Capital Improvement Program Monthly Status Report

Transcription

1 Evergreen Valley High School Site Improvements Increment II Hard Court Resurfacing Increment I, completed February 2014, widened the walkways into Building A and B breezeways to improve student traffic flow and protect the existing landscape areas. Increment II includes resurfacing of the Tennis Courts and Basketball Courts. Repairs will be made to backboards and hoops. Science Lab and Prep Room Upgrades Refurbishment and upgrading of 17 science labs and 8 prep rooms in Buildings A, B, and P. Each room will undergo a pinpoint scoping process to identify the required work. In general, the work includes: safety upgrades, including utility shutoff valves, eyewash stations, and student desk adequacy in science labs. Restroom Renovations Renovate student restrooms in Buildings A, B, and E with upgraded finishes to create environments that are clean, healthy and manageable. Infrastructure Improvements Upgrade leaking main water valve adjacent to Pool Mechanical Building H. Security Camera Upgrades (Districtwide Project) The project will take the existing multiple security camera systems currently used throughout the District and replace them with a single integrated Districtwide, internet protocol (IP) based security camera system. Existing analog cameras on every campus, including the District Office, will be removed and replaced with high definition cameras, along with the infrastructure needed to support them. These high definition cameras are capable of capturing quality daytime and nighttime footage. New cameras will be placed in locations that were previously difficult to monitor. Camera footage will be streamed real-time to a Command Center Console and monitor wall at the District Office. Every ESUHSD site will be affected by this project. Installation is anticipated to occur at multiple sites simultaneously.

2 Evergreen Valley High School Energy Efficiency Project (Districtwide Project) Energy services contract to implement energy conservation measures whose cost will be outweighed by net savings. This project is being funded by Proposition 39 Clean Energy Jobs Act; funds are being dispersed in fiscal years through Utility incentives will be an additional minor funding source for this project. Energy conservation measures include: Exterior lighting retrofits at 8 sites: Andrew P. Hill, Evergreen Valley, Foothill, Independence, Mt. Pleasant, Oak Grove, WC Overfelt, and Yerba Buena Interior lighting retrofits at 3 sites: Andrew P. Hill, Evergreen Valley, and Foothill Solar Photovoltaic facilities at 2 sites: Calero High School and Overfelt Adult Center Delivery Method: Energy Service Contract Mechanical, Electrical and Controls Equipment Upgrades This project replaces aged mechanical, electrical and controls equipment that have reached the end of their service lives with modern equipment that meets Title 24 energy efficiency code requirements. Replacements will improve environment comfort levels in the classrooms, enhancing the educational experience for students and working environment for teachers and staff. The project will be implemented in distinct construction packages providing maximum value to the District. Package A is replacement of an existing 40 year old Multi-zone HVAC unit serving rooms 106 and 107 in Building 100 at Santa Teresa. This unit requires urgent replacement and is being handled separately in order to expedite the replacement. Package B is replacement of Energy Management System (EMS) digital controls and cabling, fire smoke dampers campus wide, and HVAC units in Building G small and large gymnasiums at Evergreen Valley. The school s EMS monitors and manages the energy consumption of the building systems to create usage efficiencies. The gymnasiums in Building G are not receiving adequate heat. Package C will cover mechanical and electrical equipment replacements at numerous sites, sites with the most aged equipment will have priority replacement status. This package will be completed in three phases, with replacements at each site completed by priority. Phase 1 includes first priority replacements at Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Silver Creek, and W.C. Overfelt. Phase 2 includes second priority replacements at Andrew P. Hill, Independence, James Lick, Oak Grove, Piedmont Hills, Santa Teresa, and Yerba Buena. Package D is the replacement of the main electrical switchgear and 13 load centers/substations at Independence. Switchgear and load centers are large scale circuit breaker systems for regulating, metering and controlling the high voltage power supplying the entire Independence campus. Package E is the installation of a supplemental condensing unit in the Main Kitchen at W.C. Overfelt. The installation of this unit is urgent. The supplemental condensing unit will supply cooling to the Main Kitchen thus lessoning the burden on the Multi Zone Unit, which concurrently provides conditioning to other unrelated spaces adjoining the Main Kitchen.

