Capital Improvement Program Monthly Status Report

Transcription

1 Oak Grove High School Theater Building I Modernization Modernization of the existing theater building including new lighting/av control booth, ADA improvements, new theater seating, modernization of the dressing rooms, HVAC replacement, new EMS controls, lighting upgrades, new stage curtains and a new ticket booth. Building A 2nd Floor Student Center and Quads Modernization Conversion of the second floor of building A into a new Student Center with technology enabled places for students to meet, collaborate, study, and learn. Modernization of the Quads will improve stormwater runoff and provide an outdoor educational environment that facilitates curriculum for science programs such as biology, botany, geology, geography, art programs such as photography, 2D art, and liberal arts such as English composition. Through hands-on interpretative environmental opportunities, sustainable design principles, presentation galleries and outdoor learning studios, teachers and students will use the courtyard micro-ecosystem as an evolving laboratory for their academic disciplines and as a means of understanding the hydrological, geological, geographical and biological environment of their high school campus. Buildings H1 and H2 Restrooms Modernization The restroom renovations are designed to bring these areas into compliance with access guidelines, and to provide an opportunity to introduce new restroom fixture technology. The project will provide improved facilities that provide greater comfort, easier access for all, and lower operating costs. Security Fencing Upgrade This project will supplement the existing architectural fencing, which is both a site access management tool and an appealing formalization of the campus environment. The new fencing will be similar in design to the existing fence at the front of campus. The new fencing will provide manageable control points. Infrastructure Improvements Upgrade storm drain and inlets to resolve flooding near Boys Locker Room, Administration Building A, Building H2, Building U, and at the north end of the Softball Complex. Replace underground infrastructure below pavements demolished as part of the Quad Modernization

2 Oak Grove High School Security Camera Upgrades (Districtwide Project) The project will take the existing multiple security camera systems currently used throughout the District and replace them with a single integrated Districtwide, internet protocol (IP) based security camera system. Existing analog cameras on every campus, including the District Office, will be removed and replaced with high definition cameras, along with the infrastructure needed to support them. These high definition cameras are capable of capturing quality daytime and nighttime footage. New cameras will be placed in locations that were previously difficult to monitor. Camera footage will be streamed realtime to a Command Center Console and monitor wall at the District Office. Every ESUHSD site will be affected by this project. Installation is anticipated to occur at multiple sites simultaneously. Energy Efficiency Project (Districtwide Project) Energy services contract to implement energy conservation measures whose cost will be outweighed by net savings. This project is being funded by Proposition 39 Clean Energy Jobs Act; funds are being dispersed in fiscal years through Utility incentives will be an additional minor funding source for this project. Energy conservation measures include: Exterior lighting retrofits at 8 sites: Andrew P. Hill, Evergreen Valley, Foothill, Independence, Mt. Pleasant, Oak Grove, WC Overfelt, and Yerba Buena Interior lighting retrofits at 3 sites: Andrew P. Hill, Evergreen Valley, and Foothill Solar Photovoltaic facilities at 2 sites: Calero High School and Overfelt Adult Center Delivery Method: Energy Service Contract Mechanical, Electrical and Controls Equipment Upgrades This project replaces aged mechanical, electrical and controls equipment that have reached the end of their service lives with modern equipment that meets Title 24 energy efficiency code requirements. Replacements will improve environment comfort levels in the classrooms, enhancing the educational experience for students and working environment for teachers and staff. Sites with the most aged HVAC equipment will have priority replacement status, and include Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Santa Teresa, Silver Creek, and W.C. Overfelt. A second priority round will include Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Oak Grove, Silver Creek, Santa Teresa, and Yerba Buena. A third priority round will include Andrew P. Hill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Oak Grove, Silver Creek, Santa Teresa, W.C. Overfelt and Yerba Buena. Additionally, electrical distribution equipment will be replaced at Independence. At Evergreen Valley, Energy Management System digital controls and cabling will be replaced and upgraded and fire smoke damper will be replaced campus wide.

