LKA Partners. A Professional Corporation for Architecture/Planning. 430 North Tejon Street Colorado Springs, CO /

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1 LKA Partners A Professional Corporation for Architecture/Planning 430 North Tejon Street Colorado Springs, CO / C O N F E R E N C E R E C O R D PROJECT: BOULDER VALLEY SCHOOL DISTRICT BCSIS / HIGH PEAKS ELEMENTARY RENOVATIONS PROJECT NUMBER: DATE: October 04, 2016 CONFERENCE HELD AT: TIME: REPORTED BY: CONFERENCE PARTICIPANTS: DISTRIBUTION: BCSIS/High Peaks ES Library 2:45 P.M. Kimes Phil Katsampes, BCSIS Principal Sabine Smead, BCSIS Teacher Kiley Lewis, BCSIS Teacher Jill Iwaskow, BCSIS Parent Jeannie Tynecki, HP Principal Zachary Fink, HP Teacher Lindsey Pisano, HP Teacher Valerie Seiler, HP Parent Rachel Horvath, A7 Preschool Teacher Lisa Gefke, BCSIS/HP/PK Registrar Jim Strange, LKA Partners Todd Kimes, LKA Partners Katheryn L. Zeeb, AIA, A4LE, BVSD Bond Construction Proj Mgr Kiffany Lychock, BVSD Director of Innovation All Attendees PURPOSE OF CONFERENCE BCSIS/High Peaks Renovations Design Advisory Team Meeting 2 MATERIALS PRESENTED DAT 2 Meeting Agenda BVSD 2014 Educational Facilities Master Plan, BCSIS/High Peaks Project Details BCSIS/High Peaks Campus Aerial Image BCSIS/High Peaks DAT#2 Verification of Work Building Plan, 10/04/2016 BCSIS/High Peaks DAT#2 Verification of Work Site Plan, 10/04/2016 BCSIS/High Peaks DAT#2 Requirement List Spreadsheet, 10/04/2016

2 CONFERENCE RECORD BOULDER VALLEY SCHOOL DISTRICT BCSIS / HIGH PEAKS ELEMENTARY RENOVATIONS October 04, 2016 Page 2 DISCUSSION A. Kiffany Lychock gave an overview of the 2014 BVSD Bond scope for innovation. 1. Innovation funding is for creating spaces based on the Learning Community model. Kiffany explained the BVSD Innovation Guiding Principles as: a. Learning is founded in inquiry. b. Learning fosters a culture of curiosity and risk taking. c. Mastery of learning is demonstrated in multiple ways. d. Learning is a social process. e. Learning is powerful when students create solutions to authentic challenges that impact their local, national or global community. f. Learning is personalized and learner led. 2. District protocol is for elementary schools to receive $200,000 per campus. Jeannie Tynecki questioned why the BCSIS/High Peaks campus only receives $200,000 when there are two elementary school programs being housed. The Facility serves 631 students. Other elementary school facilities serve half as many children and are receiving the same $200,000. Jeannie and Phil Katsampes will petition District Administration to provide $200,000 for each school program. 3. Kiffany explained the process for securing innovation funding requires review and approval of the plan by a District Admin team and has a few stipulations. a. The proposals come from the school leadership. b. Stakeholders are to be involved in the process and may do so through the DAT or in a separate Innovation Committee that could include DAT members and other teachers. c. The funding must be spent on the physical building, FFE or in technology. d. Project plans should be submitted by the Winter Break in order to process approvals, receive bids, coordinate vendors, order furniture, complete installation, etc. before the start of the next school year. 4. Kiffany cited Dr. David Thornburg s observations on ways of learning that people occupy four types of learning spaces: a. The Campfire (learning from an expert) b. The Watering Hole (conversational learning from peers) c. The Cave (introspective learning) and d. Life (learning by doing) 5. Several examples of new BVSD innovation projects were presented. a. Some schools replaced furniture throughout. Kinetic, flexible, moveable furniture examples were shown. Desk/table tops can come with marker surfaces. b. Cafeterias can be created as less institutional feeling and more café-like. c. Maker-spaces (or mini-maker-spaces for elementary) provide hands-on creative ways to design, build and experiment with appropriate technology, tools, furniture, work areas and materials. They are age-appropriate and subject-targeted, such as STEM. B. Todd Kimes asked the group for any questions or comments about the DAT1 Conference Record. There were none. Todd also reviewed high priority issues from DAT1 that are not on the Project Requirement List: 1. The group s desire to add air conditioning in the building; The design team s mechanical engineer had provided a rough estimate that to put cooling into just the classrooms in the academic wings would cost well over $1M, better than 20% of the total project budget. The District has limited the deferred maintenance mechanical scope and funding to replacing existing components. The design team will work within the district parameters to improve classroom ventilation, air quality and occupant comfort. 2. In lieu of just replacing sink counters in two of the multiple accommodation toilet rooms, the group indicated a high desire to remodel the 1960 s vintage toilet rooms that are in bad condition. This is beyond the defined scope, however once the CM/GC is on board the design team can have them F:\General\PROJECTS\ High Peaks BCSIS Renovations\14 Program Plan\DAT\DAT 2\DAT2 CR PM.doc

