Capital Improvement Program Monthly Status Report

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1 Independence High School Performing Arts Center Building F Modernization Expansion of lobby featuring enhanced ticketing and restroom areas, accessibility upgrades, new Theater seating and audio/visual systems, new stage curtains and flooring. A modernized dance studio includes new flooring; other modernized areas include dressing rooms, makeup areas, props storage, shop, catwalks, and offices. The entire building receives updated heating/ventilation/air conditioning systems, electrical, fire alarm, communications, and security systems. Delivery Method: Lease Leaseback Building B Bicentennial Hall Modernization Modernization repurposes the building for the Visual Arts academic program. The building will be converted to six visual arts classrooms with a curriculum including general art education, ceramics, print photography and digital media. The new layout will feature a common area, faculty restrooms and associated spaces and the new design will provide ample natural lighting through storefront windows and skylights. In addition to repairs to areas damaged by a fire, the project includes installation of new roofing and modernization of the mechanical, electrical, communications, fire alarm, and security systems. Delivery Method: Lease Leaseback Site & Infrastructure Improvements Streetscape enhancements along Jackson Avenue, including a new marquee, banners, and way finding signage. Infrastructure improvements include exterior lighting upgrades, asphalt improvements, storm drain upgrades, and exterior painting. Hardscape and landscape around Administration Building N and Performing Arts Center Building F will be upgraded. Delivery Method: Lease Leaseback, Design-Bid-Build (CUPCCAA Procurement) Independence / Independence Adult Center (IAC) Alternative Education Facility Upgrade Building 100 Modernization (IAC) Modernization of IAC Building 100 to house Administration.. Delivery Method: Design-Bid-Build New Building 1000 Demolition of existing portable buildings P1, P2, P3, restrooms, storage containers, and other miscellaneous items at the northwest corner of the IAC site, construction of new building(s) to house the school s indoor space needs, associated exterior quad, and vehicular access. Delivery Method: Lease Leaseback Building J Modernization (IH Post Senior program) Modernization of Building J to house Post Senior program. Delivery Method: Lease Leaseback

2 Independence High School Independence / Independence Adult Center (IAC) Alternative Education Facility Upgrade Buildings G, H, K and L Modernization Minor and major modernization work in Buildings G, H, K, L to accommodate alternative education programs. Delivery Method: Lease Leaseback Portable Village Project includes a Portable Village in a parking lot at the west end of the Independence campus for temporary classrooms and support space. Delivery Method: Design-Bid-Build

3 Independence High School Performing Arts Center Building F Modernization Building B Bicentennial Hall Modernization Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 LEGEND Pre-Construction Construction Procurement DSA Review Site & Infrastructure Improvements Building 100 Modernization Construction Occupancy/Beneficial Use New Building 1000 Building J Modernization Buildings G, H, K, and L Modernization Portable Village subject to change due to factors beyond our control

4 Independence High School Project Funding Sources & Uses Project Measure G (2003) Fund 21 Measure E (2008) Fund 23 Measure I (2012) Fund 24 Capital Facilities Fund 25 Insurance Fund 67 Total Performing Arts Center Building F Modernization $81 K $10.3 M $1.6 M $12.0 M Building B Bicentennial Hall Modernization $795 K $172 K $1.7 M $3.3 M $5.9 M Site & Infrastructure Improvements $900 K $17 K $1.3 M $2.2 M Alternative Education Facility Upgrade $16.7 M $3.7 M $3.0 M $23.4 M Total $1.8 M $27.1 M $8.3 M $3.0 M $3.3 M $43.5 M Expenditures Snapshot as of July 31, 2015 Performing Arts Center Building F Modernization Building B Bicentennial Hall Modernization Site & Infrastructure Improvements Independence / Independence Adult Center (IAC) Alternative Education Facility Upgrade $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000