3 Oak Grove High School Wi-Fi 2 (Districtwide Project) Expansion of wireless internet access at campuses, including athletic fields and areas that have been limited instructional areas in the past due to the lack of internet access. Infrastructure installed in this project will provide a platform for future projects. Backend Computer System Upgrade (Districtwide Project) Delivery of a modernized private cloud solution for the District s servers. Servers will be virtualized to provide a lower cost, more energy efficient, more reliable and flexible solution. Fire Alarm Modernization (Districtwide Project) A comprehensive study and assessment of fire alarm systems at all school sites was done in The scope of this project includes an existing system to a complete modernization of a fire alarm system. Every ESUHSD site including the Education Center is expected to receive some form of improvements or corrections through this project. Delivery Method: Design-Build

4 Oak Grove High School LEGEND Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Pre-Construction Theater Building I Modernization Construction Procurement Building A 2nd Floor Student Center and Quads Modernization DSA Review Security Fencing Upgrade Construction Buildings H1 and H2 Restrooms Modernization Occupancy/Beneficial Use Infrastructure Improvements Security Camera Upgrades (Districtwide Project)* subject to change due to factors beyond our control *This Districtwide Project schedule only shows construction at this site. For more information about other phases of the project, please see the Districtwide CIP Monthly Report. Districtwide Project schedules are shown if available.

5 Oak Grove High School Project Funding Sources & Uses Project Measure E (2008) Fund 23 Measure I (2012) Fund 24 Total Theater Building I Modernization $4.3 M $532 K $4.8 M Building A 2nd Floor Student Center and Quads Modernization $1.1 M $3.9 M $5.0 M Buildings H1 and H2 Restrooms Modernization $132 K $745 K $877 K Security Fencing Upgrade $214 K $1.2 M $1.4 M Infrastructure Improvements $45 K $45 K Total $5.8 M $6.4 M $12.2 M *The budgets for Districtwide are shown on the Districtwide CIP Monthly Report.

6 Oak Grove High School Expenditures Snapshot as of December 31, 2015 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Theater Building I Modernization Building A 2nd Floor Student Center and Quads Modernization Buildings H1 and H2 Restrooms Modernization Security Fencing Upgrade Measure E Remaining $1,005,914 $1,105,499 $131,635 $214,150 Measure E Expenditures $3,305,999 Infrastructure Improvements Measure I Remaining $531,740 $3,904,917 $745,000 $1,212,001 $45,000 Measure I Expenditures Measure E Remaining Measure E Expenditures Measure I Remaining Measure I Expenditures

7 Oak Grove High School Theater Building I Modernization Construction Manager Kitchell CEM Architect WLC Architects, Inc. Contractors Collins Electrical Co, Inc. Environmental System, Inc. George E. Masker Painting, Inc. Harry L. Murphy, Inc. Sierra School Equipment Company Swenson & Associates T3, Inc. Waterproofing Associates, Inc. Inspector Santa Clara Valley Construction Inspections Special Testing & Inspection Construction Testing Services Furniture, Fixtures & Equipment (FF&E) World of Stereo D&V Sound, Inc. Building A 2nd Floor Student Center and Quads Modernization Construction Manager Kitchell CEM Architect LPA, Inc. Contractor TBD Inspector TBD Furniture, Fixtures & Equipment (FF&E) TBD Buildings H1 and H2 Restrooms Modernization Construction Manager Kitchell CEM Architect LPA, Inc. Contractor TBD Inspector TBD Furniture, Fixtures & Equipment (FF&E) TBD

8 Oak Grove High School Security Fencing Upgrade Construction Manager Kitchell CEM Inspector TBD Architect LPA, Inc. Contractor TBD Furniture, Fixtures & Equipment (FF&E) TBD Infrastructure Improvements Construction Manager Kitchell CEM Architect LPA, Inc. Inspector TBD Contractor TBD Furniture, Fixtures & Equipment (FF&E) TBD * for Districtwide are shown on the Districtwide CIP Monthly Report.