3 Evergreen Valley High School Roof Replacements (Districtwide Project) This project replaces the roofs that have reached the end of their service lives at Andrew P. Hill, Education Center, Evergreen Valley, Foothill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Santa Teresa, W.C. Overfelt and Yerba Buena high schools. Wi-Fi 2 (Districtwide Project) Expansion of wireless internet access at campuses, including athletic fields and areas that have been limited instructional areas in the past due to the lack of internet access. Infrastructure installed in this project will provide a platform for future projects. Backend Computer System Upgrade (Districtwide Project) Delivery of a modernized private cloud solution for the District s servers. Servers will be virtualized to provide a lower cost, more energy efficient, more reliable and flexible solution. Fire Alarm Modernization (Districtwide Project) A comprehensive study and assessment of fire alarm systems at all school sites was done in The scope of this project includes an existing system to a complete modernization of a fire alarm system. Every ESUHSD site including the Education Center is expected to receive some form of improvements or corrections through this project. Delivery Method: Design-Build

4 Evergreen Valley High School LEGEND Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Pre-Construction Site Improvements Increment II Hard Court Resurfacing Construction Procurement Science Lab and Prep Room Upgrades DSA Review Restroom Renovations Construction Infrastructure Improvements Occupancy/Beneficial Use Security Camera Upgrades (Districtwide Project)* Mechanical, Electrical and Controls Equipment Upgrades (Districtwide Project)* subject to change due to factors beyond our control *This Districtwide Project schedule only shows construction at this site. For more information about other phases of the project, please see the Districtwide CIP Monthly Report. Districtwide Project schedules are shown if available.

5 Evergreen Valley High School Project Funding Sources & Uses Project Measure E (2008) Fund 23 Measure I (2012) Fund 24 Capital Facilities Fund 25 Total Site Improvements Increment II Hard Court Resurfacing $239 K $239 K Science Lab and Prep Room Upgrades $129 K $729 K $858 K Restroom Renovations $81 K $455 K $535 K Infrastructure Improvements $108 K $108 K Total $220 K $1.0 M $455 K $1.6 M *The budgets for Districtwide are shown on the Districtwide CIP Monthly Report.

6 Evergreen Valley High School Expenditures Snapshot as of February 29, 2016

7 Evergreen Valley High School Site Improvements Increment II.a Tennis Court Resurfacing Construction Manager Facilities Project Management Inspector N/A Architect N/A Special Testing & Inspection N/A Contractors First Serve Productions, Inc. Furniture, Fixtures & Equipment (FF&E) N/A Site Improvements Increment II.b Basketball Court Resurfacing Construction Manager Van Pelt Construction Services Architect N/A Inspector N/A Special Testing & Inspection N/A Contractors Guerra Construction Group Furniture, Fixtures & Equipment (FF&E) Contrax Furnishings Science Lab and Prep Room Upgrades Construction Manager Van Pelt Construction Services Inspector TBD Architect Artik Art & Architecture Special Testing & Inspection TBD Contractor TBD Furniture, Fixtures & Equipment (FF&E) TBD Restroom Renovations Construction Manager Van Pelt Construction Services Architect Artik Art & Architecture Contractor TBD Inspector TBD Special Testing & Inspection TBD Furniture, Fixtures & Equipment (FF&E) TBD Infrastructure Improvements Construction Manager Van Pelt Construction Services Architect N/A Contractor TBD Inspector N/A Special Testing & Inspection N/A Furniture, Fixtures & Equipment (FF&E) TBD * for Districtwide are shown on the Districtwide CIP Monthly Report.

