25,000 Partial This request meets the Health & Safety concerns Sidewalks now extend from Main Street north to RHAM. This project would extend these sidewalks from RHAM, along the west side of Wall Street north to Ridge Road. This would be a five foot wide concrete sidewalk 1,670 feet in length constructed in the State right-of-way, except for a small area leading from the RHAM campus. A proposed crosswalk will be on the RHAM driveway Total cost estimates are $174,000 Typical walk of this type has life expectancy of 25 years The auto is on other side of road to avoid walkers Note date 2/20/ Mar-18 Hebron CIP Committee 11

12 Wall Street Sidewalks (Continued) 1-Mar-18 Hebron CIP Committee 12

13 Service 110 Department Fire Department Prior Funding none Recommendation $55,000 Priority # 5 The 1994 Ford E-350 has 68,000 miles Very rusty & in poor mechanical condition - Smokes when running UTILIZED FOR: TRAFFIC CONTROL, MOTOR VEHICLES ACCIDENTS, WIRES DOWN CALLS MEDICAL CALLS Replacement for Service 110 Driver side floor WEATHER RELATED CALLS FIRE SUPPORT MINIMIZE LARGER VEHICLES AND CREWS ON ROAD MAINTAINERS, ERRANDS AND CHORES, (WE USE THE AMBULANCES) 1-Mar-18 Hebron CIP Committee 13

14 Engine Tanker Refurbish Department Fire Department Prior Funding Recommendation Priority # 6 none $50,000 partial 1998 KME Engine-tank Assigned to Station 1, Transferred to 3 31,416 Miles 3,271 Hours Fire attack, North end of Hebron 1,000 Gallon Tank Pump tested & repaired along with the valves. Valve packing and seals If funds remain, evaluate the next test for safety - emergency LED light package. The goal is to bring the truck up to current safety standards 1-Mar-18 Hebron CIP Committee 14

15 Douglas Library HVAC Replacement/Update Department Douglas Library Prior Funding $112,000 Recommendation $93,000 Priority # 7 Anticipated construction funding through CIP FY Flat roof will need to be replaced at the same time. This will complete the current heating and environmental control system for the entire building in order to consistently manage temperature, humidity and air filtration for entire building environment 1-Mar-18 Hebron CIP Committee 15

16 Utility 310 with Trailer Department Fire Department Prior Funding none Recommendation $27,921 Priority # 8 To improve response time to the North end of Hebron, i.e.: Tallwood, Gay City This vehicle will accommodate tires or tracks (as shown) Deep snow search vehicle. There was a recent call for an actual search situation Replaces Forestry 310 for brush fire calls. A current trend in the industry Replaces Forestry 310 which is out of service 1-Mar-18 Hebron CIP Committee 16

17 Fire Protection Control Panel Gilead Hill School Department Board of Education Prior Funding none Recommendation $28,412 Priority # 9 The current system, was last replaced in 1999 has reached its capacity. This panel provides electricity & signals to the fire annunciator, fire/smoke alarms & carbon dioxide detectors. Simplex 4100ES Fire Alarm Control Panel Operator Interface 1-Mar-18 Hebron CIP Committee 17

18 ACO / Building Maintainer Truck Department Miscellaneous Replace the 2005 Ford Pick-up that has 157,00 miles Prior Funding none Recommendation $31,000 Priority # 10 Extensive rust and damage to undercarriage, fuel tank, & spare tire mount New truck to have extended cab 1-Mar-18 Hebron CIP Committee 18

19 Police Department Emergency Messaging Sign Department Police & Town Wide Prior Funding none Recommendation $32,813 Priority # 11 1-Mar-18 Hebron CIP Committee 19

20 Douglas Library Windows Department Douglas Library Prior Funding none Recommendation $25,000 Priority # 12 Replacement Anderson Eagle window sashes for entire building The current windows are from the 1999 building renovation / addition Some windows and seals have failed The Public Building Committee has advised the project can be completed in phases Funding should be approved as windows are needed over the next several years 1-Mar-18 Hebron CIP Committee 20