9 Oak Grove High School Theater Building I Modernization Punchlist items are being addressed and final commissioning of the theater is underway. School staff was trained to use Lighting and AV systems in December. Students used the modernized theater for their holiday performance in December and are looking forward to having it available for classes and future performances. Building A 2nd Floor Student Center and Quads Modernization CM and Architect orientation meetings occurred in December. Design kick-off meeting, including District staff, school administration, architect and construction manager, to discuss communication protocols, initial programming concepts and project schedules is scheduled to take place in January. Buildings H1 and H2 Restrooms Modernization CM and Architect orientation meetings occurred in December. Design kick-off meeting, including District staff, school administration, architect and construction manager, to discuss communication protocols, initial programming concepts and project schedules is scheduled to take place in January. Security Fencing Upgrade CM and Architect orientation meetings occurred in December. Design kick-off meeting, including District staff, school administration, architect and construction manager, to discuss communication protocols, initial programming concepts and project schedules is scheduled to take place in January. Infrastructure Improvements CM and Architect orientation meetings occurred in December. Design kick-off meeting, including District staff, school administration, architect and construction manager, to discuss communication protocols, initial programming concepts and project schedules is scheduled to take place in January. * for Districtwide are shown on the Districtwide CIP Monthly Report.

10 Districtwide Security Camera Upgrades The project will take the existing multiple security camera systems currently used throughout the District and replace them with a single integrated Districtwide, internet protocol (IP) based security camera system. Existing analog cameras on every campus, including the District Office, will be removed and replaced with high definition cameras, along with the infrastructure needed to support them. These high definition cameras are capable of capturing quality daytime and nighttime footage. New cameras will be placed in locations that were previously difficult to monitor. Camera footage will be streamed real-time to a Command Center and monitor wall at the District Office. Every ESUHSD site will be affected by this project. Installation is anticipated to occur at multiple sites simultaneously. Swimming Pool Modernization This project reconstructs the swimming pool complexes and infrastructure including pool pumps, motors, water heaters, filtration and disinfection systems. The new pools will be highly energy efficient and will be designed to enhance the high school aquatic programs to include physical education, recreation swimming, competitive swimming, water polo and diving at James Lick, Mt. Pleasant, W.C. Overfelt, Piedmont Hills, Silver Creek, Santa Teresa and Yerba Buena High Schools. Delivery Method: Design-Build Energy Efficiency Project Energy services contract to implement energy conservation measures whose cost will be outweighed by net savings. This project is being funded by Proposition 39 Clean Energy Jobs Act; funds are being dispersed in fiscal years through Utility incentives will be an additional minor funding source for this project. Energy conservation measures include: Exterior lighting retrofits at 8 sites: Andrew P. Hill, Evergreen Valley, Foothill, Independence, Mt. Pleasant, Oak Grove, WC Overfelt, and Yerba Buena Interior lighting retrofits at 3 sites: Andrew P. Hill, Evergreen Valley, and Foothill Solar Photovoltaic facilities at 2 sites: Calero High School and Overfelt Adult Center Delivery Method: Energy Service Contract Mechanical, Electrical and Controls Equipment Upgrades This project replaces aged mechanical, electrical and controls equipment that have reached the end of their service lives with modern equipment that meets Title 24 energy efficiency code requirements. Replacements will improve environment comfort levels in the classrooms, enhancing the educational experience for students and working environment for teachers and staff. Sites with the most aged HVAC equipment will have priority replacement status, and include Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Santa Teresa, Silver Creek, and W.C. Overfelt. A second priority round will include Andrew P. Hill, Foothill, Independence, James Lick, Piedmont Hills, Oak Grove, Silver Creek, Santa Teresa, and Yerba Buena. A third priority round will include Andrew P. Hill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Oak Grove, Silver Creek, Santa Teresa, W.C. Overfelt and Yerba Buena. Additionally, electrical distribution equipment will be replaced at Independence. At Evergreen Valley, Energy Management System digital controls and cabling will be replaced and upgraded and fire smoke damper will be replaced campus wide.