8 Evergreen Valley High School Site Improvements Increment II Hard Court Resurfacing New backboards and hoops are scheduled to arrive the first week of April. Courts will be closed for a short time when installation of the new backboards and hoops begins. Courts are expected to be fully operational by mid-april. Science Lab and Prep Room Upgrades DSA Review of construction documents is in progress. In March, CM held move coordination meetings with school administration and staff for 4 of the classrooms that are getting the most significant amount of work. The remaining classrooms will be completed during the summer. Materials and supplies will be moved as needed, as some teachers will be assigned to new classrooms after the work is complete. CM also reviewed the move with potential move consultant to provide a quote for services. CM coordinated the selection and solicitation of quotes for ductless fume hoods for 4 classrooms. The new hoods will provide further flexibility in Science instruction and have been reviewed by Facilities staff, site science staff and the District Science Subject Area Coordinator. Restroom Renovations DSA Review of construction documents is in progress. CM is preparing documentation for bidding. Infrastructure Improvements CM is in the process of finalizing scope for the upgrade to the leaking main water valve adjacent to Pool Mechanical Building H. * for Districtwide are shown on the Districtwide CIP Monthly Report.

9 Districtwide Security Camera Upgrades The project will take the existing multiple security camera systems currently used throughout the District and replace them with a single integrated Districtwide, internet protocol (IP) based security camera system. Existing analog cameras on every campus, including the District Office, will be removed and replaced with high definition cameras, along with the infrastructure needed to support them. These high definition cameras are capable of capturing quality daytime and nighttime footage. New cameras will be placed in locations that were previously difficult to monitor. Camera footage will be streamed real-time to a Command Center and monitor wall at the District Office. Every ESUHSD site will be affected by this project. Installation is anticipated to occur at multiple sites simultaneously. Swimming Pool Modernization This project reconstructs the swimming pool complexes and infrastructure including pool pumps, motors, water heaters, filtration and disinfection systems. The new pools will be highly energy efficient and will be designed to enhance the high school aquatic programs to include physical education, recreation swimming, competitive swimming, water polo and diving at James Lick, Mt. Pleasant, W.C. Overfelt, Piedmont Hills, Silver Creek, Santa Teresa and Yerba Buena High Schools. Delivery Method: Design-Build Energy Efficiency Project Energy services contract to implement energy conservation measures whose cost will be outweighed by net savings. This project is being funded by Proposition 39 Clean Energy Jobs Act; funds are being dispersed in fiscal years through Utility incentives will be an additional minor funding source for this project. Energy conservation measures include: Exterior lighting retrofits at 8 sites: Andrew P. Hill, Evergreen Valley, Foothill, Independence, Mt. Pleasant, Oak Grove, WC Overfelt, and Yerba Buena Interior lighting retrofits at 3 sites: Andrew P. Hill, Evergreen Valley, and Foothill Solar Photovoltaic facilities at 2 sites: Calero High School and Overfelt Adult Center Delivery Method: Energy Service Contract

10 Districtwide Mechanical, Electrical and Controls Equipment Upgrades This project replaces aged mechanical, electrical and controls equipment that have reached the end of their service lives with modern equipment that meets Title 24 energy efficiency code requirements. Replacements will improve environment comfort levels in the classrooms, enhancing the educational experience for students and working environment for teachers and staff. The project will be implemented in distinct construction packages providing maximum value to the District. Package A is replacement of an existing 40 year old Multi-zone HVAC unit serving rooms 106 and 107 in Building 100 at Santa Teresa. This unit requires urgent replacement and is being handled separately in order to expedite the replacement. Package B is replacement of Energy Management System (EMS) digital controls and cabling, fire smoke dampers campus wide, and HVAC units in Building G small and large gymnasiums at Evergreen Valley. The school s EMS monitors and manages the energy consumption of the building systems to create usage efficiencies. The gymnasiums in Building G are not receiving adequate heat. Package C will cover mechanical and electrical equipment replacements at numerous sites, sites with the most aged equipment will have priority replacement status. This package will be completed in three phases, with replacements at each site completed by priority. Phase 1 includes first priority replacements at Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Silver Creek, and W.C. Overfelt. Phase 2 includes second priority replacements at Andrew P. Hill, Independence, James Lick, Oak Grove, Piedmont Hills, Santa Teresa, and Yerba Buena. Package D is the replacement of the main electrical switchgear and 13 load centers/substations at Independence. Switchgear and load centers are large scale circuit breaker systems for regulating, metering and controlling the high voltage power supplying the entire Independence campus. Package E is the installation of a supplemental condensing unit in the Main Kitchen at W.C. Overfelt. The installation of this unit is urgent. The supplemental condensing unit will supply cooling to the Main Kitchen thus lessoning the burden on the Multi Zone Unit, which concurrently provides conditioning to other unrelated spaces adjoining the Main Kitchen. Roof Replacements This project replaces the roofs that have reached the end of their service lives at Andrew P. Hill, Education Center, Evergreen Valley, Foothill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Santa Teresa, W.C. Overfelt and Yerba Buena high schools. Door Replacements Replacement of exterior doors that have reached the end of their service lives, at Andrew P. Hill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Silver Creek, and W.C. Overfelt high schools.

