CITIZEN BOND OVERSIGHT COMMITTEE MEETING

Transcription

1 CITIZEN BOND OVERSIGHT COMMITTEE MEETING Date Wednesday November 8, 006 Time 6:30pm 8:30pm Location Lounge Meeting Room 830 N. Capitol Avenue San Jose, CA 9533

2 EAST SIDE UNION HIGH SCHOOL DISTRICT MEASURE G BOND OVERSIGHT COMMITTEE For the Committee Meeting of November 8, 006 6:30 PM Call to Order and Roll Call 5 Minutes Public 3 Minutes for each person Review and approve August Minutes (previously provided) Old Business CBOC member interaction with local community and school sites 0 minutes Overview of current Measure G projects 5 minutes Review status and remaining terms for current CBOC Committee members o Discuss recommendations for new members o Discuss recommendations for new committee leadership caused by term limitation o Discuss timing of transition New Business Review Chairman presentation at August 4, 006 Board of Trustees Meeting ESUHSD Measure G Bond Program Campus Updates o Schedule and progress o Campus feedback for future projects Additional items Committee Members/District Staff Communications/

3 August 3, 006 CBOC MEETING MINUTES

4 CITIZEN BOND OVERSIGHT COMMITTEE Meeting Minutes of August 3, 006 Call to order by: John Moore(CBOC Chairman) Time called to order 6:35 PM The following were in attendance: 4 Visitors 6 CBOC Members 3 District Member Ricardo Reyes (SGI) Sara Przemielewski Alan Garofalo Debby Nohelty (SGI) John Moore Bill Jakel Jaime Ortiz (SGI) Margaret Guerra John Duran Rueben Dominguez Dennis Umphress John Sellarole Bud LoMonaco Meeting adjourned by: John Moore (CBOC Chairman) Time of adjournment: 7:5 PM Next CBOC meeting date was scheduled for Wednesday, November 8, 006 at 6:30 PM Public There were no members of the public in attendance. John Moore moved to the next item on the agenda. Review and Approve Meeting Minutes of May, 006 The committee members present had no proposed changes for the 5//06 meeting minutes. Old Business John asked if there has been any interaction with CBOC members and their adopted schools. Sara hasn t had a chance to meet with anyone at Overfelt and said that things have been pretty quiet there. Ruben Dominguez reported on Yerba Buena. There are still some things being done to the science building, overall the school looks good. Page of

5 John Sellarole reported that he was at Independence quite a bit over the summer and that there is a lot going on at the campus and everything looks good. John Moore reported that bleachers at Santa Teresa for both home and visiting teams are complete. The first round of funding was exhausted for streetscape, field renovations and technology upgrades. The school is in the planning stage for the next round of funding. Margaret Guerra spoke with the coach at Oak Grove. Graduation was held on the football field and everyone was happy about that. Things are progressing well and the staff is happy with the movement at the school. Overview of Measure G Project Ricardo Reyes went through a list of the new buildings that have started over the summer. New Business John Moore informed the committee that his report to the Board of Trustees has been moved to the August 4, 006 meeting. The remaining term appointment for all committee members was discussed. John asked if it was possible to extend terms for those would like to remain on the committee. Alan Garofalo said it is up to the Board of Trustees to make that decision. He also recommended that Rueben Dominguez send in a letter of interest to serve in Susie Rivera s place. All remaining individuals recommend to the Board that their terms be continued. Dennis Umphress asked to have the legalities looked at as far as term limits and urged the other members to contact Alan or Ric and let them know if they want to serve another term. John Moore asked to have this brought up as an item under Old Business at the next meeting. Additional Items Dennis Umphress asked when the next meeting would be held. It is scheduled for November 8, 006 at 6:30pm. Page of

6 OVERVIEW OF CURRENT MEASURE G PROJECTS

7 AH Title Phase Track & Field Improvements Complete Jun-04 Mar-05 Baseball Field Site Improvements Nov-05 Jun-06 Bleacher Replacement ; electrical & low voltage punchlist in Apr-05 Aug-06 progress. New Stadium Lighting & Scoreboard Dec-05 Sep-06 Andrew Hill Safety Camera Installation May-06 Dec-06 New Classroom Building C / Childcare Bldg R Building D (Nutrition Service) Modernization Jul-06 Sep-08 Contractor addressing IOR's comments in the field. Designer is addressing RFI on available space to mount recording machines in MDF and IDF's. Building R slab on grade poured on 0/6. Bldg R framing starting 0/0. Gas main relocated out of building footprint. New electrical substation scheduled to go on line 0/4/06. A/E reviewed the scope, & walked project with Campus and District representatives. Fee proposal in progress. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