5 Independence High School Performing Arts Center Building F Modernization Construction Manager Van Pelt Construction Services Inspector Construction Inspection Services (CIS, Inc.) Architect Cody Anderson Wasney Architects Special Testing & Inspection Construction Testing Services Lease Leaseback Developer McCarthy Building Companies, Inc. Furniture, Fixtures & Equipment (FF&E) Musson Theatrical Building B Bicentennial Hall Modernization Integrated Communications Systems (ICS) Construction Manager Van Pelt Construction Services Architect Cody Anderson Wasney Architects Lease Leaseback Developer McCarthy Building Companies, Inc. Furniture, Fixtures & Equipment (FF&E) TBD Site & Infrastructure Improvements Construction Manager Van Pelt Construction Services Architect Cody Anderson Wasney Architects Lease Leaseback Developer McCarthy Building Companies, Inc Furniture, Fixtures & Equipment (FF&E) TBD Contractor for Exterior Painting George E. Masker, Inc. Independence / Independence Adult Education Center (IAC) Alternative Education Facility Upgrade Portable Village Construction Manager Van Pelt Construction Services Inspector Construction Inspection Services (CIS, Inc.) Architect Dreiling Terrones Architecture, Inc. Special Testing & Inspection Construction Testing Services Contractors Furniture, Fixtures & Equipment (FF&E) N/A Duran & Venables, Inc. Guerra Construction Group Facilities Maintenance Locksmith Williams Scotsman, Inc. Enviroplex, Inc.

6 Independence High School Independence / Independence Adult Education Center (IAC) Alternative Education Facility Upgrade Building 100 Modernization (IAC) Construction Manager Van Pelt Construction Services Architect Dreiling Terrones Architecture, Inc. Contractor TBD Furniture, Fixtures & Equipment (FF&E) TBD New Building 1000, Building J Modernization (IH Post Senior program), Buildings G, H, K and L Modernization Construction Manager Van Pelt Construction Services Architect Dreiling Terrones Architecture, Inc. Lease Leaseback Developer TBD Furniture, Fixtures & Equipment (FF&E) TBD

7 Independence High School Performing Arts Building F Modernization Construction is underway and proceeding as planned. New seating, elevator, stage curtains, wheelchair lift, A/V equipment in the Theater and new flooring in the Dance Room were installed in September. Tile installation in the lobby was also completed. All electrical, mechanical, plumbing systems are undergoing final testing in preparation of punch list starting. Building B Bicentennial Hall Modernization Abatement and interior demolition is in progress. Contract award for Lease leaseback GMP (guaranteed maximum price) for Construction was approved by Board of Trustees at September Board meeting. Contract awards for Project Inspection Services and Special Testing & Inspection Services are expected to be recommended to Board of Trustees at November Board meeting. The firms selected will work on this project and the Site & Infrastructure Improvements project. Site & Infrastructure Improvements Exterior painting of buildings was completed in September. Landscaping, hardscape, fence removal, and site lighting work in front of Buildings N1 and N2 and Theater began in late September. Contract awards for Project Inspection Services and Special Testing & Inspection Services are expected to be recommended to Board of Trustees at November Board meeting. The firms selected will work on this project and Building B Bicentennial Hall Modernization. Independence / Independence Adult Education Center (IAC) Alternative Education Facility Upgrade Programming and schematic design is underway for IAC Building 100 Modernization, new Building 1000, Buildings G, J, H, K, L Modernization projects and restrooms.

8 Districtwide Security Camera Upgrades The project will take the existing multiple security camera systems currently used throughout the District and replace them with a single integrated Districtwide, internet protocol (IP) based security camera system. Existing analog cameras on every campus, including the District Office, will be removed and replaced with high definition cameras, along with the infrastructure needed to support them. These high definition cameras are capable of capturing quality daytime and nighttime footage. New cameras will be placed in locations that were previously difficult to monitor. Camera footage will be streamed real-time to a Command Center Console and monitor wall at the District Office. Every ESUHSD site will be affected by this project. Installation is anticipated to occur at multiple sites simultaneously. Delivery Method: Design-Bid-Build Swimming Pool Upgrades This project reconstructs the swimming pool complexes and infrastructure including pool pumps, motors, water heaters, filtration and disinfection systems. The new pools will be highly energy efficient and will enhance the high school aquatic programs to include physical education, recreation swimming, competitive swimming, water polo and diving at James Lick, Mt. Pleasant, William C. Overfelt, Piedmont Hills, Silver Creek, Santa Teresa and Yerba Buena High Schools. Delivery Method: Design-Build Energy Efficiency Project Energy services contract to implement energy conservation measures whose cost will be outweighed by net savings. Energy conservation measures under investigation are expansion of solar PVs and interior and exterior lighting retrofits. This project is being funded by Proposition 39 Clean Energy Jobs Act; funds are being dispersed in fiscal years through Utility incentives will be an additional minor funding source for this project. Delivery Method: Energy Service Contract Mechanical, Electrical and Controls Equipment Upgrades Replacement of aged mechanical, electrical and controls equipment that have reached the end of their service lives with modern equipment that meets Title 24 energy efficiency code requirements. Delivery Method: Design-Bid-Build Roof Replacements Replacement of roofs that have reached the end of their service lives, starting with the roofs in the worst condition at James Lick, Mt. Pleasant, and William C. Overfelt High Schools. Delivery Method: Design-Bid-Build