11 Districtwide Wi-Fi 2 Expansion of wireless internet access at campuses, including athletic fields and areas that have been limited instructional areas in the past due to the lack of internet access. Infrastructure installed in this project will provide a platform for future projects. Backend Computer System Upgrade Delivery of a modernized private cloud solution for the District s servers. Servers will be virtualized to provide a lower cost, more energy efficient, more reliable and flexible solution. Fire Alarm Modernization A comprehensive study and assessment of fire alarm systems at all school sites was done in The scope of this project includes an existing system to a complete modernization of a fire alarm system. Every ESUHSD site including the Education Center is expected to receive some form of improvements or corrections through this project. Delivery Method: Design-Build

12 Districtwide Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q Q1 Q2 Q3 Q4 LEGEND Security Camera Upgrades Pre-Construction Swimming Pool Modernization Energy Efficiency Project Mechanical, Electrical and Controls Equipment Upgrades Construction Procurement DSA Review Construction Occupancy/Beneficial Use Roof Replacements Door Replacements Wi-Fi 2 Backend Computer System Upgrade Fire Alarm Modernization subject to change due to factors beyond our control

13 Districtwide Project Funding Sources & Uses Project Measure G (2003) Fund 21 Measure E (2008) Fund 23 Measure I (2012) Fund 24 Measure I (2014) Technology Capital Facilities Fund 25 School Facilities Fund 35 Total Security Camera Upgrades $1.4 M $3.9 M $2.0 M $1.0 M $1.0 M $9.3 M Swimming Pool Modernization $7.1 M $3.5 M $10.6 M $21.6 M Energy Efficiency Project $774 K $5.2 M 1 $6.0 M Mechanical, Electrical and Controls Equipment Upgrades $6.4 M $4.3 M $750 K $11.5 M Roof Replacements $758 K $7.4 M $8.2 M Door Replacements $853 K $853 K Wi-Fi 2 $2.5 M $2.5 M Backend Computer System Upgrades $2.2 M $2.2 M Fire Alarm Modernization $17.8 M $467 K $18.3 M Total $15.1 M $16.6 M $38.5 M $2.0 M $1.0 M $6.7 M $80.4 M Notes 1. $5.2M of School Facilities Fund 35 is being used to bridge the funding gap until the District receives Proposition 39 Clean Energy Jobs Creation and utility rebate proceeds.

14 Districtwide Expenditures Snapshot as of February 29, 2016

15 Districtwide Security Camera Upgrades Construction Manager Swinerton Management & Consulting Inspector Construction Inspection Services (CIS, Inc.) Engineer The Consulting Group Special Testing & Inspection N/A Contractor G4S Technology LLC Furniture, Fixtures & Equipment (FF&E) N/A Swimming Pool Modernization Construction Manager Swinerton Management & Consulting Inspector Structure Consultants Group Design Build Entity Strawn Construction Special Testing & Inspection Consolidated Engineering Laboratories (CEL) Aquatics Design Group Furniture, Fixtures & Equipment (FF&E) TBD McKim Design Group Western Water Features, Inc. Energy Efficiency Project Construction Manager Swinerton Management & Consulting Energy Services Provider Opterra Energy Services Inspector DFE & Associates, Inc. Special Testing & Inspection Construction Testing Services Furniture, Fixtures & Equipment (FF&E) N/A Roof Replacements Construction Manager Facilities Project Management Inspector TBD Consulting Engineer Skyline Engineering Special Testing & Inspection TBD Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A Door Replacements Construction Manager Facilities Project Management Inspector TBD Architect Dreiling Terrones Architecture, Inc. Special Testing & Inspection TBD Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A