3 CONFERENCE RECORD BOULDER VALLEY SCHOOL DISTRICT BCSIS / HIGH PEAKS ELEMENTARY RENOVATIONS October 04, 2016 Page 3 provide a conceptual price to remodeling the toilet cluster near the library, the only vintage toilets with enough footprint area to possibly bring up to current accessibility code. Another option is to keep the same toilet room configuration and just re-finish the rooms with new flooring, wall surfaces, toilet partitions (already in the scope), etc. Though it cannot be guaranteed in this schematic design phase that the work will be done, if the schematic construction cost estimate from the Contractor is within the ballpark of the budget, toilet room remodeling and/or refinishing can be documented as bid alternates, to be considered for acceptance if the final construction base bid comes in below budget. C. The group reviewed and prioritized green items on the Requirement List pertaining to elements of building design, with green site items to be covered at a later date. Priority ranges from 1 (highest) to 4 (lowest) of importance in the event the CM/GC team member estimates budget constraints won t fund all scope items. (See attached) D. Expanded discussion occurred around programming for kindergarten and preschool classrooms. Todd explained the District s directive for Kindergarten and Preschool at this site. 1. The Requirement List Spreadsheet includes Provide Adequate Space for Full-Day Kindergarten and Provide Adequate Space for Preschool. Per the District, the project is to provide: a. Two full-day kindergarten classrooms, one for each school b. Two preschool classrooms with associated toilets facilities, office, storage, etc. 2. Each elementary school program currently has one half-day kindergarten classroom but no fullday K classrooms. There is one preschool classroom in the building and it lacks dedicated toilet facilities. All existing rooms are currently assigned a use, and while spaces may be re-assigned and/or remodeled, the project is heading toward building addition(s) to fulfill the Bond Program requirements. Location of a preschool suite (classrooms, toilets, teacher work space, etc.) needs to be considered with a safe parent drop-off facility, a Requirement List item. It was questioned whether one AM/PM preschool classroom would be sufficient for this site. District Admin will need to confirm if this is acceptable. It was noted that half-day and full-day K within each elementary school program should be adjacent to each other, and best if located with the rest of the core elementary 1-5 classrooms. E. The next DAT meeting is set for Wednesday, October 12, at 2:15 P.M. in the BCSIS/HP library. Assignments: Prepare for continued Requirement List discussion focusing on DAT design priority items in the green category, particularly building programming elements. END OF CONFERENCE RECORD F:\General\PROJECTS\ High Peaks BCSIS Renovations\14 Program Plan\DAT\DAT 2\DAT2 CR PM.doc

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5 L K A P A R T N E R S I N C O R P O R A T E D A Professional Corporation for Architecture/Planning 430 North Tejon Street Colorado Springs, CO / MEETING AGENDA PROJECT: BOULDER VALLEY SCHOOL DISTRCT BCSIS / High Peaks ES Renovations PROJECT NUMBER: DATE: October 04, 2016 MEETING: DAT Meeting No. 2 Questions or Comments: 1. Conference Record for DAT Meeting No.1 2. Mechanical system 3. Toilet room remodel BCSIS/High Peaks Requirement List Spreadsheet: 1. Review Green items Innovation Discussion: 1. Kiffany Lychock, Director of Educational Innovations Next Meeting & Assignments: 1. October 12, 2016, 2:45-5:00