11 Districtwide Roof Replacements This project replaces the roofs that have reached the end of their service lives at Andrew P. Hill, Education Center, Evergreen Valley, Foothill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Santa Teresa, W.C. Overfelt and Yerba Buena high schools. Door Replacements Replacement of exterior doors that have reached the end of their service lives, at Andrew P. Hill, Independence, James Lick, Mt. Pleasant, Piedmont Hills, Silver Creek, and W.C. Overfelt high schools. Wi-Fi 2 Expansion of wireless internet access at campuses, including athletic fields and areas that have been limited instructional areas in the past due to the lack of internet access. Infrastructure installed in this project will provide a platform for future projects. Backend Computer System Upgrade Delivery of a modernized private cloud solution for the District s servers. Servers will be virtualized to provide a lower cost, more energy efficient, more reliable and flexible solution. Fire Alarm Modernization A comprehensive study and assessment of fire alarm systems at all school sites was done in The scope of this project includes an existing system to a complete modernization of a fire alarm system. Every ESUHSD site including the Education Center is expected to receive some form of improvements or corrections through this project. Delivery Method: Design-Build

12 Districtwide Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q Q1 Q2 Q3 Q4 LEGEND Security Camera Upgrades Swimming Pool Modernization Energy Efficiency Project Mechanical, Electrical and Controls Equipment Upgrades Pre-Construction Construction Procurement DSA Review Construction Occupancy/Beneficial Use Roof Replacements Door Replacements Wi-Fi 2 Backend Computer System Upgrade Fire Alarm Modernization subject to change due to factors beyond our control

13 Districtwide Project Funding Sources & Uses Project Measure G (2003) Fund 21 Measure E (2008) Fund 23 Measure I (2012) Fund 24 Measure I (2014) Technology Capital Facilities Fund 25 School Facilities Fund 35 Total Security Camera Upgrades $1.4 M $3.9 M $2.0 M $1.0 M $1.0 M $9.3 M Swimming Pool Modernization $7.1 M $3.5 M $10.6 M $21.6 M Energy Efficiency Project $774 K $5.2 M 1 $6.0 M Mechanical, Electrical and Controls Equipment Upgrades $6.4 M $4.3 M $750 K $11.5 M Roof Replacements $758 K $7.4 M $8.2 M Door Replacements $853 K $853 K Wi-Fi 2 $2.5 M $2.5 M Backend Computer System Upgrades $2.2 M $2.2 M Fire Alarm Modernization $17.8 M $467 K $18.3 M Total $15.1 M $16.6 M $38.5 M $2.0 M $1.0 M $6.7 M $80.4 M Notes 1. $5.2M of School Facilities Fund 35 is being used to bridge the funding gap until the District receives Proposition 39 Clean Energy Jobs Creation and utility rebate proceeds.

14 Districtwide $25,000,000 Expenditures Snapshot as of December 31, 2015 Measure G Remaining $20,000,000 Measure G Expenditures $15,000,000 Measure E Remaining Measure E Expenditures $10,000,000 Measure I Remaining $5,000,000 Measure I Expenditures Technology Measure I Remaining Security Camera Upgrades Swimming Pool Modernization Energy Efficiency Project Mechanical, Electrical and Controls Equipment Upgrades $6,360, Roof Replacements Door Replacements Wi-Fi 2 Backend Computer System Upgrade Fire Alarm Modernization Measure G Remaining $6,240,054 $598,168 $670,755 Measure G Expenditures $917,291 $8,332 $67,166 $87,508 Measure E Remaining $1,445,302 $3,592,340 $4,306,655 $7,445,490 Measure E Expenditures $276,472 Measure I Remaining $3,345,498 $9,836,881 $773,560 $750,000 $822,966 $603,819 $520,267 $17,661,614 Measure I Expenditures $519,200 $748,119 $29,584 $1,896,181 $1,629,733 $156,476 Technology Measure I Remaining $2,000,000 Technology Measure I Expenditures Capital Facilities Fund Remaining $1,000,000 Capital Facilities Fund Expenditures School Facilities Fund Remaining $1,000,000 $5,225,711 School Facilities Fund Expenditures Technology Measure I Expenditures Capital Facilities Fund Remaining Capital Facilities Fund Expenditures School Facilities Fund Remaining School Facilities Fund Expenditures