16 Districtwide Mechanical, Electrical and Controls Equipment Upgrades Construction Manager Swinerton Management & Consulting Inspector TBD Engineer Salas O Brien Special Testing & Inspection TBD Contractor for Santa Teresa Single HVAC unit Replacement Environmental Systems, Inc. Furniture, Fixtures & Equipment (FF&E) N/A Contractor for Evergreen Valley EMS Upgrade SYSERCO Wi-Fi 2 Construction Manager Technology staff Engineer Technology staff Contractor Accuvant, Inc. Inspector N/A Special Testing & Inspection N/A Furniture, Fixtures & Equipment (FF&E) Aruba Networks, Inc. Backend Computer System Upgrades Inspector N/A Construction Manager Technology staff Special Testing & Inspection N/A Engineer Technology staff Furniture, Fixtures & Equipment (FF&E) Contractor N/A Nexus IS, Inc. Computer Technology Link Corp. Fire Alarm Modernization Construction Manager Swinerton Management & Consulting Design-Build Criteria Documents Interface Engineering, Inc. Design Build Entity TBD Inspector TBD Special Testing & Inspection TBD Furniture, Fixtures & Equipment (FF&E) TBD Contractor for Independence Retrofit Panels Intrepid Electronic Systems, Inc.

17 Districtwide Security Camera Upgrades Conduit installation at Andrew P. Hill was continued through February and was completed in March. Conduit installation is in progress at Evergreen Valley and Yerba Buena. Pre-survey work at Independence is underway. During the last week of March, final adjustments were made to the angling and pointing of the new cameras at Calero. Camera installation at the Education Center is underway. At each site, the video management system will be configured and servers will be installed before the existing cameras are removed and the new cameras are installed. This will minimize gaps in coverage because cameras will be connected to the system as soon as they are installed. Swimming Pool Modernization The project is being implemented in two phases. Phase 1 pools are ST, MP and YB. Phase 2 pools are JL, PH, SC, and WCO. The modernization of the pool at Piedmont Hills will now be completed on schedule with the Phase 2 pools. Additional ADA improvements required by DSA resulted in a longer design and DSA approval period than originally anticipated. Rain storms in February delayed progress with earthwork and grading on ST, YB and MP. Sites were saturated and extra effort was expended to dry out before grading and compaction work proceeded. Demolition and abatement work at these three sites did continue in the pool mechanical buildings. Staff continued to work with Design Build Entity to develop a recovery schedule for the pools affected by the rain storms. Architect continued working on DSA's plan review comments for JL, PH, SC and WCO. Demolition was completed at JL, PH and SC during Spring Break when students and staff were not on campus. Energy Efficiency Project Design Build Entity (DBE) s field verification, final design and engineering, and final scoping for Interior Lighting work is near completion. The District s submittal review is near completion. Procurement of exterior lighting fixtures, interior lighting fixtures, solar PV electrical equipment, canopy structures and PV panels is in process. Plans and specifications for Calero and Overfelt Adult Center Solar PV projects were approved by DSA in early March. A Solar PV Pre-construction meeting was held in mid-march. Solar Canopy Structural pier drilling and placement at the two sites began in late March.