6 Project details BCSIS/High Peaks 3995 East Aurora Avenue Boulder, CO Gross Square Footage: 64,728 sq. ft. Original Construction Date: 1963 Estimated Project Budget: $4,800,000 - $5,300,000* Innovation: up to $200,000 *Final budget will be determined during the design phase. Following is an overview of the work to be completed at the school: Facility Condition Roof repair/replacement Repair/replace exterior windows and doors Improvements to interior finishes such as ceilings, wall tile and paint HVAC improvements Plumbing improvements Fire alarm and communications upgrades Repair/replace fixtures such as casework and countertops Site improvements such as drainage, fencing, paving irrigation, landscaping and playfield renovation Asbestos abatement Improve preschool drop-off Audio enhancement in every classroom** Program Compatibility Provide teacher lounge/work room Provide additional storage Provide adequate space for full-day kindergarten** Provide adequate space for preschool** Health and Physical Development Upgrade playground equipment and surface materials Renovate preschool playground Safety and Security Install camera/intercom security system Install electronic security controls Install security partitions Sustainability Conduct retro-commissioning and repairs Upgrade HVAC controls Replace aged boilers with more efficient condensing type Innovation BCSIS/High Peaks are eligible to receive up to $200,000 in additional funds to implement facility improvements that support innovative teaching methods. ** Not included in estimated school budget BBVSD Educational Facilities Master Plan 25

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8 BCSIS / High Peaks ES Renovations Requirement List DAT #2 04 October, 2016 C = Completed Requirement Category DAT Priority 1 for included work (HAVE TO) DAT Priority 2 for included work (NEED TO) DAT Priority 3 for included work (WANT TO) DAT Priority 4 for included work (CAN LIVE WITHOUT) Requirement Name Prime System District Requirement Priority DAT Prioritization for Inclusion in this Project 21 Century: Convert Computer Lab Into Presentation Space None 21st Century Schools Requests 1 21 Century: Provide Computer Pods Between Classrooms None 21st Century Schools Requests 2 21 Century: Replace Some Classroom Furniture for Flexibility None 21st Century Schools Requests 2 None Audio Enhancement in Every Classroom None District Requirement 2 None Provide Adequate Space for Full-Day Kindergarten None District Requirement 3 None Provide Adequate Space for Preschool None District Requirement 3 PC - Remodel 21 Century: 3-D Art Display Needed for Both Schools F30 - Program Compatibility 21st Century Schools Requests 3 21 Century: Improve Aesthetics of Walls in Corridors C Wall Finishes 21st Century Schools Requests 3 Equipment: Stage Risers Difficult to Configure E - Equipment and Furnishings FCA 2 - Potentially Critical 1 PC - Addition/Remodel PCA: Need General Storage Throughout Facility F30 - Program Compatibility PCA 3A - Minor Impact - High Priority 1 PC - Addition/Remodel PCA: Teacher Workroom and Lounge Inadequate F30 - Program Compatibility PCA 2B - Less Critical 3 Page 1

9 Security Security: Partition (divide) Building into separate zones None FCA 2 - Potentially Critical 3 Site: Add Shade Structure G20 - Site Improvements PNA 1 Maintenance Site: Landscape Area to North of Gym G Landscaping FCA 3A - Necessary - Not Yet Critical Maintenance Site: Landscape Area to North of Library G Landscaping FCA 3A - Necessary - Not Yet Critical Integrity Site: Playgrounds Priority 2 Adequacy of Equipment and Surfaces F30 - Program Compatibility PNA 2A - Potentially Critical - High Priority Site: Playgrounds Priority 3 Amenities F30 - Program Compatibility PNA 3A - Necessary - High Priority PC - Reconfiguration Site: Preschool Not Located Near Drop-off G20 - Site Improvements PCA 2A Mission Site: Provide Additional Bike Racks G20 - Site Improvements PCA 2A Maintenance Site: Renovate Playfield G Landscaping FCA 3A - Necessary - Not Yet Critical Mission Site: Renovate Preschool Playground G20 - Site Improvements PNA 1 District Request Security: Install teller window at Admin Reception None None 2 Integrity Exterior Enclosure: Replace Exterior Windows B Exterior Windows FCA 3A - Necessary - Not Yet Critical 1 Maintenance Interior Specialties: Replace Countertops in Restrooms 324 & 325 E Fixed Casework FCA 3B - Necessary - Less Critical 3 Security Security: Add 1 ea. AI Phone None FCA 2 - Potentially Critical 4 Integrity Site: Chain Link Fence G Fences and Gates FCA 3A - Necessary - Not Yet Critical 1 Maintenance Site: Replace Playground Surface With Rubber G20 - Site Improvements PNA 3B - Necessary 1 Life Safety Communications: Add Voice Evacuation to Fire Alarm System D Fire Alarm Systems FCA 2 - Potentially Critical 4 Page 2