8 FH Title Phase Exterior Painting Complete Jul-06 Aug-06 Complete Library Fire Damage Repair Bid and Award TBD TBD Demolition complete. Conceptual floor plan has been approved. Solicitation of Bids in progress. Site Infrastructure, Safety, & Security Modernizations (PH) Foothill Upgrade Campus Technology Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Upgrade Fire Alarm System Design TBD TBD Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

9 IND Title Phase Independence Sports Field Renovation Complete Mar-05 Pool Renovations Complete Sep-03 Sep-04 Villa A Modernization Complete Sep-03 Dec-04 C- Fire Damage Repair Complete Dec-0 Dec-03 Main Gym Renovation Complete Dec-0 Jan-06 Villa B & C Modernization Complete Dec-04 Jan-06 Low Voltage Infrastructure Complete Jun-04 Dec-05 Final change order in process. Gym Floor Damage Repair Complete Jul-05 Dec-05 Villa D Modernization Jan-06 Aug-06 Taken. Contractor working on punch list. Upgrade Fire Alarm System Jun-06 Jan-07 Safety Camera Installation May-06 Dec-06 Abatement work completed in Buildings R&S and in progress at Building E. Contractor resumed fire alarm device installation in Buildings S&R. Fire alarm panel installation in progress at Buildings M, M, M3 and L5. AE and IOR working with DSA on issues at Building F Theater. Housings in final delivery of Sony cameras from District's vendor do not work with installation method as designed. Vendor to supply a different housing. Upgrade Campus Technology Infrastructure Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

10 JL Title Phase Bleacher Replacement Alterations to Student Services Building and Streetscape Dec-04 Jun-06 taken. Awaiting Power supply for Wheel chair lift installation Nov-05 Aug-06 Substantially complete. Punch lists are in process. Track & Field Improvements Jun-05 Sep-06 Building 300 Studio Work Aug-06 Sep-06 of the Track and Field. Corrections per punch list in progress. Electrical connections completed. Building 300 is complete pending replacement FRP doors to follow. James Lick Ticket Booth May-06 TBD Upgrade Campus Technology Infrastructure Building 00 (Gym) Modernization Design TBD TBD Work is behind schedule. Awaiting revised schedule from GC. Foundation work in progress. Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Upgrade Fire Alarm System Building 900 (Nutrition Service) Modernization A/E reviewed the scope, & walked project with Campus and District representatives. Fee proposal in progress. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

11 MP Title Phase Exterior Painting Complete Jul-06 Aug-06 Complete Bleacher Replacement Dec-04 Sep-06 of both sides. Back Stair adjustment and wheel chair lift installation in progress Mt. Pleasant Upgrade Campus Technology Infrastructure Sep-05 TBD Climbing Wall TBD TBD TBD New Performing Arts Building Jul-06 Apr-08 Partial scope; Installation of data cable, telephone, & PA to Concession Stand / Press Box in progress. Bid opening held June 6, 006. No bids received. Reevaluating options for procuring climbing wall. Forms removed. Curing of Line C Wall in progress. Compaction of lower seating in progress. Steel fabrication in progress. CMU block testing in progress Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Upgrade Fire Alarm System Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

12 OG Title Phase Pool Renovations Complete Sep-0 Dec-0 Building U HVAC Upgrade Complete Jun-05 Oct-05 Landscape/Streetscape Improvements Complete Dec-0 Mar-03 Music Building Renovation Complete Jun-05 Jan-06 Track & Field Improvements Jun-05 Aug-06 Electrical finish work in progress. Civil/Landscape punch list created. Track & Synthetic Turf turned over to school. Bleacher Replacement Dec-04 Sep-06 of both sides Oak Grove Safety Camera Installation Aug-06 Dec-06 Concession Stand Apr-06 TBD Bldg Q Kiln Room Installation Design TBD TBD Upgrade Fire Alarm System Designer is addressing RFI on available space to mount recording machines in MDF and IDF's. Work is behind schedule. Project completion date under review. Foundation work in progress. Building D Modernization JROTC Facility Planning Planning A/E reviewed the scope, & walked project. Fee proposal in progress. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