15 Districtwide Security Camera Upgrades Construction Manager Swinerton Management & Consulting Inspector Construction Inspection Services (CIS, Inc.) Engineer The Consulting Group Special Testing & Inspection N/A Contractor G4S Technology LLC Furniture, Fixtures & Equipment (FF&E) N/A Swimming Pool Modernization Construction Manager Swinerton Management & Consulting Inspector Structure Consultants Group Design Build Entity Strawn Construction Aquatics Design Group Furniture, Fixtures & Equipment (FF&E) TBD McKim Design Group Western Water Features, Inc. Energy Efficiency Project Construction Manager Swinerton Management & Consulting Energy Services Provider Opterra Energy Services Inspector TBD Furniture, Fixtures & Equipment (FF&E) N/A Roof Replacements Construction Manager Facilities Project Management Inspector TBD Consulting Engineer Skyline Engineering Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A Door Replacements Construction Manager Facilities Project Management Inspector TBD Architect Dreiling Terrones Architecture, Inc. Contractor TBD Furniture, Fixtures & Equipment (FF&E) N/A

16 Districtwide Mechanical, Electrical and Controls Equipment Upgrades Construction Manager Swinerton Management & Consulting Inspector TBD Engineer Salas O Brien Contractor for Santa Teresa Single HVAC unit Replacement Environmental Systems, Inc. Furniture, Fixtures & Equipment (FF&E) N/A Wi-Fi 2 Construction Manager Technology staff Engineer Technology staff Contractor Accuvant, Inc. Inspector N/A Special Testing & Inspection N/A Furniture, Fixtures & Equipment (FF&E) Aruba Networks, Inc. Backend Computer System Upgrades Construction Manager Technology staff Inspector N/A Engineer Technology staff Special Testing & Inspection N/A Contractor N/A Furniture, Fixtures & Equipment (FF&E) Nexus IS, Inc. Computer Technology Link Corp. Fire Alarm Modernization Construction Manager Swinerton Management & Consulting Design-Build Criteria Documents Interface Engineering, Inc. Design Build Entity TBD Contractor for Independence Retrofit Panels Intrepid Electronic Systems, Inc. Inspector TBD Furniture, Fixtures & Equipment (FF&E) TBD

17 Districtwide Security Camera Upgrades Preparation of electrical pathways for security cameras and the Command Center at the Education Center began in November. Contractor has installed 80% of the conduit at the Education Center, and will utilize the campus closure at Calero during the holiday break to install conduit in the ceilings above the classrooms in order to avoid disturbing instruction. Contractor will pull low voltage cable (CAT6) at the Education Center and Calero in early January. Cameras are scheduled to be installed at the Education Center and Calero by the end of January. At each site, the video management system will be configured and servers will be installed before the existing cameras are removed and the new cameras are installed. This will minimize gaps in coverage because cameras will be connected to the system as soon as they are installed. Swimming Pool Modernization The project will be implemented in two phases. Phase 1 will be ST, YB, MP, and PH. Phase 2 will be JL, WCO, and SC. DSA completed review of construction documents for Phase 1 in October. Plans for Yerba Buena and Mt. Pleasant were resubmitted and received DSA approval in December. DSA kick-off meeting and site visits are scheduled for first week of January for Yerba Buena and Mt. Pleasant. A DSA backcheck meeting is scheduled in January for Piedmont Hills and Santa Teresa. Design Builder will submit pool lighting photometrics for the 3 levels of lighting on each pool. Silver Creek requested competitive lighting so Design Builder is working on adjusting their original cost proposal. At their December meeting, the Board of Trustees approved an increase in design/build agreement for $350, to add two competition lanes to the Yerba Buena swimming pool. Demolition of Phase 1 pools, Santa Teresa, Yerba Buena and Mt. Pleasant, was completed over the holiday break when school was not in session. DSA Review of Phase 2 Construction Documents is in progress.