9 Districtwide Door Replacements Replacement of exterior doors that have reached the end of their service lives, at Andrew P. Hill, James Lick, Mt. Pleasant, Piedmont Hills, Silver Creek, and William C. Overfelt High Schools. Delivery Method: Design-Bid-Build Wi-Fi 2 Expansion of wireless internet access at campuses, including athletic fields and areas that have been limited instructional areas in the past due to the lack of internet access. Infrastructure installed in this project will provide a platform for future projects. Delivery Method: Design-Bid-Build Backend Computer System Upgrade Delivery of a modernized private cloud solution for the District s servers. Servers will be virtualized to provide a lower cost, more energy efficient, more reliable and flexible solution. Delivery Method: Design-Bid-Build Fire Alarm Modernization A comprehensive study and assessment of fire alarm systems at all school sites was done in The scope of this project includes simple addition of a device to an existing system to a complete modernization of a fire alarm system. Every ESUHSD site including the Education Center is expected to receive some form of improvements through this project. Delivery Method: Design-Build

10 Districtwide Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q Q1 Q2 Q3 Q4 LEGEND Security Camera Upgrades Swimming Pool Modernization Energy Efficiency Project Mechanical, Electrical and Controls Equipment Upgrades Pre-Construction Construction Procurement DSA Review Construction Occupancy/Beneficial Use Roof Replacements Door Replacements Wi-Fi 2 Backend Computer System Upgrade Fire Alarm Modernization subject to change due to factors beyond our control

11 Districtwide Project Funding Sources & Uses Project Measure G (2003) Fund 21 Measure E (2008) Fund 23 Measure I (2012) Fund 24 Capital Facilities Fund 25 School Facilities Fund 35 Proposition 39 Total Security Camera Upgrades $1.4 M $5.9 M $1.0 M $1.0 M $9.3 M Swimming Pool Modernization $7.2 M $3.6 M $10.5 M $21.3 M Energy Efficiency Project $5.0 M $5.0 M Mechanical, Electrical and Controls Equipment Upgrades $6.4 M $6.4 M Roof Replacements $758 K $758 K Door Replacements $853 K $853 K Wi-Fi 2 $2.4 M $2.5 M Backend Computer System Upgrades $2.5 M $2.4 M Fire Alarm Modernization $17.8 M $17.8 M Total $16.8 M $3.6 M $36.2 M $1.0 M $1.0 M $5.0 M $63.6 M

12 Districtwide Expenditures Snapshot as of July 31, 2015 Security Camera Upgrades LEGEND Remaining Swimming Pool Modernization Expenditures Energy Efficiency Project Mechanical, Electrical and Controls Equipment Upgrades Roof Replacements Door Replacments Wi-Fi 2 Backend Computer System Upgrade Fire Alarm Modernization $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000

13 Districtwide Security Camera Upgrades Construction Manager Swinerton Management & Consulting Inspector Construction Inspection Services (CIS, Inc.) Engineer The Consulting Group Special Testing & Inspection N/A Contractor G4S Technology LLC Furniture, Fixtures & Equipment (FF&E) N/A Swimming Pool Upgrades Construction Manager Swinerton Management & Consulting Design Build Entity Strawn Construction Aquatics Design Group Furniture, Fixtures & Equipment (FF&E) TBD McKim Design Group Western Water Features, Inc. Energy Efficiency Project Construction Manager Swinerton Management & Consulting Energy Services Provider Opterra Energy Services Furniture, Fixtures & Equipment (FF&E) N/A Roof Replacements Construction Manager Facilities Project Management Consulting Engineer Skyline Engineering Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A Door Replacements Construction Manager Facilities Project Management Architect Dreiling Terrones Architecture, Inc. Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A