13 PH Title Phase Piedmont Hills C,D,& E Wing Modernization Complete Feb-04 Sep-05 Landscape / Streetscape Improvement Complete Jun-05 Sep-05 Track & Field Improvements Complete Jun-04 Mar-05 Emergency Repairs Complete Jan-06 May-06 Bleachers Replacement Mar-05 Sep-06 Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Upgrade Fire Alarm System Upgrade Campus Tech Infrastructure Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

14 ST Title Phase Santa Teresa Track & Field Improvements Complete Jun-04 Mar-05 Landscape/Streetscape Impvmts Complete Jun-05 Sep-05 Upgrade Campus Tech Infrastructure Complete Sep-05 Dec-05 Bleachers Replacement Sep-04 Aug-06 occupancy Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Upgrade Fire Alarm System Building 600 Auditorium & Music Labs Modernization HMC preparing a fee proposal. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

15 SC Title Phase Silver Creek Upgrade Fire Alarm System Complete Sep-04 Mar-05 Gymnaisium Storm Damage Repair Complete Jan-06 Jul-06 Upgrade Campus Technology Infrastructure Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Science & Classroom Building / Streetscape Apr-06 Jan-08 First floor framing 90% complete. First Floor rough plumbing and electrical in progress. Second floor joists for floor complete. Second floor sub-floor in progress. Roof beams at balcony in progress. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

16 WCO Title Phase Sports Field Renovation Complete Sep-04 Jun-04 Wrought Iron Fences Complete Jun-05 Upgrade Fire Alarm System Complete Feb-04 Mar-05 WC Overfelt New Building S & T Apr-06 Feb-08 Upgrade Campus Technology Infrastructure Campus planning in progress Rough Framing at Bldg S & T is ongoing, Grading for walks and fire lane is ongoing. Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. New Science Classroom Building Design TBD TBD Schematic Design in progress. Building E (Nutrition Service) Modernization A/E reviewed the scope, & walked project with Campus and District representatives. Fee proposal in progress. Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

17 YB Title Phase Building 00 Modernization Complete Oct-04 Sep-05 Emergency Repairs Student Pavilion Complete May-06 Jun-06 Emergency Repairs Building 700 Jul-06 Aug-06 Complete Bleacher Replacement Dec-04 Sep-06 taken. Track & Field Improvements Jun-05 Oct-06. Punchlist prepared. Upgrade Campus Technology Infrastructure Yerba Buena Ticket Booth May-06 TBD Work is behind schedule. Project completion date under review. Foundation work in progress. Safety Camera Installation Bid & Award Oct-06 Apr-07 Contract awarded to Elcor Electric on 0/9/06. Landscape / Streetscape Upgrade Sep-06 Dec-06 Building 00 (Nutrition Service) Modernization New parking lot has been paved and landscaping and irrigation are currently being installed. A/E reviewed the scope, & walked project with Campus and District representatives. Fee proposal in progress. Building 300 / 400 Restroom Modernization Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

18 Title Phase Campus Student Services & Classroom Building Modernization Adult Ed. Upgrade Campus Technology Infrastructure Campus Planning in Progress. Partial scope; installation of low voltage cable completed. IAC Student Services & Classroom Building Modernization Upgrade Campus Technology Infrastructure Apollo WCO AC Alt. Ed. New Modular Classrooms Complete Jan-06 Apr-06 Note ; date is the date of the Notice to Proceed. Note ; date is the date the project is usably complete (financial completion and closeout may still be in progress)