21 Peters House Restoration Continued on next page Department Planning & Development Prior Funding $80,000 Recommendation $40,000 Priority # 13 ($20k towards matching grant) Restoration is required to make the building safe and available for public use Previous restoration was accomplished with grants $288,000. CIP $140,000 Volunteer expertise and labor has been essential Expertise applied to many restoration functions being completed by Volunteers Basement & 2 nd floor stairs Refinishing walls, molding, & doors Below: The reproduction of replacement beams 1-Mar-18 Hebron CIP Committee 21

22 Peters House Restoration (Continued) Electrical & plumbing Wall work & lamp installation 1-Mar-18 Hebron CIP Committee 22

23 Town Buildings Security Measures Department Miscellaneous Security of Hebron s staff & facilities is a priority Prior Funding none Recommendation $30,000 Priority # 14 Install new security measures including: fire alarms, burglar alarms, access control systems, & video systems. The type of device installation depends on each building s situation & exposure Town Hall, Horton House, Library, Senior Center, Burnt Hill Parks Office, Public Works, & Company Fire house #1, #2, & #3 A recent study was completed by a security company for the town The pictured are only examples of security devices and are not the type suggested by the security company Fire & Burglary sensors Outdoor Cameras Internal Video Keypads 1-Mar-18 Hebron CIP Committee 23

24 Bucket Truck Department Public Works Prior Funding none Recommendation $162,000 Priority # 15 Current 1988 truck 30 years old miles 135,495 meter 4,972 hours (replaced) Recent repairs: radiator, exhaust, boom hoses, steering linkage, decking & rack Needs new wiring & lights update. Recent repair made from old truck in stock. Constant tree work. Hundreds of dead or dying Ash trees are along town roads truck 1-Mar Hebron CIP Committee

25 Requests NOT being funded by CIP for Public Works Public Works Sub Total 0 Board of Education GHS/HES Pneumatic Control System to Digital (DDC) 70,000 Replace Pickup Truck 31,000 Board of Education Sub Total Sub Total 101,000 Fire Department/EMS SCBA replace units (pulled 1/24) 25,000 Fire Department Sub Total 25,000 Recreation Department Connecticut Community Connectivity Grant (pulled 1/24) 80,000 Recreation Department Sub Total 80,000 Miscellaneous Douglas Library Carpet Replacement 56,060 Miscellaneous Sub Total 56,060 TOTAL NOT FUNDED 262,060 1-Mar-18 Hebron CIP Committee 25

26 How CIP is funded PROPOSED CIP REVENUE FY RECOMMENDATION Approved Proposed Balance from Previous Appropriations 59,216 50,742 LOCIP Funding 0 140,285 * Anticipated State Reimbursement 0 0 Anticipated Contribution from Fund Balance 404,133 0 CIP Designated Fund Balance 0 0 Interest 0 6,591 General Fund Contribution 770, ,366 Minus 5 % Total Revenues $ 1,234,260 $ 929,984 Completed Project Balances FY Public Works CAT Loader 7, FY Public Works 20 Ton Trailer 1, FY Fire Department SCBA Replacement FY Town Clerk Vault Project 6, FY Fire Department Service 210 2, FY Emergency Management EOC 3, FY Sale of Fire Department Squad 4, Scrap Vehicles (2) , (includes sale of old gear) 50, Mar-18 Hebron CIP Committee 26

27 Historical Funding CIP As A Percentage Of The Total Hebron Budget Proposed Decrease /25/18 1-Mar-18 Hebron CIP Committee 27

28 Historical Funding (cont.) CIP Budget Sources 1-Mar-18 Hebron CIP Committee 28

29 Current CIP 5-year Projections (see Appendix for details) ,567,237 1,262,358 1,416,342 1,293,785 1,125,930 5 Year Investment of 6,665,652 Average per year 1,333,130 1-Mar-18 Hebron CIP Committee 29