10 Functionality Communications: Clock System D Clock and Program Systems FCA 2 - Potentially Critical 4 Mission Life Safety Security Life Safety Life Safety Communications: Connect Speakers in Gym Communications: Fire Alarm Install an IP DACT Communications: Intercom - Expand Existing Paging to be Intercom D Public Address and Music Systems FCA 2 - Potentially Critical C D Communications and Security FCA 2 - Potentially Critical 3 D Communications and Security FCA 2 - Potentially Critical 2 Communications: Replace Existing Fire Alarm System D Fire Alarm Systems FCA 1 - Currently Critical 4 Communications: Security Alarm Install an IP DACT D Communications and Security FCA 2 - Potentially Critical 3 Integrity Doors: Replace Exterior Classroom Doors B Exterior Doors FCA 3B - Necessary - Less Critical 2 Integrity Doors: Replace Interior Classroom Doors C Interior Doors FCA 3B - Necessary - Less Critical 2 Doors: Update Closers to LCN Closer B Exterior Doors FCA 3B - Necessary - Less Critical 2 Doors: Update Door Panics from Model 88 to Model 99 B Exterior Doors FCA 3B - Necessary - Less Critical 2 Life Safety Electrical: Emergency Generator D Other Electrical Systems FCA 3A - Necessary - Not Yet Critical 3 Maintenance Electrical: Provide Additional Circuits for Classrooms D Branch Wiring Devices FCA 2 - Potentially Critical 1 Electrical: Provide Heat Tape for Downspouts D General Construction Items (Elec.) FCA 2 - Potentially Critical 1 Electrical: Replace Exterior HID Fixtures D Lighting and Branch Wiring Sustainability Category 2 2 Energy Electrical: Replace Single Lamp Fluorescent Fixtures D Lighting and Branch Wiring FCA 2 - Potentially Critical 2 Exterior Closure: Provide screens for classroom windows that are missing B Windows FCA 2 - Potentially Critical 1 Integrity Exterior Enclosure: Refinish Exterior Wood Soffits B20 - Exterior Enclosure FCA 2 - Potentially Critical 2 Page 3

11 Maintenance Exterior Enclosure: Repair Damaged Brick B Exterior Wall Construction FCA 2 - Potentially Critical 1 Maintenance Exterior Enclosure: Repair Damaged Stucco Fascia B Exterior Soffits FCA 2 - Potentially Critical 2 Functionality HVAC: Cabinet Heaters - Aged D Terminal and Package Units FCA 3A - Necessary - Not Yet Critical 3 Functionality HVAC: Clean Ductwork & Balance System D Air Distribution Systems FCA 3A - Necessary - Not Yet Critical 1 Functionality HVAC: Exhaust Fans - Aged D Exhaust Ventilation Systems FCA 2 - Potentially Critical 1 Maintenance HVAC: Replace Aged Pumps D Hot Water Distribution FCA 2 - Potentially Critical 1 HVAC: Replace All Pneumatic Operators with Electric D Building Automation Systems FCA 2 - Potentially Critical 1 Functionality HVAC: Replace ERV Units D Air Distribution Systems FCA 2 - Potentially Critical 1 Maintenance Energy HVAC: Replace Existing Unit Ventilators End of Service Life D Terminal and Package Units FCA 2 - Potentially Critical 1 HVAC: Replace older inefficient boilers with new condensing type D Heat Generating Systems Sustainability Category 2 1 Functionality HVAC: Rooftop HVAC Unit D Air Distribution Systems FCA 2 - Potentially Critical 1 Functionality HVAC: Temp Control Air Compressor End of Life D Controls and Instrumentation FCA 3A - Necessary - Not Yet Critical C Air & Water Quality HVAC: Upgrade exhaust for restrooms by gym D Exhaust Ventilation System FCA 1 - Currently Critical 1 Integrity Interior Finishes: Ceiling Tile Replacement C Ceiling Finishes FCA 3B - Necessary - Less Critical 1 Functionality Interior Finishes: Paint Interior Walls and Ceilings C Wall Finishes FCA 3B - Necessary - Less Critical 2 Maintenance Interior Finishes: Replace Damaged Wall Tile C Wall Finishes to Interior Walls FCA 3B - Necessary - Less Critical Functionality Interior Specialties: Replace Fixed Casework E Fixed Casework FCA 3B - Necessary - Less Critical 2 Page 4