14 Districtwide Mechanical, Electrical and Controls Equipment Upgrades Construction Manager Swinerton Management & Consulting Architect TBD Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A Wi-Fi 2 Construction Manager Technology staff Engineer Technology staff Contractor Accuvant, Inc. Inspector N/A Special Testing & Inspection N/A Furniture, Fixtures & Equipment (FF&E) Aruba Networks, Inc. Backend Computer System Upgrades Construction Manager Technology staff Inspector N/A Engineer Technology staff Special Testing & Inspection N/A Contractor N/A Furniture, Fixtures & Equipment (FF&E) Nexus IS, Inc. Computer Technology Link Corp. Fire Alarm Modernization Construction Manager Swinerton Management & Consulting Design-Build Criteria Documents Interface Engineering, Inc. Design Build Entity TBD Contractor for Independence High School Retrofit Panels Intrepid Electronic Systems, Inc. Furniture, Fixtures & Equipment (FF&E) TBD

15 Districtwide Security Camera Upgrades Contractor finished surveying the Education Center, Calero, AH, EV, IH, YB, MP, PH, WCO, OAC and JL in September. Contractor will survey Foothill, Independence Adult Center, SC, ST and OG by the end of October. Contractor is also in the process of purchasing high definition cameras for installation, which will begin by the end of October at the Education Center and Calero High School. Contract award for Inspector was approved by Board of Trustees at September meeting. Swimming Pool Upgrades The project will occur in two phases. Phase 1 will be ST, YB, MP and PH. Phase 2 will be JL, WCO, and SC. Design Build Entity (DBE) submitted construction documents for Phase 1 to DSA in August. DSA review is in progress. DBE submitted geotechnical / geohazard reports for Phase 1 to California Geologic Survey agency in September. Review is in progress. Construction documents for Phase 1 were submitted to Santa Clara County Health Department. Review is in progress. Phase 2 construction documents are scheduled to be submitted to the District for review in mid-october. Construction documents will concurrently be submitted to DSA for review. Energy Efficiency Project CM team, Facilities team and consultants from Opterra attended a kick off meeting in September. During the meeting, the scope of work, the projected schedule for design, procurement and construction, contract administration, contract requirements, safety and coordination topics were reviewed. Mechanical, Electrical and Controls Equipment Upgrades RFP for electrical and mechanical design services was issued in September. Contract award is scheduled to be recommend to the Board of Trustees at November board meeting. HVAC retrofit will be done in two phases. Phase 1 will be at ST. Phase 2 will be at AH, IH, JL, OG, PH, SC, WCO, and FH. Bid documents for Santa Teresa HVAC retrofit were issued in September. Contract will be awarded in November. Roof Replacements RFP for Engineering Design Services is in development and is expected to be issued in October. Contract award is scheduled to be recommend to the Board of Trustees at December board meeting. Four bid packages totaling approximately $6.4 million of construction will be prepared and issued for bid in Spring Construction is scheduled to begin in Summer Door Replacements Construction bid documents are in development.

16 Districtwide Wi-Fi 2 This project has three phases: A, B, C. Phase A replaced all existing network access points and two new core controllers for the new network. Phase B added access points to all classrooms that previously did not have an access point, which was approximately 50% of all classrooms. Phase C will provide wireless access in the areas outside the classrooms to blanket the entire campus in wireless access including, but not limited to, sports fields and parking lots. Phases A and B are complete. Staff training in the use of the new software and controllers was completed in September. Phase C began in September and is expected to be completed in late November. Backend Computer System Upgrades Private cloud storage, supporting software and power systems, for new virtualized servers have been installed and set up. The project will provide the computing and storage capacity to meet the District s current and anticipated needs for servers (compute power) and local document management and storage for the next 5 years. Replacement of core server and storage with new units is 80% complete. The adoption process for document management has begun and IT expects to extend selected system into January for adoption and installation. IT is planning to upgrade Cisco VoIP servers late September through early October in addition to upgrading Windows Active Directory servers from Windows 2003 to Windows Fire Alarm Modernization Request for Qualifications for Design Build Entities (DBE) was issued in late August. Submitted qualifications are under review by the District to short-list 3 DBEs. The RFP for DBEs is in development. Interface Engineering is preparing the technical fire alarm design criteria to be included in the RFP. The RFP will be issued to the shortlisted DBEs to solicit proposals to design and construct the project. Independence High School Retrofit Panels A PG&E brown out caused the aged fire alarm system panels at Independence to malfunction beyond repair. Installation of retrofit equipment by Intrepid Electric Systems Inc. is in progress. Interface Engineering, who is already on the Fire Alarm Modernization project creating the criteria documents, is overseeing the installation at Independence. Testing and certification of existing fiber network was completed in September. Preliminary system testing and device testing is scheduled to commence in early October and continue for 4-6 weeks.