30 For Future Consideration by BOS & BOF CIP recognizes the fiscal status of local municipalities & state government which make it difficult to plan for financing future Town infrastructure Discussions and ideas for Increasing funding for CIP. Current funding dollars will not be able to support Future Road Funding Needs and the Capital Vehicle Replacement Plan Sewage System design & upgrade Consideration of Senior Housing study/planning; possible creation of Committee/Task Force Continuation of the process & recommendations of the Public Building Committee for all building/structural requests Wall Street Sidewalks North of RHAM: Combined Project with the RHAM BOE Continue to look for shared resource opportunities and grant funding Potential for Siemens Phase II 1-Mar-18 Hebron CIP Committee 30

31 APPENDIX Hebron CIP Committee 5 Year Plan 1-Mar-18 Hebron CIP Committee 31

32 5 Year Plan Town Wide Roads Road Resurfacing and Road Improvements 285, , , , ,930 Town Wide Roads Sub Total 285, , , , ,930 Public Works Street Sweeper 85,000 90, Large Dump w/plow (replace Truck 26) 200,000 Roll Off Truck (replace Truck 15) 95,000 95,000 Paving Box (used) 70,000 East Street Drainage 35,000 Large Dump w/plow (replace Truck 24) 200,000 Pick Up Truck (replace Truck 1) 50,400 Mini Excavator 80,000 Large Dump w/plow (replace Truck 45) 100, ,000 Large Dump Truck (replace Truck 2) 100, ,000 Large Dump w/plow (replace Truck 46) 100,000 Replace Truck 4 (2012) 52,000 Replace Truck 52 (2007) 70,000 70,000 Ten Wheel Dump Truck (replace Truck 18) 110,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total 485, , , , ,000 1-Mar-18 Hebron CIP Committee 32

33 5 Year Plan (continued) Board of Education Replace Pickup Truck 31,000 GHS/HES Pneumatic Control System to Digital (DDC) 70,000 50,000 50,000 GHS Parking Lot Repaving 71,500 GHS/HES Telephone and Intercom System 34,540 HES Bathroom Update (3 bathrooms) 25,000 GHS Air Handling and Energy Recovery Ventilators 150,000 HES Air Handling and Energy Recovery Ventilators 120,000 HES Parking Lot Repaving 60,000 HES Emergency Generator 145,000 GHS Emergency Generator 120,000 Board of Education Sub Total 172, , , ,000-1-Mar-18 Hebron CIP Committee 33

34 5 Year Plan (continued) Fire Department/EMS Engine Tanker Refurbish 85, ,000 Service 410 (Fire Police) 60,000 Ambulance , ,500 Utility ,000 Replace E , ,000 Tanker , ,000 Forestry ,000 Company One Roof Replacement 100,000 Fire Department Sub Total 257, , , , , Ford Sanford - Photo: John Horton 1-Mar-18 Hebron CIP Committee 34

35 5 Year Plan (continued) Recreation Connecticut Community Connectivity Grant 80,000 Mason Dump Truck 4x4 w/ body (replace 40, replace 54) 53,594 55,202 Irrigation - GHS/HES 35,000 35,000 Veteran's Memorial Park - Playscape 65,000 65,000 Recreation Sub Total 133, , ,000 55,202 - Photo: Richter&Cegan 1-Mar-18 Hebron CIP Committee 35

36 5 Year Plan (continued) Douglas Library Douglas Library Carpet Replacement 22,000 34,060 Douglas Library Windows 22,500 22,500 Douglas Library Parking Lot Paving 113,061 Douglas Library Teen Space 28,434 Douglas Library Sub Total 44, ,621 28, Senior Center Senior Center Parking Expansion TBD TBD TBD TBD TBD Senior Center/Senior Housing Generator(s) TBD TBD TBD TBD TBD Senior Housing Needs Study/Engineering TBD TBD TBD TBD TBD Senior Center Sub Total Miscellaneous Town Buildings - Security Measures (keyless door entry/alarm p 15,000 Fire Marshal Vehicle 50,000 HES Portables Demolition and Removal 42,000 Police Department Cruiser Replacement 60,000 Town Office Building Addition (to be bonded) ** Miscellaneous Sub Total 15,000 92,000 60, Mar-18 Hebron CIP Committee 36

37 Questions/Comments/Discussion Air Line Trail - October 26, 1997 Thank-you for attending 1-Mar-18 Hebron CIP Committee 37