18 Districtwide Energy Efficiency Project Design Build Entity (DBE) continued with field verification and development of construction documents. Procuring and contracting with design consultants and subcontractors are in progress. Preliminary submittal reviews and scope clarification are in progress. Solar PV 90% CDs were reviewed with Calero and Overfelt Adult Center school administration. Approval for Calero is dependent on clarification regarding height of canopy. A firm for Inspection services and a firm for Special Inspections & Materials Testing services for the DSA portion of the work (Solar canopies) were selected and will be recommended for approval by Board of Trustees at the February meeting. Mechanical, Electrical and Controls Equipment Upgrades An existing 40 year old Multi-zone HVAC unit serving rooms 106 and 107 in Building 100 at Santa Teresa requires urgent replacement and is being handled separately in order to expedite the replacement. The new HVAC unit was ordered and fabrication of the new unit is expected to be completed in mid-march. The replacement of fire smoke dampers at the end of their service lives at Evergreen Valley will now be delivered with the District Wide Mechanical, Electrical and Controls Equipment Upgrades project. This scope of work was formerly under the scope for Evergreen Valley s Infrastructure Improvements project, but it was determined that economy of scope and scale will be best achieved by delivering this scope of work with this project. A contractor to perform digital mechanical controls equipment replacement and upgrade at Evergreen Valley was selected In December. Contract award will be recommended for approval to the Board of Trustees at January meeting. The scope of work at Evergreen Valley is to modernize the existing redundant Alerton EMS system and integrate existing controls into the new modernized EMS system. Schematic design is underway for Districtwide HVAC equipment and electrical switchgear replacements. Roof Replacements RFP for engineering design services was completed. RFP for construction management services is in development and is scheduled to be issued in January. Door Replacements Construction bid documents are in development. Bid documents for construction are scheduled to be issued in early February.

19 Districtwide Wi-Fi 2 This project has three phases: A, B, C. Phase A replaced all existing network access points and two new core controllers for the new network. Phase B added access points to all classrooms that previously did not have an access point, which was approximately 50% of all classrooms. Phase C will provide wireless access in the areas outside the classrooms to blanket the entire campus in wireless access including, but not limited to, sports fields and parking lots. Phases A and B are complete. Phase C is in progress. Backend Computer System Upgrades Private cloud storage, supporting software and power systems, for new virtualized servers have been installed and set up. The project will provide the computing and storage capacity to meet the District s current and anticipated needs for servers (compute power) and local document management and storage for the next 5 years. Replacement of core server and storage with new units is in progress. The adoption process for document management has begun and IT expects to extend selected system into January for adoption and installation. Fire Alarm Modernization Request for Qualifications (RFQ) for Design Build Entities (DBE) was issued in late August. Qualifications received from interested DBEs in response to the RFQ were reviewed, and the District shortlisted 3 DBEs. Scope of work at each campus and the technical fire alarm design criteria being prepared by Interface Engineering, Inc. were finalized. Concurrently, the CM was preparing the District s front end design build documents. The RFP was finalized in mid-december and was issued to the shortlisted DBEs on December 17th to solicit proposals to design and construct the project. Proposals received from these qualified short-listed DBEs in response to the RFP will be evaluated against the selection criteria specified in the RFP in order to identify the proposal that demonstrates the best value to the District. The best value basis of evaluation allows the District to select a DBE based on more than price alone, one of the advantages of Design Build in comparison to traditional delivery methods. Once the proposal with the highest score is determined, the District may elect to hold discussions or negotiations with that DBE in order to achieve a resulting Best and Final Proposal. Contract award is scheduled to be recommended to the Board of Trustees at the April 2016 board meeting. Components and devices made by Gamewell-FCI Fire Alarm Systems were approved at the December Board meeting as the only acceptable material, product, thing or service for modernization and new construction projects that are part of the District s Capital Construction Program. Designating a sole source supplier will save significant costs by implementing products compatible with the District s current systems in connection with the District s Capital Construction Program, which will also enhance efficiency in operation, service and maintenance. Independence High School Fire Alarm Retrofit Panels A PG&E brown out caused the aged fire alarm system panels at Independence to malfunction beyond repair. Interface Engineering, who is already on the Fire Alarm Modernization project creating the criteria documents, is overseeing the installation at Independence. 34 fire alarm control unit retrofit panels were installed and programmed. Recertification testing was completed in mid-december..