18 Districtwide Mechanical, Electrical and Controls Equipment Upgrades Package A: The new HVAC unit arrived at Santa Teresa on March 4th and was installed on the roof of Building 100 the next day. Package B: Package C: Package D: In March, Engineer submitted to the District an Engineering Report with recommendations to resolve the building G gymnasium heating issue at Evergreen Valley. CM is in the process of developing an informal bid package. Construction is targeted for June. Design Development documents for upgrade of Energy Management System were completed in March. Construction Documents are expected to be completed in April. Construction is targeted for late April. Engineer is developing an Engineering Report with recommendations on Evergreen Valley Fire Smoke Damper Replacements and is expected to complete it in April. Schematic Design phase is expected to start in April. Field survey of existing condition of Building F CW/HW Valve was completed. CM is developing informal bid package for Building F CW/HW Valve replacements. Design Development drawings for Mechanical HVAC replacement Phase 1 Increment 1 were completed. Construction Documents are in development and are expected to be completed mid-april. Increment 1 Construction Bid Package Front Ends are in development and are expected to be completed in early May. This bid package is exempt from DSA approval requirement. This package will replace (1) HVAC Unit at Independence and (4) AHU s at Piedmont HS. Equipment is being procured by the District. Equipment is expected to be received in July. Work will begin early July 2016 and is scheduled to be complete by mid-august Programming for Mechanical HVAC replacement Phase 1 Increment 2 was completed in late March and Schematic Design phase is now underway. Replacement of HVAC Units for AH Building 400 and JL s Building 600 and Building 700 were added to the project. The Increment 2 Bid Package will require full DSA review. Replacements at Andrew Hill, Foothill, Independence, James Lick, and Silver Creek will total to 68 HVAC unit replacements. Increment 2 will begin in Summer Design Development drawings for electrical upgrades at Independence were completed in March. Construction Documents are expected to be completed in May. Over Spring Break when students and staff were not on campus, a power shutdown was completed to assess electrical utility vaults and for the equipment manufacture IEM to field measure switchgear base and identify location of power cable entrance. CM is developing bid documents for a 2nd power shutdown in the Summer of 2016 from June 20, 2016 to July 7, 2016 for the purpose of testing the underground cabling and to perform preventative maintenance to switchgear. This will enable the system to get through another year before the major project replacement of switchgear campus wide is completed in the Summer of Package E: A field survey is scheduled for in early April. Development of the informal bid package for the new kitchen condensing unit at W.C. Overfelt will start in April. Roof Replacements RFP for engineering design services was completed in January. RFP was expected to be issued in March. RFP for construction management services was completed in January. RFP was expected to be issued in March.

19 Districtwide Door Replacements Construction bid documents are in development and are scheduled to be issued in April. Wi-Fi 2 This project has three phases: A, B, C. Phase A replaced all existing network access points and two new core controllers for the new network. Phase B added access points to all classrooms that previously did not have an access point, which was approximately 50% of all classrooms. Phase C will provide wireless access in the areas outside the classrooms to blanket the entire campus in wireless access including, but not limited to, sports fields and parking lots. Phases A and B are complete. Access points for Phase C installed and are awaiting activation with completion Districtwide Security Camera Upgrades. Backend Computer System Upgrades Private cloud storage, supporting software and power systems, for new virtualized servers have been installed and set up. The project will provide the computing and storage capacity to meet the District s current and anticipated needs for servers (compute power) and local document management and storage for the next 5 years. Replacement of core server and storage with new units is complete. The adoption process for document management system is complete, the implementation process is underway and is expected to be completed in August. Fire Alarm Modernization A Request for Proposal (RFP) for Design Build Entities (DBE) was issued to three shortlisted, pre-qualified DBEs in December The design-build teams are competing for award to design and construct the project. Proposals were received on February 3rd from two shortlisted DBEs. Upon preliminary review, the District determined that both proposals were above the budgeted amount for design-construction. The project was re-programmed and re-scoped to bring the base scope and priority Solicited Alternate items to be within the design-construction budget of approximately $15.6 million. The District selected the following Solicited Alternate work items based on current condition of Fire Alarm system and priority of requirements: 1. Notification and Detection Modernization at Andrew Hill 2. Notification and Detection Modernization at Independence 3. Notification and Detection Modernization at Silver Creek 4. Notification and Detection Modernization at Yerba Buena 5. Fire Alarm system Testing/Inspection/Preventive Maintenance/ Certification 6. Fire Alarm System Corrective Maintenance 7. Drafted AutoCADD drawings full and complete in vector file format. Revised proposals were received from two DBEs on March 3rd and were evaluated against the selection criteria specified in the RFP in order to identify the proposal that demonstrates the best value to the District. The best value basis of evaluation allows the District to select a DBE based on more than price alone, one of the advantages of Design Build in comparison to traditional delivery methods. A DBE was determined as providing the best value and the contract award is scheduled to be recommended to the Board of Trustees at the April 2016 board meeting.