12 Integrity Interior Specialties: Toilet Partitions C Partitions FCA 3B - Necessary - Less Critical 1 Functionality Plumbing: Domestic Hot Water Replace Heater D20 - Plumbing FCA 3A - Necessary - Not Yet Critical 1 Air & Water Quality Functionality Energy Plumbing: Install backflow preventer on main service D20 - Plumbing FCA 2 - Potentially Critical 1 Plumbing: Main Water Service Valve D Domestic Water Service Valve FCA 1 - Currently Critical 1 Plumbing: Provide gas booster heater for dishwasher D20 - Plumbing FCA 3A - Necessary - Not Yet Critical 1 Plumbing: Replace Hot Water Recirc Pumps D20 - Plumbing FCA 2 - Potentially Critical 1 Integrity Roof: Issues With Snow Slides From Arched Roofs B30 - Roofing FCA 2 - Potentially Critical 1 Integrity Roof: Roof Replacement B30 - Roofing FCA 2 - Potentially Critical 1 Integrity Roofs: Replace Damaged Sheet Metal Downspouts B20 - Exterior Enclosure FCA 3A - Necessary - Not Yet Critical 1 Security Security: Add 1ea Camera at Entrance None FCA 2 - Potentially Critical 4 Security Security: Add Key Pads None FCA 2 - Potentially Critical 4 Security Security: Add Lockdown Button None FCA 2 - Potentially Critical 1 Security Security: Add Motion Sensors None FCA 2 - Potentially Critical 4 Security Security: Expand Access Control (FOBS) None FCA 2 - Potentially Critical 1 Integrity Site: Asphalt paving and concrete repair G Paving and Surfacing FCA 3A - Necessary - Not Yet Critical 1 Integrity Site: Asphalt Repair 2" Overlay G Paving and Surfacing FCA 3A - Necessary - Not Yet Critical 1 Maintenance Site: Caulk Between Sidewalk and Building G Pedestrian Paving FCA 1 - Currently Critical 3 Page 5

13 Integrity Site: Lack of Adequate Drainage Around School G Landscaping FCA 3A - Necessary - Not Yet Critical 1 Integrity Site: Need to Pipe Drainage From Downspouts to Headwall G20 - Site Improvements FCA 3A - Necessary - Not Yet Critical 1 Site: Replace Irrigation System G Irrigation Systems FCA 2 - Potentially Critical 2 Energy Energy Sustainability: Install CO2 sensors for demand control ventilation D Building Automation Systems Sustainability Category 1 4 Sustainability: Replace existing parking lot HID fixtures with LED type D Lighting Equipment Sustainability Category 3 C Energy Sustainability: Retro commissioning None Sustainability Category 1 NA Energy Sustainability: Retro commissioning repairs None Sustainability Category 1 NA District Request District Request District Request Plumbing: Repair SS lift station serving kitchen staff toilet and hand sink None None 1 Security: Provide door contacts at all exterior doors with monitoring at Admin office None None 4 Security: Provide security film on entry lobby glazing None None 4 FCA: Facility Condition Assessment PCA: Program Compatibility Assessment PNA: Playground Needs Assessment Page 6