19 EXPENDITURE SUMMARY REPORT

20 EAST SIDE UNION HIGH SCHOOL DISTRICT - MEASURE "G" ONLY MONTH ENDING - JUNE 30, 006 CBOC Summary Report Site Budget Expenditures Commitments Balance (A) (B) (C) (D) (E) (F) (G) = (C+D+E+ F) (H) (I) = (B) - (G + H) Campus Current Budget Total Expenditures 0-03 Total Expenditures Total Expenditures Total Expenditures Total Expenditures Through June 30, 006 Encumbered Roll Over To FY Measure G Bond Remaining Foothill $7,785, $48, $0, $6,8.53 $3,500.6 $90,47.06 $3, $7,564, Andrew Hill $0,689, $69,364.6 $859,48.89 $3,307,56.7 $3,08,963.0 $7,38,373.5 $79,08.75 $3,09, James Lick $9,380,73.00 $5, $03,990.7 $,506,6.07 $0,75,55. $,938,666.5 $,09,8.48 $6,4, Mt. Pleasant $0,639,30.00 $93, $3, $,83,6.6 $,66,90.80 $4,6,74.86 $,30,468.4 $5,57, Overfelt $9,70,55.00 $5,00.45 $650,66. $,934,37.6 $,4, $4,76,8.8 $,54,600.8 $,967, Apollo $,88, $0.00 $0.00 $0.00 $50,08.38 $50, $46,57.38 $84, Adult Education -WCO $6,34, $6,893.5 $5, $,95.78 $43, $45, $40,00.05 $6,56, Adult Education - IHS $3,873,96.00 $64, $3, $7,57.37 $56, $35, $,85.73 $3,53, Piedmont Hills $,439, $45,0.4 $4,50,735.8 $7,545,8.50 $,980,339.6 $5,8, $3,506,04.0 $3,75, Oak Grove $,965,90.00 $3, $,048, $,9,34.65 $8,535, $,97, $703,04.3 $0,335, District Wide $0,000, $,78,7.39 $6,47,93.5 $3,306,743. $,569,683.0 $,84, $,670,6.4 -$4,5, Silver Creek $7,7, $89,05.06 $98, $,400,0.77 $,30,589.6 $4,88,43.58 $,7,0.4 $0,6, Genesis $,88, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $,88, Yerba Buena $7,55, $76,46.37 $338,630.5 $4,906,8.53 $4,960,46.44 $0,8, $9,460.5 $6,06, Independence $56,087, $94,970.7 $3,634,80.63 $0,487,56.40 $4,0,550.3 $8,59, $3,769,9.97 $4,337, Pegasus $,88, $0.00 $0.00 $4,54.89 $, $6,34.89 $0.00 $,8, Santa Teresa $8,887,8.00 $60,076.7 $,03,968. $6,45,04.74 $3,065,586.6 $0,680, $9,083.6 $8,4, Phoenix $,88, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $,88, Total: $98,000, $3,040, $0,97,535.5 $43,40,3.58 $46,33, $3,656, $0,58,84.9 $63,76,65. Note: The data source for this report is the QSS data provided by the district. Page

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22 EAST SIDE UNION HIGH SCHOOL DISTRICT - MEASURE "G" ONLY MONTH ENDING - JUNE 30, 006 (QSS) Project Sum Report-Measure "G" Fun Project Project Project Project Current Expenditure Category Name Number Phase Budget To Date 005. Foothill H.5. Maior Proiect Site Infrastructure, Safety, & Security G Planning $750,000 $-0 HVAC/Roofing Upgrades (A,B,C,D,S) PH I G Planning $,500,000 $0 Building E,F,G Modernization PH II G Planning $,500,000 $0 Fire Alarm System G [fj if /--- $50,000 $0 Upgrade Carnpus Technology G Planning if $,000,000 $74 Exterior Painting G Complete $00,000 $0 Building A,B,C,D,S,L Modernization PHIII G Planning $50,000 $0 Modernize Family Learning Center G Planning $30,000 $0 Safety Camera Installation G-005c 03 $50,000 $3,467 Future Projects G $95,496 $0 Foothill H.S. Major Project Total: $7,555,496 $3,54 Minor Proiect Fire Alarm & Sprinkler System G On Going $600 $0 Intrusion Alarm System G On Going $5,000 $4,650 Public Address Systern G On Going $500 $0 Wireless Clock System G On Going $3,000 $,60 Information System Infrastructure G On Going $,000 $0,6 Information System Infrastructure SW & H G On Going $9,000 $5,570 Telephone System G On Going $68,000 $67,80 Electrical System G On Going $,000 $0,50 Interim Housing G On Going $9,000 $7,37 PARAGON Program Management System PROJ0-96-Proj Sum Rpt- Dist-Measure G Page